B08__Atch_1_SOW_HBBS_Septic_Replacement_5-28-26.docx

STATEMENT of WORK Septic System Replacements at HBBS Admin Building

U.S. Geological Survey Hammond Bay Biological Station (HBBS) 11188 Ray Rd.

Millersburg, MI 49759

1. GENERAL

The U.S. Geological Survey (USGS) is seeking construction services to replace septic systems at the HBBS Administrative Building due to age & condition. Required services include installing new septic tanks and drain field according to Health Department permit # PS1820, demo & removal of existing septic systems, and completing final connections to building septic infrastructure. After new septic system is installed and old one is removed fill any holes in landscape with fill dirt and reseed lawn.

2. BACKGROUND

HBBS is a field station amongst the Great Lakes Science Center. It is located on a 60-acre property along Lake Huron. Facilities include office (admin), a laboratory, water tank, pump house, and several buildings for storage and housing boats. The station is one of the leading research facilities in the Great Lakes region in support of invasive species control and native fish restoration. The station provides critical support for the Great Lakes Science Center to fulfill statutory obligations of the Great Lakes Fishery Research Reauthorization Act of 2025, treaty obligations of the Joint Strategic Plan for Great Lakes Fishery Management, and National priorities to ensure security of food resources for a fishery with an economic impact valued at more than $5 billion.

3. PERIOD OF PERFORMANCE

After contract is awarded, contractor shall have until October 6, 2027 to complete the job and get final approval from District Health Department No. 4 because our permit expires October 7, 2027. Contract tentative Period of Performance is 08/01/2026 to 10/6/2027. Performance dates may be adjusted at time of contract award, as needed.

4. LOCATION OF PERFORMANCE

USGS – Hammond Bay Biological Station 11188 Ray Rd.

Millersburg, MI 49759

5. TECHNICAL COORDINATION

CS- USGS Contracting Specialist COR – Contracting Officer’s Representative – Management Analyst- Tiffiny Yarch Government – US Federal Government, USGS Hammond Bay Biological Station

6. SCOPE

Contractor shall provide all labor, materials, and equipment necessary to complete the construction and accomplishment of work required by this Statement of Work (SOW). Contractor shall perform all work in accordance with all applicable Federal, State, and Local regulations.

7. TECHNICAL REQUIREMENTS

The Contractor shall coordinate all work with the COR for approval before any work shall begin. The Contractor shall be responsible for traffic control and block off work areas with approval of the COR. The Contractor shall provide safety cones and barricades.

The Contractor is responsible for visiting the worksite to ascertain the nature and location of the work to be performed and the general and local conditions which may affect the work or the cost thereof. Failure to do so shall not relieve the Contractor of his/her responsibility for estimating properly the difficulty or cost of successfully performing the work.

Field verification of all measurements (including counting of items), is the responsibility of the Contractor. Contractor is responsible for visiting the worksite to verify measurements and to ascertain the nature and location of the work to be performed and the general and local conditions which may affect the work or the cost thereof. Failure to do so shall not relieve the Contractor of his/her responsibility for estimating properly the difficulty or cost of successfully performing the work.

Deliverables:

a. Review shop drawings for septic system approved in permit #PS 1820

b. Test certificates (tank, pipes, line testing)

c. Warranty Information (Service & Equipment)

d. Operation & maintenance manuals

e. Approved inspection report from District Health Department No. 4

f. Completion report and handover documents

Performance Standards:

a. The new system must meet or exceed the standards specified in the “specification sheet” provided by the District Health Department No. 4 as part of Permit # PS 1820.

b. Meet or exceed EPA performance metrics and NRCS soil absorption criteria.

c. Comply with federal clean water and drinking water statutes.

d. Design to withstand the Northern Michigan cold climate (freeze prevention)

e. Operate without backups, ponding, or odors after commissioning.

f. Federal, state, and local regulations apply.

