B08_A1_SOW_Pine_Ridge_Bus_Garage_Doors.pdf

STATEMENT OF WORK

SCHOOL BUS GARAGE DOORS (9) AND

OPERATORS

IE114 - Pine Ridge School

101 Thorpe Loop, Pine Ridge, South Dakota 57770

AUGUST 2024

Table of Contents

1. PROJECT

2. GENERAL

3. DEFINITIONS

4. SCOPE OF WORK

5. TASK DESCRIPTIONS:

6. CONTRACTOR DUTIES AND RESPONSIBILITIES

7. SPECIAL REQUIREMENTS

8. DESIGN REVIEW MEETINGS

9. SITE PREPARATION – DEBRIS DISPOSAL

10. CONTRACTOR’S PERFORMANCE PERIOD

11. WARRANTY

12. DRAWINGS/SUBMITTALS

13. CLOSE OUT REQUIREMENTS

14. PRICING

15. OBTAIN ALL MATERIALS AND PERMITS

16. SAFETY

17. GENERAL REQUIREMENTS

18. CONTRACT ADMINISTRATION

19. CONTRACTOR FIELD QUALITY CONTROL

20. CODES, SPECIFICATIONS, AND STANDARDS

Drawing:

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IE114 - Pine Ridge School

1. PROJECT

Pine Ridge School is located on the Pine Ridge Indian Reservation, Oglala Lakota Nation, in the southwest corner of South Dakota. It provides accredited educational services for approximately 1,000 Oglala Lakota children in grades kindergarten through twelve. The school's influence is felt throughout the state and nation, but more directly in the village and surrounding area, serving the towns of Batesland, Porcupine, Manderson, Oglala, and Kyle.

The school provides Native American youth the opportunity for a quality education and the school’s vision includes providing a safe and healthy environment disciplined by adherence to Native American cultural values and practices.

2. GENERAL

The Bureau of Indian Education (BIE) is seeking Design-Build Services for the procurement and installation of Nine (9) Bus Garage Doors and associated operators.

3. DEFINITIONS

A/E – Architectural-Engineering firm MATOC contract BIA – Bureau of Indian Affairs (BIA) BIE – Bureau of Indian Education (BIE) CI – Construction Inspection Services CO – Contracting Officer Contractor – General Construction Contractor CO – Contracting Officer CS – Contract Specialist COR - Contracting Officer’s Representative DB – Design-Build DFMC – Department of Facilities Management and Construction.

FI&R – Facilities Improvement & Repair IA – Indian Affairs NTP – Notice to Proceed PM – DFMC Project Manager QA – Quality Assurance Services

4. SCOPE OF WORK

TASKS & REQUIREMENTS:

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IE114 - Pine Ridge School

The Contractor shall furnish all supervision, materials, equipment, and personnel necessary to manage and accomplish the work. The Contractor shall provide sufficient technical support and project management to assure the quality and accuracy of estimates, accommodate several concurrent active projects, and provide staff flexibility. Additionally, the Government will rely on the Contractor's expertise to recognizing and address problematic issues and successful execution.

The Government expects that work executed against this order shall exhibit superior quality, responsiveness, and customer service. The Contractor's work responsibility shall include all planning, administration, coordination, and management necessary to provide all work as specified.

The work shall be conducted by the Contractor strictly following the contract and all applicable Tribal, Federal, State, and local laws, regulations, codes, or directives as appropriate. The Contractor shall ensure that all work provided meets or exceeds critical reliability rates or tolerances specified or included in applicable documents.

The purchase of these 9 new garage doors with new operators and controls will also come equipped with safety bumpers to prevent the accidental closing of the door when the safety bumper is actuated, therefore, the operation of the doors each time they open or close will be worry-free and safe.

5. TASK DESCRIPTIONS:

A. Task I Bus Building :

1. Removal and disposal of old garage doors.

2. Removal and disposal of nine wall stations and remotes as required.

3. Ensure testing and proper operation of all completed garage doors installed.

4. Test for proper door operations, including all safety features.

B. Task II Validate Pine Ridge School’s installations and testing of installed Garage doors: Validate installation of garage door wall stations with remotes.

