B08_-_Combined_Synopsis_and_Solicitation_-_140E0123Q0070.pdf

RFQ 140E0123Q0070 GOMR HVAC Maintenance Page 1 of 52

COMBINED SYNOPSIS AND SOLICITATION:

This is a Combined Synopsis and Solicitation for commercial items prepared under the authority of, and in accordance with the format of, the Federal Acquisition Regulation (FAR) Subpart 12.6

- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, the FAR Subpart 13 - Simplified Acquisition Procedures, and is supplemented with additional information included in this notice. This notice constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a Request for Quotations (RFQ). This RFQ is an Unrestricted Competitive Solicitation. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular FAC 2023-02 effective 03/16/2023.

The Product Service Code J041—Maintenance, Repair, and Rebuilding of Equipment- Refrigeration, Air Conditioning, and Air Circulating Equipment, is applicable to the Government’s Requirements. The North American Industry Classification System (NAICS) Code 238220—Plumbing, Heating, and Air-Conditioning Contractors, with a small business size standard of $19 million, is applicable to the Government’s Requirements.

This RFQ is being issued by the United States (U.S.) Department of the Interior (DOI), Bureau of Safety and Environmental Enforcement (BSEE). The purpose of this RFQ is to obtain competitive quotations in response to the Government’s Requirements for HVAC Maintenance at multiple locations in the Gulf of Mexico Region. As result of this RFQ, the Government anticipates awarding and issuing a single Hybrid: Firm-Fixed-Price (FFP) and Time-and- Materials (T&M), Purchase Order to satisfy the Government’s Requirements. The estimated period of performance for this requirement is twelve months from date of award with the potential of two twelve-month option periods.

The place of performance for the anticipated order will be at the locations listed in Section 2 Exhibit A in Texas and Louisiana. Quotes are due to be received at the time and place identified in Section 4 of the RFQ. A site visit is recommended as noted in Section 4.5 for any contractor that plans on submitting a quote. The contractor shall contact the Contracting Officer Representative, Tony Prestigiacomo at 504-736-2846 or via email: Tony.Prestigiacomo@bsee.gov to setup a site visit of the Elmwood Tower Building in New Orleans, LA.

POC:

Rebecca Hayes Contracting Officer DOI Bureau of Safety and Environmental Enforcement (BSEE) Acquisition Management Division, Acquisition Operations Branch, 45600 Woodland Road Sterling, VA 20166.

Questions must be emailed to Rebecca Hayes at email address: rebecca.hayes@bsee.gov.

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SECTION 1

PRICING

1.1 GENERAL INFORMATION

This acquisition is being conducted in accordance with FAR Part 13 – Simplified Acquisition Procedures. Under this Request for Quote (RFQ), the United States Department of the Interior (DOI), Bureau of Safety and Environmental Enforcement (BSEE) anticipates awarding a hybrid type purchase order with Firm Fixed Price CLINS and Time and Materials CLINS for the services detailed in the Statement of Work (SOW). The North American Industry Classification System (NAICS) code for this acquisition is 238220, Heating, Ventilation, and Air-Conditioning (HVAC) Contractors with small business size standard of $19 million.

1.2 CONTRACT LINE ITEM/PRICING

The specific details and descriptions of EACH Contract Line Item Numbers (CLIN) is described as follows: (* = An Offeror is required to fill-in its pricing where yellow-highlighted as part of its price quotation):

CLIN DESCRIPTION Total FFP 00010:

BASE YEAR

“Preventative Maintenance to GOMR HVAC Units.”

This is a FFP CLIN.

CLIN DESCRIPTION Total Cost:

NTE Amount 00011:

BASE YEAR

“Repair Maintenance to GOMR HVAC Units.”

This is a T&M CLIN. If the contractor exceeds the Not-to-Exceed (NTE) Ceiling Amount of this CLIN then the contractor exceeds the NTE Ceiling Amount at its own risk.

$10,000.00

1.2.1 OPTION YEARS CLINs/PRICING:

CLIN DESCRIPTION Total FFP 00020:

OPTION YEAR

ONE (1)

“Preventative Maintenance to GOMR HVAC Units.”

00021:

OPTION YEAR

ONE (1)

“Repair Maintenance to GOMR HVAC Units.”

