B08_Attachment_1__SOW__Heating_Plant_Deficiencies.docx

Statement of Work (SOW) Project Title: Repairs & Water Treatment Deficiencies/Correction Actions Location: B110 Heating Plant, Southwestern Indian Polytechnic Institute (SIPI), Albuquerque, NM Date: 7 July 2025 Period of Performance: 90 calendar days from Award of Contract

1. Purpose The purpose of this Statement of Work (SOW) is to correct identified system deficiencies associated with water treatment and water heating systems at the B110 Heating Plant on the SIPI campus. These deficiencies were documented in routine system inspections and service maintenance reports under a maintenance contract.

All work must be completed in compliance with:

· Indian Affairs Handbook 620 DM 1 (Safety and Environmental Management)

· Bureau of Indian Education (BIE) Facility Operations Guide

· Local (City of Albuquerque), State (New Mexico), and Federal codes

· National Fire Protection Association (NFPA) Codes including NFPA 70 (NEC), NFPA 54, and NFPA 13

· Occupational Safety and Health Administration (OSHA) regulations

· Manufacturer specifications and installation manuals

· American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) standards

· American Society of Mechanical Engineers (ASME) codes

· Applicable EPA standards related to water systems and chemical handling Contractor shall provide all labor, materials, tools, equipment, permits, inspections, fees, taxes, supervision, testing, commissioning, documentation, and training to execute the work.

2. Scope of Work

a. Exhaust Stack Piping Replacement

· Replace six (6) Aerco boiler exhaust/stack piping systems.

· Includes demolition and removal of existing stack piping, condensate-damaged components.

· Replace all supports, hangers, flashing, and fittings with code-compliant materials.

· Must comply with Aerco installation standards and NFPA 54.

b. Flow Switch Replacement

· Replace six (6) McDonnell Miller 130611 1” flow switches.

· Verify proper operation and calibration post-installation.

· Work must follow ASME and manufacturer installation requirements.

c. Blower Motor Replacement

· Replace one (1) Aerco BMK 3.0 blower motor with OEM motor provided by SIPI.

· Install required gaskets and seals; test for safe startup.

· Ensure installation aligns with Aerco service manual.

d. Chilled Water Filtration System Installation

· Install filtration system on chilled water loop.

· Includes initial water quality testing (pre-install), filtration startup, and quarterly particle analysis from a certified lab.

· Work shall comply with ASHRAE Guideline 12-2000 and manufacturer guidance for water quality.

e. Pressure Reducing Valve (PRV) Replacement

· Replace one (1) Watts WLF25AUBZ3F ¾” PRV (25–75 PSI).

· Add upstream/downstream isolation valves.

· Install per IPC, UPC, and manufacturer’s guidelines.

f. Cooling Tower Sump Pump Power Supply Replacement

· Replace electrical supply lines from MCC to sump pumps.

· Install new raceways, disconnects, supports, and grounding in accordance with NFPA 70 (NEC).

· Verify all connections and perform insulation resistance testing.

g. Cooling Tower Sump Float Device Installation

· Remove and replace obsolete pneumatic sump level controls.

· Install new electronic float devices compatible with tower control system.

· Comply with ASME and equipment OEM recommendations.

h. Backflow Preventer Replacement

· Replace failing backflow preventer assembly for potable water protection.

· Install new isolation valves and perform certified backflow testing post-installation.

· Ensure compliance with ASSE 1013, IPC, and EPA drinking water safety standards.

i. Aerco Heat Exchanger Component Repair

· Assess and replace components on two (2) Aerco heat exchangers.

· Possible parts include: check valves, ball valves, pumps, sensors, smartplates, circuit boards, relays, etc.

· Verify unit operation post-repair aligns with Aerco diagnostics and OEM tolerances.

j. Cooling Tower Rehabilitation

· Perform complete mechanical restoration of cooling tower:

· Replace shaft, bearings, fan and motor sheaves, bushings, locking collars, belts.

· Utilize boom truck for safe component lifting.

· Remove and replace damaged cooling tower media: fill, eliminators, louvers.

· Dispose of all removed media per EPA and state environmental regulations.

· Final inspection to verify proper thermal efficiency and flow rates.

3. General Requirements Documentation and Reporting

· Provide safety plans, job hazard analyses, and site-specific work plans.

· Submit all equipment O&M manuals, warranty data, and manufacturer certifications.

· Provide lab-certified water quality reports for filtration scope.

Commissioning and Testing

· All systems shall be tested and commissioned to verify proper operation.

· Include system verification checklists and final sign-off sheets.

· Coordinate with SIPI Facilities for functional testing.

Warranty

· All workmanship shall be warranted for a minimum of 12 months from date of acceptance.

· Manufacturer’s standard warranties shall apply for all parts and components.

Permits and Safety

· Contractor shall obtain any necessary permits.

· Must adhere to all OSHA safety guidelines and SIPI campus access protocols.

· Fire and life safety measures must be maintained at all times.

4. Deliverables

· Pre-work meeting minutes

· Updated schedule with milestones

· Inspection reports

· Test and Balance (TAB) results (as applicable)

· Water quality lab reports

· As-built drawings and redlines

· Closeout report with completed deficiency checklist

5. Waste Material Unless otherwise specified, waste material shall be disposed of by the Contractor at a licensed off site sanitary landfill/disposal plant. Disposal manifest will be submitted to owners for EMS reporting.

6. Review and Approval The COR or his/her duly authorized representative shall review and approve services during the duration of the scheduled work.

7. Background Clearance The contractor may be subject to undergo a background check that will require completing the BIE Personnel Security (PerSec) intake packet. Upon award, the COR and the contractor will coordinate this requirement.

8. Safety & Security

8.1 Contractor/Employee Identification, Sign-In and Safety Orientation

a. All employees shall sign-in/out at the Facilities Department prior to beginning services and end of services. Employee(s) will require an escort until background clearance has been approved.

b. All employees shall wear a nametag or other identifying apparel.

c. All employees shall go through SIPI’s Safety Orientation the first time they provide services on the SIPI campus. This is to be completed by the Security Department.

9. Final Walkthrough Meeting Contractor shall schedule a final walkthrough when services are complete or relay any pertinent information when services have been completed. This meeting shall include the COR, POC, and all stakeholders (departments or programs that are utilizing the space or using the equipment).

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