B08 Attachment (4) - Organizational Conflict of Interest Certification Form.docx

Attachment 4 - Organizational Conflict of Interest Certification Form

Enhance Understanding of the Health Effects from Current and Emerging Weapon Systems – Characterize Risk, Type and Severity of Trauma to Inform Treatment Capabilities for the Future Operational Environment

1. The MRDC has categorized all service procurements into one of the following three as defined below, for purpose of identifying avoiding or mitigating against Organizational Conflicts of Interests (OCIs) in accordance with FAR Subpart 9.5. These categories are defined as follows:

Category 1: MRDC Internal Support: Services which, by their very nature, give the Contractor access to potential requirements and extensive data about Category 2 and Category 3 contractors.

Category 2: Admin/Acquisition Support/IT: Services which assist MRDC in acquisition processes. This includes, for example: requirements analysis, acquisition support, budget planning and management, business process reengineering, program planning and execution support, independent technical management support, and IM/IT support. Contractor access to potential requirements and extensive data about Category 3 contractors.

Category 3: Product Support. Services or end items required to meet the mission requirements of MRDC activities and acquisition programs. This includes, for example: concept exploration and development; system design; system development and integration; Commercial Off-The-Shelf (COTS) procurement and integration; internal development testing; deployment; installation; operations; and maintenance.

2. Contractor participation in more than one of these areas may give rise to an unfair competitive advantage resulting from access to advance acquisition planning, source selection sensitive or proprietary information. Furthermore, Contractor participation in more than one area may give rise to a real or apparent loss of Contractor impartiality and objectivity where its advisory or planning assistance in one area potentially affects its present or future participation in another area.

3. The purpose of this categorization is to accomplish the following three objectives: (1) to inform prospective Offerors that MRDC presumes that award of a contract or order in the subject category will give rise to real or apparent OCIs with respect to requirements in the other two categories; (2) to assist current Contractors and prospective Offerors in developing their own business strategies regarding participation in MRDC requirements and in identifying and, where possible, avoiding or mitigating against OCIs; and (3) to ensure that all current Contractors and prospective Offerors are afforded the maximum practicable opportunity to compete for all MRDC requirements consistent with the restrictions required under FAR Subpart 9.5 and sound business practices.

4. For purposes of identifying, avoiding and/or mitigating against OCIs, MRDC will examine all its service requirements and acquisitions regardless of the cognizant contracting activity (e.g., U.S Army Medical Research Acquisition Activity (USAMRAA), General Services Administration (GSA), other agency Multiple Award Schedules, etc.) or the type of contract vehicle used (e.g., Federal Supply Schedule (FSS) order, Fair Opportunity competitive order under Multiple Award Indefinite Delivery Indefinite Quantity (IDIQ) Contracts, competitively negotiated awards under FAR Part 15, etc.).

5. Each MRDC service procurement solicitation will therefore be designated as falling within one of the three above defined categories. The work called for under this contract has been determined by MRDC to fall within the following OCI category:

Category 1: MRDC Internal Support

6. MRDC will administer this clause for purposes of award eligibility for each solicitation as follows:

a. An Offeror that has never provided support to MRDC in any of the categories is eligible for award in any category without any further action required under this clause.

b. An Offeror that provides or has provided support to MRDC in only one category of work and has never supported MRDC in any other category (a single-category Contractor) is eligible for award for any future requirement in that single category without further action under this clause.

(1) A single-category Offeror/Contractor wishing to submit an offer in a different category, or any Offeror/Contractor which now provides or previously has provided support in more than one category, must include the following as part of its offer:

(i) Perform a comparative analysis of the potential new work against all current and previous work performed in support of MRDC in any category other than that of the new work being offered. The comparative analysis must be included in the proposal for the new work and must include a statement certifying whether the Contractor believes that its performance of the proposed new work would create a real or apparent OCI. If the Contractor believes that no real or perceived OCI will result from an award of the proposed work, no additional action by the Contractor is required.

(ii) If the Offeror/Contractor believes that a real or apparent OCI may exist as a result of an award, the Contractor shall also submit an OCI Avoidance or Mitigation Plan with its proposal.