This is a T&M CLIN. If the contractor exceeds the Not-to-Exceed (NTE) Ceiling Amount of this CLIN then the contractor exceeds the NTE Ceiling Amount at its own

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CLIN DESCRIPTION Total FFP 00030:

OPTION YEAR

TWO (2)

“Preventative Maintenance to GOMR HVAC Units.”

00031:

OPTION YEAR

TWO (2)

“Repair Maintenance to GOMR HVAC Units.”

This is a T&M CLIN. If the contractor exceeds the Not-to-Exceed (NTE) Ceiling Amount of this CLIN then the contractor exceeds the NTE Ceiling Amount at its own

TOTAL VALUE (value of all years combined): To Be Determined at Award

1.3. PAYMENT SCHEDULE PREVENTATIVE MAINTENANCE (FFP CLINs):

Payments will be made under this contract based on: 1) The delivery and rendering of service by the contractor to the Government and the acceptance of service by the Government; and, 2) The submission of properly certified invoices by the contractor to the Government and the receipt, review and approval of properly certified invoices by the Government. The Contractor shall apply terms similar to this section to any payments to its subcontractors.

1.3.1. PAYMENT SCHEDULE CHART: Preventative Maintenance (FFP CLINs):

The amount of each invoice shall not exceed the amount corresponding to each of the three (3) periods of performance as specified in the Payment Schedule Chart below: (* = An Offeror is required to fill-in its proposed payments where yellow-highlighted as part of its price quotation):

Payment Milestone/Deliverable FFP Payment Base Year

1 Preventative Maintenance Quarter 1 *$ 2 Preventative Maintenance Quarter 2 *$ 3 Preventative Maintenance Quarter 3 *$ 4 Preventative Maintenance Quarter 4 *$

Option Year One (1) 1 Preventative Maintenance Quarter 1 *$ 2 Preventative Maintenance Quarter 2 *$ 3 Preventative Maintenance Quarter 3 *$ 4 Preventative Maintenance Quarter 4 *$

Option Year Two (2) 1 Preventative Maintenance Quarter 1 *$ 2 Preventative Maintenance Quarter 2 *$ 3 Preventative Maintenance Quarter 3 *$ 4 Preventative Maintenance Quarter 4 *$

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1.4. BILLABLE REPAIRS: Repair Maintenance (T&M CLINs):

Payments will be made under this contract based on: 1) The delivery and rendering of service by the contractor to the Government and the acceptance of service by the Government; and, 2) The submission of properly certified invoices by the contractor to the Government and the receipt, review and approval of properly certified invoices by the Government. The Contractor shall apply terms similar to this section to any payments to its subcontractors.

1.4.1 BILLABLE REPAIRS CHART: Repair Maintenance (T&M CLINs):

The contractor shall use the Labor Categories and Labor Rates for Repair Maintenance, not covered under the Preventative Maintenance, in the chart below. Repair Maintenance shall be billed/invoiced on a T&M basis in accordance with the following labor categories and rates. All materials shall be billed at cost: (* = An Offeror is required to fill-in the Labor Categories and Labor Rates where yellow-highlighted as part of its price quotation. ** = Offeror overtime rate if the service call will extend into after-hours and authorized by BSEE representative).

Base Year Labor Category Labor Rate

**Overtime Rate, if applicable *$ Option Year One (1)

Labor Category Labor Rate

**Overtime Rate, if applicable *$ Option Year Two (2)

Labor Category Labor Rate

**Overtime Rate, if applicable *$

An Offeror may quote as many Labor Categories as it deems necessary to meet the Government’s Requirements.

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SECTION 2

STATEMENT OF WORK

FOR

Gulf of Mexico Region (GOMR) HVAC Maintenance Services

2.1 BACKGROUND/SCOPE

BSEE requires a comprehensive service plan specifically designed to provide preventive and remedial maintenance, reliable 24/7 emergency and corrective service for their Data Center, UPS room, and District LAN Room HVAC systems. BSEE requires a consistent, high-quality maintenance plan to ensure that energy efficiency and unit life remains at design levels during the term of the contract. Contract service should provide consistent maintenance and inspection to maintain energy efficiency along with thermal comfort and indoor air quality.

Preventive maintenance is required to keep equipment working and to improve the performance of the BSEE data center and LAN room assets. Preventive maintenance will protect against unplanned downtime as well as to extend the operating life of the equipment inside the data center, LAN rooms and UPS room.

