B08.02 Request for Quote (RFQ) - W913E526QA012.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Section A - Solicitation/Contract Form

Aircraft Rescue and Fire Fighting (ARFF) Fire Suppression EquipmentInstrument Name:

Product Service Code : 4210

POINTS OF CONTACT (POC):

NOTE: Only a warranted Contracting Officer (KO), acting within his/her delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract, the Contractor shall not proceed with the change and shall immediately notify the Contracting Officer. Proceeding with any work not authorized by the Contracting Officer will be at the Contractor's own risk.

CONTRACTOR POC:

Name: TBD

Phone Number:

Email:

GOVERNMENT TECHNICAL POCs (TPOCs):

Name: Terry "TJ" Melendy

Phone Number: (603) 646-4202

Email: Terry.D.Melendy@usace.army.mil

CONTRACTING OFFICER (KO):

Name: Melodie Fisher

Phone Number: (601) 634-4687

Email: Melodie.Y.Fisher@usace.army.mil

CONTRACT SPECIALIST (CS):

Name: Kim Roberson

Phone Number: (217) 373-3478

Email: Kim.D.Roberson@usace.army.mil

W913E526QA012

mailto://Terry.D.Melendy@usace.army.mil mailto://Melodie.Y.Fisher@usace.army.mil mailto://Kim.D.Roberson@usace.army.mil

*** END OF NARRATIVE 1 ***

W913E526QA012

Section B - Supplies or Services & Prices or Costs

Additional Information/Notes

Item Supplies/Service Quanti ty

Unit Unit Price Amount

0001 ARFF Fire Suppression Systems - Six complete fire suppression systems for integration into separately procured Antarctic ARFF vehicles, including required components, equipment, spare parts, non-standard tools, manuals, warranty, and product support in accordance with the DOR.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification, or a DoD recognized unique identification equivalent.

Major Product/Material/Machine Type: ARFF Fire Suppression System

Product Service Code: 4210

Pricing Arrangement: Firm Fixed Price

6 Each

0002 Initial Wet Firefighting Agent - Initial wet firefighting agent for each of the six systems, 400 gallons per system, in accordance with the

DOR

6 Each

Major Product/Material/Machine Type: Firefighting Agent Package

Product Service Code: 4210

Pricing Arrangement: Firm Fixed Price

0003 Initial Dry Firefighting Agent - Initial dry firefighting agent for each of the six systems, 500 pounds per system, in accordance with the

DOR.

NOTE: The requirements in DFARS 252.211-7003, Item Identification and Valuation, are applicable for this line item. The contractor shall provide DoD unique identification, or a DoD recognized unique identification equivalent.

Major Product/Material/Machine Type: Nitrogen Gas Generator

Product Service Code: 4210

Pricing Arrangement: Firm Fixed Price

6 Each

0004 Nitrogen Gas Generator - One nitrogen gas generator for recharging the fire suppression system cylinders in accordance with the DOR.

Product Service Code: 4210

Pricing Arrangement: Firm Fixed Price

1 Each

0005 Shipping and Handling - Shipping and handling of Contractor-furnished equipment to the designated TBD CONUS integration contractor's facility in accordance with the DOR.

Product Service Code: V119

Pricing Arrangement: Firm Fixed Price

1 Job

0006 Installation and Integration Support

- Installation and integration support for the fire suppression systems at the designated TBD CONUS integration contractor's facility, including required system operability testing, in accordance with the DOR.

Product Service Code: R425

Pricing Arrangement: Firm Fixed Price

1 Job

0007 Integration Coordination and Engineering Support - Coordination and engineering support with the Government and designated integration contractor for integration of the systems into the separately procured ARFF vehicles, in accordance with the DOR.

Product Service Code: H242

Pricing Arrangement: Firm Fixed Price

1 Job

0008 Training - Training for Government personnel at the designated TBD CONUS integration contractor's facility in accordance with the DOR.

Product Service Code: R499

Pricing Arrangement: Firm Fixed Price

1 Job

0009 Contractor Travel - Contractor travel required to support installation, integration, operability testing, and training at the designated TBD CONUS integration contractor's facility, in accordance with the

DOR.

Product Service Code: V251

Pricing Arrangement: Firm Fixed Price

1 Job

Section C - Description/Specifications/Statement of Work

DESCRIPTION OF REQUIREMENT (DOR)

Aircraft Rescue and Fire Fighting (ARFF) Fire Suppression Equipment

1. Introduction

The U.S. Army Corps of Engineers (USACE), Engineer Research and Development Center (ERDC), Cold Regions Research and Engineering Laboratory (CRREL), requires Aircraft Rescue and Fire Fighting (ARFF) fire suppression equipment for integration into separately procured ARFF vehicles intended for operation in Antarctica.