8. WORK TO BE PERFORMED

Removal of Existing Septic Systems at HBBS Administrative Building. The contractor shall:

a. Locate, verify, and mark all components of the existing septic systems, including tanks, distribution boxes, piping, and drain field lines.

b. Coordinate with utility services to identify and avoid underground utilities during excavation.

c. Excavate and expose the existing septic tanks, associated distribution box, and piping. The existing drain fields will remain in place and deemed as abandoned.

d. Pump out, clean, and properly decommission the septic tank in accordance with federal, state, and local environmental regulations.

e. Remove the septic tank, distribution tank, piping, and any related infrastructure from the site.

f. Transport and dispose of all removed materials at licensed disposal or recycling facilities as required by governing regulations.

g. Any existing septic infrastructure agreed upon to remain in-ground, contractor will coordinate with COR and create shop drawings to show locations.

h. Document all removal activities, materials disposed, disposal locations, and any site conditions that could affect installation of the new system.

Installation of New Septic System and Drain Fields at HBBS Administrative Building. The contractor shall:

a. Per septic system shop drawings, review for any change of plans, study all evaluations, and obtain any other necessary permits prior to beginning work.

b. Stake out the locations of the new septic tank, piping, distribution components, and drain field in accordance with the approved design.

c. Furnish and install the new septic tank, inlet and outlet piping, distribution box, drain field lines, chambers (if applicable), and all associated components.

d. Install all materials to meet manufacturer specifications, engineering design standards, and applicable federal, state, and local codes.

e. Install drain field trenches with appropriate aggregate and perforated piping sized per calculated loading rates. Incorporate gravel, filter fabric, outlet weirs to ensure even distribution and longevity.

f. Ensure proper bedding, grading, drainage, and slope throughout the system to ensure correct flow and system performance.

g. Complete final septic connections to building infrastructure

h. Backfill all excavations with appropriate materials, compacting as required to prevent settlement and ensure long-term stability.

i. Restore disturbed grounds and landscaping to original or improved condition, including topsoil and seeded lawn.

j. Perform watertightness testing of new septic tanks, distribution box, piping. Also, any other verification, and inspections as required by regulatory authorities.

k. Submit a complete set of as-built schematics, inspection reports, and final documentation verifying that the new system complies with performance, environmental, and regulatory standards for all applicable Federal, State, and Local regulations.

9. PRECONSTRUCTION MEETING

After contract award, and prior to start of construction, the Contractor shall participate in an onsite meeting scheduled by the Contracting Officer to review permit and scope of work. The meeting participants will include COR and Government Representatives.

10. SUBMITTALS

The Contractor shall furnish all required submittals & documentation to the Contracting Officer’s Representative (COR). The Contractor shall submit the "Product Submittals" to the COR for approval within 90 calendar days after time after receipt of the notice to proceed at the Task Order level. For submittals that are not known at time of award, these product submittals shall be submitted to the COR throughout the performance period as required to have all work completed by the defined period of performance end date. Contractor shall provide submittals and give a reasonable timeframe for the Government to review and respond to submittals and still allow the contractor to carry out the deliverables of the Task Order.

The contractor shall electronically provide submittals of all proposed construction supplies, hardware and devices to the COR for approval. For catalog cuts, illustrations, printed specifications, or other data submitted applicable items such as model numbers, sizes, and accessories shall be indicated by arrows or highlights. The COR has 10 business days to review and respond to the contractor. The contractor may not dispute the period of performance due to failure to provide submittals early in the project to ensure the COR has 10 business days to approve or reject a proposed submittal.

If the government rejects a submittal the contractor shall have a revised submittal to the Government within 10 business days.

