B08_Attachment_1_PWS_CERC_Building_Auotmation_Controls_Service_and_Maintenance.docx

United States Department of the Interior

U. S. GEOLOGICAL SURVEY

Columbia Environmental Research Center (CERC) 4200 New Haven Road Columbia, Missouri 65201

PERFORMANCE WORK STATEMENT

CERC BUILDING AUTOMATION CONTROLS SERVICE AND MAINTENANCE

I. GENERAL INFORMATION

a. INTRODUCTION. The Department of the Interior (DOI), U.S. Geological Survey (USGS), Columbia Environmental Research Center (CERC) 4200 New Haven Road, Columbia, MO 65202 has a requirement to service and maintain their AutomatedLogic HVAC and deep well equipment automation system software and firmware.

b. BACKGROUND. The Columbia Environmental Research Center (CERC) conducts research needed to address national and international environmental contaminant issues and effects of habitat alterations on aquatic and terrestrial ecosystems. The A3 Main Building at the CERC is a 34,019 square foot research laboratory building that houses several research laboratories, office space, and a 6,000 square foot research wet laboratory.

CERC’s requirement is for technical support services for building automation systems installed at several buildings. CERC began installing building automation systems in buildings at the campus to control HVAC equipment and performance in 2001. The controls system competitively selected was AutomatedLogic. Automated control systems have been installed in the Main Building (A3), the Technology Building, the Chemical Storage Building, the Pollution Abatement Building, a new 23,000 SF research building, and Wells #1 and #2. It is anticipated that other buildings will be outfitted with control systems as funding availability permits.

c. DEFINITION/APPLICABLE DOCUMENTS. N/A.

d. SCOPE. The contractor shall provide all materials, labor, equipment, travel and supervision necessary for a service agreement for remote and on-site maintenance of the Heating Ventilation and Air Conditioning (HVAC) automation control system. Services shall include telephone technical support, equipment calibration services, software maintenance, and on-site service required to service, maintain and upgrade the HVAC automation control system.

II. WORK REQUIREMENTS

a. TECHNICAL REQUIREMENTS

i. TECHNICAL PHONE SUPPORT

1. The Contractor shall provide technical support services that includes:

a. On-call remote technical assistance during normal business hours provided by AutomatedLogic system experts,

b. AutomatedLogic software enhancements and upgrades,

c. renewals of Automated Logic ™ operating license, to include graphical and usability enhancements.

2. The Contractor shall provide emergency response for emergency system failures and respond to service request from the TL within 2 hours.

ii. SOFTWARE MAINTENANCE

1. The Contractor shall provide all manufacturer enhancements and renewal of the AutomatedLogic™ Operating Software which runs the control system. Upgrade shall include installation, set up, and review/training with Government personnel.

iii. ON-SITE PREVENTATIVE MAINTENANCE, CALIBRATION AND UPGRADES

1. The Contractor shall provide complete system analysis and review twice per year. Each visit shall include the following:

a. Technician shall conduct a rigorous retest of the sequence of operation as developed by the by the HVAC Engineer and evaluate the performance, response, and functionality of the entire system.

b. Technician shall analyze and optimize mechanical component performance, building use, and climate conditions. The technician shall verify calibrations for controls components.

c. The analysis may be accomplished remotely and will consist of a review of each mechanical system, air handler, heating system, cooling system, and individual space terminal units.

2. The Contractor shall supply a report identifying performance problems and recommendations for energy conservation and performance optimizations within 30 days after conducting the system analysis.

3. One time per year a control technician will go through the VAV boxes and calibrate thermostats and adjust VAV boxes for proper operations.

b. GENERAL REQUIREMENTS

i. The Contractor shall be an authorized dealer of AutomatedLogic.

ii. The Contractor shall use the AutomatedLogic™ automation programs that have been written specifically to control local HVAC and other mechanical system equipment of the CERC compound.

iii. Data Access.

1. The Government shall provide remote system access via secure VPN to the onsite system controlling server.

2. The Contractor shall comply with all Information Technology Security regulations and requirements.

iv. The Contractor and their employees shall clear building security access requirements and wear a government issued identification badge.

v. Quality Assurance.

1. The Government’s Quality Assurance Surveillance Program (QASP) is not a substitute for Quality Control by the Contractor.

2. This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government’s responsibility to be objective, fair, and consistent in evaluating performance.

3. Government Roles and Responsibilities.

a. Contracting Officer (CO)/Contract Specialist (CS). The CO/CS shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The CO/CS shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO is ultimately responsible for the final determination of the adequacy of the contractor’s performance.

b. Contracting Officer’s Representative (COR)/USGS Technical Liaison. The COR/Technical Liaison is responsible for technical administration of the contract and shall assure proper Government surveillance of the contractor’s performance. The COR shall keep a quality assurance file. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf.

4. Performance Standards.

a. The Government will monitor the Contractor’s performance in each functional area under this contract and reserves the right to use additional surveillance procedures as is deemed appropriate. If the Contractor fails to complete a portion of work, or the work performed is unsatisfactory for any given service or portion thereof, the Contractor shall correct the deficient work at no additional cost.

b. The Government shall monitor the Contractor’s performance of services using random sampling, verified customer complaints, review of Contractor’s Quality Control documentation, or 100% inspection method. Customer complaints shall be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR shall inform the Contractor orally and in writing and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is available based on the complaint. Should the Contractor disagree with the complaint after the investigation of the site, the Contractor shall notify the COR; the COR shall review the matter to re-examine the validity of the complaint.

c. Unscheduled inspections shall be performed at any time. The Government reserves the right to alter or change the type of inspection at its discretion at any time.

d. The Government will periodically assess the Contractor’s overall performance on this contract. The Contractor shall be afforded an opportunity to comment on each evaluation performed. The Contractor has seven (7) calendar days to submit written comments on unsatisfactory ratings.

