B08_-_Attachment_1_-_Statement_of_Work_(SOW)0813_-_Embedded_1-3_Attachments.pdf

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STATEMENT OF WORK

FOR

CONSTRUCTION REPAIR SERVICES PROJECT

AT

CONBOY LAKE NATIONAL WILDLIFE REFUGE BARBED WIRE BOUNDARY

FENCING INSTALLATION

August 13, 2025

1 Introduction:

The Conboy Lake National Wildlife Refuge requires installation of at least 7 miles (base task) of barbed wire boundary fencing repair services. Conboy Lake National Wildlife Refuge maintains barbed wire boundary fencing to prevent cattle on adjacent private pasture ground from entering Refuge property. Current fences within the project area are in a state of disrepair and require full replacement. New fencing must incorporate a wildlife friendly design to allow passage by elk and other wildlife species. Most work will need to be completed in the summer and fall months when the ground is dry enough for access.

Site conditions are generally pasture ground with variable vegetation density.

2 Purpose and Objective:

The services necessary to perform installation/removal of (7 miles) of barbed wire boundary fencing at Conboy Lake National Wildlife Refuge as defined in this Statement of Work (SOW) as defined all the required tasks within the scope. The material and performance specifications for the fencing services tasks are incorporated in the project description below.

The selected vendor will complete the following basic services:

• Remove old fencing that is no longer an adequate barrier for cattle trespass.

• Install barbed wire boundary fencing that prevents cattle trespass and promotes wildlife passage.

Any dimensions provided below are approximate in nature. The contractor shall verify all dimensions and note such dimensions on the submitted proposal. Product data submittals shall be required for all materials or miles proposed herein.

3 Scope of Work :

3.1 The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract. The Contractor shall provide all equipment needed to install fencing according to specification.

The Contractor shall provide all fencing materials, which include (but are not limited to):

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• Steel (2 3/8 – 2 7/8 oil field pipe or equivalent) and any associated hardware for braces

• 6 ft 1.25 lb/ft studded t-posts with anchor plate

• 4 ft wood stays

• 2-point barbed wire

• Twisted barbless (smooth) wire

• Hardware (fencing clips/staples, brace tensioning mechanisms, gate tightening mechanisms, etc.)

• Hog panel (or equivalent)

• Concrete for braces

4 Description Of Tasks

This contract involves the installation of at least 7 miles of wildlife-friendly barbed wire boundary fencing at Conboy Lake National Wildlife Refuge. The task includes the removal and disposal of approximately 6.5 miles of old fencing and the installation of 7 miles of new fence.

4.1.1 Basic Services. The contractor shall provide services for the removal of existing dilapidated barbed wire fencing (6.5 miles) and installation of new barbed wire fencing (7 miles).

4.1.2 Removal of existing fence (6.5 miles)

• Removal and off-site disposal of all old fencing materials, including lumber, t-posts, and wire.

4.1.3 Installation of new fence (7 miles)

• Braces at ¼ mile intervals, corners/angle change, and gate locations. Braces must be made of steel, buried at least 3 feet deep, and concreted. Brace design can be a standard H-brace and/or single post with kicker braces on each side.

• T-posts at 12 foot spacing and buried 18-24 inches. Wood stay required between each T-post.

• Top wire must be twisted barbless wire at a height of 40-42 inches. Bottom wire must be twisted barbless wire at a height of 16-18 inches. Two middle wires must be 2-point barbed wire with the upper wire spaced 12 inches below the top smooth wire.

• All wires must be stretched to adequate tension and securely attached to each brace, T-post, and wood stay.

• Wire cowboy gates should be 16-18 feet wide where possible and must have a tightening mechanism.

• Hog panels or equivalent at ditch/stream crossings to prevent cattle from walking under fence at these locations.

5 Performance Location: Refuge Headquarters is 100 Wildlife Refuge Road, Glenwood, WA 98619.

PERIOD OF PERFORMANCE: 09/10/2025 - 09/30/2027 Notice to Proceed (NTP) through 09/30/2027.

