B08_Attachment_1_SOW_14_Mar_24.pdf

DESCRIPTION / SPECIFICATION / STATEMENT OF WORK (SOW)

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PROJECT TITLE:

Mono Basin Fire Station and Topaz Fire Station Storm Resilient Repairs

Table of Contents SOW 1.0 Background on the Government’s Requirement

SOW 2.0 General Scope of Work

SOW 3.0 Overall Objective(s)

SOW 4.0 Specific Tasks

SOW 5.0 Delivery / Performance Schedule

SOW 6.0 Government-Furnished Property, Materials, Services

SOW 7.0 Security and Administrative Matters

SOW 8.0 Technical Exhibits and Definitions

Exhibit 1: Site and Installation Location Maps

Exhibit 2: Photo Log

ATTACHMENT 1

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SOW 1.0 Background on the Government’s Requirement

The goal of this work is to repair severe storm damages to two BLM fire stations with more storm resilient features to reduce the damages from future storms.

The Mono Basin and Topaz Fire stations both suffered facility damages during severe weather storms in the first half of 2023 and need repairs to restore weather tightness. The buildings had specific storm damage to the roofs and gutters, outline in Section 4 Specific Tasks.

Each fire station consists of two buildings: a residential barracks and a fire station garage, see the aerial photos of each within Exhibit 1 maps, and additional site photos in Exhibit 2 photo log. Additional site damages that are not as winter weather dependent, such as the air conditioner condensers, will be repaired under a separate contract.

SOW 2.0 General Scope of Work

The services in this statement of work include construction services, as defined in the Federal Acquisition Regulation (FAR), for the repair of the roofs and replacement of the gutter features associated with the Mono Basin Fire Station buildings and the Topaz Fire Station buildings.

The Contractor shall accomplish the following services at the individually points identified in Section 4 Specific Tasks including: metal roofing repairs to ensure weather tightness, snow guard installation around all vents, building entrance door snow guard installation, gutter system replacement and improvements to better control and prevent large ice buildup on the roofs of all four buildings. See Section 4 Specific Tasks for the exact number of each item/service listed here.

Place of Performance:

The project sites are all located within Mono County, California. Mono Basin Fire Station is located just west of Mono Lake while Topaz Fire Station is located just south of Topaz Lake near the Nevada border. See attached Site Map and Facilities Maps located in Exhibit

1. All project sites are readily accessible from US-395.

Project Site Locations:

• Mono Basin Fire Station (38.038914°, -119.169344°) o Directions from US-395, drive northwest on US-395 6.7 miles. Turn left onto Lundy Lake Rd and arrive at the fire station’s parking lot in 0.7 miles.

• Topaz Fire Station is located at (38.642831°, -119.528943°) o Directions from US-395, drive 4.4 miles southwest east on State Highway

395 from Gardernville, NV, Turn left into the fire station’s parking lot.

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Period of Performance:

The period of performance shall be for 90 days after the Notice to Proceed.

SOW 3.0 Overall Objective The objective of this work is to repair the 2023 severe storm damages to the Mono Basin Fire Station and the Topaz Fire Station to restore weather tightness and repair with more storm resilient features to reduce the likelihood of similar damages from future storms.

SOW 4.0 Specific Tasks

Mono Basin Fire Station location repairs

Task 1: Roof Repairs

• Roof penetrations repairs o Repairs/sealing following roof fixtures that were ripped off or holes in the metal roofing material to ensure water tightness across the roof of both the residential barracks house and the fire station garage at each point listed below and approximate locations identified in Exhibit 1 Maps.

Residential barracks

• 6 roof penetrations, see photos 2, 3, 6, & 7

• Five areas of 8-linear feet of damaged snow guard anchored destroyed locations, see before photos 2, 4, & 7 and after photos 8,11,12.

• See Exhibit 1 for a map of approximate damaged locations on the Mono Basin barracks. The building has approximately total roof square footage of roof 6,040 ft2

Fire station garage:

• 6 roof penetrations, see before photos 13 through 16

• Three areas of 8 linear feet of damaged snow guard anchored destroyed above the condenser, front entrance, and back entrance, see photo 15 and 18.

