B08_A1_Greenhouse_Statement_of_Work.pdf

Statement of Work

JEEHDEEZ’A ELEMENTARY SCHOOL

GREENHOUSE INSTALLATION PROJECT

1APR2026

A. INTRODUCTION

Jeehdeez’a Elementary School (JES) is located approximately 3 miles east of Highway 60 in Pinon, Arizona 86510. The school serves as a focal point for the surrounding rural community and is committed to providing students with opportunities that promote healthy lifestyles, sustainability, and hands-on learning. As part of this initiative, JES has implemented agricultural education programs, including the Three Sisters project, which focuses on growing corn, beans, and squash to teach the benefits of cultivating food and understanding environmental systems. The objective of this project is to furnish and install a fully operational greenhouse system to support STEM education, sustainability initiatives, and agricultural learning. The greenhouse will provide a controlled environment for year-round plant growth and student engagement.

B. OBJECTIVES

The objective of this project is to provide minor construction services until completion of the following work:

i. Furnish and install one (1) Gothic Arch School Science Greenhouse Package (or equal), 16’W x 36’L x 8’ sidewall height, including all specified components and accessories.

ii. Provide complete site preparation, including grading and leveling of raw ground conditions.

iii. Construct a reinforced concrete slab foundation suitable for greenhouse installation.

iv. Provide and install all required utility connections, including electrical, water, and LP gas systems.

v. Provide full installation, integration, testing, commissioning, and training to deliver a fully operational, turnkey greenhouse system ready for use.

C. SCOPE

The purpose of this project is to provide a fully functional greenhouse system at Jeehdeez’a Elementary School. The Contractor shall furnish all materials, equipment, and personnel necessary to manage and accomplish the work. The Contractor shall provide sufficient technical support and project management to assure quality, accuracy of estimates, accommodate a number of concurrent "active" projects, and provide flexibility of design staff.

The Contractor shall provide a subcontractor pool to handle rapid increases in work volume, perform according to schedule (including completion on time), and process submittals and payrolls in a timely manner. Additionally, the Government will rely on the Contractor's expertise in recognizing and addressing problematic issues and successful execution of each Task Order. It is the Government's clear expectation that projects executed against this contract shall exhibit superior quality, responsiveness, and customer service.

The Contractor's work responsibility shall include all contractor planning, programming, administration, coordination, and management necessary to provide a complete and operational system. The Contractor shall coordinate all aspects of site work, foundation construction, utility installation, greenhouse delivery, installation, and commissioning. The work shall be conducted by the Contractor in strict accordance with the contract and all applicable Tribal, Federal, State, and local laws, regulations, codes, or directives. The Contractor shall ensure that all work provided meets or exceeds critical reliability rates or tolerances specified or included in applicable documents. The Contractor shall provide related services such as pre-award project development, project management, quality control (Q.C.), preparation, review, and submission of required deliverables, environmental permits, along with other administrative work required to satisfy the requirements specified under this contract.

The following general work requirements shall also apply:

1. Field verify all existing conditions, utilities, dimensions, and clearances impacted by the work.

2. Notify the JES Facility Manager and Contracting Officer's Representative (COR) of any deficiencies or other conditions encountered.

3. Coordinate work with applicable codes and Authority Having Jurisdiction (AHJ) requirements.

4. The Contractor shall provide all labor, materials, and equipment required to complete the work - refer to Section C, Task Description.

5. Contractor shall obtain all required permits and inspections necessary for construction and installation.

6. All waste materials shall be removed and disposed of in a manner as specified by local, State, and Federal regulations.

7. Coordinate all utility tie-ins and ensure compatibility with greenhouse system requirements.

8. Ensure all work is performed in accordance with manufacturer-provided engineered drawings and installation requirements.

9. Contractor shall provide a complete and fully operational system. All components required for proper operation, whether specifically stated or not, shall be included.

10. Contractor shall coordinate all required utility shutdowns and tie-ins with the Facility Manager.

11. Contractor shall maintain a safe work environment and secure the site during construction to prevent unauthorized access.

12. Contractor shall protect materials and equipment from damage during storage and installation.

13. Contractor shall account for environmental conditions, including wind, temperature, and soil conditions, during construction.

D. TASK IDENTIFICATION

The following contract line-item numbers (CLIN) shall be priced separately and as a total.

The Government reserves the right to accept any or all contract line-item numbers. See other sections of this Statement of Work for additional requirements

NOTE: No work may proceed without approval by the Contracting Officer.