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Hours Of Operation:

The contractor is responsible for conducting business, between the hours of 7:30 am-4:00

pm. Monday thru Friday (unless advance approval for working outside these hours is provided by the Refuge Manager) except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

Holidays: The contractor is not required to perform services on holidays. Should any task require performance on one of these holidays, prior written approval must be obtained from the Contracting Officer.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth National Independence Day

6 Inspection And Acceptance

The work shall be accepted when all the work is completed as described here within and in accordance with any contract specifications. Work shall be inspected to assure compliance with the contract documents. Quality control and adherence to all contract requirements is still the responsibility of the contractor. The station point of contact must complete written confirmation of the cleaning and observable quality control acceptance prior to payment authorization.

7 Deliverable:

Deliverable Description Due Date Format

Project Schedule Timeline of activities, milestones, and dependencies

Within 10 calendar days of award Gantt Chart / PDF

Work / Execution Plan Step-by-step plan detailing methods, equipment, sequence With Project Schedule Word or PDF

Material Submittals Fence components, hardware, and manufacturer specs Prior to procurement Product Cut Sheets / PDF

Quality Control Plan

(QCP)

Methodology to ensure quality performance

5 days before on-site work begins Word or PDF

Site-Specific Safety

Plan

Job hazards, safety procedures, and emergency actions Prior to mobilization Word or PDF

Monthly Progress

Reports

Work completed, issues, photos, weather delays

End of every month during contract Word or PDF

Monthly Invoice Cost tracking, percentage complete, and earned value Monthly Invoice

Final Inspection Summary of final walkthrough and At Substantial Completion Word or PDF with Photos

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Deliverable Description Due Date Format

Report punch list resolution

As-Built Fence Map Map showing final fence location and components

Within 15 days of project completion

GIS map or Marked PDF

Map

Final Closeout

Package

All contract documentation and warranty (if applicable)

Within 30 days of project completion ZIP file or PDF binder

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GENERAL NOTES:

A. The Government will provide equipment and personnel for vegetation clearing in locations where dense vegetation prevents installation of a new fence.

B. The Contractor shall coordinate with the Refuge on appropriate stockpile, locations, for and/or excess materials.

C. The Contractor is responsible for the security of materials. The Contractor shall provide secured areas deemed necessary for the protection of their materials.

D. Coordinate with refuge staff for safety and operational requirements.

E. DEFINITIONS

1. Day or Days shall mean calendar days unless otherwise specifically noted.

2. “Service” or “FWS” means United States Department of Interior, Fish and Wildlife Service.

3. Government may also be referred to as the Owner, Contracting Officer, Contracting Officer's Representative, the Service, or Fish and Wildlife Service (FWS).

4. Incident Rate (IR) is the number of recordable incidents resulting in days away from work for each 100 full-time employees per year, based on 2,000 hours worked per employee per year.

5. Local Authority Having Jurisdiction: Duly adopted local code authority, agency, or serving utility governing or serving the location of the project.

6. Management Plan: Contractor's project approach for work planning, maps, and construction and includes, at a minimum, but is not limited to the following:

• Schedule

• Project Staffing Plan

• Safety Plan

• Subcontracting Plan

• Organization Chart with Roles and Responsibilities

• QA/QC Plan

• Commissioning Plan

7. The NTP will identify any qualifications, limitations, or exceptions to the work.

8. Performance Specifications are specifications that state what the required results will be with measurable or observable criteria for verifying compliance.

9. Public Works is construction performed under a contract with a Federal, State, County, City, or other government entity.

10. Schedule is a chronological layout of the work to be performed prepared using commercially available scheduling software.

11. Subcontractor is any person or entity retained by the Contractor as an independent contractor to perform a portion of the Work and shall include material, labor and suppliers.

12. Sub-Subcontractor is any person or entity retained by a Subcontractor as an independent contractor to perform any portion of a Subcontractor's Work and shall include material, labor and suppliers.

