B08_A1_PoolFallProtection-SOW.pdf

DEPARTMENT OF THE INTERIOR

BUREAU OF INDIAN EDUCATION

1011 Indian School Rd, NW, Suite 332 Albuquerque, NM 87104

IE018 – CHEMAWA INDIAN SCHOOL, BLDG. 14

POOL FALL PROTECTION

March 17, 2026

Version 0.0

TABLE OF CONTENTS

1. PROJECT INTRODUCTION

1.1. SCOPE

1.2. DISCLOSURE OF MAGNITUDE ............................... Error! Bookmark not defined.

1.3. LOCATION

1.4. BACKGROUND

1.5. DESCRIPTION

1.6. SCHEDULE

1.7. INFORMATION

1.8. DATA AND MATERIALS TO BE PROVIDED BY THE BIE

1.9. DEFINITIONS

1.10. REFERENCES

2. PROJECT REQUIREMENTS

2.1. GENERAL REQUIREMENTS

2.1.1. SCOPE OF WORK AND PROJECT SUMMARY/REQUIREMENTS

2.1.2. DEFINITION OF CONTRACT LINE ITEMS

2.1.3. PROGRESS PAYMENTS

2.1.4. PROJECT MEETINGS

2.1.4.1. PRECONSTRUCTION MEETING

2.1.4.2. PROGRESS MEETINGS

2.1.5. PROJECT SCHEDULE

2.1.6. INVOICE SUBMITTAL

2.1.7. BACKGROUND CLEARANCE AND SAFETY ORIENTATION

2.1.8. HOURS OF OPERATION

2.1.9. TRAVEL AUTHORIZATION

2.1.10. USE OF MAXIMO

2.2. CONSTRUCTION REQUIREMENTS

2.2.1. ENVIRONMENTAL AND SUSTAINABILITY REQUIREMENTS

2.2.2. SCHEDULE OF VALUES

2.2.3. CONSTRUCTION SUPPORT

2.2.4. SUBMITTALS DURING CONSTRUCTION

2.2.5. CONSTRUCTION COORDINATION

2.2.6. DIGITAL IMAGES

2.2.7. QUALITY CONTROL

2.2.8. WORKING HOUR RESTRICTIONS

2.2.9. TEMPORARY SERVICES

2.2.10. ACCESS

2.2.11. PRESERVATION OF ADJACENT FEATURES

2.2.12. EXISTING UTILITIES

2.2.13. HAULING RESTRICTIONS

2.2.14. ACCIDENT PREVENTION

2.2.15. TEMPORARY CONTROLS

2.2.16. FIELD ENGINEERING

2.2.17. PROJECT CLOSE-OUT

2.2.18. SUBSTANTIAL COMPLETION AND FINAL INSPECTION

2.2.19. CONSTRUCTION DELIVERABLES

2.4. FORMS

3. PERFORMANCE REQUIREMENTS

3.1. CONSTRUCTION IMPERATIVES

3.2. SUSTAINABILITY

3.3. FACILITY PERFORMANCE

3.4. ELEMENTS AND PRODUCTS

3.5. TIME FRAMES AND DELIVERABLES

3.5.1. TIME FRAMES

STATEMENT OF WORK

1. PROJECT INTRODUCTION

Project Name: Pool fall protection at Chemawa Indian School.

1.1. SCOPE

In accordance with the terms and conditions listed below, the contractor shall perform the work listed in this Statement of Work (SOW) for the Bureau of Indian Education (BIE) as described below.

1.2. LOCATION

This project is located at 3700 Chemawa Road, NE Salem, Oregon 97305.

1.3. BACKGROUND

The existing swimming pool facility at Chemawa Indian School is no longer in operation and is not accessible for programmed school use. The pool measures approximately 82 feet long by 46 feet wide and includes multiple depth zones, with the deep end exceeding 11 feet in depth. Although the pool structure and surrounding concrete deck remain generally intact, the pool has been drained and left open, creating a significant fall hazard within the enclosed pool room. Site observations documented during a December 2025 trip report confirm evidence of unauthorized access to the space despite it being officially closed.

In its current condition, the open pool presents a serious life-safety risk to students, staff, and visitors. The hazard is amplified by the substantial depth of the pool, the absence of any physical barrier at the pool perimeter, and variable lighting conditions within the space. Accidental entry into the pool room or a fall into the basin could result in severe injury. While conversion of the pool to an alternate use was previously evaluated, the project team has determined that the most appropriate near-term corrective action is to implement a permanent physical barrier to eliminate the fall hazard.

The proposed project consists of installing a continuous, permanent safety guardrail system around the full perimeter of the pool. The guardrail will be anchored to the existing concrete deck and will include top rails, mid rails, and toe boards to provide full fall protection, particularly in areas adjacent to the deep end. Two controlled access gates will be incorporated to allow authorized entry for inspection and maintenance purposes.

This improvement will mitigate an identified life-safety concern, restrict unauthorized access, and stabilize conditions within the pool facility until a future long-term use of the space is determined.

1.4. DESCRIPTION

This project consists of furnishing and installing a permanent safety guardrail system around the perimeter of the existing unused swimming pool at Chemawa Indian School.

The work is intended to mitigate a documented fall hazard associated with the open pool basin and to restrict unauthorized access to the pool area.

