B08. Solicitation.pdf

SEE ADDENDUM

(No Collect Calls)

W912P921R0035 18-Mar-2021

b. TELEPHONE NUMBER

618 724-2493

8. OFFER DUE DATE/LOCAL TIME

10:00 AM 29 Mar 2021

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912P99. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

KELSEY M DANIELS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

CONTRACTING DIVISION

US ARMY ENGR DIST ST LOUIS

1222 SPRUCE STREET, RM 4.207

ST LOUIS MO 63103-2833

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

314 331-8746FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$8,000,000

NAICS:

561730

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF89

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912P921R0035

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

MOWING AND GROUNDS MAINTENANCE SERVICES

Rend Lake, Illinois

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide Mowing and Grounds maintenance Services at Rend Lake, located in Benton, Illinois. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, material, supplies and labor required to perform mowing, vegetative control, and grounds maintenance in recreational and administration areas and/or other areas set forth in the attached appendices as specified herein and as directed by the Contracting Officer or his/her authorized representative. The terms "Vegetative Control" and "Grounds Maintenance" include, but are not limited to mowing, to include trail mowing, trimming, rotary cutting, vegetation control (herbicide application), waste water treatment lagoons, unmowable areas, along guard rails, fences, sidewalks, impact sites, beaches, parking lot areas, and along roadways. Work items are addressed separately in these specifications only for the purpose of describing an end product for the work to be accomplished. The Contractor shall assure that all work is accomplished in accordance with contract requirements, all applicable laws, regulations and/or written directives issued by the Contracting Officer or authorized representative. All work shall be performed to the satisfaction of the Contracting Officer or authorized representative.

1.2 Background: The services were contracted before as a SAIDIQ (W912P9-16-D-0010). The previous requirement was solicited as Invitation for Bid (IFB) IAW FAR 14 Sealed Bidding 100% small business set-aside.

1.3 Objectives: The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Rend Lake in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and presents a clean, neat, and professional appearance. Area maps and workloads depicting the service described in this PWS are identified in the Appendices. The Contractor’s performance will be based on the Contracting Officer’s Representative (COR), and Contracting Officer’s (KO) evaluation of the results required by the Service Summary (SS) and not the method of performance. The evaluation of results will be based on COR surveillance, tenant satisfaction, and customer complaints. Final results of the evaluations will be the determining factor for the success or failure of this contract.

The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

1.4 Scope: 1.4 Scope: The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure that Mowing and Grounds maintenance Services is performed at Rend Lake in a manner that will promote the growth of healthy grass, trees, shrubs, and plants and presents a clean, neat, and professional appearance.

1.5 Period of Performance:

The period of performance shall be for one (1) Base Year of 12 months

Base Year 1 April 2021- 31 March 2022

1.6 General Information

1.6.1 Quality Control: The Contractor is responsible for establishing and maintaining a complete quality control system to insure satisfactory performance of all sections of the contract. This will be assured by the development of a comprehensive Quality Control Plan by the Contractor and supplied to the Contracting Officer at the pre-work conference for acceptance prior to initiating work. If the plan is judged not to be adequate and is disapproved by the Government, the Contractor must revise the plan and submit it to the Contracting Officer for acceptance within five

(5) working days. The Contractor shall submit a detailed plan of an inspection system covering all the services stated in the contract specifications. The plan shall include, but is not limited to the following:

-Identification of authorized Quality Control Inspectors (QCI), their vehicles, and work/inspection schedule.

Inspectors should be employees of the Contractor, not employees of a Subcontractor.

-An inspection method of identifying deficiencies in the quality of services performed before the level of performance is unacceptable.

-A method and response time for correcting recurring minor deficiencies and unaccepted work that the Contractor is requested to re-perform.

-Identification of how the QCI will perform their inspections.

-A daily activity/inspection report for each separate bid item inspection which shall include, as a minimum, the following:

-Inspector’s name -Contractor/contract number -Date -Time/duration of inspection -Item’s inspected -Defects encountered -Corrective actions taken -Actions to prevent future occurrence -Safety/security violations -Unusual conditions -Blades sharpened or replaced

-Daily Quality Control Inspection reports shall be signed, and a copy given to the Quality Assurance personnel immediately after completion of inspections.

