B08_Point_Arena_Portable_Toilet_SOW.docx

Portable Toilet Rentals and Cleaning at Point Arena-Stornetta

Table of Contents

SOW 1.0 Background on the Government’s Requirement The Bureau of Land Management (BLM), Ukiah Field Office, is required to provide public access to the Point Arena-Stornetta Unit of the California Coastal National Monument managed under the National Conservation Lands. The requirement to provide public access is one of the purposes for acquisition and transfer to BLM, included in the terms for acquisition, funding source requirements for the purchase and donation agreements for transfer of the property to BLM. The access and delivery of basic visitor services is critical to the success and efficient management of our public lands.

This contract is for the rental, weekly general cleaning, and weekly pumping of three portable toilet units by means of firm fixed price within the Point Arena Stornetta Unit SOW 2.0 General Scope of Work General Scope of Work:

The scope of this service contract includes three portable toilet rentals with bimonthly pumping and cleaning services within Point Arena-Stornetta Management Unit. Contracted services shall include pumping, cleaning, and stocking toilet paper in the portable toilet. The contractor shall deliver one single unit portable toilet to each of the three locations (identified below). The contractor shall pump, clean, and restocking toilet paper at each site. General site locations are shown on the maps in Section E of this solicitation/contract. Sites are accessible via paved roads.

2.1. Place of Performance:

All contracted tasks listed will be performed within the Point Arena-Stornetta Management Unit, Mendocino County, California.

2.1.A. Description of Schedules:

Site Number 1: Lighthouse Road Site (38.950468°N, -123.737022°W):

Site located on Lighthouse Road.

Site specific tasks to be completed at this site:

· Task 1- Deploy Portable Toilet

· Task 2- Portable Toilet Cleaning Service

· Once per week (see “SOW 5.0 Delivery/Performance Schedule” for exceptions)

· Task 3- Portable Toilet Pumping Service

· Once per week (see “SOW 5.0 Delivery/Performance Schedule” for exceptions) Site Number 2: Bend-in-the-Road Site (38.940303°N, -123.729718°W): Located on Lighthouse Road.

Site specific tasks to be completed at this site:

· Task 1- Deploy Portable Toilet

· Task 2- Portable Toilet Cleaning Service

· Once per week (see “SOW 5.0 Delivery/Performance Schedule” for exceptions)

· Task 3- Portable Toilet Pumping Service

· Once per week (see “SOW 5.0 Delivery/Performance Schedule” for exceptions) Site Number 3: City Hall Site (38.916263°N, -123.703977°W):

Located within the City Hall parking lot, just off of Highway 1.

Site specific tasks to be completed at this site:

· Task 1- Deploy Portable Toilet

· Task 2- Portable Toilet Cleaning Service

· Once per week (see “SOW 5.0 Delivery/Performance Schedule” for exceptions)

· Task 3- Portable Toilet Pumping Service

· Once per week (see “SOW 5.0 Delivery/Performance Schedule” for exceptions)

2.2. Period of Performance:

The Period of Performance (POP) shall begin December 1, 2021 and continue in 12 month increments to the 30th day of the last month.

The Base POP shall be:

Base POP: 12/1/2021 – 11/30/2022

The Government reserves the right to exercise four (4) additional years of services in line with the above POP, provided availability of funds. The Contractor shall perform services in accordance with this contract unless terminated in accordance with other clauses contained herein.

Option 1 POP: 12/1/2022 – 11/30/2023 Option 2 POP: 12/1/2023 – 11/30/2024 Option 3 POP: 12/1/2024 – 11/30/2025 Option 4 POP: 12/1/2025 – 11/30/2026 SOW 3.0 Overall Objective(s) The objective of this work is to provide the public with clean and safe restroom facilities while recreating on public lands.

SOW 4.0 Specific Tasks Specific Tasks Task 1- Deploy Portable Toilets:

a) Contractor shall deploy one single 65-gallon portable toilet unit at each site marked on the map in Technical Exhibit 1.

b) Each portable toilet unit shall have a working hand sanitizer dispenser within the unit, or a freestanding hand sanitizer dispenser.

