B08__-__Attachment_4_-_Addendum_FAR_52_212-1__Instructions_to_Offerors_-_Commercial_Products_and_Commercial_Services.pdf

Attachment 4 - Addendum to FAR 52.212-1 – Instructions to Offerors – Commercial Products and Commercial Services.

Solicitation Points of Contact

The only authorized points of contact for this acquisition is the Contracting Officer, David Slade. Any questions or concerns will only be accepted via electronic mail:

David Slade Contracting Officer National Operations Center Acquisitions Branch Denver Federal Center dslade@blm.gov

General Information

This acquisition will be solicited and awarded in accordance with Federal Acquisition Regulation (FAR) Part 12 -- Acquisition of Commercial Items and FAR Part 13 – Simplified Acquisition Procedures.

This acquisition is being solicited as an 100% Small Business Set Aside

Addendum to Provision 52.212-1(c) – The period for acceptance of offers specified is hereby changed to 60 calendar days.

Quote Preparation Instructions-General

Quote must include all data and information requested and must be submitted in accordance with these instructions.

Any offeror who submits an incomplete package maybe considered unacceptable and may be eliminated from further evaluation. Quote is expected to conform to the solicitation provisions and be prepared in accordance with this section. To aid in the evaluation, the quote shall be clearly and concisely written as well as being neat, indexed (crossed-indexed as appropriate) and logically assembled. All pages of each part shall be appropriately numbered and identified with the name of the offeror, the date and the solicitation number. The offeror is advised that its quote is presumed to represent its best efforts and most complete responses to this solicitation. The offeror’s submission shall not simply rephrase, reiterate, or restate the Government’s requirements, but rather shall provide convincing rationale to demonstrate an understanding of the requirements and address how the offeror intends to meet the requirements. The offeror shall assume that the Government has no prior knowledge of their capabilities and experience and will base its evaluation on the information presented in the offeror’s submission and such information, as is available to the Government. If an offeror believes that any part of this solicitation contains errors, omissions, or ambiguities the offeror shall notify the above points of contact in writing with supporting rationale no later than 10 calendar days after solicitation issuance. The offeror shall not be reimbursed for any costs incurred prior to the effective date of the contract.

Delivery

Offeror shall deliver quote via electronic mail to the above stated point of contact.

Overall Arrangement of Quote

The overall quote shall consist of three (3) separate volumes/documents, individually entitled as stated below:

Quote Volume Title

Volume I Offer and Other Documents

Volume II Price Quote Volume III Technical Quote

Volume I – Offer and Other Documents

This volume shall contain the offeror’s contractual documentation. These documents will be reviewed only for compliance with solicitation, FAR, or other statutory requirements and will not be evaluated as part of the source selection factors identified in the Evaluation Section.

This volume consists of the actual offeror to enter into a contract to perform the desired work. It also includes required representations, certifications, and acknowledgements, justification for noncompetitive proposed subcontracts, identification of technical data to be withheld, any other administrative information, and a summary of exceptions and deviations taken. Although it incorporates them by reference, it does not physically include the other volumes.

Format and Content

Volume I - Offer and Other Documents, shall include the following documents (in the order listed):

a. The quote form fully executed (signed). The Standard Form 1449 is to be executed fully (to include amendments when applicable) and used as the cover sheet (or first page) of Volume I - Offer and Other Documents. The person signing the quote form must have the authority to commit the offeror to all of the provisions of the quote, fully recognizing that the Government has the right, by terms of the solicitation, to make an award without further discussion if it so elects.

b. Offeror shall ensure that their Representations and Certifications are up to date in the System for Award Management (SAM) which can be accessed through https://www.sam.gov. Offerors shall ensure that this acquisition’s NAICS Code of 333111 is listed in FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services.

Even if offeror has an active SAM registration all offerors must 1) print, complete required entries and submit with their quote FAR provision 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment; and 2) Ensure FAR provision 52.204-26 Covered Telecommunications Equipment or Services-Representation is incorporated into their SAM Registration and if not, they must print, complete required entries, and submit with their quote.

If the offeror does not have an active SAM registration, offeror must print, complete the required entries and submit with their quote FAR Provisions 52.212-3, 52.204-24, 52.204-26.

c. Exceptions and Deviations taken to the contract and/or solicitation requirement and summary of Exceptions and Deviations taken on other Volumes.

Volume II - Factor 1: Price Quote

The price quote (Volume II) shall consist of the offeror’s quoted fixed unit price by line item (Attachment 1 – Price Schedule) to provide the item specified in the Request for Quote (RFQ). Offeror shall provide a unit price, total price and a total quote price in accordance with the attached specifications (Attachment 2 – Specifications), Appendix 1 – Drawings and Appendix 2 – Photos.

Offerors who omit unit pricing may be considered non-responsive.

Volume III – Factor 2: Technical Quote

This Volume consists of the offeror’s technical documentation/information provided in their quote. The technical quote will be evaluated according to FAR 52.212-2 Evaluation - Commercial Products and Commercial Services (and as specified below) and it shall be specific and complete in every detail.

a. To enable the evaluation of the technical quote strictly on the merit of the material submitted, no contractual price information is to be included in the technical quote.

b. The Technical Quote shall contain and clearly address each of the quote evaluation criteria contained below.

c. Technical Quote Exceptions and Deviations shall identify and explain any exceptions or deviations taken or conditional assumptions made with respect to the technical requirements of the solicitation. Any exceptions taken must contain sufficient amplification and justification to permit evaluation. All benefits to the Government shall be explained for each exception taken. Such exceptions shall not, of themselves, automatically cause a quote to be termed unacceptable. However, a large number of exceptions or one or more significant exceptions not providing benefit to the Government may result in rejection of the quote(s) as unacceptable.

d. As a minimum, the Technical Quote must specifically respond to the following evaluation factors and the information shall be organized in the order shown on the following pages:

Factor 2: Technical Quote-Evaluation Criteria

Provide a Yes or No response to the below question.

Question 1: Are you able to provide the chutes as detailed in Attachment 2 – Specifications and Attachment 2a- Drawings?

QUOTE SUBMISSION CHECKLIST

a. Completed Blocks 17a, 17b (if applicable), 30a, 30b and 30c of the Standard Form 1449.

b. Acknowledged receipt of all solicitation amendments (if applicable).

c. Representations and Certifications: Offeror shall ensure that their Representations and Certifications are up to date in the System for Award Management (SAM) which can be accessed through https://www.sam.gov. Offerors shall ensure that this acquisition’s NAICS Code of 333111 is listed in FAR 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services.

Even if offeror has an active SAM registration all offerors must 1) print, complete required entries and submit with their quote FAR provision 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment; and 2) Ensure FAR provision 52.204-26 Covered Telecommunications Equipment or Services-Representation is incorporated into their SAM Registration and if not, they must print, complete required entries and submit with their quote.

If the offeror does not have an active SAM registration, offeror must print, complete the required entries and submit with their quote FAR Provisions 52.212-3, 52.204-24 and 52.204-26.

d. Provided document as required in Attachment 1 - Price Schedule.

e. Provided Technical Quote

f. Read entire FAR Clause 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services and Attachment 4 - Addendum FAR 52.212-1, Additional Instructions to ensure compliance.