B08. RFQ TSWA TENT W91QVN25QA023.pdf

REQUEST FOR QUOTE (RFQ)

RFQ NUMBER: W91QVN25QA023

USFK Tactical Secure Work Area (TSWA) Tent CLOSING DATE: 30 June 2025, 17:00 Hours (KST)

52.212-1 ADDENDUM

INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

1. Proposals shall be submitted through the PIEE at https://piee.eb.mil. Please include the solicitation number (Solicitation# W91QVN25QA023) in the subject line of your submission. The offer shall be submitted by the closing date of RFQ. Offerors who fail to submit all of the specified information set forth in the solicitation will not be considered for award. All questions should be emailed to chanelys.y.martinez.mil@army.mil within 3 days after RFQ/Amendment is issued. Offeror shall include the Solicitation Number the subject line on the email. Partial offer is not acceptable.

2. The offeror(s) shall submit the following requirements.

Technical Capability: Technical proposal shall contain description/specification of each listed item including manufacturer name and model/part number as applicable. The proposed “equal product” must meet, or exceed, the salient physical, functional, or performance characteristics specified in the solicitation. Even if the exact "brand name" is submitted, the offeror shall submit the respective specifications with their quotation. Offerors who fail to submit all the specified information will not be considered for award.

Price Schedule: The offeror shall submit prices and the length of warranty for all items in this solicitation. Offerors shall submit detailed specifications for the proposed items with the quotation even if the quote proposed the same item. Quoters who fail to submit all the specified information set forth in the solicitation will not be considered for award.

c. Shipping Charges: Offerors must include shipping costs in quotation or indicated shipping charges included in quotation.

Award shall be made based on all or none basis, split awards shall not be considered.

*Failure to submit the above requirements may indicate that the offeror fails to understand the requirement and may be grounds for determining the proposal to be non-responsive and ineligible for contract award in accordance with Basis of Award of this solicitation.

The terms “Quotation” and “Quoter” shall be substituted for “Offer” and “Offeror” in this solicitation.

Note: To be determined responsible, a prospective contractor must meet FAR 9.104-1 General standards.

ITEM DESCRIPTION

CLIN

Part #

Qty

Description

Total Amount

0001 2 Shield Enclosure Air Frame TFBS-4-System, 3 1/2’ x 5’ x 7’

0002 2 Single SECAIR/SEPAC Environmental System with Travel Case

0003 2 Maxwell Compact 2 Talker System with Briggs & Reilly travel case

0004 2 Maxine third generation travel eight Speech Masking System

0005 1 Shipping and Insurance to APO/FPO

Technical Rating Description

Acceptable Proposal meets the requirements of the solicitation

Unacceptable Proposal does not meet the requirements of the solicitation

SALIENT CHARACTERISTICS/MINIMUM SPECIFICATION

1. Shield Enclosure Air Frame (TFBS-4-System) o RF-shielded inflatable enclosure with inside dimensions of 3.5 ft (W) x 5 ft (D) x 7 ft (H).

o System must be frame-supported with no metal or PVC structure; must be inflatable and rugged.

o Attenuation of 105 dB (minimum) from 30 MHz to 20 GHz.

o Includes SECURL blower system and integrated 60Hz 9A filtered power input.

o Power panel with 4x RJ-45 and 2x Fiber Optic passthrough ports.

o 1012 LED interior lighting system.

o Includes dual frame inflation pumps (primary + auto backup).

o Must be deployable by one person within 10 minutes.

o Includes an integrated work table and two ruggedized travel cases.

o One-year warranty included.

2. SECAIR/SEPAC Environmental Control System o Portable closed-loop HVAC system for TSWA enclosure.

o Provides internal temperature regulation and pressure stability.

o Includes travel case for field portability.

o Includes power adapter and hose/cable connections.

3. Maxwell Compact 2-Talker System o Two-user audio communication system for classified use.

o Integrates inside TSWA with noise masking and encrypted capability.

o Encased in high-durability Briggs & Riley travel case.

o Supports secure internal discussion without external transmission.

4. Maxine 3rd Gen Travel 8 Speech Masking System o Includes eight (8) battery-powered VS1 masking modules with magnetic housing.

o Each speaker module must include an internal sound generator producing pink/white noise at SPLs adjustable between 55–75 dB.

o Includes 8 x 15-ft 3.5mm stereo cables, suitable for low-profile and discrete connection.

o Includes 4 lightweight magnetic-mount speakers and 4 heavy magnetic-mount speakers for surface versatility.

o Includes 16 reusable adhesive sticky pads for surface mounting without hardware.

o Includes 4 dual-port AC/DC power converters, each with 6-ft standard power cables.

o Full system stored in a padded, soft-sided portable travel case.

o Must provide coverage for up to 400 sq ft perimeter area.

o Designed for perimeter masking of classified spaces, compliant with ICD 705 standards.