1.6.2 Quality Assurance: The Government will monitor and inspect the Contractor's operation to ensure the Quality Control Plan is in place and is working, and that the Contractor's performance meets all contract specifications. The Government will monitor the Contractor's service performance through a Quality Assurance Surveillance Plan (QASP); see Appendix D, utilizing the 100% inspection method. The Government reserves the right to alter or change the type of inspection plan at its discretion at any time, and to make deductions accordingly. The QASP is included for information purposes only and will not be made part of any resulting contract.

1.6.2.1 REPERFORMANCE AND REINSPECTION. The Government may require the Contractor to re-perform services, which are found to be deficient by the Quality Assurance inspector. Should it become necessary for the Government Quality Assurance inspector to perform re-inspections of defective work that was required to be re-completed (due to failure of the Contractor's Quality Control system to locate and cure these deficiencies prior to the initial Quality Assurance inspection), there will be a re-inspection charge. These charges will be deducted, in accordance with the QASP, from the Contractor's monthly invoice.

1.6.2.2 PERFORMANCE EVALUATION MEETINGS. The Contractor, his/her Contractor Representative, and/or Quality Control Inspectors shall meet with the Contracting Officer or his/her representatives as often as determined necessary by the Contracting Officer in order to discuss performance. Mutual effort will be made to resolve any and all problems identified.

1.6.3 Recognized Holidays: The Contractor will have seven (7) working days to complete a Level I cycle and ten

(10) working days to complete a Level II cycle. If weather conditions delay the schedule, weekend and/or Holiday work may be required to complete the cycle. The following ten (10) Holidays are recognized by the Government:

New Year’s Day Martin Luther King, Jr.’s Birthday Washington’s Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 a.m.- 8:00 p.m., except in campgrounds, unless otherwise specified. Mowing in campgrounds will not start prior to 9:00 a.m. and must be completed by 6:00 p.m. each day, Monday thru Friday, including Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at the Rend Lake Project.

1.6.6 Type of Contract: The Government will award a Firmed Fixed Price contract.

1.6.7 Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.7.1 ANTI-TERRORISM (AT) LEVEL I TRAINING. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within thirty (30) calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. The Contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the Contracting Officer, if a COR is not assigned, within five (5) calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training will be made available by the COR upon the contract award date.

1.6.7.2 ACCESS and GENERAL PROTECTION/SECURITY POLICY and PROCEDURES. All Contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The Contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.3 SUSPICIOUS ACTIVITY REPORTING TRAINING (e.g. iWATCH and/or CORPS WATCH, and/or SEE SOMETHING, SAY SOMETHING). The Contractor and all associated sub-contractors shall brief all employees on the local suspicious activity reporting program (training standards provided by the requiring activity AT Officer).

This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR, project manager, security representative or law enforcement entity. This training shall be completed within thirty (30) calendar days of contract award and within thirty (30) calendar days of new employees commencing performance with the results reported to the COR no later than five

(5) calendar days after completion of the training.

1.6.7.4 OPERATION SECURITY (OPSEC) TRAINING. All new Contractor employees will complete Level I OPSEC training within thirty (30) calendar days of their initial hire for performing services within this contract.

Additionally, all Contractor employees must complete annual OPSEC awareness training. The Contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the Contracting Officer if a COR is not assigned, within five (5) calendar days after completion of training. OPSEC awareness training will be made available by the COR upon the contract award date.

1.6.7.5 CONTRACTOR/CONTRACTOR EMPLOYEES WILL BE ESCORTED IN AREAS WHERE THEY

MAY BE EXPOSED TO CLASSIFIED and/or SENSITIVE MATERIALS and/or SENSITIVE OR RESTRICTED AREAS. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.6.7.6 PRE-SCREEN CANDIDATES USING E-VERIFY PROGRAM. The Contractor must pre-screen Candidates using the E-verify Program (http://www.dhs.gov/E-Verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates shall be provided to the COR no later than three (3) business days after the initial contract award and updated as necessary. All Contractor employees shall be verified before performing services as a part of this contract.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Contracting Officer will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.9.1 The Contractor shall be responsible for reporting maintenance deficiencies and vandalism of Government facilities either by telephone, electronic communications or completion and submittal of a Maintenance Deficiency Order. The Contractor Representative shall be responsible for ensuring that all Maintenance Deficiency Orders (form LMS 734) are legible, understandable, complete, and submitted to the COR, ACOR, or Quality Assurance inspector. Any maintenance deficiency, which is a hazard to public health or safety, will be reported immediately, all other deficiencies will be reported by 8:00 AM the following day.