Task 2- Portable Toilet Cleaning Service:

a) Physically check portable unit exteriors and interiors for damage, graffiti, and vandalism. Report all damage, graffiti, and vandalism to the COR within 24 hours. Damage, graffiti, and vandalism reports must be accompanied with photo documentation of the damage.

b) Remove all mildew, cobwebs, and insect nests.

c) Clean and disinfect all toilet risers and seats.

d) Toilet tissue and hand sanitizer shall be checked and replaced so each unit is fully stocked at the time of each service.

e) Remove all trash from trash receptacles and sanitary napkin holders, securely bag trash and dispose at county transfer station. Trash shall be removed from all receptacles including partially full ones. Place a new trash bag and sanitary napkin bag in each receptacle. All trash within ten feet of each portable unit shall be removed.

f) Perform regular maintenance and repairs to keep all units operational at all sites. If a unit is not operational and cannot be repaired within 72 hours, the non-operational unit shall be removed within 48 hours and a new unit shall take its place (at no additional cost to the government).

g) Remove and dispose of any trash dumped at site to an appropriate transfer station. All trash must be transported and taken to an appropriate transfer station, per Federal, State, and local regulations. Notify COR immediately of any large trash dumps. Reports of large trash dumps must be accompanied by photo documentation of the trash dumps.

Task 3- Portable Toilet Pumping Service:

a) Each portable toilet must be thoroughly pumped and washed down to insure removal of all effluent (human wastes) and household debris. Clean water and deodorizer shall be added during each pumping service.

b) Any effluent spilled must be immediately and thoroughly removed, disposed of and the area of spill be left clean. Disposal of all material removed must be in accordance with Federal, State, and local regulations.

Task 4- Monthly Invoice:

Following each service, the Contractor will provide the COR and CO with a detailed monthly invoice showing:

· Dates sites were serviced

· Cost for servicing each site

· Total cost for all sites serviced that month SOW 5.0 Delivery / Performance Schedule

5.1. Service Schedule: The Contractor must supply the COR and CO with a schedule detailing when sites will be pumped and serviced before any work will be performed. The contractor may submit a change in the service schedule by submitting a written request to the COR.

The term “Scheduled Services” includes the cleaning of portable toilets, removing trash in and around portable toilets, and pumping portable toilets, as well as transporting trash/waste to an approved facility for disposal.

5.2. Unscheduled Services: If additional cleaning and pumping services are required during the year due to heavier use of the recreation sites than is anticipated, the Government may direct the Contractor to perform the additional cleaning services. The addition of a maximum of six (6) trips per site per contract year may occur without renegotiating the unit price. The Government will provide the Contractor with a minimum of three (3) days verbal notice when additional services are required.

5.3. Scheduled Service Exceptions: If the Contractor is not able to access a site for a scheduled cleaning, then the Contractor must notify the COR in writing within 24 hours, and site must be pumped and cleaned as soon as the Contractor is able to access the site. If the Government temporarily closes a site due to seasonal closure restrictions, fire restrictions, or hazard conditions, the COR will notify the Contractor within 24 hours of the site closure.

5.4. Reduction of Scheduled Services: If weather conditions or other unforeseen events cause a reduction in use of the public recreation sites, the government may cancel some scheduled trips. Cancellation of a maximum of six (6) scheduled services per site per contract year may occur without requiring negotiating the unit price. A three (3) day verbal notice will be given by the government if any of the scheduled trips shown are not required and followed up in writing to the contractor.

SOW 6.0 Government-Furnished Property, Materials, Services General:

The Contractor shall furnish all personnel, materials, equipment, supplies, facilities, transportation, tools, materials, supervision, non-personal services, and other items necessary to perform the work tasks defined in this Statement of Work.

SOW 7.0 Security and Administrative Matters Security:

The Contractor shall be responsible for safeguarding all Government property provided for Contractor use or under their control, including securing all facilities the Contractor may access after normal business hours.

Contractor shall coordinate work schedule with Contracting Officers Representative to minimize public and employee ingress/egress to the building.

Safety:

The Contractor shall not require, or allow any employee, engaged in the performance of this Contract to work under conditions which are unsanitary, hazardous, or dangerous to his/her health or safety, as determined under safety and health standards promulgated by the Secretary of Labor under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) as amended and other Federal, State and applicable local government safety standards.

Department of Labor Code of Federal Regulations Title 29 and other Federal, State and local government safety standards will apply in its entirety to the Contractor.

Examples of applicable safety standards are OSHA 29 CFR 1910, OSHA 29 CFR 1926, California Title 19, "Public Safety", California Title 8, "General Industry Safety Orders", and 41 CFR, Subpart B, "Public Contracts, General Safety and Health Standards."