The contractor shall provide and install approximately 300 linear feet of steel safety guardrail anchored to the existing concrete pool deck. The guardrail shall be a minimum of 42 inches in height and shall include steel posts spaced at a maximum of 5 feet on center, with continuous top rails, mid rails, and toe boards. The guardrail system shall be installed continuously around the pool perimeter, including areas adjacent to the deep end where fall potential is greatest.

Guardrail posts shall be fabricated from 3-inch by 3-inch square steel tubing with ¼-inch wall thickness, complete with welded base plates. Posts shall be anchored to the existing concrete deck using ICC-rated epoxy anchors, with four anchors per post. All steel components shall be hot-dip galvanized to provide corrosion resistance appropriate for the pool environment.

The scope of work includes the installation of two access gates within the guardrail system to allow authorized entry for inspection and maintenance activities. Each gate shall provide a minimum 36-inch clear opening, be constructed of materials matching the guardrail, and include top rail, mid rail, and toe board to maintain fall protection. Gates shall be equipped with heavy-duty hinges and self-closing, self-latching, lockable hardware.

The contractor shall furnish all labor, materials, equipment, anchors, fasteners, hardware, and incidental items required to complete the installation. Work includes layout, drilling of anchor holes, installation of epoxy anchors, guardrail and gate erection, alignment, and final field adjustments. The contractor shall coordinate work activities to avoid damage to the existing concrete deck and surrounding finishes.

The completed guardrail system shall provide a durable, permanent physical barrier that eliminates the identified life-safety hazard and secures the pool area until a future use of the space is determined.

1.5. SCHEDULE

Construction:

Construction completed no later than __30__ calendar days after award of the contract.

1.6. INFORMATION

BIE Points of Contact:

Contractual:

Contracting Officer (CO): Tanna Finley, 505-918-2285, tanna.finley@bie.edu

Technical:

Contracting Officer’s Representative (COR):

Shane Parlette, 503-399-5721, shane.parlette@bie.edu

Address:

Bureau of Indian Education Division of Facilities and Safety Management, Central Office U.S. Department of the Interior 1011 Indian School Rd, NW Albuquerque, NM 87104

1.7. DATA AND MATERIALS TO BE PROVIDED BY THE BIE

The following data and materials will be provided to the contractor and are included in this RFP:

IE018 Chemawa IS – Site Visit 12-22-25

1.8. DEFINITIONS

Definitions, as used in this Statement of Work are as follows:

“BIA” means the Bureau of Indian Affairs (BIA) “BIE” means the Bureau of Indian Education (BIE) “DFMC” means Division of Facilities Management and Construction “DSRM” means Division of Safety and Risk Management “CO” means Contracting Officer “COR” means Contracting Officer’s Representative “Contractor” means the Construction Contractor “PCO” means Potential Change Order “CA”, Construction Administration Services “Cx”, Building Commissioning Services “CI”, Construction Inspection Services “User”, School Administration at location

1.9. REFERENCES

• (IA) Design Handbook for BIE School Facilities (Sep 18, 2025)

• Indian Affairs Safety, Health and Accessibility Guidelines for Architects, Engineers, and Design Firm, May 2020

• DSRM Safety and Occupational Health Program Evaluation Guide

• DSRM Final Inspection and Certificate of Occupancy Guidelines

• Indian Affairs Manual, Part 25, Safety and Risk Management Program, Chapter

2, Design Review, Final Inspection, and Certificate of Occupancy Program, 6/16/20

• Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines (ADAABAAG)

• OSHA – Federal Regulations

• E.P.A. – Tribal, State, and Federal Regulations

• LEED or DOI Sustainable Building A&C Tool with waiver

• Local Utilities, (Water, Sewer, Electric, Gas)

• International Building Code (IBC)

• ASTM Standards for Steel and Galvanizing

• ICC / Anchor Certification Reference

• ACI Standard (Concrete Anchors)

• OSHA Fall Protection

• All other adopted codes and standards during the work processes

2. PROJECT REQUIREMENTS

2.1.GENERAL REQUIREMENTS

2.1.1. SCOPE OF WORK AND PROJECT SUMMARY/REQUIREMENTS

The project consists of furnishing and installing a permanent safety guardrail system around the perimeter of the existing unused swimming pool at Chemawa Indian School. The pool measures approximately 82 feet by 46 feet and includes multiple depth zones, including a deep end exceeding 11 feet, creating a significant fall hazard in its current open condition.

The work includes the installation of approximately 300 linear feet of steel guardrail anchored to the existing concrete pool deck. Guardrail posts shall be installed at a maximum spacing of 5 feet on center and shall support continuous top rails, mid rails, and toe boards. The guardrail system shall provide a minimum overall height of 42 inches and shall be continuous around the pool perimeter, including along areas adjacent to the deep end where the fall hazard is greatest.

All guardrail posts shall be fabricated from 3-inch by 3-inch square steel tubing with ¼-inch wall thickness, provided with welded base plates. Posts shall be secured to the existing concrete deck using ICC-rated epoxy anchors, with four anchors per post, installed in accordance with manufacturer requirements. All steel components, including posts, rails, toe boards, base plates, and gate assemblies, shall be hot-dip galvanized to provide corrosion resistance suitable for the pool environment.

The scope of work also includes the installation of two access gates within the guardrail system to allow authorized maintenance and inspection access to the pool area. Gates shall provide a minimum 36-inch clear opening, be constructed of materials matching the guardrail system, and include top rail, mid rail, and toe board to maintain fall protection. Gates shall be equipped with heavy-duty hinges and self-closing, self-latching, lockable hardware.