The Gulf of Mexico Region (GOMR) Data Center and UPS Rooms have redundancy built into their HVAC systems so that if one unit is disabled there is enough backup to maintain the proper temperature and humidity. All units are powered through an on-site UPS and generator which ensure continued HVAC services in the event of a utility power outage. There are three (3) 22-ton Liebert units in the ETB Data Center and there will be two (2) Liebert PDX series units in the UPS Room. There is one (1) split unit in each of the nine (9) VoIP closets within ETB.

The GOMR District Offices utilize one split HVAC unit each to keep all computer equipment within a specific environmental range. The Lafayette District Office is scheduled to move to a new location on or about January 2024. The Lake Charles District Office relocated to its current location in Iowa, LA after damage from Hurricane Laura and will be relocated back to Lake Charles city limits on or about June 2024. The current Lake Charles District Office does not require service; therefore, service is not necessary until after relocation. See Exhibit A Locations.

The contractor is required to provide all labor, materials, equipment, etc. necessary to provide remedial and preventative maintenance on the HVAC units owned by BSEE / GOMR at the locations listed on Exhibit A.

The contractor shall provide a proposal for a Maintenance Contract which will protect the equipment listed on Exhibit A. There are multiple locations within Louisiana and Texas.

It is requested that the contractor have a presence in at least 3 of the 5 locations found on Exhibit A, or the ability to reach each location within three (3) hours of a service call.

The Contractor must be familiar with Bureau of Safety and Environmental Enforcement (BSEE) operations and HVAC requirements.

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2.2 SPECIFIC REQUIRED SERVICES:

This contract is to be scheduled, monitored, updated and administered by the contractor throughout the entire contract term.

If during a service repair call or maintenance inspection visit, a component is found to be in a non-working or questionable condition, the assigned BSEE Contracting Officer Representative (COR) must be contacted for approval to proceed, prior to starting any further work. All verbal authorizations will be followed up with an email.

This contract shall include quarterly visits, consisting of three (3) quarterly inspections and one

(1) annual inspection.

Quarterly Inspections: See Exhibit ‘B’ for scopes of work Annual Maintenance: See Exhibit ‘B’ for scopes of work

Contractor shall include all labor, tools, maintenance materials, cleaning products and essentials necessary to complete the preventive maintenance. Filter shall be Merv 8 pleated filters.

Billable Repairs: Include all repairs that are not covered under the scope of this maintenance agreement. The repair pricing shall be submitted to the assigned BSEE contract manager for approval, prior to starting any work.

Chemical Treatment: If the equipment has condensing or chilled water the contractor shall provide chemical treatment which shall be monitored monthly.

Personnel: All contractor field personnel are required to have completed the OSHA 10-hour certification and all contractor supervision is required to have completed the OSHA 30-hour certification prior to starting work. Proof of these certifications must be submitted prior to contract award. Contractor’s field personnel must be dressed in a marked company uniform with the company’s name and tech’s name clearly visible. The contractor, when present in the building, shall conduct themselves in a professional manner. Profanity will not be accepted while in a GOMR space.

Response Time: It is required that the successful contractor have a 3–hour response time.

Temp Cooling: Contractor must be prepared to supply temporary cooling if asked for one or all the data rooms.

Sub-Contractors: If a subcontractor is required to perform all or part of this scope of work, the subcontractor must be submitted to BSEE for their approval. BSEE reserves the right to accept or deny any subcontractor without cause. All subcontractor field personnel are required to have completed an OSHA 10-hour certification and all subcontractor supervision is required to have completed the OSHA 30-hour certification prior to starting work. Proof of these certifications must be submitted prior to contract award. Subcontractor’s field personnel must be dressed in a marked company uniform with the company’s name and tech’s name clearly visible. The

RFQ 140E0123Q0070 GOMR HVAC Maintenance Page 7 of 52 contractor, when present in the building, shall conduct themselves in a professional manner.

Profanity will not be accepted. The contractor shall insure that the subcontractor is qualified and capable of performing the expected scope of work prior to awarding any work to such a company.

Agreement Exclusions:

Main power, breakers and disconnects.

Equipment structures.

Oil Tanks.

Duct work or piping.

Any equipment not included in exhibit A Improper operation by others.

Design Issues Acts of war, God, vandalism or power surges.

Removing asbestos.

Removal of any chemicals.