52.212-2 ADDENDUM

EVALUATION-COMMERCIAL ITEMS

*** FAR PART 13, SIMPLIFIED ACQUISITION PROCEDURES WILL BE USED FOR THE

CONDUCT OF THE PROCUREMENT***

EVALUATION PROCESS:

All quotes will be reviewed for timeliness. If the quote is received after the closing Date and does not meet the criteria for “late submissions” as stated in the solicitation, the quote will not be considered.

Timely quotes will be reviewed for compliance to the solicitation. If the quote does not comply with the requirements of the solicitation, to include the proposed specifications that meet the purchase description, the quote may not be deemed unresponsive and not evaluated further and the offeror will be notified that the quote is non-responsive.

Timely and responsive quotes will be ranked from lowest to highest price.

Award will be made without holding discussions; however, the Government reserves the right to hold discussions if required.

EVALUATION FACTORS FOR AWARD:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor 1 – Technical (BRAND NAME OR EQUAL)

Factor 2 – Price

Note 1: To be determined responsible, a prospective contractor must meet FAR 9.104-1 General standards.

Note 2: To be determined technically acceptable, the submitted specification must meet salient characteristics stated in this solicitation.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-4 ADDENDUM

CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS

SHIPPING INSTRUCTION

o Must include door-to-door insured shipment to APO address.

o Full delivery tracking and item inspection at destination.

o All packaging must be designed to protect classified components in transit

A. SHIP TO COMMERCIAL ADDRESS FOR DOOR-TO-DOOR SERVICE: Camp Humphreys, 69-9, Dongchang-ri, Paengseong-eup, Pyeongtaek-si, Gyeonggi-do, Republic Korea

B. APO ADDRESS: USFK SJS OPC 371 BOX 27 APO AP 96271-9001

C. RECEIVING OFFICER: RECEIVING OFFICIAL: Mr. Kwon, Jun Yong, IT Specialist, USFK Secretary Joint Staff, Email: junyong.kwon.ln@army.mil, DSN: 315-755-4311, Cell: 82-10- 5746-5611

TIME OF DELIVERY: Item will be delivered within 45 Days after contract is awarded. The contractor will coordinate with receiving POC after contract award.

INSPECTION AND ACCEPTANCE: Receiving Officer or his authorized representative at the respective delivery point shall conduct inspection for condition, quality, quantity count, and final acceptance of the supplies delivered under this Purchase Order.

PAYMENT: All request for payment, invoicing, and payment status will be referred to addressee in Block # 18a on SF 1449 or block 15 on DD1155. All problems on payment of accounts will be directed to the same office. Payment will be made NET 30 days from date of receipt of invoice in paying office or acceptance of material/services by the local Receiving Officer, whichever is later.

NOTICE TO RECEIVING OFFICER: Upon receipt and acceptance of supplies, the receiving report shall be submitted electronically through Wide Area Work Flow – Receipt and Acceptance (WAWF) at the web site https://wawf.eb.mil

CAUTION: Failure to provide completed receiving report on a timely basis may result in a loss of discount, in which event the Receiving Officer is required to furnish reasons for delay so that proper documentation may be made to explain the loss.

RECEIVING OFFICER’S NOTIFICATION TO PURCHASING ACTIVITY OF NON-

RECEIPT, DAMAGE OR NON-CONFORMANCE: The Receiving Officer shall notify the Purchasing Office promptly after date of delivery specified in the purchase order of supplies not received, damaged in transit, or not conforming to specifications of the purchase order. Only under extenuating circumstances should such notification be made later than 15 days after specified date of delivery.

INVOICE SUBMITTAL: The Contractor shall submit the invoice IAW DFARs 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. The invoice shall be submitted electronically through Wide Area Work Flow – Receipt and Acceptance (WAWF) at the web site https://wawf.eb.mil

**Partial Delivery and Partial Payment are not authorized**

NOTE: Contractor shall ensure that a copy of Government Purchase/Delivery Order (SF 1449 or DD 1155) is included in Packing List/Invoice ATTACHED to the outside of the shipping container.

CONTRACT CLAUSES

FAR Clauses Incorporated by Reference

WIDE AREA WORK FLOW (WAWF) ARMY ELECTRONIC INVOICING INSTRUCTIONS

252.232-7006 Wide Area WorkFlow Payment Instructions.

As prescribed in 232.7004 (b), use the following clause:

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003 , Electronic Submission of Payment Requests and Receiving Reports.

(c)WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web- Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

Document type. The Contractor shall submit payment requests using the following document type(s):

For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

________COMBO____________________________________________________

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC W56GBU

Issue By DoDAAC W91QVN

Admin DoDAAC** W91QVN

Inspect By DoDAAC W56P0F

Ship To Code W56P0F

Service Approver (DoDAAC) W56P0F

Service Acceptor (DoDAAC) W56P0F

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

______Kwon, Jun Yong,junyong.kwon.ln@army.mil, DSN: 315-755-4311, Cell: 82-10-5746-5611_____

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)