The contractor shall provide all labor, materials, equipment, anchors, fasteners, hardware, and incidentals necessary to complete the installation. Work includes layout, drilling of anchor holes, installation of epoxy anchorage, guardrail and gate erection, alignment, and final tightening and adjustment. Existing concrete surfaces shall be protected during construction, and any damage resulting from the work shall be repaired by the contractor.

Upon completion, the installed guardrail system shall provide a durable, code-compliant physical barrier that eliminates the existing fall hazard, restricts unauthorized access to the pool basin, and improves overall life safety within the pool facility.

The project will include, but not be limited to, the following:

General Construction Activities

• Provide all labor, materials, equipment, tools, hardware, and incidentals required to complete the work.

• Verify existing site conditions at the pool deck prior to installation, including confirmation of concrete condition, available anchorage locations, and access points.

• Coordinate work activities with school staff to minimize disruption and maintain site safety.

Guardrail Installation

• Furnish and install approximately 300 linear feet of steel safety guardrail around the full perimeter of the pool.

• Install guardrail posts at a maximum spacing of 5 feet on center.

• Install a continuous guardrail system with the following components:

o Top rail o Mid rail o Continuous toe board

• Provide a minimum 42-inch-high guardrail system measured from the finished concrete surface.

Posts, Base Plates, and Anchorage

• Fabricate guardrail posts from 3-inch by 3-inch square steel tubing with ¼-inch wall thickness.

• Provide welded steel base plates at each post location.

• Anchor each base plate to the existing concrete deck using (4) ICC-rated epoxy anchors per post.

• Drill anchor holes, clean, and install epoxy and anchors in strict accordance with manufacturer requirements.

• Verify anchors are installed into sound concrete and achieve required embedment and curing prior to loading.

Toe Boards

• Install continuous steel toe boards along the base of the guardrail where adjacent to pool depth zones.

• Toe boards shall be mechanically fastened or welded to maintain alignment and continuity with the guardrail system.

• Provide toe boards at all locations except where interrupted by gate openings.

Access Gates

• Furnish and install two (2) access gates within the guardrail system.

• Each gate shall provide a minimum 36-inch clear opening.

• Gates shall be constructed of materials matching the guardrail system, including top rail, mid rail, and toe board.

• Provide heavy-duty hinges and self-closing, self-latching, lockable hardware suitable for institutional use.

• Adjust gates to operate smoothly without creating pinch points or fall hazards.

Finishes

• All steel components, including posts, rails, toe boards, base plates, and gates, shall be hot-dip galvanized for corrosion resistance.

• Grind and smooth all welds and exposed edges to eliminate sharp surfaces.

Protection & Cleaning

• Protect existing concrete surfaces and surrounding finishes during construction.

• Clean the work area upon completion.

2.1.2. DEFINITION OF CONTRACT LINE ITEMS

CONTRACT LINE ITEM NO. 1 – CONSTRUCTION: This item consists of the installation of a permanent steel safety guardrail system around the perimeter of the existing unused swimming pool at Chemawa Indian School. The pool is currently drained and open, creating a fall hazard that will be mitigated through the installation of a continuous physical barrier.

The contractor shall furnish and install approximately 300 linear feet of guardrail system anchored to the existing concrete pool deck. Work includes layout, drilling, and anchoring of guardrail posts, installation of horizontal rails and toe boards, and final alignment and adjustment. Guardrail posts shall be installed at a maximum spacing of 5 feet on center and shall support a minimum 42-inch-high guardrail system with continuous top rail, mid rail, and toe board.

Guardrail posts shall be fabricated from 3-inch by 3-inch square steel tubing with ¼-inch wall thickness, complete with welded steel base plates. Posts shall be secured to the existing concrete deck using four ICC-rated epoxy anchors per post, installed in accordance with manufacturer requirements. All steel components shall be hot-dip galvanized for corrosion resistance.

The work includes installation of two access gates within the guardrail system to allow authorized entry for inspection and maintenance. Gates shall provide a minimum 36-inch clear opening, be constructed of materials matching the guardrail, and include top rail, mid rail, and toe board. Gates shall be equipped with heavy-duty hinges and self-closing, self-latching, lockable hardware.

The contractor shall protect existing concrete surfaces during installation and repair any damage resulting from the work. Construction activities shall be coordinated with school personnel to maintain safe conditions within the facility, including the use of temporary barriers and housekeeping measures as required.

Upon completion, the guardrail system shall provide a durable, permanent barrier that eliminates the existing fall hazard, restricts unauthorized access to the pool basin, and improves overall life safety within the pool facility.

2.1.3. PROGRESS PAYMENTS

Construction Phase - Progress payments during construction will be based on the percentage of work completed on items listed on the approved schedule of values. Actual construction completed and in place will form the basis for payment. Verification of the percentage complete shall be initiated by the Contractor under the direction of a representative of the Contracting Officer, unless the Contracting Officer waives this requirement in a specific instance. The Contractor shall make the computations for payment based on the government‘s or tribal entity’s verification of work completed and in place for any periods for which progress payments are requested.

The Contractor shall furnish the originals of all field notes and all other records relating to the basis for payment, to the Contracting Officer, who shall use them as necessary to determine the final amount of progress payments. The Contractor shall retain copies of all such material furnished to the Contracting Officer.