• See Exhibit 1 for a map of approximate damaged locations on the Mono Basin garage and approximate total square footage of roof 4,650 ft2

Material utilized in any roof repairs will be compatible with existing roofing material and ensure a watertight seal at all seams.

• Roof improvements o Additionally, installation of new metal roof vent snow guards to prevent future shearing due to large snow sheeting off the roof above each condenser, man door, and at every roof penetration as described below and approximate locations identified in Exhibit 1 Maps.

Residential barracks

• 6 roof penetrations, see photos 2, 3, 6, & 7

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• Five areas of 8 linear feet of damaged snow guard anchored destroyed locations, see before photos 2, 4, & 7 and after photos 8,11,12.

• See Exhibit 1 for a map of snow guard and snow vent approximate locations on the Mono Basin barracks.

Fire station garage:

• 6 roof penetrations, see before photos 13 through 16

• Three areas of 8 linear feet of damaged snow guard anchored destroyed above the condenser, front entrance, and back entrance, see photo 15 and 18.

• See Exhibit 1 for a map of snow guard and snow vent approximate locations on the Mono Basin garage.

Material utilized in any roof repairs will be compatible with existing roofing material and ensure a watertight seal at all seams.

Figure 1:Snow Guard Torn Off Mono Basin Residential Barracks Roof

Task 2: Gutters and Downspouts Replacement

• Residential barracks o 10 downspouts, see photos 1-12 o 275 linear feet of gutter, see photos 1-12

• Fire station garage:

o 6 down spouts, see photos 13-18 o 190 Linear feet of gutter, see photos 13-18

• See Exhibit 1 for a map of approximate locations of gutters and downspouts on the Mono Basin Fire Station barracks and garage.

Task 3: Heat Tape Installation

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• Installation of 275 linear feet of heat tape within the gutters to ensure drainage, at the residential barracks.

• Installation of 190 linear feet of heat tape within the gutters to ensure drainage, at the garage building.

Topaz Fire Station location repairs

Task 1: Roof Repairs

• Roof penetrations repairs o Repairs/sealing following roof fixtures that were ripped off or holes in the metal roofing material to ensure water tightness across the roof of both the residential barracks house and the fire station garage at each point listed below and approximate locations detailed in Exhibit 1.

Residential barracks

• 6 roof penetrations, see photos 19, 20

• Three areas of 8 linear feet of damaged snow guard anchored destroyed locations, see photos 19, 20

• See Exhibit 1 for a map of approximate damaged locations on the Topaz barracks and approximately total roof square footage of roof 6,040 ft2

Fire station garage:

• 6 roof penetrations, see photos 22-24

• Two 8 linear feet of damaged snow guard anchored destroyed.

• See Exhibit 1 for a map of approximate damaged locations on the Topaz garage and approximate total square footage of roof 4,650 ft2

Material utilized in any roof repairs will be compatible with existing roofing material and ensure a watertight seal at all seams.

• Roof improvements o Additionally, installation of new metal roof vent snow guards to prevent future shearing due to large snow sheeting off the roof above each condenser, man door, and at every roof penetration as described below and approximate locations detailed in Exhibit 1.

Residential barracks

• 6 roof penetrations, see photos 19, 20

• Three areas of 8 linear feet of damaged snow guard anchored destroyed locations, see photos 19, 20

• See Exhibit 1 for a map of snow guard and snow vent approximate locations on the Topaz barracks.

Fire station garage:

• 6 roof penetrations, see photos 22-24

• Two 8 linear feet of damaged snow guard anchored destroyed.

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• See Exhibit 1 for a map of snow guard and snow vent approximate locations on the Topaz garage.

Material utilized in any roof repairs will be compatible with existing roofing material and ensure a watertight seal at all seams.

Task 2: Gutters Replacement

• Residential barracks o 275 linear feet of gutter

• Fire station garage:

o 190 Linear feet of gutter

• See Exhibit 1 for a map of approximate locations of gutters on the Topaz Fire

Station barracks and garage.

Task 3: Heat Tape Installation

• Installation of 275 linear feet of heat tape within the gutters to ensure drainage, at the residential barracks.

• Installation of 190 linear feet of heat tape within the gutters to ensure drainage, at the garage building.