13. Work is comprised of all permitting, construction and other services required by the Contract Documents, including procuring and furnishing all materials, equipment, services and labor reasonably inferable from the Contract Documents.

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8 CONSTRUCTION SERVICES

A. GENERAL

1. Following the Issuance of the Construction NTP, the contractor shall provide the following items to the COR at the Preconstruction Meeting for approval and amendment into the contract file.

a. A project schedule reflective of the critical path and other phases of the work.

b. A schedule of the planned site visits. The prime Contractor shall periodically, and at appropriate times, visit the site to inspect the construction. They shall prepare a site visit report for each visit and shall submit the reports to the COR within 5 calendar days after the visit. The reports shall include comments about overall quality and accuracy of the construction. The reports shall also note all deficiencies observed.

2. Possess and maintain, for the duration of this project, a state license as a general contractor in the State the project is located, if required by the state.

3. Provide supervision, labor, materials, equipment, tools, construction equipment and machinery, inspection, testing, start-up, water, heat, utilities, transportation, and other facilities and services necessary for proper execution and completion of the Work, whether temporary or permanent and whether or not incorporated or to be incorporated in the Work.

4. Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours.

5. Perform all construction activities efficiently and with the requisite expertise, skill, and competence to satisfy the requirements of the Contract Documents. At all times exercise complete and exclusive control over the means, methods, sequences, and techniques of construction.

6. Utilize Subcontractors who are duly licensed and qualified to perform the Work consistent with the Contract Documents. Government may reasonably object to Contractor's selection of any Subcontractor.

7. The Contractor is responsible for quality control of its own work and work performed by its subcontractors and their sub-subcontractors. Provide and pay for the services of an independent construction materials testing laboratory accredited by an acceptable laboratory accreditation authority. Laboratory shall sample and test materials and perform required special inspections. Laboratory shall be authorized to perform work in the state where project is located. Government may reasonably object to the Contractor’s selection of laboratory.

8. Assume responsibility for the proper performance of the Work of Subcontractors and all acts and omissions in connection with such performance. Nothing in the Contract Documents is intended or deemed to create any legal or contractual relationship between Government and any Subcontractor or Sub Subcontractor.

9. Coordinate the activities of all Subcontractors. If Government performs other work on the Project or at the Site with separate contractors under Government's control, Contractor agrees to reasonably cooperate and coordinate its activities with those of such separate contractors so that the Project can be completed in an orderly and coordinated manner without unreasonable disruption.

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10. Minimize creation of construction, deconstruction, and demolition waste. Minimize factors that contribute to waste such as over-packaging, improper storage, ordering error, poor planning, breakage, mishandling, and contamination. Develop a Waste Management Plan to ensure that existing site and building materials are reused, salvaged, or recycled. Unless modified by the CO, divert 50%, minimum, of total project waste from landfills. Dispose of all materials not salvaged, reused, or recycled legally, off-site, in licensed disposal facilities.

11. During normal working hours throughout the duration of the contract, promptly furnish information and provide reasonable facilities and access for obtaining information respecting: the character of the materials, condition of the work-in-progress, number of workers employed, their pay rate, time worked, inspection reports and test results from sampling and testing laboratories, and similar information.

12. Government buildings and other facilities are not available for storage of Contractor's materials, equipment, and tools except for designated staging areas. Government owned equipment is not available for Contractor's use to accomplish any Work.

13. Housing for workers and campsites are not available on site.

14. Furnish all temporary facilities and utilities needed including heat, light, power, water, telephone, sanitary facilities, job offices, material handling equipment, temporary construction aids, and storage enclosures. The Contractor is responsible for all temporary connections and disconnections.

15. Permits. It is the responsibility of the Contractor to obtain all permits and pay all permitting fees required for this project. The Contractor is responsible for providing permitting drawings, engineering data and other technical information required by the permitting authority.