2.1.4. PROJECT MEETINGS

2.1.4.1. PRECONSTRUCTION MEETING

The following deliverables shall be submitted by the contractor a minimum of one week prior to the Preconstruction Meeting for BIE approval

• Letter from contractor designating key personnel including onsite and off site staff including Project Superintendent, General Foreman, Project Manager, Project Coordinator, Site Safety Manger, Accounts receivable, Project Executive and Company’s Principal.

• Project Schedule with construction portion fully developed.

• Job Safety Analysis (JSA)/ Job Hazard Analysis (JHA).

• A list of subcontractors for this project (must be same as in your proposal) including contact information (phone numbers and email addresses) for their key personnel (Supervisors, General Foreman, Project Manager, Coordinator and Company’s Principal).

• Waste Management Plan

• Quality Control Plan

• Contractor’s Commissioning Plan

• Contactor’s ITP (inspection test plan)

• Site Safety Plan (including a plan view of all proposed temporary structures (contractor’s office trailers, storage containers, bathrooms, fencing and storage areas)

After award of contract, and prior to the start of construction, the Contract Specialist will arrange a Preconstruction meeting with the Contractor. The meeting agenda will include the following as a minimum:

• Correspondence procedures

• Roles and responsibilities

• Lines of Authority

• Progress Payments

• Submittal process

• Resolution to comments provided by BIE

• Construction schedule (provide a minimum of two color hard copies and electronic copy in software it was created in)

• Labor standards

• Payroll reports

• Modifications

• Accident reporting

• Site Rules and Regulations

• Medical emergency processes, availability, emergency numbers, and contacts.

• Visitation and public relations.

• Environmental and sustainability requirements for the Project, required tracking for sustainability (related submittals), use of the BIE Project Sustainability Checklist.

• Archeological Resources Protection Requirements

• Saturdays, Sundays, holidays and night work

• TERO coordination and payment

2.1.4.2. PROGRESS MEETINGS

The Contractor shall participate in weekly telephone conference calls with the Contract Specialist, and other project team members to update them on the following meeting agenda items:

• Open items from previous meeting minutes.

• Submittal status

• Review of off-site fabrication and delivery

• Requests for Information (RFI’s) and issues

• Modifications

• Work in progress and projected

• Contractor’s Schedule update (provide updated CPM schedule)

• Status of Project Record Drawings and O&M Manuals (applicable to project completion)

• Other business relating to work

• School concerns and safety issues.

• Progress payments

Note: The Contractor shall be responsible for recoding meeting minutes for every official meeting and for chairing the meeting (unless BIE at their discretion chose to chair the meeting)

2.1.5. PROJECT SCHEDULE

General: The Contractor shall provide two (2) color copies and one electronic copy of the project schedule after award. The schedule shall include a detailed construction schedule with important milestones included for both phases.

The Contractor shall fully develop the construction portion of the schedule and submit it to the Contracting Officer before the Preconstruction meeting or any construction begins. The project schedule shall be updated on a monthly basis throughout the entire contract period and until project substantial completion.

The status date of each schedule update shall be 10 days before the progress payment request date.

Purpose: The purpose of the project schedule is to ensure adequate planning, coordination, scheduling, and reporting during execution of construction activities of the Contractor. The project schedule will assist the Contractor and the Contracting Officer in monitoring the progress of the work, evaluating proposed changes, and processing the Contractor's monthly progress payment requests

Software: The software shall be the latest version of Microsoft Project, Primavera Project Planner, or approved equal.

Schedule Development: The project schedule shall cover the entire contract period. The late finish date of the project schedule shall be the same date as the established completion date of the contract.

The Contractor shall use the Critical Path Method (CPM) with limited use of lead or lag durations between schedule activities. The Contractor's project schedule shall consist of procurement activities (including mobilization, submittal, and the fabrication and delivery of key and long-lead procurement items) and construction activities.

The Contractor's project schedule shall consist of, but not be limited to, the following for each activity:

• Identify each activity number with numerical designations (maximum 5-digit). Numbering of activities shall be in increments of 10.

• Concise description of the work represented by the activity (maximum 48 characters). Avoid the use of non-standard abbreviations. The work related to each activity shall be limited to one work trade.

In developing the project schedule, the Contractor shall be responsible for ensuring that subcontractor work at all tiers, as well as its own work, is included in the project schedule.

The project schedule, as developed, shall show the sequence and interdependence of activities required for complete performance of the work. The Contractor shall be responsible for ensuring all work sequences are logical and the project schedule shows a coordinated work plan. Proposed durations assigned to each activity shall be the Contractor's best estimate of time required to complete the activity considering the scope and resources planned for the activity. Resource loading of each activity shall list all personnel by labor category and equipment type and capacity proposed to complete the activity in the duration shown.

Include permit requirements and constraints. Seasonal weather conditions shall be considered and included in the planning and scheduling of all work influenced by high or low ambient temperatures, wind and/or precipitation to ensure completion of all work within the contract time.

Project Schedule Updates

Monthly updates: The monthly updating of the project schedule shall be an integral part and basic element of the estimate upon which progress payments shall be made under this contract. If, in the judgment of the Contracting Officer, the Contractor fails or refuses to provide a schedule of values and a complete schedule update or revision as specified hereinafter, the Contractor shall be deemed to have not provided the required information upon which the progress payment may be made, and shall be subject to retainage of a portion of the payment.

