B08_Attachment_1_Performance_Work_Statement.pdf

PERFORMANCE WORK STATEMENT

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Vault Toilet Pumping Service

Contents

PWS 1.0 Background on the Government’s Requirement

PWS 2.0 General Scope of Work

PWS 3.0 Overall Objective(s)

PWS 4.0 Specific Tasks

PWS 5.0 Delivery/Performance Schedule

PWS 7.0 Security and Administrative Matters

PWS 8.0 Technical Exhibits and Definitions

EXHIBIT 2: QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

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PWS 1.0 Background on the Government’s Requirement

This requirement is for vault toilet pumping services for the Bureau of Land

Management, Eagle Field Office. Due to the significant growth in public visitation throughout the year to these management areas, there is an increased need for more frequent vault toilet pumping to meet public sanitation and health standards. This contract will assist the BLM Eagle Lake Field Office to address those needs to provide safer, more sanitary restrooms for the public.

PWS 2.0 General Scope of Work

General Scope of Work:

The contractor shall accomplish pumping of the vault toilets and disposing of the collected effluent from seven (7) sites:

Fort Sage, Dry Valley, Rice Canyon, Bizz Johnson, Eagle Lake, Ramhorn, Dodge in

Lassen County.

Disposal of effluent must occur at an approved facility and be performed in accordance with Federal, State, and local regulations. The contractor shall provide all necessary equipment, labor, supplies, and vehicles.

2.1 Place of Performance:

All contracted tasks listed will be performed within in Lassen County, California.

General site locations are shown on the maps in Section 8.2 of this solicitation. Sites are accessible via paved or graded dirt roads. Service trucks may approach to within about

30 feet of vault access covers at each site.

2.1.A. Description of Schedules:

These toilets fill up at different times throughout the year due to visitor usage of the campgrounds and trailheads. Historically, contractor has made trips to Susanville, Eagle

Lake, Ravendale and Doyle, Ca to empty the vault toilets on an as-needed basis, totaling around 6 trips annually. Each trip, the contractor has historically pumped up to 2500 gallons of sewage from vault toilets that have been identified as full or near full, to optimize efficiency. On occasion trash may need to be removed from the vaults by the contractor. This system keeps the highly used toilets available and allows low-use toilets time to fill up before being pumped.

(See Technical Exhibit 1- Site Maps):

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FORT SAGE OHV AREA

https://www.blm.gov/visit/fort-sage-highway-vehicle-area

GPS Coordinate: 40.044931N,120.103644W

Location: Travel 38 miles on U. S. Highway 395 south. Turn East (left) on Laver

Crossing Road (0 .8 miles north of Doyle) and travel 1.4 miles to Hackstaff Road. Turn south (right) and travel approximately 1.2 mile to Fort Sage Road. Turn east (left) travel

1.1 mile to the entrance of the Fort Sage OHV Area. Turn east (right) and travel about 1 mile to the Diamondback trailhead, the Fort Sage trailhead is .05 miles up the road.

Site 1: Diamond Back Trailhead-Single Vault Toilet- one (1) 1,000-gallon vault.

Site 2: Fort Sage Trailhead-Single Vault Toilet- one (1) 1,000-gallon vault.

Site 3: Fort Sage OHV Area- Raptor Trailhead-Double Vault Toilet- two (2) 1,000 gallon. vaults

To reach the Widomaker Trailhead continue on Fort Sage Road past the Fort Sage

Entrance Road. The Widowmaker trailhead is 10 miles from the Fort Sage Entrance

Road.

Site 4: Fort Sage OHV Area- Widowmaker Trailhead

Double Vault Toilet- two (2) 1,000-gallon vaults.

RICE CANYON OHV AREA

GPS Coordinates 40.420817N, -120.525515W https://www.blm.gov/visit/rice-canyon-highway-vehicle-area

From Susanville, take CA-36 E/Main Street toward Reno, Nevada. Turn left onto County

Highway A27/Johnsonville Road. Veer left onto County Highway A27/Center Road.

Make a left onto Rice Canyon Road and follow for 0.8 miles to the Rice Canyon open

OHV area.

Site 5: Double Vault Toilet- two (2) 1,000-gallon vaults.