This acquisition is limited to the fire suppression systems and associated equipment, firefighting agents, installation, integration support, testing, training, shipping, travel, warranty, and product support described herein. The prime mover vehicles are being acquired under a separate contract and are not included in this acquisition.

2. Background

The fire suppression systems will be incorporated into ARFF vehicles intended for operation in extreme cold-weather environments, including Antarctic conditions. The equipment must provide reliable firefighting capability while meeting stringent environmental, operational, maintenance, weight, and integration requirements.

The Government requires systems capable of providing both wet-agent and dry-chemical firefighting capability. The Government will accept either a low-temperature compressed air foam system (CAFS) used in conjunction with a separate compatible dry-chemical system or another compatible wet-agent/dry-agent system configuration that satisfies all requirements of this DOR.

The firefighting agents furnished under this requirement are required to be compatible with the new fire suppression equipment being acquired under this contract. Compatibility with existing or legacy ARFF fire suppression equipment is not required.

3. Requirement

The Contractor shall provide six (6) fire suppression systems, each having a minimum wet-agent capacity of 400 gallons, for integration into separately procured Antarctic ARFF vehicles.

The Contractor shall also provide:

one (1) nitrogen gas generator;

initial quantities of required wet and dry firefighting agents or proven equivalent alternative;

installation of the suppression-system equipment at the designated CONUS integration facility;

engineering and technical support necessary for integration with the separately procured ARFF vehicles;

system operability testing;

training for Government personnel;

required spare parts, tools, manuals, and product support;

warranty support; and shipping and required Contractor travel.

4. Fire Suppression System Requirements

4.1. Firefighting Agents

The fire suppression systems shall provide both wet-agent and dry-chemical firefighting capability.

The wet firefighting agent shall:

be suitable for ARFF applications;

remain operational and usable at temperatures down to at least -40F;

be capable of storage at temperatures down to at least -40F without damage, separation, degradation, or loss of required firefighting performance;

be compatible with the new fire suppression equipment provided under this contract; and comply with applicable Department of Defense restrictions concerning perfluoroalkyl and polyfluoroalkyl substances (PFAS).

The wet firefighting agent shall be compatible with the new fire suppression equipment provided under this contract. Compatibility with existing or legacy ARFF fire suppression equipment is not required.

The Government does not require compatibility of the firefighting agent with existing or legacy ARFF equipment.

Where CAFS is proposed, the CAFS agent and system shall meet the low-temperature requirements specified above.

The dry firefighting agent shall be suitable for ARFF applications and rated for use at temperatures down to at least -60F.

No water shall be stored in or dispersed by the fire suppression equipment.

The Government will accept either:

1) a low-temperature CAFS configuration providing the required wet-agent capability together with a separate compatible dry-chemical system; or

2) another compatible wet-agent/dry-agent fire suppression system configuration that meets all applicable technical requirements of this DOR.

4.2. Agent Dispersal System

Firefighting agents shall be dispersed using compressed nitrogen or compressed air in a manner that meets the applicable technical requirements of this DOR.

Compressed nitrogen or compressed air is acceptable as the propellant for the fire suppression system. The system shall include all regulators and related equipment necessary to provide the required operating pressures.

Regulators shall allow gas pressure feeding the hose lines to be adjusted from zero (0) to a minimum of 400 psi.

All tanks and compressed-gas bottles shall be American Society of Mechanical Engineers (ASME) certified, as applicable.

No pumps shall be included as part of the firefighting system.

All agent tankage, distribution hardware, hose reels, controls, and related equipment shall be configured for installation within the separately procured truck body and shall be readily removable for maintenance, repair, or replacement. A modular or skid-mounted arrangement is acceptable and preferred where practicable.

Hand-line hose reels shall be integral to or appropriately integrated with the modular firefighting package.

Each system shall include a minimum of two (2) hand lines, arranged so that one (1) hand line can be accessed from each side of the vehicle.

Either wet-agent hand line shall be capable of discharging the entire wet-agent tankage carried on the vehicle.

Each hand line shall:

be a minimum of 100 feet in length; and use a minimum one-inch hose size.

At least one (1) hand-line position shall provide the operator with access to both wet-agent and dry-chemical firefighting capability. The system may use a dual-agent nozzle with separate controls or another configuration that provides equivalent independent control of the wet and dry firefighting agents.

The Contractor shall provide one (1) remotely controlled turret for each suppression system for mounting below the windshield on the front of the prime mover. Dispersal and aiming controls shall be located within the vehicle cab and shall be operable by either the driver or front-seat passenger.

The turret shall:

be supplied from the wet-agent tankage and distribution system through a detachable, dedicated line;

provide wet-agent discharge capability;

provide a minimum 180-degree lateral horizontal sweep; and provide a minimum aiming capability of 30 degrees upward from horizontal.

4.3. Environmental Capabilities

The complete fire suppression system shall be fully operable at ambient temperatures down to -40 F with limited input from the heater installed in the truck body.