Time Impact Analysis for Contract Modifications, Changes, Delays, and Contractor Requests Requirements: When contract modifications or changes are initiated, delays are experienced, or the Contractor desires to revise the project schedule, the Contractor shall submit to the Contracting Officer a written time impact analysis illustrating the influence of each modification, change, delay, or Contractor request on the contract time.

Time Extensions: Activity delays shall not automatically mean that an extension of the contract time is warranted or due the Contractor. It is possible that a modification, change, or delay will not affect existing critical activities or cause non-critical activities to become critical. A modification, change, or delay may result in only absorbing a part of the available total float that may exist within an activity chain of the project schedule, thereby not causing any effect on the contract time. Time extensions will be granted in accordance with the terms of the contract.

Float: Float is not for the exclusive use or benefit of either the BIE or the Contractor. Extension of the contract time will be granted only to the extent the equitable time adjustments to the activity or activities affected by the modification, change, or delay exceeds the total (positive or zero) float available on a particular activity.

Government Holidays Federal Holidays

New Year’s Day – January 1 Martin Luther King Day – 3rd Monday in January President’s Day – 3rd Monday in February Memorial Day – last Monday in May Juneteenth Day – June 19 Independence Day – July 4 Labor Day – 1st Monday in September Indigenous Peoples’ (Columbus) Day – 2nd Monday in October Veterans’ Day – November 11 Thanksgiving Day – 4th Thursday in November Christmas Day – December 25

2.1.6. INVOICE SUBMITTAL

Payments shall be made via the Governments Invoice Processing Platform (IPP) System. Submit pencil copy of invoice (via email) in AIA format (G702, G703) to COR for review of accuracy and approval prior to submission via IPP. A detailed invoice/pay application shall be submitted monthly. Improperly prepared invoices shall be returned to the contractor, resulting in delayed payment.

1. The Contractor shall submit to the CO and COR on a monthly basis:

a. Request for payment

b. The Contractors original schedule of values

2. At a minimum, a properly prepared invoice shall include:

a. Invoice

b. Invoice number

c. Purchase order number

d. Contractor name, address, and telephone number

e. Beginning and ending dates if services/construction provided

f. Line item number with description as shown in contract and a detailed breakdown

g. Any additional information to show percentage of work completed during the billing period. Include on the invoice previous and current percentages complete.

h. Invoices shall be submitted to the CO and COR for review and approval prior to uploading into IPP

i. Certified payrolls shall be submitted with each invoice

2.1.7. BACKGROUND CLEARANCE AND SAFETY ORIENTATION

Safety orientation is required by all contractors to be provided by the Safety and Security Department and/or Facilities Department. The safety orientation is required for all employees of the contractors and subcontractors prior to starting work.

BACKGROUND INVESTIGATIONS

1. General Requirements In accordance with 25 U.S.C. § 3201 et seq. (P.L. 101 630), the Indian Child Protection and Family Violence Prevention Act; 34 U.S.C. § 20351 et seq. (P.L.

101 647), the Crime Control Act of 1990; and 441 Departmental Manual, Personnel Security and Suitability Requirements, positions involving regular contact with or control over Indian children require a background investigation and a suitability determination. Note: for construction contractor personnel, BIE HRO/Personnel Security Branch (PSB) policies require certain construction contractor personnel to undergo background investigations to ensure security and controlled access at BIE operated facilities when students are present.

2. Cleared and Non Cleared Personnel

a. Cleared Personnel. The Contractor shall ensure that a sufficient number of supervisory employees/contractors/agents complete a background investigation and receive a favorable determination from BIE HRO/PSB (“Cleared Personnel”).

b. Non Cleared Personnel. Personnel not designated as Cleared Personnel (“Non Cleared Personnel”) may perform work onsite only when all supervision, monitoring, and physical security controls identified in this clause are fully implemented.

c. Minimum Ratio. When students are present at BIE operated facilities, the ratio of Cleared Personnel to Non Cleared Personnel shall not exceed 1:8.

3. Supervision and Monitoring Requirements

a. Non Cleared Personnel shall remain under line of sight supervision by Cleared Personnel at all times.

b. Cleared Personnel must be positioned at each entry/exit point or placed such that they can maintain continuous visual oversight.

c. The construction site shall be continually monitored to ensure Non Cleared Personnel have no contact or interaction with students.

4. Physical Security Measures

a. The Contractor shall fully enclose the construction site with a minimum 6 foot high fence. Where fencing is not feasible, the Contractor shall implement alternative physical barriers and/or controlled access measures providing equivalent security.

b. The Contractor shall provide all necessary onsite facilities (e.g., portable restrooms) to prevent Non Cleared Personnel from entering any building where students may be present.

c. If Non Cleared Personnel must enter such a building, they shall:

1. Be escorted at all times by Cleared Personnel;

2. Obtain a work pass and/or visible badge from the site’s administrative office;

3. Display the badge on exterior clothing at all times.

5. Background Investigation Processing Requirements

a. Background investigation documentation for all Cleared Personnel shall be submitted prior to issuance of the Notice to Proceed (NTP).

b. Contractors shall inform their employees of the importance of emailing the BIE PerSec staff on any delays at any stage of the background investigation process to prevent discontinuation of their investigation.

c. Personnel receiving an unfavorable screening or final background investigation determination shall not be permitted onsite.

d. Unauthorized presence of personnel lacking clearance or required supervision may result in removal from the premises and may constitute grounds for termination for default.

