B08_Attachment_1_-_Statement_of_Work.pdf

STATEMENT OF WORK

This is a Firm-Fix Price (FFP) contract to replace a non-functioning 2008 HVAC system at New Bedford Whaling National Historical Park in the LINK building. A new AHU unit needs to be installed in the drop ceiling of the building and a new condenser unit needs to be installed on the exterior at ground level. Supportive electrical, duct, pipe and ventilation work will need to be done, and alterations might be required to provide a more reliable and energy efficient system than the old non-functioning one which failed countless times in the past. Air volumes of rooms and spaces calculated and matched to units. This will also entail removing the old system components which are unnecessary, outdated or in need of repair. Finally, a new thermostat needs installed and the system will need to be tested and troubleshooted as needed.

Background

Description of the requirement:

The primary role of this contract is to design and install a new HVAC system in the “LINK” building of New Bedford Whaling National Historical Park.

The “LINK” building was built in 2008 and is a 1,050 square foot, 1 story building with no attic or basement. It is a simple hallway connector with 2 restrooms, and a small gallery space. It connects the Visitor Center and the “Corson” building.

The 2008 system, which was designed to heat and cool the space, is non-functioning and quit working in 2018. The old system includes 1 AHU heating unit located in the men’s restroom drop ceiling, in the eastern part of the building, and 1 condenser cooling unit, located in the exterior ground level rear egress.

The new system should be similar to existing, but with better, more reliable, energy-efficient units. Duct, pipe and ventilation considerations need to be made and mapped.

Air volumes of rooms and spaces calculated and matched to units.

NPS will work with contractor to select new system, after which it will be installed. This will entail removing the old system components which are unnecessary, outdated or in need of repair. Installation of the system, all supportive plumbing and electrical, installation and programming of the controls, and testing will all be carried out. The services provided by this contract are directed to assist the NPS to carry out the mission to provide a safe environment for the public in accordance with the mission of the NPS.

• Purpose/relationship to other projects:

This project is stand alone.

• Statutory/regulatory foundation:

This project will be guided by compliance regulations protecting the historic fabric of historic structures. Section 106 of the Historic Preservation Act must be followed and damage to historic fabric avoided. The design will also be subject to the Planning, Environment & Public Comment process. Any state or federal HVAC regulations pertaining to this project must be followed.

• Background materials:

This is an HVAC replacement project. Duct, pipe and ventilation considerations need to be made. Air volumes of rooms and spaces calculated and matched to units. Everything needs to be designed to fit the historic space with little disturbance to historic fabric where present as the building itself is modern construction. Installation of all components and supportive structure carried out after the report is checked against compliance needs and Section 106.

Objectives

• To determine which units and components would best serve the space.

• Install and program an HVAC system to ensure a comfortable environment for staff and visitors.

Scope NAICS Code: 238220

This requirement is to design and install an HVAC system in the “LINK” building of New Bedford Whaling National Historical Park

The one-story building, which has no basement or attic, requires a fully redesigned HVAC system to replace the old, nonfunctioning equipment. This includes mapping ductwork, piping, and ventilation needs; calculating air volumes for each space; and selecting appropriately sized AHU and condenser units, all while minimizing disturbance to historic fabric. After system selection, outdated components will be removed and the new system installed, including all necessary plumbing, electrical connections, control programming, and final testing

The contractor shall provide all personnel, facilities, transportation, tools, materials, supervision, and other items necessary to carry out the processes covered in this Scope of Work. Any items not specifically noted, but necessary for performance in accordance with accepted industry standards, shall be furnished under this contract.

In total, the design would cover 2 restrooms and one open hallway. It would cover 1 AHU unit, 1 exterior condenser unit, a new thermostat and all supportive duct, vent, fan and electrical work. Any other needs for the system not mentioned or supportive work not mentioned will also be considered and fleshed out during the site visit.

A site visit will be preformed for planning and staging preparations.

Then installation will be carried out in its entirety from selection of units to fully installed and operational.

