B08_Att_1_SOW_Replace_HVAC_Systems_DEWA.pdf

Scope of Work Dingmans School and Virginia Kidd House

Boilers Replacement

Project COR: Damion Green

Email: Damion_Green@nps.gov

Technical POC: Daniel Hardy

Email: Daniel_Hardy@nps.gov

1.1 GENERAL.

a. Description. Provide labor, oversight, materials, and equipment to remove and replace the existing boiler systems and associated heating infrastructure at the Dingmans School and Virginia Kidd House facilities located within Delaware Water Gap National Recreation Area on the Pennsylvania side of the park. Work shall be provided in accordance with all Terms, Conditions, General, Specific, and Technical Provisions, Exhibits, Attachments, Maps, Drawings, and all applicable Federal, State, and Local codes and standards.

b. Background. Dingmans School (North Zone) is a facility eligible for the National Register and is occupied by NPS park rangers serving as the Pennsylvania North Zone District Office. The facility is critical for the administrative functions of the protection division and also serves as a visitor information station. The work will enhance the building’s efficiency and address the badly needed replacement of the existing boiler system. The building is currently heated by a steam boiler system (Slant Fin Intrepid TR- 60-PZT Steam Boiler).

The Virginia Kidd House is over 150 years old and located in Milford, Pennsylvania. The facility currently houses the Literary Agency and is heated by a Weil-McLain 68 steam boiler (Model # A/B 468). Currently both boiler systems suffer from intermittent operation. Due to the age of the boilers, replacement parts have become increasingly difficult to obtain and expensive to maintain.

c. Contractor Responsibility. Contractor’s work and responsibility shall include, but are not limited to, supply of equipment/materials, all planning, programming, administration, management, supervision, and inspection required to assure all equipment/materials are acquired and services are conducted in accordance with the contract and all applicable laws, regulations, or directives.

d. Performance Required. The contractor shall ensure all work is completed in a professional manner and in accordance with applicable building, mechanical, electrical, fire, and environmental codes. All work shall be completed under the supervision of qualified personnel.

e. Completion of Work. Completion of work shall include acceptable performance of all aspects of this contract and final approval by the Contracting Officer and Project COR.

1. Dingmans School (North Zone) – 978 Route 209, Dingmans Ferry, 18328

2. Virginia Kidd House – 538 East Harford, Milford PA 18337

2.1 PROJECT SPECIFICATIONS

General. Provide labor, oversight, materials, and equipment to remove and replace the existing steam boiler systems and associated heating infrastructure at the Dingmans School and Virginia Kidd House facilities.

A. Work to be Performed

1. Replace existing steam boiler systems with new steam boiler systems to include all boiler controls such as water make up valves, boiler safety controls, thermostats and zone controls, oil fired burner units, and electrical, steam, and condensate connections in accordance with all applicable Federal, State, and Local codes.

2. Replace all existing heating oil storage tanks with new heating oil tanks to include secondary containment, fill and vent lines, overflow safeties (whistles), level indicators, inline fuel filters, and safety valves (fireomatic) in accordance with all applicable Federal, State, and Local codes.

3. Replace existing steam distribution systems with new in-kind distribution systems to include all steam headers, distribution piping, condensate piping, radiators, air vents, unit heaters, and required insulation in accordance with all applicable Federal, State, and Local codes.

4. At the Dingmans School location, replace existing mini split units with new heat pump systems and replace the existing downstairs air conditioning window unit with a new heat pump system in accordance with all applicable Federal, State, and Local codes.

5. Contractor shall provide all demolition, disposal, cleanup, testing, startup, balancing, and commissioning required for a complete and operational heating system installation.

6. Contractor shall coordinate all work activities with the Project COR and Technical POC to minimize disruption to park operations and occupants.

7. Contractor shall provide all manufacturer specifications, product data, and proposed system layouts for review and approval prior to installation.

8. Contractor shall provide a detailed project schedule prior to beginning work and provide weekly progress updates to the Project COR.

9. All removed equipment, piping, tanks, insulation, and debris shall be disposed of in accordance with all applicable environmental regulations and requirements.