6. Contractor Responsibility If an unfavorable screening or final background investigation determination is issued, the Contractor or proposed employer may be deemed non responsible and ineligible for award. During contract performance, employees with an unfavorable determination shall not provide services requiring access to any BIE operated facility when students are present.

7. COR Responsibilities The COR shall initiate background check by submitting the BIE Personnel Security Intake Packet, ensure the completion of all required investigative forms, and coordinate with BIE HRO/PSB for screening and final adjudication.

8. Applicability Determinations If questions arise regarding whether contract personnel require background investigations, consult with the COR and the Contracting Officer but the BIE Personnel Security Officer retains final authority for determining background investigation requirements.

2.1.8. HOURS OF OPERATION

Contractor hours of operation at Owner shall commence no earlier than 7:00 a.m.

(PST) and continue no later than 6:00 p.m. (PST), Monday through Friday or as agreed upon between the Contract and the COR. All work shall be coordinated through the COR, including work that may need to be scheduled after hours, weekends and holidays.

2.1.9. TRAVEL AUTHORIZATION

The contractor shall include all travel costs in its proposal associated with providing the required services including travel to the contractor's site offices, in accordance with specifications.

2.1.10. USE OF MAXIMO

Maximo is the BIE database of record. Input of documents into Maximo will be at the direction of the CO / COR.

2.2.CONSTRUCTION REQUIREMENTS

2.2.1. ENVIRONMENTAL AND SUSTAINABILITY REQUIREMENTS

Refer to part 3, Performance Requirements, of this document and the BIE Project Sustainability Checklist. The following are general requirements:

• Air: Employ construction practices that minimize dust production and combustion byproducts.

• Water: Avoid materials that can leach toxic chemicals into the ground water.

Do not allow toxic chemicals to enter sewers or storm drains. Submit Storm water Pollution Prevention Plan that includes local, state, federal requirements. Refer to BIE Project Sustainability Checklist for additional requirements.

• Soil: Protect against erosion and topsoil depletion.

• Habitats: Protect natural habitats and ecological systems on facility site (as identified in the Environmental Assessment).

• Noise: Minimize noise generation during construction. Operate power equipment in accordance with local noise restrictions.

• Waste Management Goals: Employ processes that ensure the generation of as little waste as possible. Waste disposal in landfills shall be minimized.

• Recycling is a requirement of this project. Specific recycling goals were established in the BIE Project Sustainability Checklist.

• All material unsuitable for recycling must be disposed of, in a legal manner, at public or private dumping areas outside the site.

The Contractor shall designate an on-site party (or parties) responsible for instructing workers and overseeing the environmental and sustainability requirements of this project. Distribute copies of the environmental and sustainability requirements to the Job Site Foreman and each Subcontractor.

Waste Management Plan: Prior to the scheduled Preconstruction meeting, the Contractor shall submit a draft Waste Management Plan to the Contracting Officer for approval. Develop and implement in accordance with local standards and as required in the contract documents. The plan shall include (but not be limited to) the following:

• List of the recycling facilities, reuse facilities, municipal solid waste landfills, and other disposal area(s) to be used. Include name, location, and phone number.

• List of proposed materials to be reused or recycled.

• List of materials that cannot be recycled or reused with explanation or justification.

• Storage and collection methods of waste and recyclables, handling procedures, and means of keeping recyclables free of contamination.

• Description of the means of transportation of the recyclable materials and an estimate of how often bins will need to be emptied.

• Revise and resubmit Plan as required by the Contracting Officer. Approval of the Contractor’s Plan will not relieve the Contractor of responsibility for compliance with applicable environmental regulations.

Progress Documentation: Supplemental to the Waste Management Plan, document solid waste disposal, diversion, and cost/revenue analysis and submit a completed worksheet on a monthly basis.

Prior to the commencement of the Work, schedule and conduct a meeting with the Contracting Officer to discuss the proposed Waste Management Plan and to develop mutual understanding relative to details of environmental protection.

Minimize Construction Impacts

The following mitigation measures shall be implemented to minimize the impacts of construction activities:

Visitor Experience

The following mitigation measures shall be incorporated into the action alternatives to minimize the impacts of construction activities on the visitor experience:

Air and Water Pollution Control

Air quality impacts are expected to be temporary and localized. To minimize these impacts, the following actions shall be taken:

To reduce tailpipe emissions, construction equipment shall not be left idling any longer than is necessary for safety and mechanical reasons.

To reduce construction dust, water shall be applied to problem areas.

Equipment shall be limited to the fenced project area to minimize soil disturbance and dust generation.

Take all necessary reasonable measures to reduce air and water pollution by any material or equipment used during construction.

Keep volatile wastes in covered containers.

2.2.2. SCHEDULE OF VALUES

After contract award, submit a schedule of dollar values based on the Contract Price Schedule. Breakdown each lump-sum item into component parts of construction work for which progress payments may be requested. The total costs for the component parts of work shall equal the contract line item amount for that lump-sum item. The Contracting Officer may request data to verify accuracy of dollar values. Include mobilization, general condition costs, overhead and profit in the total dollar value of unit price items and in the component parts of work for each lump-sum item, as described below. Do not include mobilization, general condition costs, overhead or profit as a separate item.