1. Validate installation of associated safety sensors and reversing safety edges.

2. Validate testing for all garage door operations.

3. Validate the School’s training program for Bus Drivers on the operation of garage doors and their features.

6. CONTRACTOR DUTIES AND RESPONSIBILITIES

A. Install nine school bus garage doors per local building codes and standards.

B. Complete comprehensive shop drawings and submittals of garage doors and components.

C. INTERNATIONAL EXISTING BUILDING CODE ADOPTED The common council hereby adopts the 2021 International Existing Building Code published by the International Code

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IE114 - Pine Ridge School

Council.

D. INTERNATIONAL FIRE CODE ADOPTED The common council hereby adopts the 2021

International Fire Code published by the International Code Council.

E. All Garage Door installations shall be compliant with the BIA School Facilities Design

Handbook along with any other applicable general construction section(s).

F. Contractors are highly recommended to visit the site and perform a thorough site inspection.

The contractor shall inspect the site to become familiar with the existing conditions relating to the work to be performed and the difficulties and restrictions to the work. The contractor shall notify the CS/COR of any conditions that prevent the suitable completion of these requirements. All work shall be performed per the specifications. The Contractor shall avoid damage to existing structures, vegetation, private and government-owned property

G. The contractor is responsible for pedestrian and traffic control throughout all phases of the project. Coordination is required through COR for all closures.

H. The contractor shall not store demolition spoil on site.

I. It shall be the responsibility of the Contractor to provide their own temporary electrical power, and portable/chemical toilet for use by their workers. No part of the school buildings or facilities will be used for storage or administrative purposes by the Contractor.

7. SPECIAL REQUIREMENTS

General: Alcohol, drugs, or tobacco products are Not Permitted on the school campus at any time.

Prescription drugs prescribed for Contractor/Subcontractor’s employees are acceptable.

A. Mobilization: The successful Contractor shall provide all labor, materials, equipment, supervision, transportation, and all other services to complete the project. The Contractor shall be responsible for mobilization, cost of materials, equipment, office trailer, storage bins, and other construction materials that require transporting to the project site.

B. Security Background Clearance: A background check approval is required for the Contractor’s

Site Superintendent before any work is started on this project. All Contractor employees are required to wear name badges or a bright fluorescent vest with the company name/logo printed on the safety vest while on the project site (during normal work hours). The Jobsite Superintendent shall report to the school’s front office each day to indicate the number of workers on-site and provide a daily work schedule of work activities.

8. DESIGN REVIEW MEETINGS

Minimally, the Design shall include the COR, and school representative's input to influence design.

A. Ensure site accessibility for individuals with special needs.

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IE114 - Pine Ridge School

B. A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include a discussion of BIE comments on functional relationships and technical peer review comments (by others).

C. Participants shall include BIE Staff and Design-Build Team A/E members as appropriate for the specific package to be reviewed and others. The Design-Build Team A/E members shall allow for (1) full day for each package design review meeting.

D. The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle.

A cycle includes:

E. The BIE’s receipt of the design review submission package.

F. The review meeting.

G. DB team’s receipt of electronic comments from the BIE.

H. Coordination of the review meeting schedules will be the responsibility of the BIE Project

Manager/COR (for the BIE) and the Design-Build Team A/E Project Manager (for the Design-Build Team A/E). See Quality Assurance/Quality Control.

9. SITE PREPARATION – DEBRIS DISPOSAL

The Contractor shall:

A. Prepare the site for installation of all construction and new equipment.

B. Plan for the mobilization cost of materials, equipment, office trailer, storage bins, and other construction items that need transporting to the project site before starting up.

C. Plan for equipment storage and security throughout the project. The school shall not be held liable for any lost, stolen, or damaged items.

10. CONTRACTOR’S PERFORMANCE PERIOD

The Contractor shall complete the on-site construction work within 120 calendar days and coordinate closely with the COR regarding the schedule. The review of submittals is not included in the contractor’s performance time. The total contract period of performance will be 180 calendar days after issuance of the Notice to Proceed.

11. WARRANTY

The Contractor should address each of the following:

Applicable warranty and/or guarantees of buildings and installations including any conditions and response time for repair and/or replacement of any components during the warranty period of 1 (one)year from the date of completion.

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IE114 - Pine Ridge School

12. DRAWINGS/SUBMITTALS

The DB Contractor shall provide three (3) design submissions corresponding to the following levels of design development:

A. Preliminary Construction Documents (70%) – DSRM review required.

The contractor’s Designer of Record refines the approved design development information to establish the requirements for the construction of the work. The seventy percent construction documents will include near-complete drawings and specifications to establish in detail the quality levels and construction of building materials, components, and systems. Electronic copies are to be provided to the COR and facility Manager.