The historic fabric of the space must be considered. Drilling into or boring through historic fabric must be avoided when at all possible and accounted for in the design.

Anything involving disturbance of historic fabric will go through the COR for compliance.

2.1.1 Task 1 – Establish Design Criteria - Site Visit

The contractor will perform a site visit to New Bedford Whaling National Historical Park to determine needs carry out planning for the work.

Design Criteria Considerations:

• Compliance with ASHRAE, IMC (International Mechanical Code), local building codes, and energy efficiency standards.

• Indoor air quality requirements per ASHRAE 62.1/62.2.

• Heating and cooling load calculations using industry-standard software (e.g., Trane Trace, Carrier HAP).

• Ventilation requirements based on occupancy and space usage.

• Climate considerations for the project location.

• Compliance with LEED or other sustainability standards (if required).

• High-efficiency equipment selection.

• Insulation and sealing strategies to reduce energy loss.

• Consideration of renewable energy options (geothermal, solar-assisted HVAC).

2.1.2 Task 2 – HVAC System Selection and Design

The contractor will perform calculations to determine which combination of HVAC units and supportive equipment will be needed. They will determine where water pipes, air ducts, electrical equipment etc will need to be placed. All components of the system and support structure will need to fit preexisting spaces and make use of non-historic fabric for anchoring and such.

• Determine appropriate system type (e.g., split systems, packaged rooftop units, VRF/VRV, chilled water, boilers, heat pumps).

• Ductwork layout design, including sizing, routing, and coordination with architectural/structural plans.

• Air distribution system (diffuser and register placement).

• Exhaust and fresh air intake design.

• Zoning strategy for temperature control and energy efficiency.

• Control system selection (thermostats, building automation systems).

• Noise and vibration mitigation strategies.

• Sizing and selection of heating and cooling equipment (chillers, boilers, AHUs, RTUs, heat pumps, etc.).

• Air handling units, fan coil units, or variable refrigerant flow systems as needed.

• Exhaust systems for restrooms, kitchens, and utility spaces.

• Energy recovery ventilators (ERVs) or heat recovery ventilators (HRVs) if required.

• Compliance with efficiency ratings (SEER, EER, AFUE).

• Supply, return, and exhaust ductwork routing and sizing.

• Selection of duct materials and insulation requirements.

• Condensate drainage and routing.

• Hydronic piping design for chilled/hot water systems, if applicable.

• Thermostat placement and zoning strategy.

• Integration with Building Management System (BMS) if applicable.

• Demand-controlled ventilation strategies.

• Fire and smoke damper control.

2.1.3 Task 3 – Provide Written Report

A full design of a complete HVAC system and all components and support components thereof will be created. All design work needed to have a full HVAC system, customized to the space, installed later will be carried out.

2.1.4 Task 4 – Removal of Old HVAC System

Any unneeded, outdated, or broken components will be removed in accordance with applicable laws. This will involve demolition and disposal of said components. During the demolition process, extreme care will be given to historic fabrics in accordance with Section 106 of the Historic Preservation Act.

2.1.5 Task 5 – Installation of New HVAC System

Installation will be determined based on type and style of system selected. 1 new Air Handling Unit, such as TRANE, Carrier, Lennox, Daikin Applied, or Mitsubishi which is compatible with drop ceiling installation and capable of heating the space quickly. 1 exterior condenser cooling unit such as Carrier or Mitsubishi appropriate for ground level installation, capable of cooling the space quickly, while being able to handle the elements including salt water air. 1 new digital thermostat such as an ecobee3 lite or emersion sensi touch thermostat which can be programmed and have at least 2 programs entered. All supportive infrastructure will be installed as needed including wiring, duct work and vents.

2.1.6 Task 6 – Supportive Plumbing Work

All plumbing work needed to support the system will be installed.

2.1.7 Task 7 – Supportive Electrical Work

All electrical work needed to support the system will be installed.

2.1.8 Task 8 – Installation and Programming of Control System

A new thermostat system will be installed for the HVAC system. It will be wired, programmed, and tested to ensure proper operation.