The contractor shall also use the “BLM SAFETY AND HEALTH STANDARDS” (The Yellow Book) for reference.

Should the contractor fail to comply with any of these standards and regulations, the contractor shall be found to have defaulted on the terms of the contract.

Contingency Plan:

Sudden or unusual events could result in a negative impact to the delivery / performance of these requirements.

As an aid to properly plan for such events, the Contractor shall prepare and submit for approval a Contingency Plan for each Place of Performance for these requirements.

The Contractor will outline in detail the method(s) that the Contractor shall use in meeting Contract requirements in the following circumstances:

· a natural disaster occurs which impacts upon the Contractor's ability to perform

· a labor strike occurs which impacts upon the Contractor's ability to perform.

· a hazardous materials spill which impacts the Contractor’s ability to perform or which may affects public safety

· an incident which causes major damage which impacts the Contractor's ability to perform

· other unforeseen circumstances

In all cases, the Contractor will assume that government cannot provide supplemental forces and continues to need the same or additional performance under the Contract, which the Contractor must meet.

This Contingency Plan shall be submitted as a part of the Contractor proposal.

Emergency Response:

Response to emergency service calls outside of the normal business hours shall not exceed four (4) hours regardless of the time during the day or night, weekends or holidays.

Response to emergency service during normal business hours shall not exceed two (2) hours.

Response is defined as having all personnel and equipment required to correct an emergency at the site of the emergency or at a pre-approved staging area, ready, willing, and able to perform the emergency work. The Contractor will provide a draft emergency response plan prior to Contract start date.

Emergency Services:

On occasion, services may be required to support an activation or exercise of contingency plans outside the normal business hours described above. The Contractor's responsibilities for emergency support will be in accordance with the contingency plan.

Hazardous Materials and Hazardous Response:

The Contractor will conform to all Reclamation, Federal, State, and local regulations in the use and disposal of hazardous materials and hazardous waste. The Contractor will provide the appropriate response to any emergency involving hazardous materials at any of the facilities covered by this Contract. The Contractor will provide proof/certification of its personnel qualified to work with hazardous materials and wastes to Reclamation. The Contractor will notify Reclamation immediately upon discovering a release of hazardous waste into the environment.

Public contact:

Contractor personnel may encounter adjacent landowners or members of the public during the performance of their work.

Contractor personnel will present a professional appearance and be able to provide appropriate identification, including display of proper identification by each employee.

All Contractor and subcontractor personnel shall comply with all Federal and State laws relative to citizenship.

Contractor personnel shall inform any trespassers along the right of way of hazards and, as necessary and appropriate, ask trespassers to leave fenced off or restricted areas.

If Contractor personnel may encounter emergency personnel, policemen, or firemen along the right of way, the Contractor personnel shall notify the On-Site Foreman If Contractor personnel encounter the news media, they should refer all questions to the On-Site Foreman, who shall keep the COR informed of all news media contacts.

Government Observations:

Government personnel other than COR may from time to time observe, photograph, or otherwise record Contract operations.

However, these personnel will not interfere with Contractor performance.

Regular Work Hours:

The performance period established for this contract is based upon all work being conducted during regular working hours between 8:00am and 4:30pm, Monday through Friday, excluding government holidays.

If the Contractor desires to carry on work outside regular hours, including Saturdays, Sundays, and government holidays, a request must be submitted to the COR in sufficient time to allow satisfactory arrangements to be made for access to the work site.

Communications:

“Time” for communications received after 3:00pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time.

Federal Holidays:

The following Federal Legal Holidays are observed:

Christmas Day

Fire Danger Season:

If the Contracting Officer Representative (COR) allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR.

SOW 8.0 Technical Exhibits and Definitions

8.1. Standard Definitions:

a. Physical Condition The Physical appearance of Federal equipment or facilities that considers cracks, chips, dents, abrasions, rust, corrosion, general cleanliness, vibration, operating temperature, and discoloration and other items as identified by the COR. Physical condition may be determined by visual as well as diagnostic means.

b. Contracting Officer (CO) The Secretary of the Interior or designated authorized representative who is the only agent capable of signing a federal award or obligating funds.

c. Contracting Officer’s Representative (COR) The Contracting Officer’s designated representative as indicated in a delegation of authority letter.

d. Quality Assurance (QA) Surveillance of Contractor performance to determine performance requirements are met.

e. Performance Requirements Summary (PRS) (see Technical Exhibit below) The PRS identifies the key performance indicators of the Contract that will be evaluated by the Government to assure Contract performance standards are met by the Contractor.

f. Quality Control Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the performance work statement.