The wet firefighting agent itself shall remain operational and suitable for use at temperatures down to -40F and shall be suitable for storage at temperatures down to -40F.

The dry firefighting agent shall retain its required performance at temperatures down to -60F.

When the complete system is configured for cold storage in accordance with the Contractor's procedures, the system shall withstand storage temperatures down to -60F without damage or permanent loss of operability and without an external heat source.

The system shall incorporate the drainage, isolation, removal, or other cold-storage provisions necessary to meet this requirement.

No hydraulic- or fuel-powered components shall be required for operation of the suppression system. Use of 12VDC electrical power is acceptable.

4.4. Integration and Coordination

The Contractor shall coordinate with the Government and the to-be-determined (TBD) CONUS vehicle integration contractor to ensure successful integration of the fire suppression equipment with the separately procured ARFF vehicles.

The Contractor shall participate in biweekly coordination meetings during the integration period.

Meetings are currently anticipated to occur from approximately 1 February 2027 through 1 September 2028.

Coordination shall address, as applicable:

equipment dimensions and mounting;

weight and center-of-gravity considerations;

electrical requirements;

controls and operator interfaces;

hose and turret routing;

equipment access;

service and maintenance access;

cold-weather protection;

structural interfaces; and other technical information necessary to integrate the suppression systems into the completed ARFF vehicles.

The Contractor shall provide drawings, interface data, specifications, and other technical information reasonably necessary to support vehicle integration.

4.5. System Operability Testing and Training

Upon completion of installation and integration, the Contractor shall perform system operability testing at the TBD CONUS integration facility. Testing shall verify proper operation of the complete system and its individual components and shall be performed without discharge of firefighting agents.

The Contractor shall provide training to Government personnel at the TBD CONUS integration facility following installation and integration.

Training shall include, at a minimum:

normal system operation;

wet-agent and dry-agent operation;

turret and hand-line operation;

charging and recharging procedures;

agent refill procedures;

cold-weather operation;

cold-storage preparation;

draining and system preservation;

inspection and routine maintenance;

troubleshooting; and safe operation and servicing of the equipment.

4.6. Additional Requirements and Specifications

The suppression systems shall include gauges for all applicable consumable components, including compressed gas and firefighting agents, and regulators required to adjust system or hose-line pressures.

Gauges shall be mounted in locations that are readily visible and accessible to personnel performing system operation, inspection, or servicing.

The systems shall use a modular design that facilitates repair, maintenance, replacement of individual components, and replacement or removal of the complete suppression package when necessary.

The Contractor shall provide a spare-parts package containing components reasonably identified by the manufacturer as likely-to-fail items or long-lead-time replacement items.

The Contractor shall provide three (3) complete sets of any non-standard tools required for maintenance or repair of the equipment.

Maintenance and servicing components shall be readily accessible.

The system shall provide a straightforward full-drain capability for cold storage. Full drain is defined as removal of at least 99 percent of the applicable liquid firefighting agent from the system without removal of the installed suppression equipment.

The maximum allowable weight of each fully charged suppression system is 10,000 pounds.

The system shall allow compressed-gas cylinders to be recharged and firefighting agent tanks to be refilled without removal of the suppression equipment from the vehicle and with minimal out-of-service time.

The Contractor shall provide six (6) complete sets of operation, maintenance, and parts manuals covering the supplied equipment.

5. Nitrogen Gas Generator

The Contractor shall provide one (1) nitrogen gas (N2) generator capable of supporting nitrogen charging requirements associated with the fire suppression systems.

The nitrogen generator shall:

be capable of recharging 2,250 psi gas cylinders;

include an integral gas dryer; and provide a minimum charging rate of 50 cubic feet per hour.

The nitrogen generator shall be furnished as a separate unit from the individual fire suppression systems.

6. Initial Quantities of Firefighting Agents

The Contractor shall provide, for each of the six (6) ARFF vehicles:

400 gallons of the required wet firefighting agent when used with dry agent; and 500 pounds of the required dry firefighting agent.

For a CAFS configuration, the Government's U.S. Air Force-approved planning equivalency is one

(1) gallon of CAFS firefighting agent to five (5) gallons of water firefighting capability.

Accordingly, a 400-gallon CAFS system provides a 2,000-gallon water-equivalent firefighting capacity for purposes of this requirement.

The 5:1 equivalency applies specifically to an approved CAFS configuration and shall not be interpreted as establishing the same equivalency for other wet firefighting agents or system technologies. If a non-CAFS wet-agent system is proposed, the Contractor shall demonstrate that the proposed system satisfies the Government's required ARFF firefighting capability.

7. Installation and Integration Support

The Contractor shall install the fire suppression system equipment at the TBD CONUS integration contractor's facility and shall provide the labor, supervision, tools, equipment, and technical support necessary to complete installation of the Contractor-furnished suppression equipment.

