B08_Attachment_1_PWS.docx

PROJECT TITLE: Chalk Bluff Road Portable Toilet

Table of Contents

PWS 1.0 Background on the Government’s Requirement

The Happy Boulders rock-climbing area is a located adjacent to Chalk Bluff Road on Bureau of Land Management (BLM) land with trailhead access via the Los Angeles Department of Water and Power (LADWP) land. The BLM has had a license agreement for a portable toilet at the Happy Boulders trailhead since 1999.

Visitation has been steadily increasing over the last 20 years, and the closest services are miles away in Bishop. September through May service may require twice per week service depending on visitation. Summer months will need once per week service because although bouldering is not ideal in the heat, the Owens River runs parallel to Chalk Bluff Road and attracts many visitors throughout the summer. A permanent toilet is not an option for this location because it is within the floodplain of the river.

Note: Location of service is approximately three miles beyond pavement, down a dirt road, that receives a high volume of traffic. A wash-boarded surface is typical, although the road is graded at least two times per year. Road surface conditions can be rough for service trucks. Please see attached map with location. Coordinates are 37°24’53.97”N, 118°26’50.94”W.

PWS 2.0 General Scope of Work

The scope of this service contract includes one portable toilet rental with pumping and cleaning service at the Happy Boulders trailhead on Chalk Bluff Road. Services include pumping, cleaning and stocking toilet paper in the portable toilet. The contractor shall deliver one portable toilet to the trailhead location and provide pumping and cleaning service twice per week during busier times of the year (typically September through May), and once per week as visitation slows (June through August). An additional portable toilet rental may be requested for up to seven days at a time for special events or holidays. Additionally, emergency pumping and cleaning service may be requested for up to six times per year. Emergency services must be performed within 24 hours of notification, excluding weekends and holidays.

PWS 3.0 Overall Objective(s)

The objective of this work is the rental, pumping and cleaning service of one portable toilet at the Happy Boulders trailhead on Chalk Bluff Road.

· The service will vary throughout the year from once per week pumping and cleaning, to twice per week pumping and cleaning, depending on visitation and use.

· During special events, or on busy holiday weekends, an extra portable toilet may be required to sustain sanitary conditions at the trailhead. Short-term rental service will be for up to seven days at a time.

· Emergency services may be required throughout the year.

PWS 4.0 Specific Tasks

Task 1: Pump waste from portable toilet and add fresh water and deodorizer one or two times per week depending on visitation and use.

Task 2: Remove any dirt, sanitize all surfaces, and replenish toilet paper with each pumping service.

PWS 5.0 Delivery / Performance Schedule

Weekly or semiweekly garbage collection service, and vault pumping as needed, at the five campgrounds identified in the Technical Exhibits. One portable toilet rental and weekly servicing at the Happy Boulders Trailhead on Chalk Bluff Road.

Optional additional capacity may be needed dependent on visitation levels resulting in higher volume of waste than existing infrastructure can manage. For this reason, emergency or additional dump station pumping services may be requested for up to 5 times per year. Emergency services must be performed within 72 hours of notification, excluding weekends and holidays.

During special events, or on busy holiday weekends, extra portable toilets may be required to sustain sanitary conditions at the trailhead. Short-term portable toilet rental service will be for up to seven days at a time and will not exceed six times per year.

Emergency services may be required throughout the year.

PWS 6.0 Government-Furnished Property, Materials, Services

General:

The Contractor shall furnish all personnel, materials, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work tasks defined in this PWS, except for those items specified as government furnished.

Materials:

The Contractor shall furnish any, and all, materials necessary to meet the requirement of this contract, including the portable toilet, cleaning supplies and toilet paper.

Equipment:

The Contractor shall furnish equipment necessary to meet the requirement of this contract, including vehicles and pumping equipment.

Facilities:

The Government will provide dumpsters at each campground facility, except for intermittent short-term dumpster rentals when requested for holiday weekends or special events.

PWS 7.0 Security and Administrative Matters

Recognized Holidays: The contractor is not required to perform services on holidays. However, if a regularly scheduled cleaning day falls on a holiday, then the contractor shall provide services on an alternate day immediately preceding and/or succeeding the day of the holiday.

Place of Performance The work to be performed under this contract will be performed at the Happy Boulders trailhead located on Chalk Bluff Road northeast of Bishop, California. The address is Happy Boulders Trailhead Parking Area, Chalk Bluff Road, Bishop, California 93514, in Inyo county

Hours of Operations The contractor is responsible for conducting business during regular business hours Monday through Friday.

Security The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government worksite, shall abide by all security regulations.

Fire Danger Season:

If the Contracting Officer Representative (COR) allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR.

PWS 8.0 Technical Exhibits and Definitions

Standard Definitions:

Physical Condition The Physical appearance of Federal equipment or facilities that considers cracks, chips, dents, abrasions, rust, corrosion, general cleanliness, vibration, operating temperature, and discoloration and other items as identified by the COR. Physical condition may be determined by visual as well as diagnostic means.

Contracting Officer (CO) The Secretary of the Interior or designated authorized representative who is the only agent capable of signing a federal award or obligating funds.

Contracting Officer’s Representative (COR) The Contracting Officer’s designated representative as indicated in a delegation of authority letter.

Quality Assurance (QA) Surveillance of Contractor performance to determine performance requirements are met.

Performance Requirements Summary (PRS) (see Technical Exhibit below) The PRS identifies the key performance indicators of the Contract that will be evaluated by the Government to assure Contract performance standards are met by the Contractor.

Quality Control Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the performance work statement.

9.0 Performance Quality Assurance and Disincentives

1. Monitoring Performance. During the course of the evaluation period, the COR will track Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

1. Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the Disincentives determination.

1. COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

1. Payment Determination. The Contracting Officer may meet with the COR to discuss the COR's report. The Contracting Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding Disincentives are unilateral decisions made solely at the discretion of the Government.

1. Deduction. Notwithstanding any other clause of this contract, deduction of the Disincentive will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

1. Quality Assurance Surveillance Plan (QASP) is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

10.0 Attachment(s) and Technical Exhibit List(s)

EX 1: Performance Requirements Summary/Quality Assurance Surveillance Plan

Performance Work Statement (PWS)

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Task 1: Pump waste from portable toilet and add fresh water and deodorizer one or two times per week depending on visitation and use.

Task 2: Remove any dirt, sanitize all surfaces, and replenish toilet paper with each pumping service.

No more than one unsatisfactory inspection result per month.

For 2 unsatisfactory inspections, a 5% deduction from the invoice for that Period of Performance.

For 3 unsatisfactory inspections, a 10% deduction.

Task 1

Task 2 Pump all waste from toilet and add fresh water and deodorizer.

All dirt is removed, surfaces are sanitized and toilet paper is stocked full.