B08_ATCH_1_Statement_of_Work__7_03_24.pdf

Requisition for Hydrologic Equipment and Repair (Forest Technology Systems Brand Name or Equal)

Statement of Work

SECTION C – DESCRIPTIONS/SPECIFICATIONS

Background

The U.S. Geological Survey (USGS) Water Mission Area, Hydrologic Instrumentation Facility (HIF) has a requirement for hydrologic equipment and repair/recalibration services, specifically Forest Technology Systems (FTS) brand, or equivalent, products and services.

The equipment is used to support USGS hydrologic data collection activities. USGS hydrologic data is collected, maintained, and interpreted by USGS State Water Science Centers throughout the United States and its territories. In aggregate, these Water Science Centers operate networks of over 7,500 continuous record stream gages, 10,000 ground water level monitoring stations, and 2,500 water quality stations. Data collected from these monitoring sites are widely used by resource managers, regulators, scientists, engineers, consultants, and the general public to effectively and responsibly use and manage the nation’s water resources. All data are collected using standard techniques and methodologies, are subjected to rigorous quality assurance checks, and are maintained in a national database containing records that date back to the late 19th century. These data are publicly available via the internet and are extremely valuable because they can be directly compared across broad spatial and temporal scales. Because of the high quality of the data, they are almost universally accepted as the best available information by all parties in matters such as legal proceedings, compact disputes among sovereign entities, and scientific investigations by outside parties. The HIF contributes to the overall quality of these data by procuring and supplying instruments and equipment to Water Science Centers across the U.S. HIF ensures that the instruments and equipment meet any applicable USGS specifications and performs quality assurance testing on the instruments and equipment. Water Science Centers that obtain instruments and equipment from the HIF are assured that the instruments and equipment will provide reliable, high-quality data.

The repair/recalibration services are needed to support HIF’s rental program, as well as repairs for Water Science Center-owned equipment. HIF currently conducts a nationwide rental program to support Water Science Center data collection programs with over 700 items on rent. In addition, HIF services customer-owned equipment that is sent to HIF for repair and calibration. Over time, partly due to the harsh environmental conditions in which the equipment is used, the equipment needs repair and servicing work. Repair work is often needed after the equipment warranty period has expired, and the work required is beyond the capabilities of HIF.

Scope

The equipment and maintenance/repair/recalibration services shall include FTS brand, or equivalent, equipment including, radar sensors, temperature sensors, GOES data collection platforms and antennas, Iridium and cellular-based modems, rain gages, cables, and related accessories.

General Requirements/Specifications

The vendor shall provide the equipment as required per individual delivery order. The equipment shall comply with the attached salient specifications.

Maintenance and repair/recalibration services shall include all necessary materials, labor, equipment, and facilities, necessary to perform maintenance and make repairs to the damaged and malfunctioning FTS or equal manufactured equipment. Repair work shall be based on a combination of fixed-price pricing, based on commercially established rates for parts and services, and (2) time and material repair services as needed and approved by the Government. Quantities repaired/serviced will vary depending on failure rates from usage.

Repair Approval Process

The vendor shall provide a written cost estimate, prior to performing any repair/recalibration work. The estimate shall include, at a minimum, the following:

- The vendor part number, item description, manufacturer’s serial number, HIF ID number, and cost of repair. The estimate shall also include a description of the problem or symptoms and needed repair/recalibration work.

The repair/recalibration estimate shall be provided to the Government within 14 days after receipt of the shipment.

The Government shall approve/disapprove of the repair, in writing to the vendor, within 7 days of receiving the estimate.

Reporting

The vendor shall provide a quarterly summary report (spreadsheet) that lists all repairs by repair number (or order number) and an overall summary of monthly charges.

Authorized Government Callers for Repairs

Authorized callers include the following Government representatives:

- TBD by HIF Management

SECTION D – PACKAGING AND MARKING

Transportation, Packaging, and Marking

(a) All shipments of repair equipment shall be made F.O.B. destination at the Contractor’s expense.

(b) Preservation, packaging, and packing shall be in accordance with standard commercial practice, adequate to ensure acceptance by common carrier and safe arrival at destination.

SECTION E – INSPECTION AND ACCEPTANCE

Inspection, acceptance, rejection decisions will be made based upon compliance with proper operation of the equipment based on the manufacturer’s specifications.

Inspection and Acceptance Period for Repairs

It is anticipated that inspection and acceptance of the repair or re-calibration work shall be completed by USGS personnel within 14 days after delivery.

SECTION F – DELIVERIES AND PERFORMANCE

Delivery Period for Equipment

Equipment shall be delivered within 60 days following receipt of delivery order.

Delivery Period for Repairs

The repair/recalibration estimate shall be provided to the Government within 14 days after receipt of the shipment.

Repairs and recalibrations shall be performed within 30 days of approval by the Government.

Delivery Point

Delivery of all items shall be made F.O.B. Destination, within consignee’s premises to the address set forth below:

U.S. Geological Survey Hydrologic Instrumentation Facility 27 Kirkbride Lane Tuscaloosa, AL 35401 Attn: Warehouse

Warranty

All parts and labor shall be covered under a warranty of at least 2 years after receipt of repair or recalibration. Workmanship shall be warranted for at least 90 days after receipt of repair.

The following attachments are provided:

ATCH 2 Master List of Salients for Equipment IDIQ.2024.1 ATCH 3 Equipment Pricing Schedule.2024 IDIQ.Final ATCH 4 Repair and Services Pricing Schedule.3.19.24