1.6.9.2 QUALITY CONTROL INSPECTOR. The Contractor is responsible for ensuring that all work performed under this contract, including any performed by subcontractors, is in accordance with the specifications. To accomplish this, the Contractor shall appoint in writing, no later than five (5) business days after the initial contract award and subject to the approval of the Contracting Officer, a primary and alternate Quality Control inspector, who shall be responsible for the requirements set forth in PWS- Part 5 Specified Tasks.

1.6.9.3 CREW LEADER. The Contractor shall designate a responsible employee in each work crew to act as crew leader, and to complete a daily activity report. The activity report shall be submitted to the Contractor Quality Control Inspector(s)/Contractor Representative who then submit a copy to the Contracting Officer or COR, by 8:00 AM the following day on which services are performed under this contract.

The daily activity report for each work crew shall include, as a minimum, the following:

- Crew leader's name

- Date

- Crew designation

- List of location, bid item, time completed

- Location of non-serviced items

- List of any damage or vandalism

- Blades sharpened or replaced

1.6.10 Key Personnel: The follow personnel are considered key personnel by the government: Denny Morris, Civil Engineering Technician, Rend Lake Project Office. Alternate Contracting Officer Representative (ACOR) – Leigh Ann Thomas, Park Ranger, Rend Lake Project Office. John Crawford, Contracting Officer and Kelsey Daniels, Contracting Specialist. The Contractor shall provide a Contractor Representative who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the primary is absent shall be designated in writing to the Contracting Officer or COR no later than three (3) business days after the initial contract award. The Contractor Representative or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contractor Representative or alternate shall be available between the hours 7:30 a.m. to 4:30 p.m., Monday thru Friday including weekends or Federal holidays, if applicable. The Contractor Representative or alternate may also be designated as the Contractor Quality Control Inspector.

1.6.11 SAFETY REQUIREMENTS AND REPORTS

All equipment used and work performed shall be in accordance with safety requirements set forth in the most up to date United States Army Corps of Engineers Safety Manual, EM 385-1-1, entitled, "Safety and Health Requirements Manual", and all other current revisions. Copies of the Safety Manual are available online at the USACE publications site: http://www.publications.usace.army.mil/. Any unsafe work and/or actions will be stopped immediately. All equipment or materials found not to be in conformity with the requirements of EM 385-1-1 shall be removed from Government property immediately. It is the responsibility of the Contractor to assure compliance with the safety provisions of this solicitation.

EM 385-1-1. In order to provide safety controls for protection to life and health of employees and other persons, for prevention of damage to property, materials, supplies, and equipment, and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all pertinent provisions of EM 385-1-1, and shall also take or cause to be taken such additional measures necessary for that purpose. Compliance with the provisions of this clause by employees and subcontractors will be the responsibility of the Contractor.

1.6.11.1 CPR. In accordance with EM 385-1-1, the Contractor must have at least two (2) employees on each shift who are qualified to administer first aid and cardiopulmonary resuscitation (CPR) when the total number of employees on that shift is equal to or greater than two (2). Proof of qualification must be submitted to the Contracting Officer or COR within 30 calendar days of contract award and within 30 calendar days when new CPR qualified employees are hired.

1.6.11.2 CORRECTIVE ACTION. Any Corps of Engineers employee may notify the Contractor of any noncompliance with the provisions of this clause and any corrective action required. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor or his/her representative at the site of the work, shall be deemed sufficient to take immediate action. If Contractor fails or refuses to comply promptly, any Corps of Engineers employee may issue an order stopping all or part of the work until satisfactory corrective action has been taken. The Contractor shall make no part of the time lost due to any such stop orders the subject of claim for extension of time or for excess costs or damages.