DRY VALLEY OHV AREA

https://www.blm.gov/visit/dry-valley-highway-vehicle-area

GPS Coordinate: 40.237097N, -119.853638W

To reach the Dry Valley OHV area from Susanville, California take State Route 36 south to the stoplight at the junction of U.S. Highway 395, turn left and continue on U.S. 395

North about 15 miles to Wendel Road and turn right. Continue about 21 miles to the

Nevada state line (the pavement ends and the road becomes High Rock Road). The Turn of the Road trailhead is located directly north of High Rock Road. To access the Mission

Wells Trailhead, travel 12 more miles on High Rock Road and turn left onto Sand Pass, continue about .05 miles over the train tracks to Dry Valley Road on the left. Follow the signs to the trailhead.

Site 6: Double Vault Toilet- two (2) 1,000-gallon vaults.

https://www.blm.gov/visit/fort-sage-highway-vehicle-area https://www.blm.gov/visit/rice-canyon-highway-vehicle-area https://www.blm.gov/visit/dry-valley-highway-vehicle-area

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BIZZ JOHNSON

https://www.blm.gov/visit/bizz-johnson

GPS Coordinates: 40.419663N, -120.674282W

FROM RENO: Take Highway 395 North about 85 miles until it turns toward Alturas.

Continue straight on the main roadway (which becomes Highway 36) into Susanville.

Follow Main Street to the stop light at the bottom of the hill by Historic Uptown

Susanville. Turn left on Weatherlow Street (which becomes Richmond Road) and follow

1/2 mile across Susan River to Susanville Railroad Depot Trailhead and Visitor Center.

Site 7: Bizz Johnson Trail- Double Vault Toilet- two (2) 1,000-gallon vaults.

https://www.blm.gov/visit/hobo-camp-day-use-area

GPS Coordinates: 40.416637N, -120.674689W

From Susanville’s Main Street, proceed south on South Weatherlow Street for 0.15 miles, crossing the Susan River where the road becomes Richmond Road. Continue south for

0.3 miles, passing the Susanville Railroad Depot and the caboose located at the eastern end of the Bizz Johnson Trail. Travel an additional 0.15 miles south, ascending a small rise, then turn right onto South Street and follow for 0.25 miles until reaching Hobo

Camp Road. Turn right and travel 0.5 miles to Hobo Camp.

Site 8: Bizz Johnson Hobo Camp-Double Vault Toilet- two (2) 1,000-gallon vaults.

https://www.blm.gov/visit/devils-corral-trailhead

GPS Coordinates: 40.396624N, -120.777798W

From Susanville take Highway 36 west toward Westwood, Ca. The Devils Corral

Trailhead is located off of Highway 36 on the left side and is marked by a white railroad maker.

Site 9: Bizz Johnson Devils Corral-Double Vault Toilet- two (2) 1,000-gallon vaults.

EAGLE LAKE

GPS Coordinates: 40.736252N, -120.721078W

From Susanville travel north on Highway 139 for 30 miles. Turn west (left) on County

Road A-1 follow until the campground entrance on the right.

Site 10: North Eagle Lake-Single Vault Toilets- four (4) 1,000 gallon vaults.

GPS Coordinates: 40.67589N, -120.744274W

Directions: From Susanville travel north on Highway 139 for 30 miles. Turn west (left) on County Road A-1 and travel about 4.4 miles. Turn south (left) on Lakeside drive in the

Bucks Bay subdivision. Travel south approximately .3 miles then turn right. Look for a sign to Rocky Point. Pass the bulletin board near the beginning of the access road and follow the unimproved dirt road south 1.25 miles along the shoreline until you reach a broad gravel flat which is the unimproved camping area where there are two vault toilets and a bulletin board.

Site 11: Rocky Point-Single Vault Toilet- two (2) 1,000-gallon vaults.

OTHER CAMPGROUNDS

GPS Coordinates: 40.971121N, -120.130712W https://www.blm.gov/visit/dodge-reservoir-campground https://www.blm.gov/visit/bizz-johnson https://www.blm.gov/visit/hobo-camp-day-use-area https://www.blm.gov/visit/devils-corral-trailhead https://www.blm.gov/visit/dodge-reservoir-campground

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Directions: From Susanville: Travel 54 miles north on Highway 395 to Ravendale, turn right on Lassen County Road 502 for 12 miles, turn right on County Road 506 for 11 miles, turn left and drive one mile to the campground. County Road 506 is an unimproved dirt road that can become impassable as a result of wet weather. The roads are passable by vehicles pulling trailers but can be rough and dusty.

