B08_A1_SOW_5StrobeTowersAug24_FY25R.pdf

Revised: Aug 2024

Statement of Work Design-Build

Emergency Strobe Towers

Haskell Indian Nation University Lawrence, KS 660416

1. Project Overview A. General Project Information

i. The Project Owner, the Bureau of Indian Education (BIE), Haskell Indian Nations University (HINU) requires design-build efforts that include the installation of five emergency strobe towers in various locations around the university campus. (See Attached location map for suggested locations) locations may change based on designers recommendations

B. Purpose

i. Then purpose of the Statement of Work (SOW) is to describe the design-build installation of the Emergency Strobe Towers on the HINU Campus.

C. Project Scope

i. HINU is seeking a contractor to design and install five strobe towers, that will consist of electrical wiring from near by buildings and the connection to the existing phone lines (this may be a wireless cell or a wired connection).

ii. Contractor shall provide all labor, materials, equipment, and all other requirements to perform the work.

D. Place of Performance

i. Haskell Indian Nations University is located at, 155 Indian Ave, Lawrence

Kansas 66046 E. Period of Performance

i. The period of performance for this contract is: 260 calendar days from issuance of notice to proceed and may be revised as deemed necessary by the Contracting Officer.

F. Definitions/Acronyms

i. In this Scope of Work, the following words or phrases are deemed to be interchangeable between this Scope of Work and stated definitions contained in other Project contract documents.

ii. “Contract” to refer broadly to all of the contract documents between the Owner and the Contractor established and stated in those contract documents.

iii. “Project Specifications” are those documents consisting of the written requirements of the Work referred to in the list of Contract Documents.

iv. “Standard of Performance” means performance of the Work within the standards and practices that would be exercised by an experienced contractor, performing similar work with similar experience in a similar market and similar site conditions, and in accordance with the specific requirements that are set out in the Contract (the “Standard of Performance”).

v. “Work” refers to the services, products, materials, and other responsibilities set out in this statement of work and other contract documents.

Acronyms:

“BIE” means the Bureau of Indian Education “Owner” is BIE, Haskell Indian Nations University “HINU” means Haskell Indian Nations University “BIA” means the Bureau of Indian Affairs “DFMC” means Division of Facilities Management and Construction “DSRM” means Division of Safety & Risk Management “CO” means Contracting Officer “COR” means the Contracting Officer’s Representative “Contractor” means the Construction Company “PCO” means Potential Change Order “CA” means Contract Administration Services

2. Statement of Work Overview A. General

i. The Contractor shall provide A/E services including, but not limited to, construction documents, specifications, and calculations for civil, architectural, structural, and electrical as applicable.

ii. The Contractor and A/E design team shall locate, inspect, and determine the suitability, capacity, and all other conditions of the existing site that will be affected by the installation of new equipment or construction.

iii. Construction documents, including specifications, are required. The documents shall be prepared by a qualified Architect and /or Engineer(s) of Record, licensed in the State of Kansas, for submittal at 70% (preliminary construction documents), 99% (completed construction documents), and 100% (final construction documents), which are to be reviewed with HINU and BIE Branch of Facilities. Acceptance and /or approval must be obtained before moving on to the next design stage -refer to the Plan Review Procedure and other requested guidelines.

iv. Contractor shall provide GIS and/or AutoCAD products

3. Task Description A. The following item numbers shall be priced separately (labor, materials, and equipment) and as a total. The Government reserves the right to accept any or all contract line-item numbers. See other sections of this statement of work for additional requirements.

NOTE: No work may proceed without approval by the Contracting Officer.

B. The Contractor shall engage the services of qualified A-E design professionals with experience in civil, architectural, structural, site utilities, electrical, and communications. The A/E shall possess professional registration and licensure in the State of Kansas and have extensive experience in campus security design.

C. The Contractor is to engage a qualified company to locate services to verify the location of all underground utilities where construction is to take place.

D. The Contractor shall verify where electrical power can be sourced and extended to each tower location.

E. The Contractor’s A/E design team shall evaluate the campus and provide construction drawings locating all emergency strobe towers and routing the new underground electrical and data cabling routes installed to support the function of the towers.

F. Submit a tower location layout to the CO and COR to provide optimum campus security coverage while avoiding easements, utilities, trees, and other obstacles.

G. The A/E shall design, and the Contractor will provide all grading, site utility routing, structural foundations to support the towers, electrical installations, data cabling, etc., in compliance with applicable codes and strobe tower manufacturer requirements.

H. The equipment listed below shall be furnished and installed as part of this statement of work. The components shall be the currently produced version by the manufacturer of the type of equipment listed. If a product has been replaced by an improved and /or new performance, then the Contractor will supply the enhanced unit, not a “leftover” discontinued model. Should there need to be a product substitution due to the product being discontinued or otherwise unavailable, the Contractor shall submit comparative product data to the COR for review and approval. The product substitution shall be equal to or better in quality than the original product.

NOTE: Any equipment brands and /or model numbers listed in this SOW are only to establish a general “Brand Name or Equal” and thus are not intended to limit submission for consideration, systems of equal or better function and quality produced by other manufacturers.

I. Furnish and install Alpha Communications, Alpha TPC-1, 9’-0” tall emergency blue strobe cellular communicating tower or equal from other manufacturers.

J. Each tower complies with ADAABAAG requirements and provides 2-way voice communication, mass notification, audio, and camera capabilities.

