B08 attach 1 PWS 2021 0407.pdf

Performance Work Statement (PWS)

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JANITORIAL AND LAWN CARE SERVICES AT SURPRISE FIELD STATION

Contents PWS 1.0 Background on the Government’s Requirement

PWS 2.0 General Scope of Work

PWS 3.0 Specific Tasks

PWS 4.0 Government-Furnished Property, Materials, Services

PWS 5.0 Security and Administrative Matters

PWS 6.0 Technical Exhibits and Definitions

EXHIBIT X: Performance Requirements Summary (PRS)

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PWS 1.0 Background on the Government’s Requirement

The work of this contract includes providing janitorial and lawn care services at the Bureau of Land Management’s (BLM) Surprise Valley Field Station. The field station is a 5,600 square foot office building located at 602 Cressler street in Cedarville, CA 96104.

The services required are to maintain the office space and landscaped area in good condition and appearance. The services shall also provide cleaning and disinfection of routinely used surfaces within the office space.

PWS 2.0 General Scope of Work

Janitorial services consist of disinfecting, cleaning, sweeping, mopping, vacuuming, waxing floors, trash removal, and refilling sanitary items such as toilet paper. Services shall take place throughout the 5,600 square foot office space including offices and office cubicles, two restrooms, one breakroom, one conference room, a reception area, closets, and a utility room. Janitorial services are described in more detail in Section 3.0 Specific Tasks.

Lawn care services consist of lawn mowing, trimming lawn edges, and trash and debris removal. Services shall take place throughout the existing 5,300 square foot lawn and landscaped area. Trash and debris removal shall be extended to the adjacent landscaped flower beds surrounding the lawn and building. Lawn care services are described in more detail in Section 3.0 Specific Tasks.

Hours of Performance:

The work of this contract shall take place outside normal business hours. Business hours are 7:00 a.m. through 5:00 p.m. Monday through Friday. Services may take place at any time on weekends.

PWS 3.0 Specific Tasks

Section A – Janitorial Services

Section A.1 (listed number 1-10) The Contract shall perform the following services a minimum of three (3) non-consecutive days per week.

1. Sweep, wet mop, and disinfect restroom floors.

2. Clean and disinfect restroom surfaces including all toilets, urinals, flush valve handles, sinks, faucets, countertops, shelves, mirrors, partition locks, doorknobs, and other horizontal surfaces that can collect dust and bacteria.

3. Refill all dispensers in restrooms and breakroom including, toilet paper, toilet seat covers, soap, and paper towels. This service shall be completed more frequently as necessary to ensure dispensers are not empty during office hours.

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4. Clean and disinfect breakroom surfaces including sink, faucets, countertops, and tables. The contractor is not responsible for cleaning the sink or dirty dishes, if dirty dishes are left in the sink at the time of service.

5. Clean and disinfect conference room table.

6. Clean and disinfect drinking fountain/water bottle fill station surfaces.

7. Vacuum and spot clean carpeting throughout office.

8. Empty all trash receptacles and dispose of trash in BLM provided dumpsters.

Replace trash receptacle liners as needed. Trash receptacle liners shall be replaced if they are torn, all trash cannot be removed completely, they become wet, produce an odor, or are otherwise soiled.

9. Sweep all concrete sidewalks (an estimated 1,650 square feet).

10. Clean all interior and exterior doormats at four exterior doors.

Section A.2 (listed number 11-15) The Contractor shall perform the following services once per week. Services in this section shall take place within every 7 days.

11. Dust all furniture, filing cabinets, countertops, and bookshelves

12. Clean and disinfect partition walls and doors in restrooms

13. Clean windowsills throughout the office to remove all cobwebs, dead bugs, dust and other debris.

14. Sweep, wet mop and disinfect janitorial closet floor.

15. Clean and disinfect janitorial utility sink and faucet.

Section A.3 (listed number 16-21) The Contractor shall perform the following services every two months. Services in this section shall take place within every 60 days.

16. Clean all door kick plates and thresholds.

17. Spot clean all interior walls.

18. Wash interior and exterior of windows and remove dust and debris from window screens.

19. Dust all window coverings, HVAC registers, pictures, and wall plaques.

20. Clean the exterior glass on the display case in the reception area.

21. Sweep floor in mechanical room.

Section A.4 (listed number 22-23) The contractor shall perform the following services once per year. Services in this section shall take place within every 365 days.

Contractor shall notify the COR one week in advance prior to completing these services.

22. Strip and re-wax restroom floors.

23. Shampoo carpet throughout office. Contractor shall shampoo carpet under chairs, rugs, potted plants, trash receptacles, and other small items. Contractor is not required to move desks, bookshelves, display cases, filing cabinets, or other large items when shampooing carpet.

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Contractor shall provide all necessary janitorial products and equipment other than those described in Section 4 – Government Furnished Property, Materials, Services.

Contractor may store cleaning chemicals, vacuum, mop and bucket, broom, and other cleaning items necessary to complete the work of the contract in the office Janitorial closet. A utility sink is also provided in the janitorial closet for contractor use. The Contractor shall provide the Contracting Officer Representative (COR) with name and manufacturer of any new chemicals added to the janitorial closet within one week of their arrival on site.

Contractor is required maintain Safety Data Sheets (SDS) for all chemicals used. All SDS sheets shall be kept in an organized binder in the janitorial closet.

Contractor shall use environmentally preferred products whenever possible, unless otherwise approved by the COR.

Contractor is responsible for moving furniture and other objects for cleaning purposes and returning them to their original position when work is completed.