Contractor Access: The contractor must schedule each preventive maintenance visit with the BSEE Contracting Officer Representative (COR) and on-site facility manager. Repairs will be scheduled accordingly to prevent any disruption of government business. It is at the facilities discretion as to when work can and will be performed. When a service call is placed it is the contractor’s responsibility to call and schedule to make sure BSEE personnel will be on-site at the time of arrival. It is also the contractor’s responsibility to inform BSEE if the service call will extend into after-hours and be charged at premium rates.

Certificate of Insurance (COI): The contractor must provide a copy of their COI with assigned coverages and amounts of insurable.

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2.3 EXHIBIT “A” LOCATIONS

1201 Elmwood Park Blvd, 3rd floor Data Center and UPS Room, New Orleans, LA 70123 TSD New Orleans 800 West Commerce Drive, 500, New Orleans, LA 70123 BSEE OPAA 800 West Commerce Drive, Suite 302, New Orleans, LA 70123 BSEE New Orleans District 800 West Commerce Drive, Suite 300, New Orleans, LA 70123

BSEE Houma District 3866 Highway 56, Houma, LA 70363

BSEE Lake Charles District 800 VF Factory Outlet Dr., Suite 103, Iowa, LA 70647 until approximately June 2024.

*Currently BSEE Lake Charles District does not have a mini-split and service is not needed until the move to new the location on or about June 2024.

Until on or about January 2024, BSEE Lafayette District 201 St. Patrick St., Suite 200 Lafayette, LA 70508 moving to new location.

On or about January 2024 new location, BSEE Lafayette District 102 Versailles Blvd, Suite 401, Lafayette, LA 70501

BSEE Houston, 1919 Smith Street, Suite 14042, Houston, TX, 77002

BSEE Lake Jackson District 4005 Technology Dr. Suite 210, Angleton, TX 77531

2.4 EXHIBIT “B” SCOPE OF WORK

2.4.1 Ductless Mini Split Systems

2.4.1.1 Quarterly Cooling Inspections

Inspect all filters as needed Visually inspect unit for refrigerant leaks and/or damage Treat drain pans with an algae inhibitor Check unit operation Check unit controls for normal operation Blow out drain lines to clear any obstructions Check operation of condensate pump – if applicable Record air temperature differential Record all voltage and amperage readings

2.4.1.2 Annual Cooling Inspections

Includes all tasks listed above in monthly and quarterly cooling inspection plus:

Check all electrical connections for security Lubricate all motors, bearings, and other moving components Inspect and clean all drain pans

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Record all refrigerant pressures and temperatures.

Record all superheat readings Clean all condenser coils Clean all evaporator coils Flush drain lines

2.4.2 Data Center and UPS Units

2.4.2.1 Quarterly Inspections

Check unit operation Check unit diagnostics and control sequence Check operation of controls Inspect humidifier operation Add algae inhibitor to condensate pan Inspect belts for wear and replace as needed Replace filters – as needed Inspect condition of sheaves Check operation of re-heaters Check operation of humidifier Record differential air temperature Check operation of chill water valve Record chill water temperatures

2.4.2.2 Annual Inspection

All task listed above in quarterly visits PLUS:

Clean condenser coil Clean evaporator coil Lubricate bearings and motors Clean condensate pan Clean humidifier – if applicable Inspect all electrical connections for security and tighten as needed Calibrate controls Flush drain lines

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SECTION 3

GENERAL PURCHASE ORDER TERMS AND CONDITIONS

3.1 SCOPE

A hybrid type Purchase Order shall be issued under the authority of the Department of the Interior, Bureau of Safety and Environmental Enforcement (BSEE) for HVAC Maintenance Services.

3.2 PERIOD OF PERFORMANCE

The period of performance is August 31, 2023, through August 30, 2024, with the potential of two twelve-month option periods. The Government may at its discretion, exercise some, all, or none of options included with this order.

3.3 PLACE OF PERFORMANCE

The places of performance are listed in Exhibit A of the Statement of Work.

3.4 CONTRACT ADMINISTRATION

Copies of all correspondence shall be provided at the addresses below:

3.4.1 Contracting Officer: The Contracting Officer (CO) for this effort is as follows:

Rebecca Hayes U.S. Department of the Interior Bureau of Safety and Environmental Enforcement 45600 Woodland Road, Mailstop VAE-AMD Sterling, VA 20166 Phone Number: 703-787-1589 Email: rebecca.hayes@bsee.gov

3.4.2 Contracting Officer's Representative: The Contracting Officer's Representative (COR) for this effort is as follows:

Tony Prestigiacomo U.S. Department of the Interior Bureau of Safety and Environmental Enforcement Facilities & Space Management 1201 Elmwood Park Blvd.