3.1 Conditions:

1. Delaware Water Gap National Recreation Area and the National Park Service reserve the right to cancel all or part of the work described in this Request for Quote if project costs exceed available or anticipated funding. Department of Labor Wage Rates shall apply to all work performed under this contract and applicable wage determinations shall be incorporated into the solicitation and contract documents. The Contractor shall provide certified payroll documentation for all labor performed in accordance with applicable Federal requirements.

2. Pre-Work Conference. The Contractor shall attend a pre-work conference with the Project COR, Technical POC, and other designated National Park Service representatives at least one (1) week prior to the start of work. During this meeting, the Contractor shall provide a site-specific Safety Program Submittal, including all required safety plans, hazard analyses, emergency contact information, and applicable certifications necessary for review and acceptance prior to commencement of work activities.

4.1 Hours and Days of Work.

Work may be conducted between the hours of 7:00 a.m. and 4:30 p.m. EST, Monday through Friday. No work shall be performed outside of these times, or on Federal holidays, unless approved in advance by the Technical POC or Project COR.

New Year's Day (January 1st) Martin Luther King Jr. Day (3rd Monday in January) Presidents’ Day (3rd Monday in February) Memorial Day (Last Monday in May) Juneteenth National Independence Day (June 19th) Independence Day (July 4th) Labor Day (1st Monday in September) Columbus Day (2nd Monday in October) Veterans Day (November 11th)

Thanksgiving Day (4th Thursday in November) Christmas Day (December 25th)

When one of the above designated holidays falls on a Sunday, the following Monday shall be observed as the legal holiday. When a legal holiday falls on a Saturday, the preceding Friday shall be observed as the legal holiday. Work shall be scheduled around the above-listed Federal holidays unless otherwise approved by the Technical POC or Project COR.

5.1. Payment Procedures / Additional Work

The Contractor shall not perform any work outside the scope of the contract without prior written authorization from the Contracting Officer. No additional work shall be undertaken that would cause the contract amount to be exceeded unless authorized through an executed contract modification issued by the Contracting Officer.

Any work performed without proper written authorization from the Contracting Officer shall be considered unauthorized work and may not be eligible for payment by the Government.

Should additional work be identified during the course of the project, the Project COR and/or Technical POC may submit recommendations to the Contracting Officer for consideration of a contract modification in accordance with applicable Federal Acquisition Regulation (FAR) requirements. Only the Contracting Officer has the authority to modify the contract scope, price, or performance period.

6.1 Contract Start, Performance Period, and Site Access

The Contractor shall commence work within fourteen (14) calendar days after receipt of the Notice to Proceed (NTP), unless otherwise approved by the Contracting Officer.

The Contractor shall complete all work within one hundred eighty (180) calendar days from issuance of the Notice to Proceed. The Contractor shall coordinate all work activities to ensure both boiler systems are fully installed, operational, tested, and commissioned prior to the start of the 2026 winter heating season.

The Notice to Proceed will be issued upon receipt and approval of all required contract documents, including applicable bonds, insurance certificates, safety submittals, and other required pre-construction documentation.

Work shall proceed in accordance with the approved project schedule unless delays occur due to weather, material lead times, unforeseen site conditions, or circumstances beyond the control of either party. Any request for time extension shall be submitted in writing to the Contracting Officer for review and determination.

The Government reserves the right to suspend, delay, or interrupt work activities as necessary to accommodate park operations, visitor safety, emergency response activities, or other Government priorities. Any adjustment to the contract performance period resulting from such delays shall be addressed through the contract administration process.

A formal site visit is not currently scheduled. However, the Government reserves the right to schedule a site visit or pre-bid walkthrough if determined necessary. Interested contractors are strongly encouraged to coordinate with the Project COR or Technical POC to familiarize themselves with existing site conditions prior to submission of an offer.

7.1 Wage Rates

Department of Labor wage determinations applicable under the Davis-Bacon Act shall apply to all work performed under this contract. Applicable wage determinations will be incorporated into the solicitation and resulting contract documents.

The Contractor shall comply with all Federal labor standards provisions and shall provide certified payroll documentation for all labor performed under the contract in accordance with applicable Federal requirements.

