B08_-_HVAC_Statement_of_Work_2024.pdf

STATEMENT OF WORK

FY 2024

HVAC MECHANICAL SERVICE - GEO THERMAL SYSTEM

FOR

LONG ISLAND NATIONAL WILDLIFE REFUGE COMPLEX – WERTHEIM REFUGE

340 SMITH ROAD, SHIRLEY, NY 11967

PART A – GENERAL INFORMATION AND INSTRUCTIONS

GENERAL DESCRIPTION OF WORK: The contractor will provide a semi-annual service to the HVAC system at Long Island National Wildlife Refuge Complex headquarters building. The semi-annual service is to include but is not limited to equipment listed under Part C. The contractor shall provide all tools and lubricants necessary to accomplish all tasks. Filter changes will be performed during the semi-annual service. The contractor will also provide filters to the station three months after each semi-annual service. The station maintenance staff will replace old filters with the new ones provided three months after each service.

HVAC Service to include but not limited to:

a) Inspections of WWHP, WSHP, Variable Frequency Drives, Pumps, Cabinet Heaters, and Exhaust Fans

b) BAS Computer System inspection and error correction noted by station

c) BAS Computer System support and remote off-site diagnostics

d) View input/output points for any unusual status reports

e) Verify that equipment is bring controlled at the appropriate values (22.0 PSI Differential)

f) Verify proper operation of critical control processes and make adjustments

g) Check power supply for proper voltage to devices

h) Check controls for signs of wear or damage

i) Lubricate pumps, motors, bearings

j) Belt adjustment or replacement as needed

k) Fall start up and Inspection

l) Spring start up and inspection

m) Change all filters throughout the system (WSHP, ERV, and CUH)

PART B - PERFORMANCE REQUIREMENTS

GENERAL PERFORMANCE REQUIREMENTS: The contractor’s employees and representatives must maintain professional conduct and appearance. The contractor will schedule work so as to minimize disruption to normal office routines and schedules, as well as normal employee and visitor foot traffic throughout the building, by coordinating with the refuge representative. The contractor is charged with the professional performance of all duties to ensure the protection and/or conservation of government facilities and property.

OTHER PERFORMANCE REQUIREMENTS: The contractor will perform only such work or expend effort as required by the contract, or as directed in writing by the contracting officer (CO) or by direction of the COTR of specifically delegated task or work. The contractor and its employees will abide by the facility security requirements regarding entry and exit of the facility, protection of government property, and follow the instruction of security, fire, and other emergency officials performing duties within the facility.

BUILDING AUTOMATED SYSTEM (BAS): The contractor must be Trane Tridium Systems Certified in order to qualify for the contract. The system was constructed using a Trane backbone and was modified to suit the station needs. The contractor will provide a semi-annual service of this system to prevent future faults. The service will include correcting any alarms or errors that have occurred. In between semi-annual service appointments the contractor will provide off-site remote support to the station for the

BAS.

WATER SOURCE HEAT PUMPS (WSHP): The contractor will provide an inspection and lubrication of these units. Any debris that has gathered in the supply side of the unit will be removed using the best management practices. The unit filters will be changed during the semi-annual service.

CABINET UNIT HEATERS (CUH): The contractor will provide an inspection of the CUH’s the same as described under the Water Source Heat Pump section above. The filters are to be changed during the inspection as well.

FILTERS: The WSHP’s, CUH’s, and Energy Recovery Units (ERV) all require a quarterly filter change. The contractor will provide all filters necessary for this process. The contractor will be responsible to change the filters during the semi-annual inspections. The contractor will deliver all filters necessary for a complete system change three months after the semi-annual inspection; the station maintenance staff will conduct this change. The filters are to be 1” nominal depth pleated qualifying for the MERV 8 standard on all WSHP’s. The ERV units require a MERV 8 3ply filters.

INSPECTION REPORT: The contractor will provide the station with a list of all inspection findings while on site. This is to include any future repairs that need to be completed or recommendations for the system.

The contractor will also provide the station with any a report of any modifications that occur during the quarterly inspections.

PART C - EQUIPMENT LIST

Item No:

General Description: Manufacture: Model No: Serial No:

