B08_Attachment_1_PWS.pdf

Performance Work Statement (PWS)

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Wild Horse & Burro Facility Janitorial Services

Contents

PWS 1.0 Background on the Government’s Requirement

PWS 2.0 General Scope of Work

PWS 3.0 Overall Objective(s)

PWS 4.0 Specific Tasks

PWS 5.0 Delivery / Performance Schedule

PWS 6.0 Government-Furnished Property, Materials, Services

PWS 7.0 Security and Administrative Matters

PWS 8.0 Technical Exhibits and Definitions

EXHIBIT 1: Acceptable Quality Level (AQL)

EXHIBIT 2: Site Map

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PWS 1.0 Background on the Government’s Requirement

The Bureau of Land Management Ridgecrest Ca Field Office needs Weekly (1) one day

Janitorial Cleaning Services for the Regional Wild Horse and Burro Administration

Office. This facility provides administrative support to maintain Wild Horses and Burros and protect the Health of Public Lands. This facility is located at 3647 Randsburg Wash

Road #A, Ridgecrest CA. 93555, San Bernardino County

PWS 2.0 General Scope of Work This is a non-personal services contract to provide janitorial services for the Bureau of Land

Management Wild Horse and Burro facility. The Government shall not exercise any supervision or control over the contract service providers performing the work herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

Contractor shall furnish equipment, labor, and supplies to provide basic janitorial cleaning services. Physically check building exteriors for debris and sweep sidewalks. Interior Floors will be washed with fresh water and a biological cleaning product. Tri-Synergy BB900 or equivalent will be used as a cleaning agent. All carpet floor mats shall be vacuumed. All fixtures and windows cleaned, and all trash removed. Toilet tissue and paper hand towels will be checked and replaced with new product as necessary at the time of each service. At the time of completion there shall be no debris or cleaning supplies stored in the facility. Disposal of trash and debris shall occur at an approved facility and be performed in accordance with Federal, state, local Laws and regulations.

Government Contracting Officer Representative (COR): The COR will provide general instructions on limitations and deadlines pertaining to each task and is responsible for administration of the contract in compliance with the contract to include inspection and acceptance of deliverables. The COR is: Randall

Masner (760) 384-5445, Bureau of Land Management, Ridgecrest Field Office Ca. 93555

The contractor shall accomplish:

A. remove all waste material inside, clean building interiors, including walls, partitions, windows, pipe chases and ceilings. Remove all mildew, webs and insect nests. Clean and disinfect all toilet risers and seats. No harsh chemical cleaners are to be used. No cleaning chemicals, containers or trash of any kind will be disposed of in the facility.

B. Physically check building exteriors for debris and sweep sidewalks. Interior

Floors will be washed with fresh water and a biological cleaning product. Tri-

Synergy BB900 or equivalent will be used as a cleaning agent. All sinks, fixtures, doors and windows shall be cleaned, and all trash removed. Toilet tissue will be checked and replaced with new toilet tissue as necessary at the time of each service.

C. At the time of completion there shall be no debris or cleaning supplies stored in the facility. Disposal of trash and debris shall occur at an approved facility on in dumpsters on site and shall be performed in accordance with Federal, state, local Laws and regulations.

D. No hazardous materials shall be stored or disposed of on-site. Fuel, oil, grease shall not be stored on-site. The contractor shall utilize off-site facilities for fueling, storage, and

PWS Page 3 maintenance whenever possible. The Contractor shall train employees and sub-contractors in proper fueling and cleanup procedures.

E. Spills: The Contractor shall prevent or reduce the discharge of pollutants to the environment by reducing the chance of spills through safe operating practices, maintaining equipment, stopping the source of spills, containing and cleaning up spills, properly disposing of spill materials, and training employees. In the event of a spill, the

Contractor shall excavate the impacted areas to a depth of 12-inches beyond the contaminated materials and backfill with approved material. The excavated contaminated material shall then be disposed of at a certified hazardous waste facility.

