B08_Attachment_1_SOW_Fuel_Delivery_STEA.pdf

STATEMENT OF SERVICE

FUEL DELIVERY

TO

Steamtown NHS

150 South Washing Ave.

Scranton, PA. 18503

INTRODUCTION/BACKGROUND INFORMATION

Steamtown National Historic Site (STEA) operates and maintains a live railroad yard, showcasing live, coal-fired steam locomotives, restored cabooses, freight cars and railroad coaches. Rail traffic, consisting of but not limited to passenger yard shuttles, mainline excursions, and commercial freight, that operates regularly throughout yard. The 52-acre site also hosts active Locomotive and Restoration Shops, a Visitor Center, History and Technology Museums, a 250-seat Theater and a fully operating Roundhouse and Turntable.

Steamtown NHS is open daily 7 days a week from 9:00 am to 5:00 p.m., except Thanksgiving Day, Christmas Day, and New Year’s Day. STEA Maintenance personnel are on-site daily at 6:00 a.m.

The work required by this contract shall be performed in accordance with federal, state, local codes, and this Scope of Service (SOS). The Contractor shall provide all management, supervision, labor, material, supplies, repair parts, tools, and equipment, and shall plan, schedule, coordinate and ensure effective and economical work and services specified in this contract. The work area is to be cleaned daily along with any debris that is transmitted into other areas of the facility or location. The Contractor is responsible for daily offsite disposal of debris associated with construction.

It will be the responsibility of the Contractor to inspect the site, to verify all dimensions and familiarize themselves with the existing conditions, so they may obtain a full understanding of all conditions which may be encountered in the performance and execution of the work.

Work shall be carefully planned and carefully performed so that no damage is done to the building, vehicles, equipment, and electrical lines and equipment, etc. Access to the grounds and project location will be allocated to the contractor for the delivery of material, tools and equipment to the grounds as arranged through STEAMTOWN.

PLACE OF PERFORMANCE

Steamtown National Historic Site 150 South Washington Ave.

Scranton, Pa. 18505

***NOTE TO ALL BIDDERS*** THE CONTRACTOR MUST BE

LOCATED WITHIN 50 MILES OF THE PLACE OF PERFORMANCE.

BIDS WILL NOT BE ACCEPTED IF THIS REQUIREMENT IS NOT MET

SCOPE OF SERVICE

Contractor shall supply off road diesel upon request for Steamtown NHS.

Diesel and unleaded gasoline bulk fuel is used to fuel and operate park locomotives, rolling stock, vehicles, and equipment. Supply gasoline and diesel fuel off road upon request for Steamtown NHS. Provide up to 9500 gallons of Off-Road diesel.

This may be from 100 gallons to 1,500 gallons at a time in a delivery.

The Contractor shall provide all supervision, labor, tools, materials, supplies, equipment, uniforms, vehicles, and transportation to provide diesel fuel off road to the Maintenance Building and Diesel Locomotives on Steamtown grounds.

Contractor shall provide all necessary resources required to accomplish the deliverables entailed within this Statement of Service (SOS).

All work shall be coordinated with the COR. Only the Contracting Officer (CO) has the authority to make changes to the contract that affects daily price and/or time. Work shall be conducted in a manner that minimizes the impact on office operations.

Service Calls Non-Emergency Service Calls

Fuel delivery shall be made in accordance with all general safety standards and protocols. Delivery shall be made within the following schedule:

Regular Working Days, Monday-Friday excluding Federal Holidays from 7:30 A.M. to 1:00 P.M. (EST).

In the event of a potential scheduling conflict, the contractor shall coordinate with the Contracting Officer’s Representative (COR) to ensure continuity.

PERIOD OF PERFORMANCE:

The Period of Performance for this project shall consist of a Base Period of twelve (12) months and four (4) one (1) year Option Periods commencing and concluding on the following dates:

BASE PERIOD: Feb 1st 2025-Feb 1st 2026

OPTION YEAR 1: Feb 1st 2026-Feb 1st 2027 OPTION YEAR 2: Feb 1st 2027- Feb 1st 2028 OPTION YEAR 3: Feb 1st 2028- Feb 1st 2029 OPTION YEAR 4: Feb 1st 2029 – Feb 1st 2030

GOVERNMENT HOLIDAYS

· New Year’s Day………………………………………. January 1

· Martin Luther King’s Birthday…………………….3rd Monday in January

· President’s Day…………………………………………3rd Monday in February

· Memorial Day……………………………………………Last Monday in May

· Juneteenth……………………………………………… Jun 19th

· Independence Day…………………………………… July 4th

· Labor Day………………………………………………. 1st Monday in September

· Columbus Day………………………….…………….…2nd Monday in October

· Veteran’s Day….….……………………………………November 11

· Thanksgiving Day………………………………………Last Thursday in November

· Christmas Day……………………………………........December 25

Any other day designated by the President as a national holiday or government shutdown. When one of the holidays falls on a Sunday, the following Monday shall be observed as a legal holiday. When holiday falls on a Saturday, the preceding Friday is observed as a legal holiday by US Government agencies.