1.6.11.3 PROJECT SAFETY AND HEALTH PLAN. Contractor is required to develop and submit a detailed, written safety and health plan, which includes a hazard analysis, an accident prevention plan, an indoctrination and training plan, and a hazard communication plan (reference EM385-1-1). This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. The plan shall show how the Contractor intends to perform all services in full compliance with the safety and health requirements set forth in EM 385 1 1, entitled "Safety and Health Requirements Manual". Contractor shall submit the safety and health plan to the Contracting Officer for approval a minimum of five (5) working days prior to the commencement of services under this contract. If the plan is judged not to be adequate and is disapproved by the Government, the Contractor must revise the plan and submit it to the Contracting Officer for acceptance within five (5) working days.

1.6.11.4 MISHAP REPORTING. A mishap constitutes an incident or act involving the Contractor, which may or may not have caused obvious damage to persons or property. All mishaps shall be reported to the Contracting Officer within 24 hours of the occurrence. All serious mishaps (those resulting in death or injury requiring medical attention) shall be reported immediately. All mishap reporting shall be in accordance with EM 385-1-1, MISHAP REPORTING AND INVESTIGATION

1.6.11.5 SAFETY EXPOSURE REPORTING. The Contractor shall maintain an accurate record of, and shall submit a monthly "SAFETY EXPOSURE REPORT" to the Contracting Officer in accordance with EM 385-1-1 and the manner as prescribed at the pre-work conference. The report will cover hours worked during the previous month, accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment necessary to perform work under this contract. The report will be submitted the first working day of the month following completed work items.

All personnel working in close proximity to vehicular traffic with no protective barriers are required to wear a reflective vest as required in EM 385-1-1, and American National Standards Institute/International Safety Equipment Association 107 Requirements.

1.6.11.6 WARNING SIGNS. Yellow (or another approved color) warning signs, 36” X 36” stating “MOWING AHEAD” or similar verbiage will be placed along roadways and entrances to Campgrounds and Recreation areas when mowing is being performed.

1.6.12 ENVIRONMENTAL PROTECTION. The Contractor shall comply with federal, state and local laws, regulations and standards, regarding environmental protection. All environmental protection matters shall be coordinated with the COR. The Contractor may be inspected by the COR or other federal, state, and local officials without notice. Access for inspection shall be granted by the Contractor upon request.

1.6.12.1 SCOPE. This paragraph prescribes actions required for the prevention of environmental pollution during and as the result of operations under this contract. For the purpose of this specification, environmental pollution is defined as the presence of chemicals, physical, or biological elements or agents which adversely affect human health or welfare; unfavorably alter ecological balances of importance to human life; affect other species important to man;

or degrade the utility of the environment for aesthetic and recreational purposes. The control of environmental pollution requires consideration of air, water, and land, and involves noise, solid waste management and management of radiant energy and radioactive materials as well as other pollutants.

1.6.12.2 PROTECTION OF LAND RESOURCES. The work areas on which the work is to be performed under this contract and the land resources adjacent thereto should be preserved in their present condition.

1.6.12.3 PROTECTION OF WATER RESOURCES.

- CONTAMINATION OF WATER. Lakes, ditches, rivers, canals, waterways; or reservoirs shall not be polluted with fuels, oil bituminents, calcium chloride, insecticides, herbicides or other similar materials harmful to fish, shellfish or wildlife, or materials which may be detrimental to outdoor recreation.

- DISPOSAL OF MATERIALS. The methods and locations of disposal of materials, wastes, effluents, trash, garbage, oil, grease, chemicals, etc., within the right of way limits shall be such that harmful debris will not enter lakes, ditches, rivers, canals, waterways, or reservoirs by erosion.

1.6.12.4 LICENSES, PERMITS AND RESPONSIBILITIES. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any applicable Federal, State and Municipal laws, codes, and regulations in connection with the prosecution of the work.

The Contractor shall be similarly responsible for all damages to persons or property that occur as a result of his fault or negligence; shall take proper safety and health precautions to protect the work, the workers, the public, and all the property of others; shall also be responsible for all materials delivered and work performed until completion and acceptance of the contract.

1.6.12.5 PESTICIDE USE GUIDELINES.

1.6.12.5.1 LICENSE. The Contractor or supervisor of application shall submit a copy of the Illinois State Commercial Pesticide Applicator's license (Right of Way) to the Contracting Officer prior to commencement of any pesticide application under this contract. This shall be submitted within thirty (30) days of contract award notification.

1.6.12.5.2 The Contractor or supervisor of application shall submit a copy of the Illinois State Commercial Pesticide Operator's license to the Contracting Officer for all employees working under the supervision of the Applicator prior to commencement of any pesticide application under this contract. This shall be submitted within 30 days of contract award notification.

