B08_INSTRUCTIONS_TO_OFFERORS_WITH_SPECIFICATIONS_1.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

6465 REFUGE ROAD

FWS IT Services FWS, IT Services 5275 Leesburg Pike Falls Church VA 22041

0044051569140F1S26Q0096

Mary Rawlinson

FWS HAGERMAN NWR

75092-5817

08/06/2026

08/14/2026 1700 ED

60 Days After Receipt of Order

SHERMAN

TX

The U.S. Fish and Wildlife Service

(USFWS), Hagerman National Wildlife

Refuge, in Sherman, TX, has a requirement for a Grain Drill for use in field operations for introducing wildlife food crops. Contract will include the purchase of a Grain Drill.

The vendor may be asked for additional parts or attachments dependent on funding availability, under GSA contract vehicle.

Please see the attached Specifications for additional details.

Evaluation will be based on Lowest Price

Continued...

1 8

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140F1S26Q0096

Technically Acceptable to the government. A firm fixed price contract will be awarded as a result of this solicitation.

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform

System (IPP).

DESCRIPTIVE LITERATURE: Offerors shall submit at least one copy of descriptive literature

(with pictures as needed) describing their proposed product with enough detail to ascertain whether the product meets the criteria requirements.

00010 1 EAGrain Drill

Delivery: 60 Days After Receipt of Order

The U.S. Fish and Wildlife Service has a need for supplies as described in the attached Specifications Document under RFQ 140F1S26Q0096. The Lowest Price Technically Acceptable (LPTA) evaluation methodology will be used for this acquisition.

I. Type of Contract:

The Government contemplates award of a firm-fixed price contract resulting from this solicitation.

II. Quote Instructions:

1) Submission of questions

a) Interested vendors must submit any questions concerning the solicitation by

Wednesday 08/12/2026 at 12:00PM EST. Questions may be submitted via email to Mary_Rawlinson@ios.doi.gov.

2) Submission of quotes

a) Quotes are to be submitted via email to Mary_Rawlinson@ios.doi.gov, by Friday

08/14/2026 at 5:00 PM EST.

3) Period for acceptance of quote

a) The vendor agrees quotes will remain valid for at least 60 calendar days from the RFQ closing date.

4) Late submissions, modifications, revisions, and withdrawals of quotes.

a) Vendors are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Any quote, modification, revision, or withdrawal of a quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition.

However, a late modification of an otherwise successful quote, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

III. Specific Quote Instructions

1) The vendor shall submit a complete price quote for all products and services identified in the requirements document. Quote should include:

• A total firm-fixed price covering the full requirement.

• Descriptive literature (including pictures when applicable) that clearly identifies the mailto:%20Mary_Rawlinson@ios.doi.gov.

mailto:Mary_Rawlinson@ios.doi.gov proposed product or service and provides sufficient detail to enable the Government to determine compliance with all requirements specified in the RFQ.

IV. Evaluation Factors (LPTA) This acquisition uses the Lowest Price Technically Acceptable (LPTA) source selection process. Technical and past performance factors will be evaluated on an acceptable/unacceptable basis. No tradeoffs will be made.

1) Factor 1 – Technical Acceptability (Pass/Fail)

The Government will evaluate the offeror’s quote to verify compliance with all requirements in the RFQ and requirements document.

• Pass: Quote meets all mandatory requirements.

• Fail: Quote does not meet one or more mandatory requirements.

2) Factor 2 – Past Performance (Pass/Fail)

Past performance will be evaluated to determine acceptability only. The Government will review past performance information from CPARS, agency records, or other sources.

• Acceptability: Offeror demonstrates satisfactory performance on similar contracts and has no terminations for cause or default within the past three (3) years.

• Unacceptability: Offeror has a record of unsatisfactory performance or one or more terminations for cause or default within the past three (3) years.

• Neutral: If no past performance information is available, the offeror will receive a “neutral” rating, which will be treated as acceptable.

3) Factor 3 – Price Price will be evaluated for reasonableness and completeness. Award will be made to the lowest-priced offeror whose quote is technically acceptable and whose past performance is acceptable.

V. Basis of Award Award will be made to the responsible offeror submitting the lowest-priced, technically acceptable quote. The Government intends to award without discussions; however, the Contracting Officer reserves the right to conduct discussions if necessary.

VI. Clauses

Incorporated in this solicitation are all GSA provisions and clauses from the quoters GSA MAS contract.

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP)

(February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice [a copy of the invoice and any supporting documentation]:

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

DEPARTMENT OF THE INTERIOR ACQUISITION REGULATION (DIAR) CLAUSES

INCORPORATED BY FULL TEXT

1452.201-70 Authorities and Delegations (Sep 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence.

Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause)

52.201-1 Acquisition 360: Voluntary Survey.

As prescribed in 1.102-3(b), insert the following provision:

ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a)All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https://www.acquisition.gov/360.

(b)The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government https://www.acquisition.gov/far/1.102-3#FAR_1_102_3 https://www.acquisition.gov/360 constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of provision)

Specifications

Replacing a 2003 John Deere 450 grain drill with a comparable like item. The grain drill is used to provide and enhance public wildlife viewing opportunities through the introduction of wildlife food crops.

Grain Drill requirements:

• The overall width must be no wider than 15.5’ while traveling on roadways

• Grain planting disbursement must be at least 13’ wide with 7.5 inches between rows

• Adjustable depth of seed placement

• Double disk opener boots with scrapers to drop and cover the seed

• Built in seed meter

• 2 x 13 Depth press wheels to assist with controlling the furrows and promote seed to soil contact for germination

Delivery Will Be To:

Hagerman National Wildlife Refuge 6465 Refuge Road Sherman, TX 75092

Time of delivery - TBD

Title