The prime mover vehicles and associated vehicle bodies are being acquired separately and are not deliverables under this acquisition.

The Contractor shall coordinate installation activities with the Government and the TBD integration contractor and shall ensure that the suppression equipment is installed in accordance with the Contractor's approved design and applicable manufacturer requirements.

Installation and integration support shall include, as applicable:

mounting and securing suppression-system skids and components;

installation and routing of agent lines, compressed-gas lines, electrical connections, controls, hoses, hose reels, and related hardware;

installation and integration of the front-mounted turret and associated controls;

verification of equipment clearances and maintenance access;

verification of system interfaces;

technical assistance to resolve integration issues; and support necessary to complete system operability testing.

8. Product Support and Warranty

The Contractor shall provide a minimum 12-month manufacturer's warranty for all Contractor-furnished suppression systems and associated equipment.

The warranty period shall begin upon delivery of the completed ARFF vehicles to McMurdo Station, Antarctica, currently estimated to occur on or about 1 September 2028, rather than upon initial delivery of the suppression equipment to the CONUS integration facility.

The Contractor shall provide the name, telephone number, and email address of a product-support point of contact for routine and urgent support.

Maximum initial response times shall be:

forty-eight (48) hours for routine support requests; and eighteen (18) hours for urgent support requests.

Warranty and product support shall include technical assistance reasonably necessary to diagnose and correct defects in Contractor-furnished equipment.

9. Travel

Contractor travel is required to support installation, integration, system operability testing, and training at the TBD CONUS integration contractor's facility, as applicable.

The Contractor shall include required CONUS travel in its proposed price.

Additional travel may be required during the warranty period to address warranty claims or equipment issues, including travel within CONUS and Outside the Continental United States

(OCONUS).

For warranty claims to be performed at McMurdo Station, the Contractor shall arrange and fund all travel from its facility to Christchurch, New Zealand. The NSF will coordinate and fund transportation, lodging, and meals to and from Christchurch and McMurdo Station.

All travel shall comply with applicable Federal, Department of Defense, National Science Foundation (NSF), and U.S. Antarctic Program requirements.

10. Delivery

The Contractor shall deliver the six (6) fire suppression systems, nitrogen gas generator, firefighting agents, spare parts, tools, manuals, and other Contractor-furnished equipment to the TBD CONUS integration contractor's facility.

The Contractor is not responsible for delivery of the prime mover vehicles under this acquisition.

The suppression systems will be installed and integrated with the separately procured ARFF vehicles at the designated CONUS integration facility.

For quotation pricing purposes, the Government estimates a not-to-exceed (NTE) amount of for shipping and handling.$60,000

The Contractor shall identify its estimated production and delivery schedule in its quotation.

Production completion dates are requested for Government planning and coordination purposes.

*** END OF NARRATIVE 1 ***

Requirements Aircraft Rescue and Fire Fighting (ARFF) fire suppression equipment for integration into separately procured Antarctic ARFF vehicles.

Section E - Inspection and Acceptance

Overall Contract Inspection/Acceptance Locations

0001 Inspection and Acceptance Location

Both Destination Instructions: Inspection/Acceptance at Destination.

DoDAAC: W913E5 CountryCode: USA

W2R2 COLD RGNS RSCH ENG LAB

KO CONTRACTING OFFICE VCCO, 72 LYME ROAD

HANOVER, NH 03755-1290

UNITED STATES

0002 Inspection and Acceptance Location

Both Destination Instructions: Inspect/Accept at Destination.

DoDAAC: W913E5 CountryCode: USA

W2R2 COLD RGNS RSCH ENG LAB

KO CONTRACTING OFFICE VCCO, 72 LYME ROAD

HANOVER, NH 03755-1290

UNITED STATES

0003 Inspection and Acceptance Location

Both Destination Instructions: Inspect/Accept at Destination.

DoDAAC: W913E5 CountryCode: USA

W2R2 COLD RGNS RSCH ENG LAB

KO CONTRACTING OFFICE VCCO, 72 LYME ROAD

HANOVER, NH 03755-1290

UNITED STATES

0004 Inspection and Acceptance Location

Both Destination Instructions: Inspect/Accept at Destination.

DoDAAC: W913E5 CountryCode: USA

W2R2 COLD RGNS RSCH ENG LAB

KO CONTRACTING OFFICE VCCO, 72 LYME ROAD

HANOVER, NH 03755-1290

UNITED STATES

0005 Inspection and Acceptance Location

Both Destination Instructions: Inspect/Accept at Destination.

DoDAAC: W913E5 CountryCode: USA

W2R2 COLD RGNS RSCH ENG LAB

KO CONTRACTING OFFICE VCCO, 72 LYME ROAD

HANOVER, NH 03755-1290

UNITED STATES

0006 Inspection and Acceptance Location

Both Destination Instructions: Inspect/Accept at Destination.