B. Completed Construction Documents (99%) – DSRM review required.

The contractor’s Designer of Record refines the approved preliminary construction documents information to establish the completed requirements for the construction of the work. The completed construction documents will include all drawings and specifications to establish in detail the quality levels and construction of building materials, components, and systems. Electronic copies are to be provided to the COR and facility Manager.

C. Final Construction Documents (100% Submittal) – DSRM review required.

The contractor’s Designer of Record finalizes the construction documents information to establish the completed requirements for the construction of the work, including incorporation of all accepted review comments. The final construction documents shall include all drawings and specifications to establish in detail the quality levels and construction of building materials, components, and systems. The submission shall consist of plans, product manuals, specifications, and basis of design analysis, shall depict/describe all construction work, and shall be in final form, to fully address the scope of the Project. Drawings and specifications shall reflect the resolution of all comments and be edited to address the construction work to be provided.

For the 70%, 99%, and 100% submittals, DSRM requires three (3) hardcopy, full-size sets for review. The Contractor shall allow DSRM twenty-one (21) calendar days to review and approve submissions. The Contractor must receive written approval before proceeding with construction activities or procurement of equipment.

Reviews will be made by the Government and/or the Government’s authorized representative(s). As part of its review, the Government may offer submission reviews to local code officials. The Contractor shall provide complete sets of current progress plans, calculations, and specifications for the design reviews. In addition, the Contractor shall provide a PDF electronic copy of all drawings, calculations, and material catalog cuts. The DB (design-build) Contractor shall show design activities in their CPM schedule for all submissions. The schedule shall include 21 calendar days for Government review time.

The Government will review the Contractor design submissions to verify adherence to

OPERATORS

IE114 - Pine Ridge School contract requirements, program requirements, standards, codes, and the Contractor's proposal. Design review comments shall not relieve the Contractor from compliance with the terms and conditions of this SOW or applicable code compliance.

Two (2) sets of 100% drawings shall be distributed to the following individuals.

o Kenneth Keith, Facilities Management P: (605) 867-5143 x275 E: kenneth.keith@bie.edu o David Wohlers, Division of Facilities and Safety P: (505) 362-8974

E: david.wohlers@bie.edu

13. CLOSE OUT REQUIREMENTS

As requisite for final payment, the Contractor shall provide to the school, and its COR the following:

A. Specified quantities of extra/spare materials used.

Manufacturer Warranties for each building which identify each building number and location for entirely new work/installation against defective materials workmanship, etc.

Include a one (1) (one) year Workmanship Warranty.

B. Demolition debris haulage tickets, manifests, landfill tickets/receipts.

C. As-built record drawings, systems, demonstration of maintenance and upkeep.

D. Documentation shall include all certified payroll reports and Release of Claims.

Certified copies of the material certificates must include composition and tests to which the material has been subjected.

14. PRICING

The Contractor shall submit a cost proposal fully supported by data adequate to establish the reasonableness of the proposed costs, including components, replacement parts, accessories, surfacing materials; and all other related products and services offered by the Contractor, for the life of the contract.

All manufacturer price lists shall be identified in the proposal response. Proposals shall include an itemized list of any Products and Services that the Contractor intends to include in the Master Agreement and assume responsibility for as prime contractor but are offered by the individual authorized distributors and not included in the Contractor’s catalog.

The list shall identify the distributors’ name and location that offers each product and service included.

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IE114 - Pine Ridge School

The Contractor shall be the prime contractor and remain solely responsible for contractual performance, and reporting, for any Products and Services offered by the authorized distributor.

The Contractor shall provide the following information in their pricing:

A. Price Options B. Warranty Information C. Installation and operating manuals.

D. Shop drawings.

15. OBTAIN ALL MATERIALS AND PERMITS

The Contractor shall ensure that all materials necessary to perform work are ordered promptly upon Notice to Proceed (NTP). To avoid delays, all parts and equipment shall be on hand or readily accessible before the commencement of work.

The Contractor shall procure all permits required for the work.

16. SAFETY

The Contractor, installers, or subcontractors performing services under this Contract are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards, and any other applicable rules and regulations. The Contractor and subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the worksite area under this contract.