11. PROJECT SCHEDULE

The contractor shall submit in writing to the Contracting Officer's Representatives (COR) a schedule of construction for the project within 90 calendar days after work (task order) is requested or issued. The schedule shall indicate the dates of the periods of time that the contractor intends to be on site. The schedule shall indicate the dates that major components of work to be accomplished. When preparing the schedule, the contractor shall consider lead times for utility outages and material/ equipment procurement. The Contractor shall notify the COR immediately if any anticipated on-site date is expected to change from the original schedule and provide the CO and COR with an updated schedule within 10 calendar days. The contractor shall be responsible for determining the labor staffing levels needed to successfully complete the Task Order project by the established delivery date. If applicable, contractor shall coordinate work via the COR with any other contractor(s) that may be performing work on the USGS campus during the period of performance.

12. TIMES OF WORK

Normal duty hours are Monday through Friday, 7:00 am to 4:30 pm EST, excluding Federal Holidays. After hours work shall be arranged with the COR. Comment by Yarch, Tiffiny L: What time is good to put here?

13. UTILITY OUTAGES

The Contractor shall be responsible for determining the need for an outage of any utility system in order to perform the required work. The Contractor shall notify COR whenever work requires shutdown of utilities. Request for utility outages shall be submitted to COR at least 3 days in advance.

During times of construction, and in planning with the contractor, the COR will arrange rental of Portable Restrooms for construction workers and USGS staff to utilize.

14. EXCAVATION AND UNDERGROUND UTILITIES

The Contractor shall make the required locate request to “Miss Dig 811” at least three (3) working days before the planned work. Trenching and excavation work shall be done in accordance with proper emphasis on safety to conform to all OSHA standards. Any utilities damaged by the contractor shall be replaced at the contractors expense.

15. OPEN FLAME WORK

Prior to any activity utilizing welding, cutting, burning, brazing, soldering, or other process using a torch or open flame, the Contractor shall submit a written request to the COR who will issue the Contractor a Hot Work Permit. Contractor is responsible to manage hazards and prevent fires by ensuring a safe work area, flammable materials are removed when not in use, and PPE is utilized. Contractor shall provide a designated person who must monitor the area during work and for at least 45 minutes after completion to ensure no fire hazards remain.

16. PROGRESS MEETINGS AND INSPECTIONS

During performance of the work, the Contractor shall participate in progress meetings scheduled at agreed upon periods and times to discuss progress and any issues pertaining to the performance of the work.

During performance of the work, the COR will perform on-site progress inspections of the work. These inspections will occur at any time during the course of the contract, at the discretion of the COR. Progress inspections will be performed by the COR to determine if the Contractor is making reasonable progress toward completing the work in order to meet the scheduled delivery date as set forth in the contract, and to ensure the Contractor is performing work in accordance with the technical requirements.

17. INSPECTIONS AND FINAL ACCEPTANCE

Final inspection and acceptance for the work shall be performed with the Contractor after final approval from District Health Department No. 4. This will occur on-site by the COR upon completion of job performance.

18. PARKING

Contractors shall park in assigned parking areas.

19. STORAGE OF TOOLS, MATERIALS, MACHINERY

The Contractor shall coordinate with COR to determine where tools, equipment, materials, and machinery can be stored. The Contractor is advised to secure materials, tools, etc. during the period of work. The Government is not responsible for any lost or stolen items that are left unattended on the property.

20. ENVIRONMENTALLY PREFERABLE BUILDING PRODUCTS AND MATERIALS

Contractor shall use environmentally preferable products and materials where economically feasible. Environmentally preferable products are listed on the website, Sustainable Marketplace: Greener Products and Services | US EPA

21. CONSTRUCTION WASTE MANAGEMENT

Contractor shall maintain a recycling program to dispose of or recycle construction waste. The program must cover the following requirements:

a. Provide continuous facilities for the recycling of incidental construction waste during construction.

b. Products may be excluded from the recycling program when the small quantity of material involved, the extraordinarily complex nature of the waste disposal method, or prohibitive expense for recycling would represent a genuine hardship.

c. Records of construction materials recycled shall be provided to the COR prior to contract closeout. Records shall include materials recycled by type and weight.

22. SITE MAPS OF CURRENT INFRASTRUCTURE

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