DoDAAC: W913E5 CountryCode: USA

W2R2 COLD RGNS RSCH ENG LAB

KO CONTRACTING OFFICE VCCO, 72 LYME ROAD

HANOVER, NH 03755-1290

UNITED STATES

0007 Inspection and Acceptance Location

Both Destination Instructions: Inspect/Accept at Destination.

DoDAAC: W913E5 CountryCode: USA

W2R2 COLD RGNS RSCH ENG LAB

KO CONTRACTING OFFICE VCCO, 72 LYME ROAD

HANOVER, NH 03755-1290

UNITED STATES

0008 Inspection and Acceptance Location

Both Destination Instructions: Inspect/Accept at Destination.

DoDAAC: W913E5 CountryCode: USA

W2R2 COLD RGNS RSCH ENG LAB

KO CONTRACTING OFFICE VCCO, 72 LYME ROAD

HANOVER, NH 03755-1290

UNITED STATES

0009 Inspection and Acceptance Location

Both Destination Instructions: Inspect/Accept at Destination.

DoDAAC: W913E5 CountryCode: USA

W2R2 COLD RGNS RSCH ENG LAB

KO CONTRACTING OFFICE VCCO, 72 LYME ROAD

HANOVER, NH 03755-1290

UNITED STATES

Section F - Deliveries or Performance

0001 Delivery Schedule Delivery Estimated By Delivery Date 01 Feb 2027

6 EachQuantity

Address and POC Ship To DoDAAC: W14GQK CountryCode: USA

W2R2 COLD RGNS RSCH ENG LAB

SUPPLY SECTION, 72 LYME ROAD HANOVER, NH 03755-1290 UNITED STATES

TERRY D MELENDY, JR, DELIVER_TO_EMP_ID_NO

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

0002 Delivery Schedule Delivery Estimated By Delivery Date 01 Feb 2027

6 EachQuantity

Address and POC Ship To DoDAAC: W916TX CountryCode: USA

W1J5 USACE FIN CTR

5722 INTEGRITY DRIVE, BUILDING 787 MILLINGTON, TN 38054-5005 UNITED

STATES

TERRY D MELENDY, JR, DELIVER_TO_EMP_ID_NO

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

0003 Delivery Schedule Delivery Estimated By Delivery Date 01 Feb 2027

6 EachQuantity

Address and POC Ship To DoDAAC: W916TX CountryCode: USA

W1J5 USACE FIN CTR

5722 INTEGRITY DRIVE, BUILDING 787 MILLINGTON, TN 38054-5005 UNITED

STATES

TERRY D MELENDY, JR, DELIVER_TO_EMP_ID_NO

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

0004 1 EachQuantity

Address and POC Place of Performance DoDAAC: W916TX

CountryCode: USA

W1J5 USACE FIN CTR

5722 INTEGRITY DRIVE, BUILDING 787 MILLINGTON, TN 38054-5005 UNITED

STATES

TERRY D MELENDY, JR, DELIVER_TO_EMP_ID_NO

Special Handling/Notes FoB Details

Party to Pay Transportation Cost: Contractor

Point Type: Destination

0005 1 JobQuantity

Address and POC Place of Performance DoDAAC: W916TX CountryCode: USA

W1J5 USACE FIN CTR

5722 INTEGRITY DRIVE, BUILDING 787 MILLINGTON, TN 38054-5005 UNITED

STATES

TERRY D MELENDY, JR, DELIVER_TO_EMP_ID_NO

Special Handling/Notes

Period of Performance From 30 Sep 2026 To 29 Sep 2028

0006 1 JobQuantity

Address and POC Place of Performance DoDAAC: W916TX CountryCode: USA

W1J5 USACE FIN CTR

5722 INTEGRITY DRIVE, BUILDING 787 MILLINGTON, TN 38054-5005 UNITED

STATES

TERRY D MELENDY, JR, DELIVER_TO_EMP_ID_NO

Special Handling/Notes

Period of Performance From 30 Sep 2026 To 29 Sep 2028

0007 1 JobQuantity

Address and POC Place of Performance DoDAAC: W916TX CountryCode: USA

W1J5 USACE FIN CTR

5722 INTEGRITY DRIVE, BUILDING 787 MILLINGTON, TN 38054-5005 UNITED

STATES

TERRY D MELENDY, JR, DELIVER_TO_EMP_ID_NO

Special Handling/Notes

Period of Performance From 30 Sep 2026 To 29 Sep 2028

0008 1 JobQuantity

Address and POC Place of Performance DoDAAC: W916TX CountryCode: USA

W1J5 USACE FIN CTR

5722 INTEGRITY DRIVE, BUILDING 787 MILLINGTON, TN 38054-5005 UNITED

STATES

TERRY D MELENDY, JR, DELIVER_TO_EMP_ID_NO

Special Handling/Notes

Period of Performance From 30 Sep 2026 To 29 Sep 2028

0009 1 JobQuantity

Address and POC Place of Performance DoDAAC: W916TX CountryCode: USA

W1J5 USACE FIN CTR

5722 INTEGRITY DRIVE, BUILDING 787 MILLINGTON, TN 38054-5005 UNITED

STATES

TERRY D MELENDY, JR, DELIVER_TO_EMP_ID_NO

Special Handling/Notes

Period of Performance From 30 Sep 2026

To 29 Sep 2028

Section G - Contract Administration Data

INVOICING INSTRUCTIONS:

A proper invoice must include the below listed items. Invoices missing any of these elements will be rejected.