B. COMMUNICATION

1. The FWS COR and Refuge Manager and Contract officials must be in the information loop for Quality Assurance purposes.

a. Submittals: Unless a more stringent protocol is accepted in the Management Plan, the Contractor shall utilize the following protocol.

(i) Utilize a Submittal Register: Develop a submittal register and update this register as submittals and logged and processed.

(ii) Numbering: Submittals shall be sequentially numbered. A completed submittal register shall be submitted with the Project Closeout Documents.

(iii) FWS Concurrence: Provide the FWS COR with (1) copy of the draft submittal for approval within (2) business days of the approval date.

(iv) Site Responsibility: The Contractor’s Site Superintendent shall maintain a file of approved submittals for reference purposes. This Submittal file shall be subject to inspection by the FWS without advance notice.

C. PAYMENT PROCEDURES

1. Measurement: No measurement of the work will be made unless unit prices are included in the project.

2. Payment: Payment will be made monthly for approved work performed in accordance with

Conboy Lake National Wildlife Refuge Barbed Wire Boundary Fencing Installation Page 8 of 18 the contract requirements under the items listed in the Schedule of Items and based on the approved Schedule of Values.

a. Note: Undocumented changes which did not follow the RFI process outlined above may be subject to delayed or non-payment.

b. Payment Request Data: In addition to data required by the COR, Contracting Officer:

(1) Format the Schedule of Values to match the Schedule of Items and show sufficient additional detail to allow accurate calculation of monthly progress payments; and (2) Submit updated construction schedule identifying actual work complete.

D. PROJECT SAFETY

1. The Contractor shall be always ultimately responsible for safety on the project site, from issuance of the Notice to Proceed until final completion and acceptance of the project by the Project management, site management, and Contracting Officer. Ensure that all onsite activities, equipment, and facilities constructed by the Contractor, subcontractor, or supplier conform fully to the standards of the Department of Labor, Occupational Safety and Health Administration (OSHA) 29 CFR 1926 and 1910; and DOI and FWS policies. In addition, the Contractor shall adhere to all current Federal, State, and local safety requirements. In the event where any safety standard referenced herein conflicts with another, the more stringent shall govern.

2. Initiate and maintain, throughout the performance of this contract, an effective safety and health program that provides adequate policies, procedures, and practices to protect employees from, and allow them to recognize, job-related safety and health hazards. The program shall include provisions for the identification, evaluation, prevention and control of general work site hazards, specific job hazards, and potential hazards that may arise from foreseeable construction methods and conditions, as well as providing a competent person to conduct frequent and regular inspections. Each employee (Contractor and subcontractors) must be instructed in the recognition and avoidance of unsafe conditions and the regulations applicable to the work environment.

3. Provide barricades and warning devices as necessary to safeguard the public, workers, and government personnel. Where project work affects public roads, provide signage in accordance with the current edition of the Manual on Uniform Traffic Control Devices (MUTCD) as published by the US Department of Transportation, Federal Highway Administration.

4. Rollover Protection and Seat Belts: In addition to the Safety and Health requirements of clause Federal Acquisition Regulation (FAR) 52.236-13 of Part 2, Section I of this Contract, rollover protection and seat belts required by 29CFR 1926 (OSHA) shall be extended to include equipment regardless of the year of manufacture.

E. Protections:

1. Comply with all applicable federal, state, and local environmental laws and regulations.

This condition applies to, but is not limited to, laws and regulations governing noise levels, air and water quality standards, erosion control, surface runoff, and cultural resources.

2. Provide erosion control methods (such as watering dry soils) and appurtenances (such as silt fence) as necessary to prevent wind-borne dust and water-borne silt from leaving the immediate work area.

3. Immediately stop work if paleontological, archaeological, or historical remains (including

Conboy Lake National Wildlife Refuge Barbed Wire Boundary Fencing Installation Page 9 of 18 burials or skeletal material) are encountered, immediately stop the work, and notify the Construction Representative, COR, or Contracting Officer. The Contracting Officer will notify the Regional Archaeologist, so the provisions of 36 CFR 800.7 (Resource Discovered During Construction) and other relevant laws are followed. Work will cease in the immediate vicinity until permitted to resume by written order from the Contracting Officer.