8.2. Technical Definitions:

a. Clean. "Clean" shall be defined as free of dirt, dust, spots, streaks, stains, smudges, litter, debris, and other residue.

b. Area Clean Up. The contractor will be responsible for cleanup and repair of recreation site ground, including facility and/or road repairs or trash spillage, if such occurrence is the result of the contractor’s negligence or equipment failure during servicing. The contractor shall not be held responsible for damage to the paved roads that occur as a result of normal vault and recreation site cleaning activities.

c. Contracting Officer. The Contracting Officer is a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

d. Contractor. The term Contractor refers to both the prime Contractor and any subcontractors. The prime Contractor shall ensure that his/her subcontractors comply with the provisions of this contract.

e. Contracting Officers Representative (COR). A Government employee who will be designated by the Contracting Officer in writing to be responsible for monitoring of the Contractor’s performance.

f. Contractor Representative. A foreman or superintendent assigned in accordance with the "CONTRACTOR EMPLOYEES" clause, Section H.

g. Disinfect. Cleaning in order to destroy any harmful microorganisms by application of an approved chemical agent. (*NOTE: Environmental Considerations.)

h. Environmental Considerations.

a. General: No hazardous materials shall be stored or disposed of on-site. Fuel, oil, and grease shall not be stored on-site. The contractor shall utilize off-site facilities for fueling, storage, and maintenance whenever possible. The contractor shall train employees and subcontractors in proper fueling and cleanup procedures.

b. Spills: The contractor shall prevent or reduce the discharge of pollutants to the environment by reducing the chance of spills through safe operating practices, maintaining equipment, stopping the source of spills, containing and cleaning up spills, properly disposing of spill materials, and training employees. In the event of a spill, the contractor shall excavate the impacted areas to a depth of 12 inches beyond the contaminated materials and backfill with approved material. The excavated contaminated materials shall then be disposed of at a certified hazardous waste facility.

c. Trash Disposal: Disposal of trash must occur at an approved facility and be performed in accordance with Federal, State, and local regulations.

i. Equipment. All equipment must comply with all applicable Federal, State, and local regulations.

j. Facility. An establishment, structure, or assembly of units of equipment designated for a specific function.

k. Frequency of Service (Example Only):

1. Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

2. Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

3. Twice weekly (2W). Services performed twice a week, Monday and Friday.

4. Three times weekly (3W). Services performed three times a week, Monday, Wednesday and Friday.

l. Pre-work Conference: A pre-work conference shall be held prior to the start of work. The contractor and persons responsible for the coordination of work MUST attend. The purpose is to review the required work, labor rates, payments, work schedule and administrative sections of the contract. The pre-work conference will be set up once contract has been awarded.

m. Permits and Fees: Contractor is required to obtain ANY & all necessary permits and pay required fees for trash disposal at authorized facilities.

n. Recreation Area: An area maybe a site, complex of sites, or high impact area.

o. Regular Working Hours. The Government's regular (normal) working hours are from 8 a.m. to 4 p.m., Mondays through Fridays accept Federal Holidays and other days specifically designated by the Contracting Officer.

p. Response Time. Response time is defined as the time allowed for the Contractor, after initial notification of a work requirement, to be physically on the premises at the work site, with appropriate tools, equipment, and materials, ready to perform the work required.

q. Trash Disposal: All transportation and disposal of trash must be in accordance with Federal, State, and local regulations. Disposal of trash must occur at an approved facility. The contractor will be responsible for ALL trash disposal fees. Proper documentation showing that the trash has been disposed properly is required.

r. Trip: A trip is defined as servicing all vault toilet facilities, day use facilities, and campground facilities at each site shown in 2.1.A. (above) and according to sections 4.0 (above) and in Table 5.1.A. (above). Each vault toilet facility, day use facility, and campground facility shall be serviced regardless of condition.

s. Vandalism: The contractor is responsible for protection of his equipment from vandalism.

t. Vandalism and Theft: The contractor shall be responsible for repair or replacement of contractor provided materials that are stolen or damaged.

u. Waste Containers. Waste containers are defined as trash receptacles, wastebaskets, trashcans, wastepaper baskets, ashtrays, or any container holding trash, paper, or refuse of any type.