K. Cameras shall interface with the existing campus security camera and monitoring system. The tower structure shall be weather and vandal-resistant—signage graphics and colors selected by COR from the manufacturer’s standard offerings.

L. The tower locations listed below are intended to provide the Contractor with an overall view of the project. Final tower locations and quantities shall be designed to provide the optimum campus security based on the comprehensive campus evaluation performed by the Contractor’s A/E design team. In the event that the final amount and location of the towers differ from what is listed in this SOW.

The Contracting Officer (CO) will issue an RFP and subsequent modification to address the added or deleted tower units.

M. The Contractor shall install tracing tape, backfill, final grade, and seed areas that have been trenched or otherwise disturbed by tower and utility installation.

4. Deliverables

A. The Contractor shall submit the QA/QC plan, project schedule, meeting memorandums, agendas, and summary minutes of each meeting.

B. The Contractor shall submit and review location layouts, construction drawings, samples, product data, and other submittals with the COR regarding details, materials, and equipment that will be used as part of the project. Submit data to the CO and COR for approval prior to ordering, fabrication, and /or installation.

C. The Contractor shall perform its own final inspection of their work with appropriate checklists and submit this to the COR.

D. The inspection checklist report shall include how noted items have been addressed and are to be submitted to the CO and COR prior to securing the government’s final approval.

E. The Contractor shall provide all closeout documents, including, but not limited to, construction documents, reports, photos, record drawings, training, etc., as required by the contract.

F. The Contractor shall submit all deliverables to the Contracting Officer and Contracting Officer Representative:

5. Performance Time

A. If a holiday falls on a scheduled workday, the contractor shall be responsible for rescheduling work and/or meetings for the first day post-holiday.

Federal Holidays New Year’s Day – January 1 Martin Luther King Day – 3rd Monday in January President’s Day- 3rd Monday in February Memorial Day -: last Monday in May Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – 11 November Thanksgiving Day- 4th Thursday in November Christmas Day – 25 December

6. Government Furnished Materials

A. BIA School Facilities Design Handbook 2007 B. HINU Topographic Survey C. DRSM Safety and Occupational Health Program Evaluation Guide D. DRSM Safety, Health and Accessibility Design Guidelines for Architects, Engineers and Design Firms E. BIA Adopted Federal Health and Safety Codes and Standards

7. Hours A. Contractor hours of operation with the Owner shall commence no earlier than

7:00 a.m. (CST) and continue no later than 6:00 p.m., Monday through Friday or as agreed upon between the Contract and the COR. Contractor to discuss anticipated hours and scheduling plans at post-award conference; Monday through Friday (excluding federally recognized holidays) or as agreed upon between the Contractor and the COR. All work shall be coordinated through the COR, including work that may need to be scheduled after hours, weekends and holidays.

8. Invoice Submittal A. Payments shall be made via the Governments Invoice Processing Platform (IPP)

System. Submit courtesy invoice (via email listed below) to COR for review of accuracy and approval to submit for IPP processing. A detailed invoice/pay application shall be submitted monthly. Improperly prepared invoices shall be returned to the contractor, resulting in delayed payment. Travel reimbursements shall be made on a cost reimbursement basis upon submission of receipts. Travel reimbursements shall not exceed those allowed by Federal Travel Regulations.

Per Diem and mileage rates are available on the internet.

i. Financial Reporting: Contractor shall coordinate with CO and COR for needed documentation to show payment has been made and received.

ii. The Contractor shall submit to the CO and COR on a monthly basis:

iii. At a minimum, a properly prepared invoice shall include:

1. Invoice date

2. Invoice number

3. Purchase Order/Contract Number

4. Contractor name, address, telephone number

5. Any additional information to show percentage of work completed during the billing period.

9. Key Personnel A. Contractor Personnel

Contractor shall provide three references of projects for this type of dollar value, references shall include name of Point of Contact, phone number, address of work performed, dates of work performed, and contracting official.

Contractor shall provide resumes of design staff performing work, including licensures.

B. Tanna Finley CO Bureau of Indian Education 1001 Indian School Road NW, Suite 349 Albuquerque, New Mexico 87104 Telephone: 505-918-2285 Email: tanna.finley@bie.edu

C. Contracting Officer Representative mailto:tanna.finley@bie.edu

Kennard Smallcanyon Haskell Indian Nations University 155 Indian Ave Lawrence, KS 66046 Telephone: 785-749-8459 Email: kennard.smallcanyon@bie.edu

D. Point of Contact Russel Renville, Utility Systems Repair Supervisor rrenville@haskell.edu 785-813-2407

10. Clearance Requirements A. Background clearance is required for 2 contractors, A-E Project Manager(s) and subcontractor Project Manager (or as determined by the COR.) Employees will require an escort until background clearance has been approved. The A-E project management personnel shall complete required documents for background clearance and complete the DOI Access/e-Qip, coordinated with the COR after the contract has been awarded.

B. Contractor/Employee Identification, Sign – In and Safety Orientation

i. All employees shall sign – in/out at the Facilities Department prior to beginning services and end of services. Employee(s) will require an escort until background clearance has been approved.

C. All employees shall wear a nametag or other identifying apparel.

D. All employees shall go through HINU’s Safety Orientation the first time they provide services on the HINU campus.

End of SOW

(see below for map) mailto:gary.goombi@bie.edu mailto:rrenville@haskell.edu

Proposed Locations of Strobe Towers