Mailstop: GE-159 New Orleans, LA 70123 Phone Number: 504-736-2846 Email: Tony.Prestigiacomo@bsee.gov

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3.5 INVOICING REQUIREMENT

Contractors shall invoice as firm fixed price tasks are completed in accordance with the payments table in section 1.3 of this document. All billable time-and-materials tasks must be invoiced in accordance with the rates and conditions specified in section 1.4 of this document.

3.5.1 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE

PROCESSING PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Documentation required by FAR 32.905(b)

For Time and Materials CLINS (00011, 00021, and 00031 - Labor Categories and/or description of supplies, unit price, number of units invoiced, extended invoice amount, cumulative amount invoiced to date for each Contract Line Item Number (CLIN), total amount funded, and funding remaining to date. The Contractor will also provide any additional documentation, pricing detail, receipts, and/or information required by the Contracting Officer or the Contracting Officer’s Representative to support the charges invoiced.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP tor submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

3.6 CONTRACTORS QUOTE

The Contractor’s quote may be incorporated by reference into the purchase order. Any inconsistencies or in event of a conflict between terms and conditions of the purchase order and the contractor’s quote shall be resolved by giving precedence to the terms and conditions of the purchase order.

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3.7 DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the

COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

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3.8 PERSONNEL REQUIREMENTS

3.8.1 Key Personnel

Certain skilled experienced professional and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as “Key Personnel” and are those persons whose resumes were submitted and identified by the Contractor as “Key Personnel”. The following individuals are considered to be essential to the work being performed under this order:

Name Position *** Project Manager

(To be completed by Contractor and submitted as part of the Quotation)

3.8.2 Contractor Project Manager

The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as subcontractor efforts used in performance of this contract. The Contractor’s management responsibilities shall include all the activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained herein.

The Contractor shall provide a Project Manager (PM) to facilitate Government-Contractor communications. The PM shall be the primary technical and managerial interface between the Contractor and CO and COR. The contractor’s Project Manager shall meet with the COR as necessary to maintain satisfactory performance and to resolve other issues pertaining to the contract. A mutual effort shall be made at these meetings to resolve any and all identified problems. Written minutes of the meetings shall be prepared by the contractor and signed by the contractor’s designated PM.

3.9 CLAUSES INCORPORATED BY REFERENCE:

In accordance with FAR 52.252-2, this solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. The Contractor shall comply with these clauses unless the circumstances do not apply.

Upon request, the Contracting Officer will make their full text available. The full text of a clause may be accessed electronically at https://www.acquisition.gov/far/.

Clause Title/Date 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform

Employees of Whistleblower Rights (Jun 2020) 52.204-3 Taxpayer Identification (Oct 1998) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

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52.212-4 Contract Terms and Conditions - Commercial Items (Dec 2022) 52.212-4 Contract Terms and Conditions – Commercial Items Alternate I (Nov 2021) 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements-Commercial Item Acquisition (Nov 2021)

3.10 CLAUSES INCORPORATED BY FULL TEXT:

3.10.1 FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (MAR

2023)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.] __ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

X (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

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__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111- 117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

X (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (13) [Reserved] __ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C.

644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C.

644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (OCT 2022) ( 15 U.S.C.

637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (OCT 2022) ( 15 U.S.C.

637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2021) of 52.219-9.

__ (18) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (19) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) ( 15 U.S.C.

637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT 2022) ( 15 U.S.C. 657f).

__ (22) (i) 52.219-28, Post Award Small Business Program Rerepresentation (MAR 2023) ( 15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) ( 15 U.S.C. 637(m)).

RFQ 140E0123Q0070 GOMR HVAC Maintenance Page 16 of 52

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) ( 15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (SEP 2021) ( 15U.S.C. 637(a)(17)).

X (27) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

X (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (DEC 2022) (E.O.13126).

X (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

_ X (30) (i) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

__ (ii) Alternate I (FEB 1999) of 52.222-26.

__ (31) (i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (JUL 2014) of 52.222-35.

X (32) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) ( 29 U.S.C. 793).