F. Trash Disposal: Disposal of trash must occur at an approved facility and be performed in accordance with Federal, State, and local regulations.

G. Permits and Fees: Contractor is required to obtain all necessary permits and pay required fees for trash disposal at authorized facilities.

H. Vandalism: The contractor is responsible for protection from vandalism of contractor owned equipment. The Contractor shall be responsible for repair or replacement of

Contractor-provided materials and equipment which are stolen or damaged.

2.0 Place for Performance:

Contract work is located at 3647 Randsburg Wash Road, Ridgecrest CA. 93555 in

San Bernardino County California. Site is accessible via paved or graded dirt roads.

Service vehicle may approach to within 30 feet of the facility. See Map: Technical

Exhibit #2

35.621127° -117.592339°

2.1 Period of Performance:

The period of performance shall be for one (1) Base Year starting at time of contract award through the end of the Calendar Year and four (4) 12-month option years. The Period of

Performance reads as follows:

See Solicitation CLINs for estimated dates

PWS 3.0 Overall Objective(s)

The objective of this work is to provide clean, sanitary, and safe office spaces and restroom facilities for daily administrative operations.

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PWS 4.0 Specific Tasks

A1. Outside Public Space -Weekly

1. Sweep outside entry area, walkway, and sidewalks of debris and dirt.

2. Remove all trash and cigarette butts from receptacles outside of facility.

3. Trash shall be stored in plastic bags, secured with bag ties, and disposed of in trash dumpsters.

4. Soiled trash cans shall be cleaned and return to original locations.

5. Install new liners in trash cans.

6. Spots and gum deposits shall be removed as they appear.

7. Clean all surfaces and handles of all exterior doors.

8. Clean all fingerprints, etc. on exterior windows.

A2. Outside Public Space –Monthly

1. Clean all exterior glass windows.

2. Wash and clean the outside lights.

3. Check for and remove cobwebs on the exterior of facility, trash cans, and lights.

4. Vacuum window tracks and clean interior of light fixtures.

A3. Outside Public Space –Yearly

1. Wash down exterior walls and sidewalks

2. Wash down overhead trusses

Bl. Restrooms –Weekly

1. Sweep floors.

2. Wet mop and disinfect all floor areas.

3. Remove trash from receptacles, securely bagging garbage and depositing inside designated trash dumpsters.

3. Soiled trash cans shall be cleaned and return to original locations.

4. Install new liners in trash cans.

5. Damp clean, and disinfect all counters, sinks and fixtures (mirror, windowsill, and door hardware) using germicidal detergent.

6. Spots and gum deposits shall be removed as they appear.

7. Restock all restroom supplies, leaving an adequate supply until next cleaning

Service.

8. Scour and disinfect toilet and sink with cleaner.

9. Clean all fingerprints, etc. on exterior windows.

B2. Restrooms –Monthly

1. Damp wipe and disinfect all ceramic tile wall areas.

2. Check for and remove all cobwebs.

3. Clean interior and exterior of window glass.

4. Vacuum window tracks and clean interior of light fixtures.

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B3. Restrooms –Yearly

1. Vacuum the air vents

2. Wash or dust as directed all walls in the facility.

3. Wash or dust overhead ceiling as directed.

C1. Visitor / Outlet Area -Weekly

1. Sweep floor.

3. Remove trash from receptacles, securely bagging garbage and depositing inside designated trash dumpsters.

4. Soiled trash cans shall be cleaned and return to original locations.

5. Install new liners in trash cans

6. Spots and gum deposits shall be removed as they appear.

7. Clean all surfaces and handles of all doors.

8. Clean all fingerprints, etc. on windows.

9. Dust the horizontal surfaces of furniture and equipment, bookshelves, counters, windowsills, light switches, baseboards, and molding, etc.