SOW 5.0 Delivery / Performance Schedule

The Contractor shall deliver the following within 90 days from the Notice to Proceed:

• At the Mono Basin Fire Station location repairs o Repairs/sealing and installation of snow vent guards to ensure water tightness across the roof of both the residential barracks and the fire station garage.

o Replacement of all gutters and down spouts on both the residential barracks and the fire station garage.

o Installation of heat tape within the gutters to ensure drainage.

• At the Topaz Fire Station repairs o Repairs/sealing and installation of snow vent guards to ensure water tightness across the roof of both the residential barracks house and the fire station garage.

o Replacement of all gutters on both the residential barracks and the fire station garage.

o Installation of heat tape within the gutters to ensure drainage.

The Period of performance is not anticipated to begin before 1 May, 2024; Contractors should bid accordingly.

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SOW 6.0 Government-Furnished Property, Materials, Services

General:

The Contractor shall furnish all personnel, materials, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work tasks defined in this Performance Work Statement, except for those items specified as government-furnished.

Materials, Equipment, Services:

The Government will not furnish any additional materials, equipment, or services.

Utilities: The Government will provide all utilities in the facility will be available for the contractor’s use in performance of tasks outlined here

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish the work.

SOW 7.0 Security and Administrative Matters

Security:

The Contractor shall be responsible for safeguarding all Government property provided for Contractor use or under their control, including securing all facilities the Contractor may access after normal business hours.

Contractor shall coordinate work schedule with Contracting Officers Representative to minimize public and employee ingress/egress to the building.

Safety:

The Contractor shall not require, or allow any employee, engaged in the performance of this Contract to work under conditions which are unsanitary, hazardous, or dangerous to his/her health or safety, as determined under safety and health standards promulgated by the Secretary of Labor under Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) as amended and other Federal, State and applicable local government safety standards.

Department of Labor Code of Federal Regulations Title 29 and other Federal, State and local government safety standards will apply in its entirety to the Contractor.

Examples of applicable safety standards are OSHA 29 CFR 1910, OSHA 29 CFR 1926, California Title 19, "Public Safety", California Title 8, "General Industry Safety Orders", and 41 CFR, Subpart B, "Public Contracts, General Safety and Health Standards."

The contractor shall also use the “BLM SAFETY AND HEALTH STANDARDS” (The Yellow Book) for reference.

Should the contractor fail to comply with any of these standards and regulations, the contractor shall be found to have defaulted on the terms of the contract.

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Contingency Plan:

Sudden or unusual events could result in a negative impact to the delivery / performance of these requirements.

As an aid to properly plan for such events, the Contractor shall prepare and submit for approval a Contingency Plan for each Place of Performance for these requirements.

The Contractor will outline in detail the method(s) that the Contractor shall use in meeting Contract requirements in the following circumstances:

• a natural disaster occurs which impacts upon the Contractor's ability to perform.

• a labor strike occurs which impacts upon the Contractor's ability to perform.

• a hazardous materials spill which impacts the Contractor’s ability to perform, or which may affects public safety

• an incident which causes major damage which impacts the Contractor's ability to perform.

• other unforeseen circumstances

In all cases, the Contractor will assume that government cannot provide supplemental forces and continues to need the same or additional performance under the Contract, which the Contractor must meet.

This Contingency Plan shall be submitted as a part of the Contractor proposal.

Emergency Response:

Response to emergency service calls outside of the normal business hours shall not exceed four (4) hours regardless of the time during the day or night, weekends, or holidays.

Response to emergency service during normal business hours shall not exceed two (2) hours.

Response is defined as having all personnel and equipment required to correct an emergency at the site of the emergency or at a pre-approved staging area, ready, willing, and able to perform the emergency work. The Contractor will provide a draft emergency response plan prior to Contract start date.

Emergency Services:

On occasion, services may be required to support an activation or exercise of contingency plans outside the normal business hours described above. The Contractor's responsibilities for emergency support will be in accordance with the contingency plan.

Hazardous Materials and Hazardous Response:

The Contractor will conform to all Bureau, Federal, State, and local regulations in the use and disposal of hazardous materials and hazardous waste. The Contractor will provide the appropriate response to any emergency involving hazardous materials at any of the facilities covered by this Contract. The Contractor will provide proof/certification of its personnel qualified to work with hazardous materials and wastes to the Bureau. The

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Contractor will notify the Bureau immediately upon discovering a release of hazardous waste into the environment.