III. SUPPORTING INFORMATION.

a. GOVERNMENT FURNISHED PROPERTY (GFP): None.

b. SECURITY. Building access shall be coordinated with the Facility Manager or USGS Technical Liaison.

c. PLACE OF PERFORMANCE. USGS, Columbia Environmental Research Center (CERC), 4200 New Haven Road, Columbia, MO 65201

d. PERIOD OF PERFORMANCE.

i. Base Year plus four (4) option years

e. SPECIAL CONSIDERATIONS

i. The CERC normal facility business hours are 7:00 AM to 4:30 PM, Monday thru Friday.

ii. Utility/Service Interruptions: The Facility Manager and USGS Technical Liaison shall be notified not less than 3 calendar days in advance of any interruptions of building utility/services. The contractor shall describe in writing the work to be done and the time and duration of the interruption. No work shall be done until approval is received from the USGS Technical Liaison.

iii. The contractor shall be responsible for complying with all National, Federal, State and local laws, codes and regulations in connection with the execution of the contract.

iv. Contractor is responsible for visiting the worksite to verify measurements and to ascertain the nature and location of the work to be performed and the general and local conditions which can affect the work or the cost thereof. Failure to do so will not relieve the contractor of his responsibility for estimating properly the difficulty or cost of successfully performing the work.

v. All materials and workmanship shall be subject to the inspection and approval of the USGS Technical Liaison. All work unsatisfactorily performed shall be promptly corrected within two (2) business days and made acceptable to the Government at no additional cost.

vi. MATERIALS. The contractor shall furnish all supplies, materials, and equipment necessary for performance of the work included in this contract unless otherwise specified. Materials and supplies to be used shall be commercially available products of reputable manufacturers or suppliers and shall be of a quality to conform to applicable Federal Specifications.

vii. SCHEDULING CONTRACT WORK. The contractor shall make necessary arrangement with the Facility Manager and USGS Technical Liaison to perform the work and shall arrange and schedule his work so that the minimum amount of interference with government activities will result.

viii. USE OF BUILDING FACILITIES. The contractor may use utility services and toilet facilities of the building subject to approval of the Facility Manager.

ix. CONDITIONS AFFECTING THE WORK. It will be the responsibility of the contractor to inspect the site, determine quality of work involved. Compare the specifications with the work to be done, and inform themselves as to all conditions, including other work, if any, being performed. Failure to do so will in no way relieve the successful contractor from the necessity of furnishing any materials or performing any work that may be required to carry out the contract in accordance with the true intent and meaning of the specifications without additional cost to the Government.

x. EMPLOYEES. The contractor shall be responsible at all times for the supervision and control of the employees that may be assigned to render services under the contract. Fully qualified work personnel shall be available for work on the date this purchase order begins and shall be maintained throughout the period of performance.

xi. LICENSES-PERMITS. The contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses or permits, and for complying with any Federal, State, and Municipal laws, codes and regulations in connection with the execution of the work.

xii. ACCIDENT PREVENTION AND FIRE HAZARDS. The contractor shall take all necessary precautions to prevent fires or injury to the public, building occupant(s), or damage to property of others during the performance of this contract. For the purpose of this contract, the public or building occupant shall include all persons not employed by the contractor or a subcontractor working under his/her direction. If welding is required, permission shall be obtained from the COTR.

xiii. INDEMNITY. The contractor shall confine all work on Government premises to areas authorized or approved by the Contracting Officer or COTR. The contractor shall save and keep harmless and indemnify the Government against any and all liability claims, and costs of whatsoever kind and nature of injury to or death of any person or persons and for loss or damage to any property (Government or otherwise) occurring in connection with or in any way incident to or arising out of the occupancy, use, service, operations, or performance of work in connection with this contract, resulting in whole or part from the negligent acts or omissions of the contractor.

xiv. GREEN ACQUISITIONS. The USGS is committed to promoting the natural environment and protecting the health and well-being of people. In the performance of work under this contract, the Contractor shall exert its best efforts to provide services in a manner that will promote the natural environment and protect health and well-being. Green purchasing or environmentally preferable contracting includes the initiatives described below:

1. Alternative Fuels and Vehicles are described at http://www.afdc.energy.gov/afdc/

2. Biobased Products are described at http://www.biopreferred.gov/

3. Energy efficient products are described at http://energystar.gov/products for Energy Star products and at http://www.eere.energy.gov/femp/procurement for FEMP designated products

4. Environmentally Preferable Computers are described at http://www.epeat.net

5. Significant New Alternatives Program (SNAP) are described at http://www.epa.gov/snap/overview-snap

6. The Comprehensive Procurement Guidelines promote the use of recovered and recycled products at http://www3.epa.gov/epawaste/conserve/tools/cpg/index.htm

7. Water efficient products and services are described at http://www3.epa.gov/watersense/about_us/what_is_ws.htm image1.png