C2. Visitor / Outlet Area –Monthly

1. Check for and remove all cobwebs.

2. Clean interior and exterior of window glass.

3. Vacuum window tracks and clean interior of light fixtures.

C3. Visitor / Outlet Area –Yearly

1. Vacuum the air vents and intake vents.

Dl. Breakroom Area –Weekly

1. Sweep floor

3. Remove trash from designated receptacles.

4. Soiled trash cans shall be cleaned and return to original locations.

5. Install new liners in trash cans.

6. Spots and gum deposits shall be removed as they appear.

7. Clean all surfaces and handles of all doors.

8. Clean all fingerprints, etc. on windows.

9. Dust the horizontal surfaces of furniture and equipment, windowsills, light switches, baseboards, molding, etc.

10. Damp clean, and disinfect all counters, sinks and fixtures (mirror, windowsill, exterior of refrigerator and door hardware) using germicidal detergent.

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D2. Breakroom Area –Monthly

1. Clean interior and exterior of window glass.

2. Vacuum window tracks and clean interior of light fixtures.

D3. Breakroom Area -Yearly

1. Vacuum all air vents and intake vents.

3. Wash or dust overhead ceiling as directed

E1. Private Office Areas and Hallway - Weekly

1. Sweep floor.

3. Remove trash from receptacles, securely bagging garbage and depositing inside designated dumpsters.

4. Soiled trash cans shall be cleaned and return to original locations.

5. Install new liners in trash cans

6. Spots and gum deposits shall be removed as they appear.

7. Clean all surfaces and handles of all doors.

8. Clean all fingerprints, etc. on windows

9. Dust the horizontal surfaces, chairs, file cabinets, and other types of office furniture and equipment, windowsills, light switches, baseboards, and molding, etc. Office desk will only be dusted where papers and other desk items do not cover the surface. Computer and business machines shall be dusted only if government materials have been removed.

NOTE: No unauthorized use of electronic devices, systems, computers, fax machines, copiers, or audio / visual equipment on site shall occur at any time.

E2. Private Office Areas and Hallways -Monthly

1. Check for and remove all cobwebs.

2. Clean interior and exterior of window glass.

3. Vacuum window tracks and clean interior of light fixtures.

E3. Private Office Areas and Hallways -Yearly

1. Vacuum all air vents and intake vents.

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PWS 5.0 Delivery / Performance Schedule

The servicing dates for "scheduled Service” represent the Government's projected requirements for each contract period. The term "Scheduled Service" includes the cleaning and full service of all facility office space and transporting removed trash and debris to an approved facility for disposal.

5.1 Scheduled Services

This facility shall be cleaned and serviced on Tuesday of each week from Time of contract award through the performance period for that contract year.

5.2 Unscheduled Services

If additional cleaning services are required during the contract year period of performance due to heavier use due to an unanticipated emergency requiring additional occupation, the Government may direct the Contractor to perform the additional cleaning services.

The addition of a maximum of three (3) janitorial cleaning services per contract year may occur without requiring renegotiation of the unit price. The Government will provide the

Contractor a minimum of three (3) days verbal notice when additional cleaning services are required. The term "Unscheduled Services" include the same work items as described under "Specific Tasks".

5.3 Reduction of Scheduled Services

If weather conditions or other unforeseen events cause a reduction in use of the Wild

Horse and Burro administrative facility, the government may cancel some scheduled service trips. Cancellation of a maximum of five (5) scheduled trips per contract year period of performance may occur without requiring renegotiation of the unit price. A three-day verbal notice will be given by the Government if any of the scheduled services are not required.

5.4 Spills

The Contractor shall prevent or reduce the discharge of pollutants to the environment by reducing the chance of spills through safe operating practices, maintaining equipment, stopping the source of spills, containing, and cleaning up spills, properly disposing of spill materials, and training employees. In the event of a spill, the Contractor shall excavate the impacted areas to a depth of 12-inches beyond the contaminated materials and backfill with approved material. The excavated contaminated material shall then be disposed of at a certified hazardous waste facility.