(iii) Inclusion of the comparative analysis and OCI Avoidance or Mitigation Plan will not be counted against any offer page limitations otherwise stated in the solicitation.

7. The Contracting Officer (and when applicable the appropriate program office, acquisition manager, and legal counsel) will review the comparative analysis and, if provided, the Avoidance or Mitigation Plan, in accordance with the requirements of FAR Subpart 9.5 (Organizational Conflict of Interest) to determine whether award to that Offeror would be consistent with those requirements.

a. If it is unilaterally determined by the Contracting Officer that no OCI would arise or that the OCI Avoidance or Mitigation Plan adequately protects the interests of the government in the event of award to that Offeror, the Offeror will be determined, for purposes of this clause, to be eligible for award.

b. If the Contracting Officer reasonably determines that a Contractor has not provided either a comparative analysis or avoidance/mitigation plan, or both, or that the analyses or plan provided is inadequate, sanctions including elimination from the award process, or termination of the related contract effort already awarded, as well as other appropriate sanctions will be considered.

c. If the Offeror/Contractor knows of no OCI in accepting work under this contract, it shall certify its OCI status and submit the certification at the end of this clause with its proposal and any later award, if awarded the contract. The Contractor shall also obtain a similar certification of OCI status from all subcontractors, teaming partners or consultants prior to tasking any such party under this contract. The Contractor shall appropriately modify and include this clause, including this paragraph, in all consulting agreements and subcontracts of any tier to preserve the rights of the Government.

8. For breach of any of the above restrictions or for nondisclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract, disqualify the Contractor from subsequent related contractual efforts, and pursue any remedies as may be permitted by law or this contract.

9. Prior to a contract modification involving a change to the Statement of Work, or an increase in the level of effort or extension of the term of the contract, the Contractor shall submit any applicable organizational conflict of interest disclosure or an update of the previously submitted disclosure or representation.

10. The Offeror/Contractor should review the considerations below in determining whether or not a conflict of interest exists.

a. Does the Offeror or any intended subcontractors, teaming partners, proposed employees, or affiliates have Unequal Access to Information? Would award to the Offeror result in the Offeror having the opportunity to access nonpublic information that may give the Offeror a competitive advantage in a later competition for a government contract? Specifically, will the Offeror/Contractor have access to any of the following information:

(1) Budget(s), or Budget Information?

(2) Acquisition Sensitive Information related to the procurement process to include, but not limited to Acquisition Plans, Requirements, Statements of Work, or Evaluation Criteria?

(3) Does the Offeror or any intended subcontractors, teaming partners, proposed employees, or affiliates have “impaired objectivity” because the Offeror’s ability to render impartial judgments may be compromised because of its conflicting role(s) on this effort and other government contracts?

(4) Do “biased ground rules” exist? Most commonly, this would include a situation where the Offeror has, as a government Contractor, written specifications or a statement of work for this effort, which could skew competition in favor of itself?

(5) Is the Offeror aware of any other information relating to this proposed contract/order, which could reasonably be construed as creating an OCI?

11. The Offeror/Contractor hereby certifies to the best of its knowledge its OCI status below:

(Offeror: Choose one of the following two statements. Indicate which one applies by placing an X in the box to the left of the statement.)

No real or perceived OCI, as defined in FAR 2.1 and discussed in FAR 9.5, will result from an award of the proposed work (there are no ‘Yes’ responses to the questions above).

A real or apparent OCI may exist as a result of an award and therefore an appropriate OCI Avoidance or

Mitigation Plan is attached (Offeror shall include an appropriate OCI Avoidance or Mitigation Plan, as required by this clause, with its quote to the Contracting Officer).

Upon award the Contractor agrees that it will provide timely OCI training to all employees and subcontractor employees working on this effort, which will include emphasis on how work performed by Contractor employees (either prime Contractor, subcontractor, or other teaming partners) under one MRDC OCI category can exclude the Contractor as well as its teaming partners from performing related tasks under a different OCI category of work.

____________________________ (Signature) ____________________ (Date)

____________________________ (Printed Name) ____________________ (Title)