1.6.12.5.3 The handling of all pesticides shall be in compliance with the Safety and Health Requirements Manual (EM 385-1-1), the Pest Control Program for Civil Works Projects, (ER 1130-2-413), Appendix D, and all federal and state laws regulating safe pesticide use.

1.6.12.5.4 The Contractor shall submit a Pre-Use Form (Appendix F-1) to the Contracting Officer or COR 7 days in advance of any pesticide application. All applications are subject to approval. The following conditions may be required for application approval:

a. General use pesticides will receive priority approval over Restricted use pesticides.

b. Appropriate hazard signs may be required in high use areas.

c. Scheduling may be required for low use periods.

d. Water use restrictions and reentry times must be followed according to label directions.

1.6.12.5.5 The Contractor shall submit a Post-Use Form (Appendix F-2) for each chemical type used. The Post-Use Form along with the daily quality control report, shall be furnished to the Contracting Officer, COR or Quality Assurance Inspector daily, following each scheduled application.

1.6.13 SCHEDULES

The Contractor shall be required to perform complete mowing, vegetative control, and grounds maintenance assignments in accordance with Part 5 Specified Tasks. Note: Each type of mowing (Level I & II) and other items can be scheduled in separate or joint "Notices to Proceed". All work can be ordered to be performed separately, to overlap starting and completion dates, or all work can be assigned to be performed simultaneously. The Contractor must obtain a sufficient number of employees and equipment necessary to complete all assignments within the times specified on each notice to proceed.

1.6.13.1 WORK SCHEDULE

Occurrence based (non-permanent and no more than once a cycle) schedule changes due to customer requests or Government need shall be supported by the Contractor. The COR will request the changes to the Contractor two (2) days before the schedule change take place for improved grounds mowing only at no additional cost to the Government.

1.6.13.2 SCHEDULE REQUIREMENT. The Contractor shall be required to perform complete mowing, vegetative control, and grounds maintenance assignments in accordance with Part 5 Specified Tasks. Note: Each type of mowing (Level I & II) and other items can be scheduled in separate or joint "Notices to Proceed". Level I items shall be completed in seven (7) working days from the assigned start date and Level II items shall be completed in ten

(10) working days from the assigned start date. All work can be ordered to be performed separately, to overlap starting and completion dates, or all work can be assigned to be performed simultaneously. The Contractor must obtain a sufficient number of employees and equipment necessary to complete all assignments within the times specified on each notice to proceed. (see section 1.6.15).

WORK PERIOD. The services listed herein shall be in accordance with Part 5 Specified Tasks AREAS TO BE SERVICED. The areas to be serviced will be specified in Appendix A and B. Note: The boundaries indicated are approximate SERVICING SCHEDULE. Services will be performed as per the schedule provided by the Contracting Officer.

1.6.13.3 The Contracting Officer or COR shall notify the Contractor a minimum of 24 hours prior to commencing a mowing, vegetative control, or grounds maintenance assignment. A written schedule shall be issued by the Contracting Officer or COR to the Contractor notifying the starting date and the sequence of mowing, vegetative control, and ground maintenance areas. All assignments shall be started on the assigned starting date and be completed no later than the completion date. In the event of inclement weather or unsuitable ground conditions, the Contractor may request an extension for the time of the delay. When accepted, the Contracting Officer will grant fair and reasonable time extensions. However, the Contractor will be expected to continue work during brief rain showers, or when rain totals do not severely affect ground conditions. The COR will make the final decision on whether the ground conditions are suitable for mowing or grounds maintenance work to continue.

1.6.13.4 CONTRACT AREA. Areas to be maintained will be as specified in Appendix A and B. General Location maps are available at the Rend Lake Project Office, 11981 Rend City Road, Benton, IL 62812 where they may be viewed at any time between 8:00 AM and 3:00 PM Monday through Friday, except on Holidays.

1.6.13.5 CAUTION. The work area is located in heavily used recreational areas. The term "heavily used" shall be construed as areas receiving frequent use by hikers, bicycle traffic, motor vehicles, campers, and day use activities.

All bidders are strongly encouraged to attend a pre-bid conference and inspection. The contractor must mow and trim each occupied site, including campsites and picnic areas using extreme caution.