17. GENERAL REQUIREMENTS

A. Safety: The contractor shall adhere to all BIA/BIE adopted codes and the contractor shall abide by all OSHA regulations while on school grounds and shall review all applicable safety regulations before beginning the project. The contractor shall provide signs, barriers, and or caution tape as a safety precaution around the work site. The contractor shall have a fall protection plan if workers are to be performing duties above six (6) feet from the ground or finished floor. The contractor shall bear sole responsibility for taking all appropriate actions necessary to prevent accidents and injuries to individuals and damage to property in and around the work area.

B. Access: BIE Facility Management personnel shall provide access to Pine Ridge School at all times.

The contractor shall sign in and out with the Facility Manager. The contractor shall minimize disruption of classroom instructions and normal school activities expected in such areas.

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IE114 - Pine Ridge School

C. Cleaning: The Contractor shall always keep the work area reasonably clean. The contractor shall accomplish a complete cleanup at the end of the project. The Contractor shall properly dispose of all debris at an approved dumping site.

D. All shipments of materials, equipment and/or supplies to the project site shall be addressed to the Contractor and not the Government. Preservation and packing shall be under standard practices for commercial packaging.

E. Government personnel are not authorized to accept deliveries for the contractor, nor are they responsible for off-loading shipments. The contractor shall be present to accept all deliveries.

F. The Contractor shall be providing a comprehensive warranty that covers one year from substantial completion. This warranty shall cover all parts, labor, shipping, and expenses, such that no additional cost is incurred by the government for warranty work.

G. The Contractor shall develop, submit for government approval, and maintain a Quality Control Plan (QCP) to ensure services are performed under the contract and this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is how they ensure that all work complies with the requirements of the contract.

H. The Design-Build shall be prepared and submitted with complete construction documents for review and approval by the Government.

I. No work shall be fabricated or delivered until the receipt of approved shop drawings from the

COR.

J. The contractor shall take all necessary field measurements and investigations to assure that the materials and assemblies will meet contract requirements, and all materials that require regular maintenance shall be identified.

18. CONTRACT ADMINISTRATION

A. The Contractor shall not perform work that is outside the SOW (statement of work) unless directed in writing by the CO. Any work done by the Contractor outside the SOW without authorization from the CO will be at the Contractor's own risk.

B. The CS will provide a Notice to Proceed (NTP) to begin the performance of work after the contract has been awarded.

C. The COR shall coordinate the schedule for each phase, approve technical submittals, inspect work, monitor progress, accept completed work, review invoices, review change orders, and issue/receive Government Furnished Items. The COR has the authority to direct the Contractor to stop the performance of work if unsafe work conditions are observed.

D. The laws regulating wages and hours of workers employed under this contract are subject to the Davis-Bacon Act.

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IE114 - Pine Ridge School

19. CONTRACTOR FIELD QUALITY CONTROL

The Contractor shall develop, submit for the government’s approval, and maintain a Quality Control Plan (QCP) to ensure services are performed per the contract, applicable codes/ standards, and this SOW. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

The Contractor’s QCP is how he ensures that all work complies with all requirements.

The COR may notify the Contractor of required modifications to the plan during the period of performance. The Contractor shall then include suggested modifications in his QCP and obtain acceptance of the plan by the COR. Any modifications to the program during the period of performance shall be provided to the COR and School for review at least 10 business days prior to the effective date of the change. The QCP shall be subject to the Government review and approval.

The Government may find the QCP "unacceptable" whenever the Contractor’s procedures do not accomplish quality control objectives. The Contractor shall revise the QCP within ten (10) business days from receipt of notice that the QCP is found unacceptable.

20. CODES, SPECIFICATIONS, AND STANDARDS

The A/E Contractor shall provide a multi-disciplined Architectural-Engineering team to provide professional design services; each responsible team member shall be knowledgeable of and meet compliance with the most current editions of the following codes, standards, and guidelines.

A. ASTM Standards B. NFPA 5000 Building Construction - Life Safety and Fire Codes C. National Electrical Codes D. Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines

(ADA/ABAAG)

E. OSHA - Federal Regulations F. EPA - Tribal, State, and Federal Regulations G. Value Engineering DOI OMB Circular A-131 H. DOI – Guiding Principles for Sustainable Federal Buildings I. BIE Design Handbook J. DOI Division of Safety and Risk Management- Final Inspection and Certificate of Occupancy

Guidelines K. DOI Division of Safety and Risk Management- Safety, Health, and Accessibility Design

Guidelines for Architects, Engineers, and Design Firms

Drawing:

The garage door layout drawing is attached.

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IE114 - Pine Ridge School

******* END OF STATEMENT OF WORK **********