Do not break down unit price items. Use only the contract line item amount for unit price items.

The total cost of all items shall equal the contract sum. The Schedule of Values will form the basis for progress payments.

An acceptable Schedule of Values shall be agreed upon by the Contractor and Contracting Officer before the first progress payment is processed. Submit schedule of values in AIA G703 format.

2.2.3. CONSTRUCTION SUPPORT

Staging Areas

Construction sites will be limited to the smallest feasible area. Ground disturbance and site management will be carefully controlled to prevent undue damage to vegetation, soils, and archeological resources and to minimize air, water, soil, and noise pollution.

Staging is limited in or near the construction area for a construction office or trailer. Construction equipment and material storage shall be located in previously disturbed areas near the construction site. All staging areas shall be returned to pre-construction conditions once construction is complete. Standards for this, and methods for determining when the standards are met, shall be developed in consultation with the CO.

Structures:

Trailers, Storage, Field Offices, Staging Area and Sheds: Location to be approved by the Contracting Officer.

Storage Sheds: If used, provide weather tight sheds or other covered facilities for storage of materials subject to weather damage.

If used, all temporary water, sewer, sanitary facilities and electric utilities, shall be completely removed upon project completion. Remove temporary utility connections.

The location of the Staging Area for construction equipment will require CO approval.

Construction Camp: Establishment of a construction camp will not be permitted unless approved by the CO.

Construction Zones

Construction zones shall be fenced with CO approved construction barrier fencing, plastic or portable fencing, before any construction activity. The fencing shall define the construction zone and confine activity to the minimum area required for construction. All protection measures shall be clearly stated in the construction specifications, and workers will be instructed to avoid conducting activities beyond the construction zone as defined by the construction zone fencing.

Protection of Public: Fence, barricade, or otherwise block off the immediate work area to prevent unauthorized entry. Erect and maintain fencing, barricades, lights, signals, and warning signs in accordance with BIE standards.

The Contractor shall protect tree trunks and root systems of trees in or adjacent to work areas.

Siting of Construction Vehicles

Siting of vehicles shall be limited to existing roads, in legally designated areas, and within approved staging area(s).

2.2.4. SUBMITTALS DURING CONSTRUCTION

BIE Project Sustainability Checklist: Complete the construction column of the checklist by concisely explaining how each credit/requirement is met. Indicate what products or actions were installed/performed to comply with each credit/requirement.

Material Submittal and Approval Procedures:

The following submittals will require government approval prior to procurement or performance of the work:

• Shop drawings for guardrail and gate system, including post spacing, rail elevations, toe board configuration, base plate dimensions, and gate locations

• Structural steel material certifications for guardrail posts, rails, toe boards, base plates, and gate framing (ASTM A36 / ASTM A500)

• Hot-dip galvanizing certification for all steel components (ASTM A123)

• Guardrail system product data, including posts, top rails, mid rails, and toe boards

• Toe board material specifications, including minimum height and attachment method

• Access gate product data, including gate framing, hinges, latches, and lockable hardware

• Epoxy anchor system product data, including anchor diameter, embedment depth, installation procedures, and curing requirements

• ICC-ES Evaluation Report (ESR) for epoxy anchoring system

• Anchor bolt material certifications, including bolt diameter and corrosion protection

• Hardware and fastener specifications, including bolts, nuts, washers, hinges, and latching components (galvanized or stainless steel)

• Installation procedures for epoxy anchors and guardrail erection

• Material Safety Data Sheets (MSDS/SDS) for epoxy anchoring materials and coatings

• Welding certifications for personnel performing field or shop welding, if applicable

Submit all submittals required in the Project and Performance Requirements and those marked in the Specifications. Submit sufficient information based upon the performance specifications for the Government to make an informed decision on compliance or lack of compliance for the items above.

Contracting Officer's Review:

Any work done or orders for materials or services placed before approval shall be at the Contractor's own risk.

After reviewing submittals, the Contracting Officer will return one copy of form and one copy of applicable (marked up) submittal sheets to the Contractor. All submitted items will be retained. The Contractor is responsible for producing additional copies for his/her own use.

Samples: Samples shall be large enough to illustrate clearly the functional characteristics and full range of color, texture, or pattern. Manufacturers' Catalog Sheets: Submit only pertinent pages; mark each copy of standard printed data to identify specific products proposed for use. The Contracting Officer reserves the right to require additional submittals. After review, the Contracting Officer shall notify the Contractor of approval, approved with notations, or disapproved – resubmit.

The returned submittal will be marked in one of three ways as defined below:

APPROVED: Acceptable with no corrections.

APPROVED WITH NOTATIONS: Minor corrections or clarifications are required. All comments are clear and no further review is required. The Contractor shall address all review comments when proceeding with the work.

DISAPPROVED – RESUBMIT: Rejected as not in accordance with the contract or as requiring major corrections or clarifications. The Contracting Officer will identify the reasons for disapproval. The Contractor shall revise and resubmit with changes clearly identified.

2.2.5. CONSTRUCTION COORDINATION

Notification: The Contracting Officer (CO) will provide all necessary written notification and/or direction to the contractor. An on-site independent Construction Management Representative (CMR) will coordinate the contractor’s construction efforts with the school staff’s daily operations and will transmit and receive correspondence between the BIE and the Contractor.