2.1.9 Task 9 – Testing of New HVAC System

The new system will be tested to ensure its proper and smooth operation.

2.1.4 Task 10 – Wrap Up, Clean Up, Removal of Staging Area

The staging area will be removed and all supportive equipment as well as debris will be removed from the site.

Delivery

• Deliverables:

o Installation, programming and testing of a new HVAC system covering the LINK building of New Bedford Whaling National Historical Park.

• Delivery location:

33 William Street, New Bedford MA, 02740

• Supporting documentation:

• Additional information:

Contracting Officer Representative (COR):

The COR on this project will be Janine Da Silva. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government *drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel.

A copy of the letter of designation issued to Janine Da Silva, and her contact information, will be sent to the Contractor, stating the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

Recognized Federal Holidays:

Contractor is not required to perform routine services on holidays unless emergency services are requested.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

Normal Hours of Operation:

The contractor is responsible for conducting routine services, between the hours of 7:30 a.m. – 4:00 p.m. ET Monday thru Friday, except when the Government facility is closed due to local or national emergencies, weather related closures, administrative closings, or similar Government directed facility closings. The contractor will not be reimbursed when the government facility is closed for the above reasons unless emergency services are requested.

DEFINITIONS:

CONTRACTOR - a supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER (CO) - the only individual who can legally bind the government, a person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR) - this individual does NOT have authority to change the terms and conditions of the contract. This person is an employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

DEFECTIVE SERVICE - a service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE - anything that can be physically delivered but may include nonmanufactured things such as meeting minutes or reports.

PHYSICAL SECURITY - actions that prevent the loss or damage of Government property.

QUALITY CONTROL - all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

ROUTINE SERVICES - work will commence within two to seven (2-7) business days of TO issued and continue every day until the TO is complete and approved by the COR.

Contractor is responsible for tracking lost working days due to weather or other unforeseen circumstances.

Routine services are scheduled ahead of time; dates determined between COR and vendor and work is completed during normal business hours (as stated in 1.7) and COR directed/requested TO. Upon receiving a request for pricing the contractor must meet with COR with 72 hours of request.

SHALL - as used in these specifications denotes a mandatory requirement

SHOULD - as used in these specifications denotes an advisory recommendation.

SUBCONTRACTOR - one that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

TO – Task Order

Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, GFI)

The Contractor shall furnish all supplies, materials, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this SOW. Contractor/Vendor will use all necessary PPE when performing work related tasks. I.E. safety goggles, hearing protection, etc.

Contractor shall be responsible for all damages to persons or properties that occur because of a Contractor’s fault or negligence. The Contractor shall take proper health and safety precautions to protect the work, workers, the public and property of others.

The contractor shall be responsible for safeguarding all government property provided for contractor use. Contractor shall repair or replace any portion of building structure, or landscape features, damaged by the Contractor in the performance of this contract.

Such damaged areas or materials shall be restored, repaired, or replaced by the Contractor to original condition and to the satisfaction and as directed by the COR at no expense to the Government.

The Contractor shall be insured in accordance with Massachusetts insurance regulations. The Government is not responsible for damage to Contractor’s equipment, vehicles, tools or materials or their employees and the personal property brought on-site. The Government will not accept any liability due to contractor employee negligence.

The government will provide access to areas as needed, details on the existing system and components, details on component locations, history of work done in the past and issues which have occurred, old system layouts and drawings, manuals, and any known complications with the available space

Security

The contracted personnel will be provided access to government spaces by NPS staff and escorted to work areas as doors are locked throughout the spaces for security. NPS staff will stay with contracted personnel in sensitive spaces.

Travel

A site visit will be preformed by contracted personnel and handled by the contractor.

Special Material Requirements and Considerations

The contractor must take care not to damage the historic fabric when taking measurements or samples. The contractor must stop work if potential, undocumented cultural and/or natural resources are encountered.

Place of Performance/Period of Performance

The work to be performed under this contract will be performed at: 33 William St. New Bedford, MA 02740. The period of performance is expected to be 6 months.