Trash Disposal:

Disposal of trash must occur at an approved facility and be performed in accordance with

Federal, State, Local Laws, and Regulations.

Permits and Fees:

Contractor is required to obtain all necessary permits and pay required fees for trash disposal at authorized facilities.

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PWS 6.0 Government-Furnished Property, Materials, Services General: The Contractor shall furnish all personnel, materials, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work tasks defined in this Statement of Work, except for those items specified as government furnished.

Materials: No Government material will be furnished.

Equipment: No Government equipment will be furnished.

Services: No Government services will be furnished.

Facilities: The Government will provide access to this facility. The storage of all materials at the work site shall be strictly limited to that quantity needed for the execution of the contract work. The location for exterior stock/piling of materials if needed shall be coordinated with the Contracting

Officer Representative (COR). The Contractor shall be responsible for protecting materials stockpiled against weather, damage, theft, and other risks of loss. The Bureau of Land Management assumes no responsibility for material or equipment left in the storage area.

6.1 Utilities: Water and 120V electricity are available on site for Contractor use.

6.2 Utilities

The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off lights, water faucets or valves after using the required amount to accomplish the work.

PWS 7.0 Security and Administrative Matters Security:

The Contractor shall be responsible for safeguarding all Government property provided for

Contractor use or under their control, including securing all facilities the Contractor may access after normal business hours. Contractor shall coordinate work schedule with Contracting Officers

Representative to minimize public and employee ingress/egress to the facility.

Safety:

The Contractor shall not require, or allow any employee, engaged in the performance of this

Contract to work under conditions which are unsanitary, hazardous, or dangerous to his/her health or safety, as determined under safety and health standards promulgated by the Secretary of Labor under

Section 107 of the Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) as amended and other Federal, State and applicable local government safety standards.

Department of Labor Code of Federal Regulations Title 29 and other Federal, State and local government safety standards will apply in its entirety to the Contractor.

Examples of applicable safety standards are OSHA 29 CFR 1910, OSHA 29 CFR 1926, California

Title 19, "Public Safety", California Title 8, "General Industry Safety Orders", and 41 CFR, Subpart

B, "Public Contracts, General Safety and Health Standards."

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The contractor shall also use the “BLM SAFETY AND HEALTH STANDARDS” (The Yellow

Book) for reference.

Work performed under this Contract will require the contractor to comply with all applicable

Department of Interior (DOI) security regulations and procedures during the performance of the tasks. The contractor shall not disclose and must safeguard BLM sensitive information, and Privacy

Act data. If necessary, the contractor will be required to provide clearances for personnel requiring access to Government facility.

The contractor shall be responsible for assuring that contractor employees proposed for this SOW are suitable for employment and will meet Federal investigative standards. Certifications of investigative requirements from the Office of Personnel Management’s (OPM) Clearance

Verification System (CVS), the Department of Defense Joint Personnel Adjudications Systems

(JPAS), or other Federal agencies will be accepted. The contractor is responsible for protection from vandalism of contractor owned equipment.

The Contractor shall be responsible for repair or replacement of Contractor-provided materials and equipment which are stolen or damaged. No hazardous materials shall be stored or disposed of on-site. Fuel, oil, grease shall not be stored on-site. The contractor shall utilize off-site facilities for fueling, storage, and maintenance whenever possible. The

Contractor shall train employees and sub- contractors in proper fueling and cleanup procedures.

NOTE: Five days prior to the start of this contract, the contractor shall submit to the COR a list of products including, Product name, Manufacturer information, and Material Safety Data Sheets with the intended use of each of the materials the Contractor proposes to use in the performance of this contract. Contractor shall not use any material which the COR determines to be unsuitable for said purpose, or harmful to the surfaces to which it is to be applied. “Products used by janitorial contractors shall be environmentally preferable to be used during the performance of this contract”.