PROJECT DESCRIPTION/GENERAL INFORMATION/SITE VISIT:

Before the commencement of work, the Contractor shall survey the site.

The Contractor shall take the necessary precautions to avoid damages to existing items. Any damaged items shall be repaired or replaced at the Contractors expense as directed by the Contracting Officer’s Representative

(COR).

Pre-Meeting And/or Site Visit to be scheduled TBD.

Government-Furnished Property

Steamtown NHS shall provide contractor with full access to the equipment and Restrooms.

CONFIRMATION OF WORK

All work to be confirmed and subject to Quality Control Methods before being approved by the COR.

COMPLIANCE

The contractor shall be fully responsible for compliance with all Steamtown NHS, local, state, and Federal occupational safety laws, rules, and regulations.

The contractor shall follow life and safety codes and take necessary actions to avoid conditions that may be hazardous to the health and safety of Park Visitors and Park Personnel and Wildlife.

The contractor is responsible for meeting all applicable OSHA and Steamtown NHS guidelines for safe working procedures.

All work for the duration of the contract shall be performed by certified trained technicians.

CONTRACTOR EMPLOYEES

Contractor’s personnel shall present a neat appearance and be easily recognized as contract employees. Example: wearing steel toe boots, hardhat and safety glasses ID badges and or name tags.

CONTRACTOR EMPLOYEE IDENTIFICATION

All contractor employees must be clearly identified as contractors (not NPS employees) when performing services under this contract. This includes visual (appearance), verbal (phone), and electronic (email). The contractor must provide all names of employees to COR when on site.

CONTRACTOR EMPLOYEE CONDUCT

The contractor is completely responsible for all actions and conduct of their employees. Contractor employees must be well-groomed and neat in appearance.

Contract employees must be professional in attire and must not wear any offensive clothing.

Contractor employees must conduct themselves in a socially acceptable manner appropriate for an office work environment; Loudness, vulgarity, rudeness, smoking, or other similar offensive conduct by a contractor employee may be grounds for denying the employee further access to Steamtown NHS premises.

Contractor employees must not consume alcohol or illegal drugs during working hours or at any other time the employees are performing work under this contract.

CONTRACTOR RESPONSIBILITY

The contractor shall obtain all necessary licenses and/or permits as required to perform this work.

He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract.

He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees’ fault or negligence and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the Commonwealth of Pennsylvania.

Further, it is agreed that any negligence of the Government, its officers, agents, servants, and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from.

CONTRACT AWARD MEETING

The contractor shall not commence performance on the tasks in this proceed with service (PWS) until the CO has conducted a Kickoff Meeting or advised the contractor that a kickoff meeting is waived.

CHANGES TO THE STATEMENT OF SERVICE (SOS)

Any changes to this SOW shall be authorized and approved only through written correspondence from the contracting officer (CO). A copy of each change shall be kept in a project folder with all other products of the service. Costs incurred by the contractor through the actions of parties other than CO shall be borne by the contractor.

PERFORMANCE REQUIREMENTS

Contractor shall provide the necessary personnel and equipment to meet or exceed required service. Contractor shall have the following responsibilities:

Provide licensed and trained personnel to perform the project in the Commonwealth of Pennsylvania.

Provide all design, supervision, labor, and materials to complete all requirements described in this SOS.

Contractor shall obtain all necessary licenses and permits required to perform this work required by this SOS.

Contractor shall take all precautions necessary to protect persons and property from injury and/or damage during performance of this contract.

Contractor shall be responsible for any injury to their employees as well as for any damages to personnel or Government property that occurs during the performance of this contract that is caused by the Contractor’s fault or negligence.

Contractors shall possess and utilize all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform all work safely, effectively, and timely. Tools, equipment, and PPE shall comply with OSHA Standard 29 CFR 1910, (Subpart I), and NFPA 70E. Prior to initiating work, the Contractor shall provide documentation demonstrating that all instruments, test equipment, tools, and PPE possess current calibration and safety inspections. Dated calibration and safety inspection labels shall be visible on all equipment as applicable.

The Contractor shall protect form damage all existing improvements, equipment, structures, facilities, grounds, and utilities at or near the work site or adjacent property. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work.

Arrange and pay for all proper disposal of waste and debris.

Maintain project schedule agreed upon in the final contract documents.

Provide all OSHA site safety for each employee during work.

Contractor employees shall have background checks completed.

DELIVERABLES

The Contractor shall perform the services necessary to complete the tasks in accordance with the procedures described in a timely and professional manner, consistent with industry standards, at the location, place, and time that the Steamtown NHS has set aside, and all in accordance with the

SOW.

Contactor shall provide a copy of the inspection document used (field report) on the day of each performed inspection to the COR.

DELIVERY SCHEDULE

Delivery of supplies will be on an “as needed” basis with no set schedule or frequency. Contractor must be reasonably accommodating.

TECHNICAL EXPERT/POC

James Raftery Chief of Railroad Operations 201 563 6145 Steamtown National Historic Site, NPS 150 South Washington Avenue Scranton, Pennsylvania 18503-2018