Public contact:

Contractor personnel may encounter adjacent landowners or members of the public during the performance of their work.

Contractor personnel will present a professional appearance and be able to provide appropriate identification, including display of proper identification by each employee.

All Contractor and subcontractor personnel shall comply with all Federal and State laws relative to citizenship.

Contractor personnel shall inform any trespassers along the right of way of hazards and, as necessary and appropriate, ask trespassers to leave fenced off or restricted areas.

If Contractor personnel may encounter emergency personnel, policemen, or firemen along the right of way, the Contractor personnel shall notify the On-Site Foreman If Contractor personnel encounter the news media, they should refer all questions to the On-Site Foreman, who shall keep the COR informed of all news media contacts.

Government Observations:

Government personnel other than COR may from time to time observe, photograph, or otherwise record Contract operations.

However, these personnel will not interfere with Contractor performance.

Regular Work Hours:

The performance period established for this contract is based upon all work being conducted during regular working hours between 8:00am and 4:30pm, Monday through Friday, excluding government holidays.

If the Contractor desires to carry on work outside regular hours, including Saturdays, Sundays, and government holidays, a request must be submitted to the COR in sufficient time to allow satisfactory arrangements to be made for access to the work site.

Communications:

“Time” for communications received after 3:00pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time.

Federal Holidays:

The following Federal Legal Holidays are observed:

New Year’s Day Martin Luther King, Jr. Day President’s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Fire Danger Season:

If the Contracting Officer Representative (COR) allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR.

Drawings:

Typical Drawings: Any drawings titled typical are general only and dimensions of each structure will be fixed by the Contracting Officer to adapt the design to existing conditions at the structure location.

Reduced Size Drawings: Any drawings identified as "REDUCED SIZE DRAWINGS" are photographically reduced in size. Accordingly, measurements and dimensions should not be taken or be based on any numerical scales shown. Prospective bidders desiring to review a copy of the full-size drawings may contact the Contracting Officer identified in the solicitation.

Preservation of Historical and Archeological Data:

The Historic and Archeological Data Preservation Act of 1974, provides for the preservation of historical and archeological data that might otherwise be lost as the result of alterations to the terrain caused by a federal or federally licensed activity or program.

If, in connection with operations under this contract, the Contractor, subcontractors, or the employees of any of them, discovers, encounters or becomes aware of any possible historical or archeological data, objects or sites of cultural value on the project area, such as historical ruins, graves or grave markers, fossils, or artifacts, the Contractor shall immediately suspend all operations in the vicinity of the cultural value and shall notify the Contracting Officer in writing, giving the location and nature of the findings. No objects of cultural resource value may be removed.

Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the Changes clause.

The Contractor will be responsible for protecting the cultural resources within the affected area from damage. In addition, the contractor will be liable for all damage to the identified cultural resources caused by their actions or the actions of their agents or representatives.

The Contractor shall immediately notify the Contracting Officer or his representative if any damage occurs to any cultural resource and immediately suspend work in the area in which damage has occurred until authorized to proceed.

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SOW 8.0 Technical Exhibits and Definitions

Standard Definitions:

Physical Condition The Physical appearance of Federal equipment or facilities that considers cracks, chips, dents, abrasions, rust, corrosion, general cleanliness, vibration, operating temperature, and discoloration and other items as identified by the COR. Physical condition may be determined by visual as well as diagnostic means.

Contracting Officer (CO) The Secretary of the Interior or designated authorized representative who is the only agent capable of signing a federal award or obligating funds.

Contracting Officer’s Representative (COR) The Contracting Officer’s designated representative as indicated in a delegation of authority letter.

Quality Assurance (QA) Surveillance of Contractor performance to determine performance requirements are met.

Performance Requirements Summary (PRS) (see Technical Exhibit below) The PRS identifies the key performance indicators of the Contract that will be evaluated by the Government to assure Contract performance standards are met by the Contractor.

Quality Control Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the performance work statement.