NOTE: Failure to mow any area because of occupancy will not be accepted.

1.6.13.6 It shall be the Contractor's responsibility in the course of performing the contractual work to guard against destruction, injury, defacement, removal or any alteration of public property including, but not limited to developed facilities and vegetative growth. In the event that the public claims that personal property is damaged, it shall be the Contractor's responsibility to notify the Contracting Officer or COR of the incident within 24 hours. The Contractor shall be responsible for repairing or replacing damaged property to the satisfaction of the Contracting Officer. Work shall be completed within 24 hours of the incident, or, as agreed upon by the COR. If the Government has to make necessary repairs or replacements, the charge will be deducted from the next invoice received from the Contractor.

1.6.14 MINIMUM MANPOWER REQUIREMENTS. The Contractor shall provide an adequate number of fully qualified personnel to perform the specified services properly and efficiently within the time limits specified. It is strongly recommended that the Contractor shall always have one (1) non-working Contractor Representative/ Quality Control Inspector (1.6.1) on site when contractual work is being performed. If the Contractor is unable to accomplish work in accordance with the requirements of this contract within the times specified, he shall immediately obtain additional personnel as necessary to fulfill the requirements of this contract. NOTE: Growing rates vary throughout the year depending on weather conditions; the Contractor is expected to employ additional personnel to accomplish all assignments within the time specified.

1.6.14.1 EMPLOYEE CONDUCT. The majority of work will be performed in the presence of the general public. Thus, the conduct of all Contractor employees is critical and will be closely monitored. The Contractor shall be responsible for ensuring that their employees strictly comply with all Federal and State laws. Any illegal or criminal activity may result in the removal of Contractor employee(s) from the project. Any public complaints on Contractor employee(s) behavior will result in removal of the employee(s) from the project.

- The Contractor or employees, while working on this contract, shall not consume or be under the influence of alcohol and/or drugs.

- All workers are to be fully clothed, in accordance with FULLY CLOTHED & EM 385-1-1, "Safety and Health Requirements Manual". Workers shall maintain a neat and clean appearance while working on this contract. The term "fully clothed" shall be construed as, at a minimum, contractor and employees must wear short sleeved shirts without abusive language and/or pictures, safety shoes as stated in EM 385-1-1, "Safety and Health Requirements Manual", and long pants without holes. No shorts will be allowed.

- While working on this contract, all workers shall have some form of exterior identification that is easily recognizable to the general public, such as uniforms, hard hats, and/or t-shirts to designate them as employees of the Contractor. Prior to beginning work, the Contractor shall submit the method or type of identification to the Contracting Officer and COR for approval.

1.6.14.2 REMOVAL OF CONTRACTOR EMPLOYEE. The COR may require the Contractor to immediately remove from the work site any employee of the Contractor or subcontractor, who, in the opinion of the Contracting Officer or COR, is incompetent, who endangers persons or property, or whose physical or mental condition is such that it would impair the employee's ability to safely or satisfactorily perform his work. Refusal to use or wear safety equipment will be grounds for removal. Notification to the Contractor shall be promptly made in writing if time and circumstances permit. Otherwise, notification shall be verbal or by telephone, and shall be confirmed in writing as soon as possible. No such removal, however, will reduce the Contractor's obligation to perform all work required under this contract, and an immediate replacement will be made as required. This requirement shall not be made the basis of any claim for compensation or damages against the government or any of its officers or agents.

1.6.14.3 SUPERVISION. The Contractor shall establish a defined chain of command including Contractor Representatives, Quality Control Inspectors, and crew leaders. For the purpose of this contract, it is intended that the Contractor Representative and Quality Control Inspectors shall be administrative positions whose responsibility is to ensure compliance with contract specifications. It is strongly recommended that neither the designated Contractor Representative nor the Quality Control Inspector be working members of a crew performing any of the scheduled services while they are functioning as a Contractor Representative or Quality Control Inspector. The Contractor Representative and/or Quality Control Inspector shall always be required to have a copy of the contract in their possession for referral concerning questions of Contractor responsibility.