__ (ii) Alternate I (JUL 2014) of 52.222-36.

__ (33) 52.222-37, Employment Reports on Veterans (JUN 2020) ( 38 U.S.C. 4212).

X (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496).

X (35) (i) 52.222-50, Combating Trafficking in Persons (NOV 2021) ( 22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (MAR 2015) of 52.222-50 ( 22 U.S.C. chapter 78 and E.O. 13627).

X (36) 52.222-54, Employment Eligibility Verification (MAY 2022) (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__ (37) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA– Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (MAY 2008) of 52.223-9 ( 42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (JUN 2016) (E.O. 13693).

__ (40) (i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (OCT 2015) of 52.223-13.

__ (41) (i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (JUN 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun2014) of 52.223-14.

__ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (MAY 2020) ( 42 U.S.C. 8259b).

__ (43) (i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (OCT 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (JUN 2014) of 52.223-16.

X (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513).

RFQ 140E0123Q0070 GOMR HVAC Maintenance Page 17 of 52

__ (45) 52.223-20, Aerosols (JUN 2016) (E.O. 13693).

__ (46) 52.223-21, Foams (Jun2016) (E.O. 13693).

__ (47) (i) 52.224-3 Privacy Training (JAN 2017) (5 U.S.C. 552 a).

__ (ii) Alternate I (JAN 2017) of 52.224-3.

__ (48) (i) 52.225-1, Buy American-Supplies (OCT 2022) ( 41 U.S.C. chapter 83).

__ (ii) Alternate I (OCT 2022) of 52.225-1.

__ (49) (i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (DEC 2022) ( 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, 19 U.S.C. chapter 29 (sections 4501-4732), Public Law 103-182, 108-77, 108-78, 108-286, 108- 302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I [Reserved].

__ (iii) Alternate II (DEC 2022) of 52.225-3.

__ (iv) Alternate III (JAN 2021) of 52.225-3.

__ (v) Alternate IV (Oct 2022) of 52.225-3.

__ (50) 52.225-5, Trade Agreements (DEC 2022) ( 19 U.S.C. 2501, et seq., 19 U.S.C.

3301 note).

X (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) ( 42 U.S.C. 5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov2007) ( 42 U.S.C. 5150).

__ (55) 52.229-12, Tax on Certain Foreign Procurements (FEB 2021).

__ (56) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (NOV 2021) ( 41 U.S.C. 4505, 10 U.S.C. 3805).

__ (57) 52.232-30, Installment Payments for Commercial Products and Commercial Services (NOV 2021) ( 41 U.S.C. 4505, 10 U.S.C. 3805).

X (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT2018) ( 31 U.S.C. 3332).

__ (59) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) ( 31 U.S.C. 3332).

__ (60) 52.232-36, Payment by Third Party (MAY 2014) ( 31 U.S.C. 3332).

X (61) 52.239-1, Privacy or Security Safeguards (AUG 1996) ( 5 U.S.C. 552a).

__ (62) 52.242-5, Payments to Small Business Subcontractors (JAN 2017) ( 15 U.S.C.

637(d)(13)).

__ (63) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (NOV 2021) ( 46 U.S.C. 55305 and 10 U.S.C. 2631).

__ (ii) Alternate I (APR 2003) of 52.247-64.

__ (iii) Alternate II (NOV 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this

RFQ 140E0123Q0070 GOMR HVAC Maintenance Page 18 of 52 contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

X (1) 52.222-41, Service Contract Labor Standards (AUG 2018) ( 41 U.S.C. chapter67).

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) ( 29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) ( 29 U.S.C. 206 and 41 U.S.C.

chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) ( 29U.S.C.206 and 41 U.S.C. chapter 67).

X (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) ( 41 U.S.C. chapter 67).

X (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) ( 41 U.S.C. chapter 67).

X (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026

(JAN 2022).

X (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O.

13706).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) ( 42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this

RFQ 140E0123Q0070 GOMR HVAC Maintenance Page 19 of 52 paragraph (e)(1), in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L. 115-91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (OCT 2022) ( 15 U.S.C.

637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

(vii) 52.222-26, Equal Opportunity (SEP 2015) (E.O.11246).

(viii) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) ( 29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (JUN 2020) ( 38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (AUG 2018) ( 41 U.S.C. chapter 67).