Name and address of the contractor (must match SAM registration information) Invoice date and invoice number Contract number (ex., W913E521P0000) Exact dollar values requested against specific CLINs (aka "Item No" in Section B).

Description, quantity, unit of measure, unit price, and extended price of supplies delivered, or services performed Shipping and payment terms (e.g., shipment number and date of shipment, discount for prompt payment terms) Any other supporting materials required by the contract to be sent with the invoice

If this is a supply contract delivering supply items to CRREL as contract deliverables, Contractors shall only submit invoices once the shipment has been received by CRREL as verified by shipment tracking numbers. Invoices submitted prior to receipt of the shipment at CRREL will be rejected.

The Contractor shall submit each invoice via email to the following POCs. Failure to include these POCs may result in payment delays.

To: William.A.McFarland@usace.army.mil

Terry.D.Melendy@usace.army.mil

Renee.D.Melendy@usace.army.mil

Cc: CRREL-Contractor-Invoices@usace.army.mil

The Contractor should receive CRREL's confirmation of invoice acceptance or rejection within seven (7) days of submission. If this has not occurred, please 'reply all' to the original invoice email sent to CRREL to obtain a status update. It is important to always include CRREL-Contractor-on invoice related emails.Invoices@usace.army.mil

If more than one invoice is required, the Contractor's final invoice shall be submitted within forty-five (45) days after the final period of performance date specified in the contract. The invoice must be clearly marked "final" and submitted as outlined above.

*** END OF NARRATIVE 1 ***

DFARS Clauses Incorporated by Reference

W913E526QA012

mailto://William.A.McFarland@usace.army.mil mailto://Terry.D.Melendy@usace.army.mil mailto://Renee.D.Melendy@usace.army.mil mailto://CRREL-Contractor-Invoices@usace.army.mil mailto://CRREL-Contractor-Invoices@usace.army.mil mailto://CRREL-Contractor-Invoices@usace.army.mil

Number Title Effective Date

Alternate Deviation

Variation Effective Date

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

2018-12

252.232-7008 Assignment of Claims (Overseas).

1997-06

Section I - Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate Deviation

Variation Effective Date

52.203-3 Gratuities. 1984-04

52.203-12 Limitation on Payments to Influence Certain Federal Transactions.

2020-06

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

2017-01

52.204-13 System for Award Management- Maintenance. (Deviation 2026- O0038)

2026-02

52.204-19 Incorporation by Reference of Representations and Certifications.

2014-12

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026- O0038)

2026-02

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters.

(Deviation 2026-O0038)

2026-02

52.209-10 Prohibition on Contracting With 2026-02

Inverted Domestic Corporations.

(Deviation 2026-O0038)

52.212-4 Terms and Conditions- Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-02

52.219-8 Utilization of Small Business Concerns. (Deviation 2026- O0038)

2026-02

52.219-16 Liquidated Damages- Subcontracting Plan. (Deviation 2026-O0038)

2026-02

52.222-3 Convict Labor. (Deviation 2026- O0038)

2026-02

52.222-19 Child Labor-Cooperation with Authorities and Remedies.

(Deviation 2026-O0038)

2026-03

52.222-35 Equal Opportunity for Veterans.

(Deviation 2026-O0038)

2026-02

52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026- O0038)

2026-02

52.222-37 Employment Reports on Veterans. (Deviation 2026- O0038)

2026-02

52.222-40 Notification of Employee Rights Under the National Labor Relations Act. (Deviation 2026- O0038)

2026-02

52.222-50 Combating Trafficking in 2026-02

Persons. (Deviation 2026-O0038)

52.222-54 Employment Eligibility Verification. (Deviation 2026- O0038)

2026-02

52.222-90 Addressing DEI Discrimination by Federal Contractors.

(Deviation 2026-O0040, Revision 1)

2026-04

52.223-5 Pollution Prevention and Right-to- Know Information.

2024-05

52.223-23 Sustainable Products and Services. (DEVIATION 2025- O0004)

2026-02 Deviation 2025- O0004

2025-03

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving.