1.6.14.4 OTHER CONTRACTORS. The Contractor's attention is called to the fact that other Contractors and Corps of Engineers employees may be in the area for the purpose of performing duties. The Contractor will cooperate fully with all Contractors and Corps of Engineers employees in the area and shall not impede the work of other Contractors and Corps of Engineers employees in any way.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER (KO). A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the Contracting Officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 ALTERNATE CONTRACTING OFFICER’S REPRESENTATIVE (ACOR). An employee of the U.S.

Government appointed by the Contracting Officer to administer the contract in the absence of the COR or alongside the COR as directed by the Contracting Officer. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.7 IMPACT PAD OR SITES: The terms "impact pad" or "impact site" shall be construed as all graveled, wood chip or concrete areas around playground equipment, picnic tables, grills, camp pad areas using gravel or wood chips as the impact material and timbers or concrete as a perimeter.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. LITTER - refers to, but is not limited to, garbage, trash, debris, paper, metal, plastic, cigarette butts, glass, bottle caps, pull tabs, food, animal remains, driftwood, tree limbs, sticks, grass, vegetation growth, dirt, gravel, mud, sand, rocks, algae, moss, ashes, charred wood, and/or any other foreign material.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.10. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

- Contract Discrepancy report (CDR) - the Control Deficiency Report is a written record of unsatisfactory performance by the Contractor as documented by the Quality Assurance Inspection.

2.1.11. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of Contractor performance.

2.1.12. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.13. SUBCONTRACTOR. One that enters a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

2.1.14. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCI Quality Control Inspector QCP Quality Control Program TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1 Utilities: The Contractor shall provide all water and electricity required in the performance of this contract when it cannot be obtained from Government sources. During the winter months and during repair operations water and electricity may be unavailable. Water and electricity may be obtained and utilized by the Contractor from Government sources within the recreation areas at no cost to the Contractor or from other sources approved by the Contracting Officer. If water or electricity is obtained from sources other than the Government, all arrangements, and payments, if any, shall be the responsibility of the Contractor. The absence of a Government water or electric source will not relieve the Contractor of obligation to provide services as scheduled for any facility or area. Raw lake water shall not be used for mixing.

3.2 KEYS. Keys will be provided by the Government. Keys will not be reproduced by the Contractor. The Contractor shall supply, and update as needed, a list of employees who have keys and which keys they have been issued.

3.2.1 If any key(s) are lost and/or not returned, a deduction fee for the actual replacement costs will be made from the Contractors monthly invoice. This includes a deduction for the cost of re-keying all affected locks and/or replacing all affected padlocks.

3.3 Equipment: Not Applicable

DAMAGES. The Contractor is responsible for taking any action necessary to protect all supplies, and property, including material and supplies issued by the Government to accomplish a job, against damage, theft, or loss.

Government assumes no responsibility for loss or damage to any material, supplies, or property after it is received by, or in the possession of the Contractor. The Contractor, at no cost to the Government, shall replace any Government property lost or stolen due to negligence of the Contractor.

The Contractor shall use reasonable care to avoid damaging buildings, equipment, and vegetation on property. The Contractor shall replace or repair the damage at no expense to the Government within a time frame approved by the Contracting Officer. If the Contractor fails or refuses to make such repairs or replacement, within the time frame, the Contractor shall be liable for the cost to make the repair or replacement, which will be deducted from the contract payment.

The Contractor shall be responsible for any damages to recreational and roadway signs and carsonite posts resulting from any operations performed under this contract. The Contractor will deduct the cost of the carsonite posts from the next invoice, the cost is $50.00 per post. Carsonite posts will be supplied by the Government to Contractor for replacement. When damaged, all posts must be straightened and installed by the end of each scheduled mowing cycle. Government cost for recreational and roadway sign replacement due to contract negligence will be deducted from the next invoice.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: Unless otherwise stated, the Contractor shall furnish and maintain all sufficient equipment, materials and supplies required to satisfactorily perform the requirements of this contract. Equipment used to accomplish mowing, vegetative control, and grounds maintenance shall be suitable to perform the work as described herein. All equipment including but not limited to mowers, trimmers, herbicide applicators, tractors, and rotary type mowers shall always be equipped with manufacturer’s recommended safety protective devices to insure worker and public safety. Equipment shall be inspected daily by the contractor and maintained in good working condition. NOTE:

Special equipment may be necessary to safely mow sections of the main dam and toe ditch.

4.2 APPROVAL OF EQUIPMENT AND MATERIALS.