8.1 Safeguarding Property

The Contractor shall protect all Government property, structures, utilities, materials, equipment, and surrounding site features from damage during the performance of work.

The Contractor shall take all reasonable precautions necessary to preserve and protect Government-owned property and adjacent facilities.

Any damage caused by the Contractor, subcontractors, suppliers, or employees shall be promptly reported to the Project COR or Technical POC and repaired or replaced at no additional cost to the Government.

The Contractor shall comply with all reasonable requests from the Government regarding protection of occupied spaces, historic features, visitor areas, utilities, landscaping, and sensitive resources associated with Delaware Water Gap National Recreation Area.

9.1 CONTRACTOR SUBMITTALS

a. Pre-Construction Safety Meeting: Prior to the start of work, the Contractor shall attend a pre-construction meeting with the Contracting Officer, Project COR, Technical POC, and other designated National Park Service representatives to establish a mutual understanding of contract requirements, project coordination, site access, safety expectations, and administration of the Contractor’s safety program.

b. The Contractor shall provide digital copies of all required submittals, including but not limited to safety plans, product data, schedules, equipment specifications, certifications, and other contract-required documentation for Government review and approval prior to commencement of applicable work activities.

c. Prior to mobilization, the Contractor shall coordinate with Project COR and Technical POC regarding site access procedures, staging areas, utility coordination, and any applicable National Park Service operational requirements associated with Delaware Water Gap National Recreation Area.

d. The Contractor shall comply with all applicable Federal, Department of the Interior, Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), Commonwealth of Pennsylvania, and National Park Service safety and environmental regulations during the performance of work.

10.1 ACCIDENT REPORTING

The Contractor shall maintain accurate records of all accidents, incidents, injuries, property damage, and near-miss events occurring during performance of the contract.

All accidents involving injury, property damage, environmental release, fire, utility disruption, or unsafe conditions shall be reported to the Project COR or Technical POC within twenty-four (24) hours of occurrence. Serious incidents involving fatalities, hospitalization, emergency response, significant property damage, or lost-time injuries shall be reported immediately to the Project COR and Contracting Officer.

The Contractor shall provide written documentation of the incident, including corrective actions taken to prevent recurrence, within two (2) business days unless otherwise directed by the Government.

11.1 DAMAGE REPORTS

Any damage caused by the Contractor, subcontractors, suppliers, or employees to Government property, historic structures, utilities, roadways, vegetation, natural resources, or other site features shall be immediately reported to the Project COR or Technical POC.

A written report describing nature, extent, cause, and proposed corrective actions associated with the damage shall be submitted within two (2) business days of the occurrence, excluding weekends and Federal holidays.

The Contractor shall be responsible for repairing or replacement of damaged property at no additional cost to the Government unless otherwise determined by the Contracting Officer.

12.1 CONTRACT EMPLOYEES

All Contractor and subcontractor personnel shall conduct themselves in a professional, safe, and courteous manner while working within Delaware Water Gap National Recreation Area. Contractor personnel shall comply with all applicable Federal laws, National Park Service regulations, posted signage, site restrictions, and directions provided by authorized Government personnel.

The Contractor shall ensure employees remain within designated work areas and minimize impacts to park visitors, park operations, historic resources, and natural resources.

Possession, use, or being under the influence of alcoholic beverages, illegal drugs, or controlled substances while performing work under this contract is strictly prohibited.

The Government reserves the right to require removal from the project site of any Contractor employee whose conduct is determined to be unsafe, disruptive, or inconsistent with National Park Service operational requirements.

13.1 SPECIAL REQUIREMENTS

a. Security and Site Access

At the Pre-Construction Conference, and prior to the start of work, the Contractor shall provide the Contracting Officer, Project COR, and Technical POC with a current list of all personnel who will require access to Government facilities or project sites. This list shall include all Contractor employees, subcontractors of all tiers, suppliers, and delivery personnel associated with the project. The Contractor shall update this list as personnel changes occur throughout the duration of the contract.

Contractor personnel who are not identified and approved for site access may be denied entry to Government property. All Contractor personnel shall remain within designated work and staging areas unless otherwise authorized by the Government. Failure to comply with site access restrictions or Government direction may result in removal from the project site.