Section B - Lawn Care Services

Lawn care services shall take place July 1 through September 30 and April 1 through June 30 for the base year and and all option years.

Section B.1 (listed number 1-5) The Contractor shall perform the following services once per week. Services in this section shall take place within every 7 days.

1. Mow lawn

2. Trim lawn perimeter to mowed lawn height including next to buildings, trees fence lines, sidewalks, signs, concrete slabs, valve boxes, and any other edge or obstacle within the lawn.

3. Edge lawn at all concrete sidewalks.

4. Remove trash, leaves, branches, and other debris from lawn and landscaped areas around the building.

5. All grass clippings, trash, leaves, and other debris can be disposed of in the BLM provided dumpster across the street from the field station building.

Contractor shall use caution to ensure they do not damage trees, valve boxes, or other objects protruding from lawn. Contractor shall be responsible for repairing any damage caused by mowing, trimming, or weed eating.

Section C – Planned Service Schedule Contractor shall enter the day of the week that they plan to provide services for each item number in the spreadsheet provided. Any change in schedule must be submitted in writing and approved by the COR or CO.

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PWS 4.0 Government-Furnished Property, Materials, Services

General:

The Contractor shall furnish all personnel, materials, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the work tasks defined in this Performance Work Statement, except for those items specified as government furnished.

Materials:

The Government shall furnish the following materials to assist the Contractor in meeting the requirements of this contract:

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• Toilet paper

• Toilet seat covers

• Paper towels

• Trash receptacle liners.

• Personal Identification Verification (PIV) cards

• Keys to the Janitorial closet The contractor shall be responsible for managing and maintaining a sufficient inventory of the above products. The contractor shall notify the COR of the need to restock inventoried materials a minimum of 30 days before they are needed on site, in order to allow necessary ordering and shipping time. The government will order new materials and stock on site within 30 days of the request.

The contractor shall be responsible for contacting the COR after contract award but before on-site work begins in order to obtain keys to the janitorial closet and a Personal Identify Verification (PIV) card for contractor staff. The process to obtain PIV cards may take several weeks and may require providing the government with additional documentation and information. PIV cards will be required to enter the building where services will take place. The contractor shall only use their PIV cards and keys in the performance of official contract duties and shall not allow others to use their PIV cards or keys. The contractor shall report any lost or stolen PIV cards or keys to the COR within 24 hours. The contractor shall return issued PIV cards and keys to the COR at the end of the contract.

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PWS 5.0 Security and Administrative Matters

Building Access:

Security cards are needed to access the building. The contractor shall be responsible for keeping, maintaining, and returning government furnished security cards. The contractor shall immediately report the loss of or damage to any card and all cards shall be returned at the end of the period of performance.

Communications:

“Time” for communications received after 3:00pm, after 12:00 pm locally on Fridays, or after 12:00 pm locally prior to a holiday will not start until the next business day. All times are local Pacific Standard Time.

Federal Holidays:

The following Federal Legal Holidays are observed:

New Year’s Day Martin Luther King, Jr. Day President’s Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

Fire Danger Season:

If the Contracting Officer Representative (COR) allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR.

PWS 6.0 Technical Exhibits and Definitions

Standard Definitions:

Physical Condition The Physical appearance of Federal equipment or facilities that considers cracks, chips, dents, abrasions, rust, corrosion, general cleanliness, vibration, operating temperature, and discoloration and other items as identified by the COR..

Physical condition may be determined by visual as well as diagnostic means.

Contracting Officer (CO) The Secretary of the Interior or designated authorized representative who is the only agent capable of signing a federal award or obligating funds.

Contracting Officer’s Representative (COR)

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The Contracting Officer’s designated representative as indicated in a delegation of authority letter.

Quality Assurance (QA) Surveillance of Contractor performance to determine performance requirements are met.

Performance Requirements Summary (PRS) (see Technical Exhibit below) The PRS identifies the key performance indicators of the Contract that will be evaluated by the Government to assure Contract performance standards are met by the Contractor.

Quality Control Those actions taken by the Contractor to control the production of goods or services so that they meet the requirements of the performance work statement.

Technical Definitions:

Clean – remove all dirt, dust, marks, stains, streaks, spiderwebs, and other foreign material from surfaces. Cleaned surfaces must be free of streaks or residue from cleaning/disinfecting chemicals.

Disinfect – Use disinfecting products to remove germs, bacteria, and viruses from surfaces. Disinfection products must meet Center for Disease Control (CDC) COVID-19 disinfection specifications.

Dust – Remove dust, dead bugs, spiderwebs, trash, and other foreign material from surfaces.

Vacuum – Run a working vacuum cleaner over all carpet surfaces to remove dirt, dust, debris, visible stains, or other foreign materials from the carpet.

Mow – Run a lawn mower over all lawn surfaces to trim grass to uniform height throughout.

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EXHIBIT X: Performance Requirements Summary (PRS)

Work Tasks to be

Performed

Acceptable Quality Level Method of Surveillance Consequences, Remedies, and/or

Deduction(s)

Janitorial and Lawn

Care Services.

No more than 1 unsatisfactory inspection result per month.

The COR or another

Government Representative will inspect the facilities in-person once per week.

For 1 unsatisfactory inspection, the COR will document this and inform the

Contractor what must be improved. The issue must be corrected within 1 week of notification.

For 2 unsatisfactory inspections, a 5% deduction from the invoice for that Period of Performance.

For 3 unsatisfactory inspections, a 10% deduction.