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Technical Exhibits:

Exhibit 1: Site and Location Map Exhibit 2: Photo Log Exhibit 3: Bid Schedule of Work Deliverables Exhibit 4: Performance Requirements Summary/Quality Assurance Surveillance Plan

SECTION C, UNIFORM CONTRACT FORMAT (UCF)

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Exhibit 1: Site and Installation Location Maps

Fire Station Locations Legend

Feature 1

Fire Station

30 mi

N

N Image Landsat / Copernicus

Image Landsat / Copernicus

Image Landsat / Copernicus

Mono Basin Fire Station Residential Barracks and Fire station Garage

Legend

Barracks

Mono Basin Fire Station

200 ft

N

N

Topaz Fire Station Residential Barracks and Fire station Garage

Legend

Topaz Fire Station Garage

Topaz Residential Barracks

400 ft

N

Mono Basin Residential Barracks Roof Snow Guard Locations and Snow Vent Guard Locations

Legend

Snow Guard Roof Damaged and Install Locations

Snow Vent Guard Locations

90 ft

N

Mono Basin Station Garage

Legend

Snow Guard Roof Damaged and Install Locations

Snow Vent Guard Locations

90 ft

N

Topaz Barracks Roof Repairs

Legend

Snow Guard Roof Damaged and Install Locations

Snow Vent Guard Locations

60 ft

N

Topaz Barracks Roof Repairs

Legend

Snow Guard Roof Damaged and Install Locations

Snow Vent Guard Locations

40 ft

N

Mono Basin Residential Barracks Gutter System Locations

Legend

Barracks

Downspout

Gutter

80 ft

N

Mono Basin Fire Station Garage

Legend

Downspout

Gutter

Mono Basin Fire Station

80 ft

N

Topaz Fire Station Barracks

Legend

Downspout

Gutters

Topaz Fire Station Garage

100 ft

N

Topaz Fire Station Garage

Legend

Downspout

Gutters

Topaz Fire Station Garage

100 ft

N

SECTION C, UNIFORM CONTRACT FORMAT (UCF)

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Exhibit 2: Photo Log

Mono Basin Fire Station/ Topaz Fire Station 1

Photo 1 Mono Basin Barracks South Wall Before Storms

Photo 2 Mono Basin Barracks West Wall Before Storms

Photo 3 Mono Basin Barracks Typical Roof Penetration East Wall Before

Storms Photo 4

Mono Basin Barracks Snow Guard Location Before Storms

Mono Basin Fire Station/ Topaz Fire Station 2

Photo 5 Mono Basin Barracks North Wall Before Storms

Photo 6 Mono Basin Barracks East Wall Center Point Before Storms

Photo 7 Mono Basin Barracks East Roof Snow Guard Before Storms, area of snow guard installation above condensor Photo 8

Mono Basin Barrack West Wall Gutter Damage and missing downspout

Mono Basin Fire Station/ Topaz Fire Station 3

Photo 9 Mono Basin Barracks North East Wall Storm Damage Missing downspout Photo 10

Mono Basin Barracks East Wall Storm Damage to Gutters

Photo 11 Mono Basin Barracks East Roof Snow guard Torn Off, , area of snow guard installation

Photo 12 Mono Basin Barrack West Wall Ice Melt Removed with Anchors, area of snow guard installation

Mono Basin Fire Station/ Topaz Fire Station 4

Photo 13 Mono Basin Fire Station Garage

Photo 14 Mono Basin Fire Station Garage South wall

Photo 15 Mono Basin Fire Station Garage South East wall, area of snow guard installation above man door

Photo 16 Mono Basin Fire Station Garage North Eash wall

Mono Basin Fire Station/ Topaz Fire Station 5

Photo 17 Mono Basin Fire Station Garage North Wall

Photo 18 Mono Basin Fire Station Garage West wall, area of snow guard installation above man door and above condenser

Photo 19 Topaz Fire Station Residential Barracks and Roof Penetrations

Photo 20 Topaz Fire Station Residential Barracks Gutter Damage and Location of Snow Guard reinstallation.

Mono Basin Fire Station/ Topaz Fire Station 6

Photo 21 Topaz Fire Station Garage Gutter Damage

Photo 22 Topaz Fire Station Garage Gutter Damage

Photo 23 Topaz Fire Station Garage Gutter Damage

Photo 24 Topaz Fire Station Garage Gutter Damage and Location of New Snow

Guard Installation