All Contractor and subcontractor personnel shall carry valid government-issued photo identification while working within Delaware Water Gap National Recreation Area and shall present identification upon request by Government personnel or law enforcement staff.

The Contractor shall coordinate all deliveries, staging activities, temporary utility interruptions, road closures, or other operational impacts with the Project COR and Technical POC. The Contractor shall provide a minimum of twenty-four (24) hours advance notice for major material or equipment deliveries and shall provide the delivery company name, point of contact, and anticipated delivery timeframe.

The Contractor shall comply with all applicable National Park Service access restrictions, visitor safety requirements, and operational limitations associated with work performed within an occupied and publicly accessible National Park Service facility.

b. Electronic Invoicing and Payment Requirements – Invoice Processing Platform (IPP)

Payment requests shall be submitted electronically through the U.S. Department of the Treasury Invoice Processing Platform (IPP) in accordance with Department of the Interior and National Park Service requirements. The IPP website is:

Invoice Processing Platform (IPP)

A proper invoice shall comply with all applicable Prompt Payment Act requirements and Federal Acquisition Regulation (FAR) clauses incorporated into the contract, including but not limited to FAR 52.232-5, Payments Under Fixed-Price Construction Contracts, FAR 52.232-27, Prompt Payment for Construction Contracts, and other applicable payment provisions.

The Contractor shall register within the IPP system and submit all invoices, progress payment requests, supporting documentation, certified payrolls, and other required payment documentation electronically unless otherwise authorized by the Contracting Officer.

If the Contractor is unable to comply with the electronic invoicing requirement, a written waiver request must be submitted to the Contracting Officer for consideration prior to contract award or invoice submission. Approval of any waiver request shall be at the sole discretion of the Government.

c. System for Award Management (SAM) Registration

The successful offeror shall be actively registered in the System for Award Management (SAM) at the time of quote submission, contract award, and throughout the duration of the contract period. SAM registration information may be accessed at:

System for Award Management (SAM)

Failure to maintain active SAM registration may render the Contractor ineligible for award or payment.

d. Responsiveness of Offer

Failure to provide all information required by the solicitation, including required certifications, representations, pricing information, or active SAM registration, may result in the offer being determined nonresponsive and eliminated from consideration for award.

e. Applicable Codes, Standards, and Publications https://www.ipp.gov/?utm_source=chatgpt.com https://www.sam.gov/?utm_source=chatgpt.com

All work performed under this contract shall comply with the latest applicable editions of Federal, State, local, Department of the Interior, Occupational Safety and Health Administration (OSHA), Environmental Protection Agency (EPA), National Fire Protection Association (NFPA), and National Park Service requirements, codes, standards, and regulations.

The Contractor shall perform all technical work in accordance with applicable industry standards and publications, including but not limited to the following:

• NFPA 31 – Standard for the Installation of Oil-Burning Equipment

• NFPA 70 – National Electrical Code (NEC)

• NFPA 101 – Life Safety Code

• International Mechanical Code (IMC)

• International Plumbing Code (IPC)

• Applicable Commonwealth of Pennsylvania fire and building codes

• OSHA regulations and standards

• EPA regulations, including applicable asbestos and hazardous material requirements under 40 CFR 61

• All applicable National Park Service and Department of the Interior safety and environmental policies

The Contractor shall ensure all work activities are conducted in a manner that protects park visitors, Government employees, Contractor personnel, historic structures, and natural resources within Delaware Water Gap National Recreation Area.

f. Warranty and Guarantee

The Contractor shall guarantee that all labor, materials, equipment, and workmanship provided under this contract shall be free from defects and installed in accordance with contract specifications, manufacturer recommendations, and all applicable Federal, State, and local laws, regulations, and codes.

Unless otherwise specified by the manufacturer or contract documents, the Contractor shall provide a minimum one-year warranty period commencing upon Government acceptance of the completed work. During the warranty period, the Contractor shall correct any defects or deficiencies identified by the Government at no additional cost to the Government.

g. Government Furnished Items

1. Electrical power and water are available on site unless otherwise specified.

END OF SOW

a. Security and Site Access