Site 12: Dodge Reservoir-Single Vault Toilet- one (1) 1,000-gallon vault.

GPS Coordinates: 40.708829N, -120.254833W

Directions: From Susanville: Travel north on U. S. Highway 395 approximately 45 miles.

The access road is approximately 2.4 miles north of the California Department of

Transportation Roadside Rest Area. Turn east (right) onto BLM Road 26000. Travel approximately 2.5 miles. The campground will be adjacent to the road on your left. BLM

Road 26000 is an unimproved dirt road that can become impassable as a result of wet weather. The road is passable by vehicles pulling trailers but can be rough and dusty.

Site 13: Ramhorn Springs-Single Vault Toilet- one (1) 1,000-gallon vault.

2.2 Period of Performance:

The Period of Performance (POP) shall begin approximately July 1, 2024 and continue to

December 31, 2024.

Base: 07/01/2024 – 12/31/2024

Option 1: 01/01/2025 – 12/31/2025

Option 2: 01/01/2026 – 12/31/2026

Option 3: 01/01/2027 – 12/31/2027

Option 4: 01/01/2028 – 12/31/2028

PWS 3.0 Overall Objective(s)

The objective of this work is to pump vault toilet facilities at recreation areas to maintain sanitary conditions.

PWS 4.0 Specific Tasks

4.1 Specific Tasks

Task 1: Each vault must be thoroughly pumped and washed down if needed to insure removal of all effluent (human wastes) and household debris.

Task 2: After pumping and wash down is complete, each vault must be refilled with a minimum of 6” of clean water. The amount of water required varies from

60 to 100 gallons as vaults of differing shapes are involved.

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Task 3: Any effluent spilled must be immediately and thoroughly removed, disposed of and the area of spill be left clean. Disposal of all material removed must be in accordance with Federal, State, and Local regulations.

Task 4: Padlocks must be secured back onto vault following vault pumping and cleaning. If padlocks on vaults are missing or damaged, the Contractor must notify the Contracting Officer’s Representative (COR) within twenty-four (24) hours, for Government to replace or repair padlock.

Task 5: Following each service, the Contractor will provide the COR and

Contracting Officer (CO) with a detailed invoice showing:

• Date sites were pumped

• Which sites were pumped

• The number of vault toilets pumped at each site

• Cost for pumping each site

• Total cost for pumping vaults

PWS 5.0 Delivery/Performance Schedule

5. 1 The contract work will be requested by the Government when needed, based on the frequency listed for each site in section 2.1.A Description of Schedules. Vault toilet pumping frequencies are estimated based on weather conditions and visitor use.

5.2 Services will be provided within fourteen (14) calendar days of receipt of the task order by the Contractor.

5.3 If the required tasks cannot be completed within the authorized time allowances, the Contractor shall notify the COR immediately if they cannot reasonably accomplish the task order in the timeframe identified above.

5.4 Only the following individuals will be authorized to place task orders for service:

• Contracting Officer (CO)

• Contracting Officer’s Representative (COR)

• Other individuals which may be specifically designated in writing by the CO.

5.5 When the Government identifies a need for a toilet pumping service at one of the above sites listed in section 2.1.A, they will notify the Contractor both verbally and in writing. All requested work will be coordinated between the CO and the

COR to ensure that work is within the scope of the contract and that any necessary approvals are first obtained.

5.7 Modifications may be made to task orders as necessary, or to the contract itself.

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All modifications MUST be within the scope of the contract.

5.8 All services required by the task order shall be field checked to assure timely completion. Any instructions to the Contractor to correct deficiencies may be given only by the CO or COR.

5.9 The BLM WILL NOT be responsible for unauthorized services.

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PWS 6.0 Government-Furnished Property, Materials, Services

General:

The Contractor shall furnish all personnel, materials, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work tasks defined in this Performance Work Statement, except for those items specified as government furnished property and services.

Materials:

The Government shall furnish the padlocks to the vaults and will provide the Contractor with padlock combinations to vault sites. If the Contractor finds padlock(s) are damaged or missing, the Contractor must contact the CO or COR with twenty-four (24) hours for the Government to replace or repair the damaged or missing padlock(s).

PWS 7.0 Security and Administrative Matters

Regular Work Hours:

The performance period established for this contract is based upon all work being conducted during regular working hours between 7:00am and 4:00pm, Monday through

Friday, excluding government holidays. If the Contractor desires to carry on work outside regular hours, including Saturdays, Sundays, and government holidays, a request must be submitted to the Contracting Officer in sufficient time to allow satisfactory arrangements to be made for access to the work site.