8.2 TECHNICAL EXHIBIT

Technical Exhibit 1: Maps of Ukiah Field Office Locations Technical Exhibit 2: Performance Requirements Summary

STATEMENT OF WORK (SOW)

SOW Page 5 Technical Exhibit 1: MAPS of SITE LOCATIONS

· Site 1- Lighthouse Road Site (38.950468°N, -123.737022°W)

· Site 2- Bend-in-the-Road Site (38.940303°N, -123.729718°W)

· Site 3- City Hall Site (38.916263°N, -123.703977°W)

Overview Map of Site Locations

Site 1- Lighthouse Road Site (38.950468°N, -123.737022°W)

Site 2- Bend-in-the-Road Site (38.940303°N, -123.729718°W)

Site 3- City Hall Site (38.916263°N, -123.703977°W)

Technical Exhibit 2: Performance Requirements Summary (PRS) The Government COR or their designee shall inspect the toilets in-person and communicate regularly with the Contractor to guarantee all units are operational and all tasks are completed at an acceptable level.

Task 1- Deploy Portable Toilet

· For two (2) or more unsatisfactory inspections, the Government may reduce the contract price to reflect the reduced value of the services performed.

· If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

· By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service.

· Issue Cure Notice

· Terminate the contract for Cause

Task 2- Portable Toilet Cleaning Service

No more than 1 unsatisfactory inspection result per six (6) month Period of Performance.

The COR or another Government Representative will inspect the portable toilets in person twice per month at the start of the contract. The minimum level of inspections (one inspection per month) may be used if the quality of work is satisfactory for two consecutive months and if approved by the CO.

Unscheduled Inspections: If defective conditions are discovered a separate diary will be annotated with the same information as a regular diary, noting that it is an unscheduled inspection. When a trend in defects is noted during the course of regularly scheduled inspections, unscheduled inspections will also be used to determine the magnitude of the defects for this specific performance item.

· For one (1) unsatisfactory inspection, the COR will document this and inform the Contractor what must be improved. The Contractor must take necessary actions to ensure future performance conforms to contract requirements. The Government may require the Contractor to perform the services again in conformity with contract requirements within 48 hours of the notification from the COR, at no additional charges to the contract.

· For two (2) or more unsatisfactory inspections, the Government may reduce the contract price to reflect the reduced value of the services performed.

· If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

· By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service.

· Issue Cure Notice

· Terminate the contract for Cause

The COR or another Government Representative will inspect the portable toilets in person twice per month at the start of the contract. The minimum level of inspections (one inspection per month) may be used if the quality of work is satisfactory for two consecutive months and if approved by the CO.

Unscheduled Inspections: If defective conditions are discovered a separate diary will be annotated with the same information as a regular diary, noting that it is an unscheduled inspection. When a trend in defects is noted during regularly scheduled inspections, unscheduled inspections will also be used to determine the magnitude of the defects for this specific performance item.

· For one (1) unsatisfactory inspection, the COR will document this and inform the Contractor what must be improved. The Contractor must take necessary actions to ensure future performance conforms to contract requirements. The Government may require the Contractor to perform the services again in conformity with contract requirements within 48 hours of the notification from the COR, at no additional charges to the contract.

· For two (2) or more unsatisfactory inspections, the Government may reduce the contract price to reflect the reduced value of the services performed.

· If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

· By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service.

· Issue Cure Notice

· Terminate the contract for Cause

Forms: The 1510-57 Contract Diary form will be used for each inspection to record the satisfactory or unsatisfactory completion of requirements. This form will also be used to summarize the results of those inspections on a monthly basis and to calculate and recommend any monthly payroll deductions. Each month’s inspection results will be summarized on this form.

Number of Inspections: The normal level of inspections (two inspections per month) will be used at the start of the contract. The minimum level of inspections (one inspection per month) may be used if the quality of work is satisfactory for two consecutive months and if approved by the CO.

Unscheduled Inspections: If defective conditions are discovered a separate diary will be annotated with the same information as a regular diary, noting that it is an unscheduled inspection. When a trend in defects is noted during regularly scheduled inspections, unscheduled inspections will also be used to determine the magnitude of the defects for this specific performance item.

Sample Size: 100 percent of work requirements will be inspected.

Sampling Procedures: Visual inspection to ensure compliance with the quality standards will be performed on every inspection visit.

Evaluation Procedures: A new 1510-57 will be completed for each inspection at the time of the inspection.

Analysis of Results: At the end of the month, the COR will summarize the results of the month’s inspections and calculate recommended payroll deductions on a contract diary form.

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