Regular Work Hours:

The performance period established for this contract is based upon all work being conducted during regular working hours between 7:30am and 4:00pm, Monday through Friday, excluding government holidays.

If the Contractor desires to carry on work outside regular hours, including Saturdays, Sundays, and government holidays, a request must be submitted to the COR in sufficient time to allow satisfactory arrangements to be made for access to the work site.

Federal Holidays: The following Federal Legal Holidays are observed:

New Year’s Day Martin Luther King, Jr. Day

President’s Day Memorial Day

Independence Day Labor Day

Columbus Day Veterans Day

Thanksgiving Day Christmas Day

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Communications:

“Time” for communications received after 3:00pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time.

Fire Danger Season:

If the Contracting Officer Representative (COR) allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR.

PWS 8.0 Technical Exhibits and Definitions

Standard Definitions:

Physical Condition:

The Physical appearance of Federal equipment or facilities that considers cracks, chips, dents, abrasions, rust, corrosion, general cleanliness, vibration, operating temperature, and discoloration and other items as identified by the COR. Physical condition may be determined by visual as well as diagnostic means

Contracting Officer (CO):

The Secretary of the Interior or designated authorized representative who is the only agent capable of signing a federal award or obligating funds.

Contracting Officer’s Representative (COR):

The Contracting Officer’s designated representative as indicated in a delegation of authority letter.

Quality Assurance (QA):

Surveillance of Contractor performance to determine performance requirements are met.

Acceptable Quality Level (AQL):

Inspection and Acceptance (see Technical Exhibit below) The AQL identifies the key performance indicators of the Contract that will be evaluated by the Government to assure

Contract performance standards are met by the Contractor.

Quality Control (QC):

Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the performance work statement.

Technical Exhibits:

EX 1: Acceptable Quality Level (AQL) / Inspection and Acceptance

EX 2: SITE MAP

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INSPECTION AND ACCEPTANCE:

Acceptable Quality Level (AQL) – The AQL is 8 or fewer deficiencies during a calendar month with no more than 3 deficiencies per inspection. Contractor may be called back to reperform deficient services. Repeated failure to meet the AQL will be grounds for default termination. Inspection of services performed will be performed on a random basis by the COR or designated project inspector.

Contractor shall meet the following minimum inspection standards for Government acceptance:

For 1 unsatisfactory inspection, the COR will document this and inform the Contractor what must be improved. For 2 unsatisfactory inspections, a 5% deduction from the invoice for that Period of Performance.

For 3 unsatisfactory inspections, a 10% deduction.

Exhibit #1 (AQL) Date: Pass Deficiency

Floors (vacuuming, sweeping, mopping, scrubbing) - All floors and mats shall be clean and free of visible dust, dirt, gum, debris, scuff marks, and stains. Floors to be mopped will be swept first. Restroom floors shall be disinfected. No dirt or debris shall be left in corners, under furniture/mats, or behind doors.

Restrooms - All fixtures, walls, floors, partitions, counter tops, risers, doors, etc. shall be free of dust, debris, smudge marks, streaks, water spots, stains and disinfected to provide a clean and odorless appearance throughout. Chrome/metal fixtures shall have a polished appearance. Mirrors shall be clean and free of dirt, streaks, water spots, and smudge marks.

Supplies - Restrooms shall be stocked with sufficient supplies to ensure that the supplies will last until the next service.

Waste and recycling containers - All waste and recycling containers shall be emptied and plastic liners replaced. Soiled containers shall be cleaned and disinfected and be odor free. Waste and recycling will be placed in a designated area.

Drinking Fountains - Shall be clean and disinfected and free of streaks, stains, and water spots and have a polished appearance.

Glass Doors - Glass, handles, and door surfaces shall be clean and free of dust, streaks, smudge marks, stains, and water spots. Handles/openers shall have a polished appearance.

Windows - Shall be clean and free of dust, streaks, smudge marks, and water spots.

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Exhibit #2 Location Map

Wild Horse & Burro

Facilities

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