1 Water Source Heat Pump - 1 McQuay WCCW4019DERE01YYA AUBUY04400807 2 Water Source Heat Pump - 2 McQuay WCCW4007DEYRE AUBU104400790 3 Water Source Heat Pump - 3 McQuay WCCW4024DEYRE01 AUBU104400938 4 Water Source Heat Pump - 4 McQuay WCCW4019AEYLE01 AUBU10440871 5 Water Source Heat Pump - 5 McQuay WCCW4042DEYRE01 AUBU104401061 6 Water Source Heat Pump - 6 McQuay WCCW4007DEYRE01 AUBU104400791 7 Water Source Heat Pump - 7 McQuay WCCW4024DEYLE01 AUBU104400910 8 Water Source Heat Pump - 8 McQuay WCCW4036DEYLE01 AUBU1044000951 9 Water Source Heat Pump - 9 McQuay WCCW4007DEYRE01 AUBU104400792 10 Water Source Heat Pump - 10 McQuay WCCW4024DEYLE01 AUBU104400939 11 Water Source Heat Pump - 11 McQuay WCCW4042DEYLE01 AUBU104401019 12 Water Source Heat Pump - 12 McQuay WCCW4030DEYLE01 AUBU104400940 13 Water Source Heat Pump - 13 McQuay WCCW4060DEYLE01 AUBU104401089 14 Water Source Heat Pump - 14 McQuay WCCW4048DEYLE AUBU104401064 15 Water Source Heat Pump - 15 McQuay WCCW5012DEYRE01 AUBU1104400860 16 Water Source Heat Pump - 16 McQuay WCCW4042DEYLE01 AUBU104401020 17 Water Source Heat Pump - 17 McQuay WCCW4007DEYRE AUBU104400793 18 Water Source Heat Pump - 18 McQuay WCCW5012DEYRE01 AUBU104400861 19 Water Source Heat Pump - 19 McQuay WCCW4048DEYLE01 AUBU10440886 20 Energy Recovery Unit - 1 Greenheck ERV-522S-15-A 12222-608 21 Energy Recovery Unit - 1 Greenheck ERV-5215-15-A-E5 12222-607 22 Water/Water Heat Pump - 1 McQuay WWHA1150 100801401 23 Water/Water Heat Pump - 1 McQuay WWHA1072 100801402 24 Variable Frequency Drive - 1 Yaskawa E7NVD046CGZY 4W111270444001 25 Variable Frequency Drive - 2 Yaskawa E7NVD046CGZY 4W111270447001 26 Cabinet Unit Heater - 1 Trane FFHB0601JABCOC10AG2A T10J53512 27 Cabinet Unit Heater - 2 Trane FFRBB0801JABDOF10AG2A T10J83513 28 Cabinet Unit Heater - 3 Trane FFEB0601JABCOC10AG2A T10J53514 29 Pump - 1 Armstrong BF-STD4030 659746 30 Pump - 2 Armstrong BF-STD4030 659745 31 Pump - 3 Armstrong BF-STD4030 659747 32 Pump - 4 Armstrong BF-STD4030 660085 33 Pump - 5 Armstrong ARMFLOE11 180200-651 34 Pump - 6 Armstrong ARMFLOE13 180200-655 35 Exhaust Fan - 1 Greenheck BSO-90-4-X 122205531009 36 Exhaust Fan - 2 Greenheck BSO-120-4-X 122205541009 37 Exhaust Fan - 3 Greenheck BSO-80-4-X 122205551009 38 Exhaust Fan - 4 Greenheck BSO-80-4-X 1222055610093 39 Computer System - Custom Trane

PART D – OTHER PERFORMANCE REQUIREMENTS AND INFORMATION

DOCUMENTATION AND REPORTING: The station shall establish a log book for the contractor to sign in and out of. The contractor may also note any observed issues such as unusual condition, damage to government property, or other information that adversely affects the contractor’s performance and annotate them in the log book as well as report them to the station. The log book should indicate the time services begin and end each week. The station will annotate any issues discovered during inspection in the log book as well and report it to the contractor. The log book will be used to maintain quality control information (such as compliments or complaints), to determine the overall level of the contractor’s performance.

OTHER CONTACTOR RESPONSIBILITIES: This agency facility contains agency offices, a visitor facility, and refuge operations. The mission of the agency requires agency officials to meet frequently with other federal and state government officials as well as community, schools, and local government representatives. Therefore, the contractor’s employees must perform work in clothing that is clean and orderly as possible, given the type of work performed. The contractor must ensure that all contractor employees use appropriate safety clothing, shoes, or other devices while performing work. Contractor employees shall not wear their clothing, or have visible on any undergarments, any slogans, political or social cause messages, or advertising (other than company name or logo).

CONTRACTOR FACILITY ACCESS: The contractor must provide acceptable evidence of U.S. citizenship, legal resident status, and state and local residence to this agency for all employees scheduled for work at this facility. The contractor’s employees may not use privately owned radios, CD players, or other musical devices while performing work during normal facility hours.

CONTRACTOR EMPLOYEE BEHAVIOR: The contractor is responsible for the behavior of its employees while working within the facility. Contractor personnel shall not engage in prohibited activities, such as gambling, consumption of alcohol, use of non-prescribed medicines or drugs, or smoking. Contractor employees are to use acceptable courtesy when engaging government officials and non- government visitors to the facility.

CONTRACT INSPECTIONS: The government intends to rely primarily on the contractor’s inspection and quality control methods to ensure the equipment is cleaned and maintained properly. The government will perform a limited number of regular inspections and unscheduled inspections of specific units according to the facility assurance plan and employee complaints.

GREEN PRODUCT USE: The contractor shall meet the applicable requirements of Executive Order 13514, Executive Order 13423, the Department of Interior Sustainable Buildings Operations and Maintenance Checklist, and U.S. Fish and Wildlife Service Policy 560FW1. Environmentally preferable products will be used by the Contractor, including products with low emitting materials, recycled content products, biobased products, non-toxic products, and non-ozone depleting products. Contractor supplied products and services will be energy-efficient and water-efficient.

All products used shall meet or exceed the Environmental Protection Agency's guidelines for Environmentally Preferable Purchasing. Prohibited characteristics of products to be used in cleaning include: no highly toxic, corrosive or environmentally harmful products, no carcinogens, no toxicants and no hazardous wastes or hazardous materials. Desirable characteristics include: minimal skin, eye, and respiratory irritation; biodegradability; avoidance of undesirable or unnecessary dyes and fragrances; and recyclable containers and minimization of nonrecyclable waste. The Contractor is encouraged to use products that are have no VOC's, have low flammability, are designed for use in cold water to save energy, and are pump sprays rather than aerosols.