Work in other areas may proceed as approved by the Contracting Officer.

4. Protect adjacent vegetation, property, structures, and improvements from damage.

5. Heavy equipment operated on FWS roads and parking areas shall comply with highway-legal load limits unless explicitly approved otherwise. Prior to operations, the contractor and contracting officer will document condition of roads and parking. The contractor is responsible for repairs of damage to roads and parking caused by their own actions.

6. Clearing limits and working limits are as shown on the drawings and approved in the field.

Do not remove any trees without prior COR field review and approval. If no clearing limits are indicated, contact the COR for clarification. Coordinate with the local FWS staff to select a construction staging area. Construction equipment and operations shall be contained within the work limits and staging areas.

F. Closeout Procedures

1. Training: Thoroughly familiarize the local FWS staff with the improvements and train them to be proficient in overall system operation and maintenance.

2. Tools and spare parts: Deliver to the project site all specialty tools, valve handles, fan belts, filters, spare parts, keys, and similar devices such that the FWS staff is able to operate and maintain the work.

3. Maintenance Materials: Deliver maintenance materials to Station Manager, coordinate location of storage. (Provide consumable items in such quantities as needed for the first year of operation.)

4. Final Inspection: Submit a request in writing to the CO requesting the Final Inspection.

Notify the COR at least 10 calendar days prior to the anticipated date of completion of all work. The COR will proceed with Final Inspection as promptly as practicable. The time required for such Final Inspection and for making any corrections as a result thereof shall be included in the contract performance time. The Contractor representative responsible for the work shall be present at the Final Inspection and shall submit a preliminary list of unfinished work prior to Final Inspection.

9 Special Notice

A pre-offer Site Visit date and time will be set in the solicitation.

This site visit will introduce potential offerors to the conditions of the project and acquaint them with the unique logistical challenges and requirements of the Conboy Lake National Wildlife Refuge Barbed Wire Boundary Fencing Installation.

The site visit is not mandatory but is highly recommended as this will be the only time USFWS contract staff and refuge personnel will be on-site at the same time to answer questions before the contract is awarded.

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END OF STATEMENT OF WORK

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Attachment 1 – Location Map and Project site - Map of Boundary Fencing Locations

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ATTACHMENT 2 – Photo Examples of Current Fence Conditions

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Attachment 3 - LANDOWNER’S GUIDE FOR FENCING

The Contractor must abide by specifications (except for increased visibility on top wire) outlined on page 10 of “A Landowner’s Guide to Wildlife Friendly Fences: How to Build Fence with Wildlife in Mind” Second Edition Revised and Updated 2012.

https://fwp.mt.gov/binaries/content/assets/fwp/conservation/land-owner-wildlife-resources/a_landowners_guide_to_wildlife_friendly_fences.pdf

Figure 4 – Existing Fence without any improvements (refer to Figure 6)

Materials (Minimum Requirements): The Contractor shall provide all fencing materials, which include (but are not limited to):

• Steel (2 3/8 – 2 7/8 oil field pipe or equivalent) and any associated hardware for braces

• 6 ft 1.25 lb/ft studded t-posts with anchor plate

• 4 ft wood stays

• 2-point barbed wire

• Twisted barbless (smooth) wire

• Hardware (fencing clips/staples, brace tensioning mechanisms, gate tightening mechanisms, etc.)

• Hog panel (or equivalent)

• Concrete for braces https://fwp.mt.gov/binaries/content/assets/fwp/conservation/land-owner-wildlife-resources/a_landowners_guide_to_wildlife_friendly_fences.pdf https://fwp.mt.gov/binaries/content/assets/fwp/conservation/land-owner-wildlife-resources/a_landowners_guide_to_wildlife_friendly_fences.pdf