2024-05

52.229-12 Tax on Certain Foreign Procurements. (Deviation 2026- O0038)

2026-02

52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

2018-10

52.232-39 Unenforceability of Unauthorized Obligations.

2013-06

52.232-40 Providing Accelerated Payments to Small Business Subcontractors.

2023-03

52.233-3 Protest after Award. (Deviation 2026-O0038)

2026-02

52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026- O0038)

2026-02

52.240-91 Security Prohibitions and Exclusions. (Deviation 2026- O0038)

2026-02

52.240-93 Basic Safeguarding of Covered Contractor Information Systems.

(Deviation 2026-O0038)

2026-02

52.242-13 Bankruptcy. 1995-07

52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

2026-04

52.253-1 Computer Generated Forms.

2026-02

DFARS Clauses Incorporated by Reference

Date

Alternate Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials.

2011-09

252.203-7002 Requirement to Inform Employees of Whistleblower Rights.

2022-12

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2026-

2024-05 Deviation 2026- O0025

2026-06

O0025)

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

2023-01

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism.

2019-05

252.219-7996 Small Business Subcontracting Plan (DoD Contracts).

(DEVIATION 2026-O0037)

2026-07 Deviation 2026- O0037

2026-07

252.223-7008 Prohibition of Hexavalent Chromium.

2023-01

252.225-7002 Qualifying Country Sources as Subcontractors.

2022-03

252.225-7012 Preference for Certain Domestic Commodities.

2022-04

252.225-7021 Trade Agreements. 2024-02

252.225-7048 Export-Controlled Items. 2013-06

252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime.

2023-01

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

2023-06

252.225-7961 Restriction on the Acquisition of Certain Magnets, Tantalum, and Tungsten. (DEVIATION 2026-

2026-06 Deviation 2026- O0041

2026-06

O0041)

252.225-7962 Vendor Threat Mitigation Support to Operations. (DEVIATION 2026-O0051)

2026-06 Deviation 2026- O0051

2026-06

252.225-7967 Prohibition Regarding Russian Fossil Fuel Business Operations (Deviation 2024-O0006, Revision 1)

2024-02 Deviation 2024- O0006

2024-02

252.225-7972 Prohibition on the Procurement of Foreign-Made Unmanned Aircraft Systems. (DEVIATION 2024-O0014)

2024-08 Deviation 2024- O0014

2024-08

252.225-7975 Additional Access to Contractor and Subcontractor Records.

(DEVIATION 2026-O0051)

2026-06 Deviation 2026- O0051

2026-06

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns.

2023-01

252.227-7990 Technical Data--Commercial Products and Commercial Services. (DEVIATION 2026- O0036)

2026-02 Deviation 2026- O0036

2026-02

252.227-7997 Validation of Asserted Restrictions. (DEVIATION 2026- O0036)

2026-02 Deviation 2026- O0036

2026-02

252.232-7010 Levies on Contract Payments. 2006-12

252.233-7001 Choice of Law (Overseas). 1997-06

252.237-7010 Prohibition on Interrogation of 2023-01

Detainees by Contractor Personnel.

252.240-7007 Prohibitions Relating to Chinese Military Companies. (DEVIATION 2026-O0025)

2026-09 Deviation 2026- O0025

2026-09

252.240-7995 Prohibition on Contract Awards with Entities That Contract with Lobbyists for Chinese Military Companies--Representation.

(DEVIATION 2026-O0025)

2026-09 Deviation 2026- O0025

2026-09

252.240-7996 Prohibition on Contract Awards to Chinese Military Companies-- Representation. (DEVIATION 2026-O0025)

2026-09 Deviation 2026- O0025

2026-09

252.240-7997 NIST SP 800-171 DoD Assessment Requirements.

(DEVIATION 2026-O0025)

2026-02 Deviation 2026- O0025

2026-02

252.243-7001 Pricing of Contract Modifications. 1991-12

252.243-7002 Requests for Equitable Adjustment.

2022-12

252.244-7999 Subcontracts for Commercial Products or Commercial Services. (DEVIATION 2026- O0015)

2026-02 Deviation 2026- O0015

2026-02

252.246-7003 Notification of Potential Safety Issues.

2023-01

252.246-7008 Sources of Electronic Parts. 2023-01

252.247-7023 Transportation of Supplies by Sea.

2024-10

FAR Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

52.219-14 Limitations on Subcontracting.

Limitations on Subcontracting (Feb 2026) (Deviation 2026-O0038)

(a) This clause does not apply to the unrestricted portion of a partial set-aside.

(b) Definition. Similarly situated entity, as used in this clause, means a first-tier subcontractor, including an independent contractor, that-

(1) Has the same small business program status as that which qualified the prime contractor for the award (e.g., for a small business set-aside contract, any small business concern, without regard to its socioeconomic status); and

(2) Is considered small for the size standard under the North American Industry Classification System (NAICS) code the prime contractor assigned to the subcontract.