(xiii)

(A) 52.222-50, Combating Trafficking in Persons (NOV 2021) ( 22 U.S.C. chapter 78 and E.O 13627).

(B) Alternate I (MAR 2015) of 52.222-50 ( 22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) ( 41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) ( 41 U.S.C. chapter 67).

(xvi) 52.222-54, Employment Eligibility Verification (MAY 2022) (E.O. 12989).

(xvii) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order

14026 (JAN 2022).

(xviii) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O.

13706).

(xix)

(A) 52.224-3, Privacy Training (Jan 2017) ( 5 U.S.C. 552a).

(B) Alternate I (JAN 2017) of 52.224-3.

RFQ 140E0123Q0070 GOMR HVAC Maintenance Page 20 of 52

(xx) 52.225-26, Contractors Performing Private Security Functions Outside the United States (OCT 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. Subtitle A, Part V, Subpart G Note).

(xxi) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (JUN 2020) ( 42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xxii) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801). Flow down required in accordance with paragraph (c) of 52.232-40.

(xxiii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021) ( 46 U.S.C. 55305 and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the Contractor may include in its subcontracts for commercial products and commercial services a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of clause)

3.10.2 FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within seven days of the end of a period of performance.

3.10.3 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

(a) The Government may extend the term of this contract by written notice to the Contractor prior to the end of the period of performance; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least seven (7) days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed three years.

RFQ 140E0123Q0070 GOMR HVAC Maintenance Page 21 of 52

SECTION 4

QUOTATION PREPARATION INSTRUCTIONS

NOTICE: The failure to submit any of the information requested in this RFQ may lead to the rejection of your quotation without further consideration.

4.1 SUBMISSION OF QUESTIONS

Any questions regarding this RFQ must be delivered Rebecca Hayes at rebecca.hayes@bsee.gov no later than 5:00 PM Eastern Time on June 9, 2023. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Offerors. PHONE CALLS ARE STRONGLY DISCOURAGED.

4.2 QUOTATION DUE DATE

Quotations submitted in response to this RFQ shall be received by the due date and time established herein via email to rebecca.hayes@bsee.gov with subject title, “140E0123Q0070, GOMR HVAC Maintenance.”

Quotations shall be submitted no later than 5:00 PM Eastern Time, on June 23, 2023, to be considered for award. Please be advised that it is the offeror’s responsibility to ensure the Government receives your submission on or before the specified due date. Any submissions received after the date and time specified herein will NOT be considered for award.

Additionally, any and all technical issues must be resolved prior to the submission due date to ensure timely delivery by the offeror. PHONE CALLS ARE STRONGLY DISCOURAGED.

4.3 QUOTATION INSTRUCTIONS

Quotes must be submitted in two separate volumes: 1) Price Volume and 2) Technical Volume in accordance with the instructions contained in this solicitation. Both Price and Technical volumes must be submitted in Microsoft Word, Adobe PDF, and/or Microsoft Excel.

The failure to submit any of the information requested in this RFQ may lead to the rejection of your quotation without further discussion.

This RFQ in no way obligates the Government to issue or award orders. The Government will not be responsible for any costs incurred by responding to this RFQ or subsequent orders. You may participate by submitting your response in accordance with the instructions contained herein.

4.3.1 Price Volume

4.3.1.1 General Requirements: Your price portion shall be a separate volume from the written portion of your technical submission. The offeror shall quote a pricing structure in accordance with the proposed technical solution. Quotations shall include a statement that the offeror’s quotation is valid for a minimum of sixty (60) calendar days from the date of submission.

RFQ 140E0123Q0070 GOMR HVAC Maintenance Page 22 of 52

Your quote shall provide the pricing/rates to meet the requirements of the RFQ. Your price portion must clearly identify your basis of pricing and a cumulative summary of pricing to include the total proposed for this contract. Your quote shall include a filled-in copy of the table found in section 1.3 of this Request for Quote.

Offerors must list any requirements for billable repairs, such as a minimum number of hours per job or minimum number of workers per job, that will be relevant to billable repair work.

4.3.1.2 Solicitation Amendments: If amendments are issued under this RFQ, the Offeror must complete and sign the SF 30 document and include it in the price volume. Only the SF 30 form must be returned; amendment continuation pages and attachments to the amendments need not be returned.

4.3.2 Technical Volume:

The Technical Volume must address topics and requirements specified in…