However, the CMR will have no authority to accept or reject work, or to authorize changes to the terms and conditions of the contracts, or to obligate the BIE for time or money.

2.2.6. DIGITAL IMAGES

Provide 10 existing condition images, and 8 images per week documenting construction. Maintain index with each set of construction images that identifies the number, date, time, and description for each. Maintain one set of images on CD-R/DVD-R in the field office at the Project site, available at all times for reference.

Take appropriate digital images documenting construction progress and problems, such as capturing items that will not be seen later, etc. Send digital images to recipients on a weekly basis, as directed by Contracting Officer, of each work activity via e-mail in an approved format.

2.2.7. QUALITY CONTROL

General

The quality of all work shall be the responsibility of the Contractor. Testing shall be the responsibility of an independent testing laboratory. Inspect and test all work as needed to ensure that the quality of materials, workmanship, construction, finish, and functional performance complies with applicable specifications and drawings.

Quality Control Daily Reports shall be completed by the Quality Control Supervisor.

Test reports shall be completed by person performing the test.

The Contracting Officer may designate locations of tests.

Quality Control Staff

The Contractor's Quality Control Supervisor may also perform the duties of Project Superintendent.

The Contractor's designated Quality Control Supervisor shall be on the project site whenever contract work is in progress.

The Contractor's job supervisory staff may be used to assist the Quality Control Supervisor supplemented, as necessary, by additional certified testing technicians.

Testing Laboratory and Equipment:

• Employ certified independent laboratories to perform sampling and testing.

The testing laboratory organization shall be certified for the type of testing work to be done.

• All measuring devices, laboratory equipment, and instruments shall be calibrated at established intervals against certified standards in accordance with NBS requirements. Upon request, measuring and testing devices shall be made available for use by the Government for verification tests.

Submittals

Quality Control Plan: Prior to the Preconstruction meeting, submit for approval a written Contractor Quality Control (CQC) plan.

If the plan requires any revisions or corrections, the Contractor shall resubmit the plan within 10 days.

The Government reserves the right to require changes in the plan during the contract period as necessary to obtain the quality specified.

No change in the approved plan may be made without written concurrence by the Contracting Officer.

The plan shall include:

• A list of personnel responsible for quality control and assigned duties. Include each person's qualifications.

• A copy of a letter of direction to the Contractor's Quality Control Supervisor outlining assigned duties.

• Names, qualifications, and descriptions of laboratories to perform sampling and testing, and samples of proposed report forms.

• Methods of performing, documenting, and enforcing quality control of all work.

• Methods of monitoring and controlling environmental pollution and contamination as required by regulations and laws.

Daily Reports: Submit showing all inspections and tests on the first workday following the date covered by the report. Utilize the forms attached at the end of this section.

Test Reports: Submit Daily Test Information Sheets with Quality Control Daily Reports.

Submit failing test results and proposed remedial actions within four hours of noted deficiency.

Submit three copies of complete test results no later than one-calendar day after the test was performed.

If the CQC plan and Quality Control Daily Reports are not submitted as specified, the Contracting Officer may retain all payments until such time a plan is accepted and implemented, or may retain payments for work completed on days there are no Quality Control daily reports.

Accessibility Inspection Report: Submit report no later than three calendar days after the inspection was performed.

Off-Site Inspection Reports: Submit prior to shipment.

Execution

Off-Site-Control: Items that are fabricated or assembled off-site shall be inspected for quality control at the place of fabrication.

On-Site Control: Notify the Contracting Officer at least 48 hours in advance of the preparatory phase meeting.

Notify the Contracting Officer at least 24 hours in advance of the initial and follow-up phases.

Quality Control Phases

Preparatory Phase: Perform before beginning each feature of work.

Review control submittal requirements with personnel directly responsible for the quality control work.

Review all applicable specifications sections and drawings related to the feature of work.

Ensure that copies of all referenced standards related to sampling, testing, and execution for the feature of work are available on site.

Ensure that provisions have been made for field control testing.

Examine the work area to ensure that all preliminary work has been completed.

Verify all field dimensions and advise the Contracting Officer of discrepancies with contract documents.

Ensure that necessary equipment and materials are at the project site and that they comply with approved shop drawings and submittals.

Document all preparatory phase activities and discussions on the Contractor's Quality Control Daily Report.

Initial Phase: As soon as work begins, inspect and test a representative portion of a particular feature of work for quality of workmanship.

Review control-testing procedures to ensure compliance with contract requirements.

Document all initial phase activities and discussions on the Contractor's Quality Control Daily Report. Exact location of initial phase shall be indicated for future reference and comparison with follow-up phases.

Follow-Up Phase: Inspect and test as work progresses to ensure compliance with contract requirements until completion of work.

Additional Preparatory and Initial Phases: Additional preparatory and initial phases may be required on the same feature of work for the following reasons:

Quality of on-going work is unacceptable.

Changes occur in the applicable quality control staff, on-site production supervision, or work crew.

Work on a particular feature of work is resumed after a substantial period of inactivity.

Documentation

Maintain Quality Control Daily Reports, Daily Test Report Information Sheets, and Accessibility Inspection Reports (attached) of quality control activities and tests.

Quality Control Daily Reports may not be substituted for other written reports required under clauses of the contract, such as Disputes, Differing Site Conditions, or Changes.

Enforcement

The Contractor shall stop work on any item or feature pending satisfactory correction of any deficiency noted by the quality…