(c) Applicability. This clause applies only to-

(1) Contracts that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(2) Part or parts of a multiple-award contract that have been set aside for any of the small business concerns identified in 19.000(a)(3);

(3) Contracts that have been awarded on a sole-source basis in accordance with sections 19.105, 19.106, 19.107, and 19.108;

(4) Orders expected to exceed the simplified acquisition threshold and that are set aside for small business concerns under multiple-award contracts, as described in 8.4 and 16.5;

(5) Orders, regardless of dollar value, that are set aside in accordance with sections 19.105, 19.106, 19.107, and 19.108 under multiple-award contracts, as described in 8.4 and 16.5; and

(6) Contracts using the HUBZone price evaluation preference to award to a HUBZone small business concern unless the concern waived the evaluation preference.

(d) Independent contractors. An independent contractor shall be considered a subcontractor.

(e) By submission of an offer and execution of a contract, the Contractor agrees that in performance of a contract assigned a North American Industry Classification System (NAICS) code for-

(1) Services (except construction), it will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract;

(2) Supplies (other than procurement from a nonmanufacturer of such supplies), it will not pay more than 50 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 50 percent subcontract amount that cannot be exceeded. When a contract includes both supplies and services, the 50 percent limitation shall apply only to the supply portion of the contract;

(3) General construction, it will not pay more than 85 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 85 percent subcontract amount that cannot be exceeded; or

(4) Construction by special trade contractors, it will not pay more than 75 percent of the amount paid by the Government for contract performance, excluding the cost of materials, to subcontractors that are not similarly situated entities. Any work that a similarly situated entity further subcontracts will count towards the prime contractor's 75 percent subcontract amount that cannot be exceeded.

(f) The Contractor shall comply with the limitations on subcontracting as follows:

(1) For contracts, in accordance with paragraphs (c)(1), (2), (3) and (6) of this clause-

[Contracting Officer check as appropriate.]

[ ] By the end of the base term of the contract and then by the end of each subsequent option period; or

[ ] By the end of the performance period for each order issued under the contract.

(2) For orders, in accordance with paragraphs (c)(4) and (5) of this clause, by the end of the performance period for the order.

(g) A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph (e) of this clause will be performed by the aggregate of the joint venture participants.

(1) In a joint venture comprised of a small business protégé and its mentor approved by the Small Business Administration, the small business protégé shall perform at least 40 percent of the work performed by the joint venture. Work performed by the small business protégé in the joint venture must be more than administrative functions.

(2) In an 8(a) joint venture, the 8(a) participant(s) shall perform at least 40 percent of the work performed by the joint venture. Work performed by the 8(a) participants in the joint venture must be more than administrative functions.

(End of clause)

52.252-2 Clauses Incorporated by Reference.

1998-02

Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/dfars

(End of clause)

52.252-6 Authorized Deviations in Clauses. 2020-11

Authorized Deviations in Clauses (Nov 2020)

The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR (a) Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

The use in this solicitation or contract of any Defense Federal Acquisition Regulation (b) Supplement 48 CFR 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

DFARS Clauses Incorporated by Full Text

Date

Alternate Deviation

Variation Effective Date

252.211-7003 Item Unique Identification and Valuation.

2023-01

ITEM UNIQUE IDENTIFICATION AND VALUATION (JAN 2023)

(a) Definitions. As used in this clause-

W913E526QA012

https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/dfars

"Automatic identification device" means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media.

"Concatenated unique item identifier" means-

(1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or

(2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number.

"Data matrix" means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200 (ECC200) specification found within International Standards Organization (ISO)/International Electrotechnical Commission (IEC) 16022.

"Data qualifier" means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows.

"DoD recognized unique identification equivalent" means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html.

"DoD item unique identification" means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number.

" Enterprise " means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items.

" Enterprise identifier" means a code that is uniquely assigned to an enterprise by an issuing agency.

"Government's unit acquisition cost" means-

(1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery;

(2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery; and

(3) For items produced under a time-and-materials contract, the Contractor's estimated fully burdened unit cost to the Government at the time of delivery.

"Issuing agency" means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459.

"Issuing agency code" means a code that designates the registration (or controlling) authority for the enterprise identifier.

"Item" means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts.

" Lot or batch number" means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions.

"Machine-readable" means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards.

"Original part number" means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface.

"Parent item" means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent.

"Serial number within the enterprise identifier" means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise.

"Serial number within the part, lot, or batch number" means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment.

"Serialization within the enterprise identifier" means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier.

"Serialization within the part, lot, or batch number" means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier.

"Type designation" means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto.

"Unique item identifier" means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent.

"Unique item identifier type" means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at https://www.acq.osd.mil/asda/dpc/ce/ds/unique-id.html.

(b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item.

(c) Unique item identifier.

(1) The Contractor shall provide a…