Communications:

“Time” for communications received after 3:00pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time.

Federal Holidays:

The following Federal Legal Holidays are observed:

New Year’s Day Martin Luther King, Jr. Day

President’s Day Memorial Day

Juneteenth Independence Day

Labor Day Columbus Day

Veterans Day Thanksgiving Day

Christmas Day

Fire Danger Season:

If the Contracting Officer Representative (COR) allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR.

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PWS 8.0 Technical Exhibits and Definitions

8.1 Standard Definitions:

Physical Condition:

The Physical appearance of Federal equipment or facilities that considers cracks, chips, dents, abrasions, rust, corrosion, general cleanliness, vibration, operating temperature, and discoloration and other items as identified by the COR. Physical condition may be determined by visual as well as diagnostic means.

Contracting Officer (CO):

The Secretary of the Interior or designated authorized representative who is the only agent capable of signing a federal award or obligating funds.

Contracting Officer’s Representative (COR):

The Contracting Officer’s designated representative as indicated in a delegation of authority letter.

Quality Assurance (QA):

Surveillance of Contractor performance to determine performance requirements are met.

Performance Requirements Summary (PRS) (see Technical Exhibit below):

The PRS identifies the key performance indicators of the Contract that will be evaluated by the Government to assure Contract performance standards are met by the Contractor.

Quality Control (QC):

Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the performance work statement.

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8.2 TECHNICAL EXHIBITS

Technical Exhibit 1: Individual Maps of Eagle Field Office Vault Locations

Technical Exhibit 2: Performance Requirements Summary/Quality Assurance

Surveillance Plan

OVERALL MAP: Susanville BLM Eagle Lake Field Office Boundary map/brochure can be obtained from the field office.

SPECIFIC SITE MAPS:

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Site 1: Diamond Back Trailhead

GPS Coordinates: 40° 3'39.79"N 120° 4'12.06"W

Site 2: Fort Sage Trailhead

GPS Coordinates: 40.3’39.94 N, -120.5.0’.64 W

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Site 3: Raptor Trailhead

GPS Coordinates:

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Site 4: Widowmaker Trailhead

GPS Coordinates: 40° 5'3.69"N 120° 1'48.13"W

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Site 5: Rice Canyon

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GPS Coordinates: 40°25'20.20"N 120°31'33.98"W

Site 6: Dry Valley

GPS Coordinates: 40°14'16.15"N 119°51'19.75"W

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Site 7: Bizz Johnson Trail

GPS Coordinates: 40.25’12.80 N, -120.40’29.55 W

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Site 8: Hobo Camp

GPS Coordinates: 40°25'2.32"N 120°40'25.82"W

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Site 9: Devils Corral

GPS Coordinates: 40°25'2.32"N 120°40'25.82"W

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Site 10: North Eagle Lake

GPS Coordinates: 40°44'4.30"N 120°43'9.02"W

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Site 11: Rocky Point

GPS Coordinates: 40°40'16.70"N 120°44'46.40"W

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Site 12: Dodge Reservoir

GPS Coordinates: 40°58'26.98"N 120° 8'0.12"W

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Site 13: Ramhorn Springs

GPS Coordinates: 40°42'26.71"N 120°15'8.59"W

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Performance Work Statement (PWS)

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TECHNICAL EXHIBIT 1: MAPS OF EAGLE LAKE FIELD OFFICE

LOCATIONS

Performance Work Statement (PWS)

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EXHIBIT 2: QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Work Tasks to be

Performed

Acceptable Quality Level Method of Surveillance Consequences, Remedies, and/or

Deduction(s)

Task(s) 1-5: Vault

Toilet Pumping

Monitoring Plans and

Assessment Strategies.

No more than 1 unsatisfactory inspection result per twelve (12) month Period of Performance.

The COR or another

Government Representative will inspect the vault toilets in-person within seven (7) business days following each vault toilet pumping.

• For one (1) unsatisfactory inspection, the COR will document this and inform the Contractor what must be improved.

• For two (2) unsatisfactory inspections, a 5% deduction from the invoice for that vault toilet pumping order. The COR will document this and inform the CO and Contractor.

• For three (3) unsatisfactory inspections, a 10% deduction from the invoice for that vault toilet pumping order. The COR will document this and inform the CO and Contractor.