B08_-_ATTACHMENT_1_-_Statement_of_Work.pdf

ATTACHMENT 1 Solicitation # 140FS324Q0132

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Statement of Work For

Ground/Vehicle Fuel Delivery

Green Lake National Fish Hatchery 1 Hatchery Way, Route 180

Ellsworth, ME 04605

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1.0 – General Information

The Fish and Wildlife Service (FWS) requires fuel for operation of facilities. This Statement of Work contains information to assist in actions required to complete deliveries at the delivery site.

2.0 – Scope

For the supply and delivery of the fuels indicated on the Contract Line Items on an as required basis during the contract period. All deliveries shall be to Green Lake National Fish Hatchery. Delivery loads for fuel shall be a minimum 100 gallons and a maximum of at least 3,600 gallons.

Unloading of fuels shall be directly into the facility’s storage tanks. The #2 Fuel oil tanks and Road-use Diesel tanks are all owned by the FWS. The heating oil tank at the station residence is also owned by FWS.

3.0 - Contract Period

The contract period is 5 years.

4.0 - Product Specification

4.1 Current Product Standards

The Fuel Provider must comply with the current National Fuel Quality Standards and (US) ASTM fuel quality standards for products produced or manufactured and supplied under this contract. The Government reserves the right to test for compliance of these standards.

5.0 - Pricing

The price for fuels shall be in US currency calculated to 2 decimal places. If necessary, the Fuel Provider shall round prices in accordance with the following: If the 3rd decimal place value is five

(5) or greater, the 2nd decimal place value is rounded up by one (1). If the 3rd decimal place value is less than five (5), the 2nd decimal place value is not changed.

5.1 – Supply Prices

Pricing shall be based on the Rack Price the day of delivery using the Oil Price Information Service (OPIS) Rack Price (using the appropriate city index for the area the fuel is purchase), plus provider’s fixed mark-up price (as provided on quote schedule).

Cost of an individual delivery must not exceed the government purchase card micro purchase limit currently set at $10,000.

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6.0 - Excise and Taxes

All prices shall be inclusive of applicable taxes during the contract period.

7.0 - Usage History/Estimates

The usage estimates for fuels:

#2 Fuel Oil – Estimation of usage during each twelve month period (10,000 gallons) based on the last three years’ usage.

Road-use Diesel Fuel (low sulfur) – Estimation of usage during each twelve-month period (1,500 gallons) based on the last three years’ usage.

Kerosene - Estimation of usage during each twelve-month period (250 gallons) based on the last three years’ usage.

This usage estimate is provided as a guide only and is based on historical data. Actual quantities required throughout the contract period will be subject to the periodic requirements of the FWS.

The FWS gives no guarantees as to the total quantities that it will require during the contract period.

8.0 - Delivery Days and Times

Specific deliveries to the Green Lake National Fish Hatchery will be ordered on an “as needed” basis although there may be occasional need for immediate “on call” - deliveries to be made within a 48 hour period. Once ordered, the vendor must deliver fuel supply during facility’s core working hours of 8:00 a.m. and 3:00 p.m. – Monday through Friday except on holidays when the facility is closed. The facility’s point of contacts (listed under section 12.0) shall be notified before expected deliveries with an estimated time of arrival.

All deliveries shall be within 48 hours of order placement, except for orders placed on a Friday, where delivery shall be on the following Monday (Public Holidays excepted). Other delivery arrangements can only be made through facility’s POC’s (listed under section 12.0).

Metered delivery tickets identifying each tank location are required. The OPIS posting price will be required on each submitted delivery/billing ticket.

9.0 - Delivery and Unloading

9.1 Delivery Locations:

1. Road-use Diesel Fuel (low sulfur) – North end of Main Hatchery Building Convault Tank Divided, 1,200-gallon tank

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2. #2 Heating Oil – North end of Main Hatchery Building Convault Tank Divided, 4,000-gallon tank

3. #2 Heating Oil – Water Treatment Plant Tank (Admin rd.), 2,000-gallon tank

4. #2 Heating Oil – Hatchery Residence (582 Mariaville Rd.), 275-gallon tank

5. Kerosene – Hatchery Residence (582 Mariaville Rd.), 275-gallon tank

A not to scale schematic of hatchery plant layout with approximate tank locations is attached (Figure 1).

9.2 Unloading:

The Fuel Provider shall be responsible for the delivery and unloading of the product. (NOTE: The FWS has above ground fuel storage facilities without fuel transfer equipment) The Fuel Provider shall have a safe operating procedure for the delivery and unloading of the product, and comply with all local statutory requirements pertaining to the handling of fuels. The Fuel Provider shall, for each delivery; leave a copy of the delivery ticket listing the invoice number, date, time, product, tank location/number, and quantity at the Hatchery Office Upon delivery/unloading. Upon delivery/unloading, the FWS may choose to take a sample of the fuel for the purposes of third party compliance testing.

10.0 - Non-conformance

Should quality testing (if conducted) reveal that any supplied product is nonconforming then, where relevant, the following shall apply:

1. The FWS will not be required to pay for any product found to be non-conforming. If payment has already occurred then the Fuel Provider shall re-supply an equal amount of fuel that does conform.

2. The Fuel Provider shall, at its own cost, remove any non-conforming product supplied by the Fuel Provider from the FWS Fuel Delivery points.

3. The Fuel Provider accepts liabilities for any damages to FWS equipment due to the nonconforming product.

11.0 – Payments

The Fuel Provider shall be registered in the System for Award Management (SAM) in order to participate in this fuel requirement. The SAM can be found at https://www.sam.gov.

The Fuel Provider shall send invoices to the station location on the front of the contract. Vendor will be paid by Government Purchase card. Vendor must also submit all cost and pricing data, receipts, along with invoice.

https://www.sam.gov/

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12.0 Fish and Wildlife Service onsite Point of Contacts (POC’s):

1. Brandon Harriman, Facilities Maintenance, (207) 667-9531 ext. 2527 (Primary)

2. Craig Knights, Facilities Operations Specialist, (207) 667-9531 ext. 2525 (Secondary)

3. Oliver Cox, Hatchery manager, (207) 902-1557

4. Rachel Leigh, Admin Officer, (207) 902-1582 (Invoicing & Payment)

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Figure 1. Schematic of hatchery layout with approximate tank locations and types, not to scale.