TASK 1 -- Site Preparation and Concrete Foundation

i. Contractor shall perform all necessary site preparation, including clearing, grading, leveling, compaction, and subgrade preparation of raw ground conditions to support the greenhouse installation.

ii. Contractor shall ensure proper site grading and drainage to prevent water accumulation around the greenhouse foundation.

iii. Construct one (1) reinforced concrete slab foundation sized to accommodate the greenhouse footprint.

iv. Concrete slab shall be a minimum of 6 inches thick, reinforced with welded wire fabric or rebar, and constructed with a thickened perimeter edge.

v. Concrete shall have a minimum compressive strength of 3,000 PSI.

vi. Provide proper base material and compaction as required.

vii. Ensure slab is level, properly finished, and suitable for installation of greenhouse anchoring system.

viii. Concrete foundation shall be constructed in strict accordance with manufacturer-provided engineered drawings. Contractor shall coordinate foundation requirements prior to placement to ensure compatibility with greenhouse anchoring system.

ix. Provide anchor systems compatible with greenhouse manufacturer’s base plate requirements.

x. Install a sidewalk/pathway providing safe and accessible access to the greenhouse entrance.

Contractor shall field verify layout and tie-in to existing pathways where applicable.

TASK 2 -- Utility Installation (Electrical, Water, Gas)

i. Contractor shall provide all labor and materials required to extend utilities from the nearest available source locations to the greenhouse. All utility distances shall be field verified.

ii. Electrical:

• Provide electrical service, wiring, disconnects, and connections required for complete operation of the greenhouse system and all associated equipment.

• Electrical system shall support equipment requirements, including 115/208- 230V service as required by manufacturer specifications.

• Contractor shall verify electrical load requirements based on manufacturer specifications prior to installation.

iii. Water:

• Provide potable water connection to serve irrigation and evaporative cooling systems.

• Install shutoff valves, backflow prevention devices, and all necessary piping.

• Water system shall provide sufficient pressure and flow to meet greenhouse irrigation system requirements, including minimum 55 PSI where required.

iv. Gas (Liquid Propane (LP) System):

• Provide and install LP gas storage tank, regulators, and gas piping required to serve the greenhouse heating system.

• LP system sizing and configuration shall be based on equipment requirements and applicable codes.

v. Contractor shall coordinate all utility connections and ensure compatibility with greenhouse equipment and control systems.

vi. All utility installations shall comply with applicable codes and manufacturer requirements.

TASK 3 -- Greenhouse Furnish and Installation

i. The greenhouse system shall include all components and accessories as provided in the manufacturer’s standard School Science Greenhouse Package, whether specifically listed herein or not.

ii. Contractor shall furnish and install one (1) Gothic Arch School Science Greenhouse Package (or equal), 16’W x 36’L x 8’ sidewall height.

iii. Contractor shall utilize manufacturer-provided stamped engineered drawings for installation and coordination of all work.

iv. At a minimum, the greenhouse system shall include, but not be limited to:

• Structural steel frame system

• Polycarbonate glazing panels

• Exhaust fans and ventilation systems

• Motorized shutters

• Evaporative cooling system

• Heating system (LP gas)

• Environmental control system

• ADA-compliant door

• Benches and growing areas

• Irrigation system

• Shade cloth

• Emergency lighting and fire extinguisher

v. All components shall be fully integrated and operational as a complete system.

vi. Contractor shall be responsible for receiving, offloading, handling, and secure storage of all delivered greenhouse materials.

vii. Contractor may procure the greenhouse system directly from the manufacturer.

Installation may be performed by the manufacturer or by the Contractor; however, all installation shall strictly follow manufacturer-provided engineered drawings and specifications.

viii. Contractor shall ensure that installation does not void manufacturer warranties.

ix. Contractor shall demonstrate experience with installation of similar greenhouse or light-framed structures.

x. Contractor shall submit product data, manufacturer specifications, engineered drawings, and installation procedures for review prior to construction. Submittals shall include utility requirements, anchoring details, and system components.

xi. Contractor shall coordinate all components to provide a fully integrated and operational system.

TASK 4 -- Testing, Commissioning, and Training

i. Contractor shall test all systems to ensure proper operation, including electrical, irrigation, ventilation, heating, and control systems.

ii. Perform full system startup and commissioning.

iii. Provide documentation verifying system performance and operational readiness.

iv. Provide on-site training to school staff on operation, maintenance, and safety of the greenhouse system.

v. Provide all required documentation, including operation and maintenance manuals, warranties, and as-built documentation, including utility routing and connections.

vi. The system shall be fully operational and ready for use upon project completion.

vii. Contractor shall provide manufacturer warranties and minimum 1 year installation warranty for all work performed.

E. TIME FRAMES AND DELIVERABLES

1. The project shall be completed within 120 days of the Notice to Proceed.

2. The Contractor shall furnish product data and submit all required submittals for review and approval by JES and the COR prior to installation.

3. The Contractor shall develop and coordinate a project schedule with the JES Facility Manager including utility tie-ins and site access.

4. The Contractor shall provide all close-out documents, copies of certifications, warranties, operation manuals, and as-built documentation, as required by the contract.

5. Submit deliverables to:

Contracting Officer Representative (COR):

Tommy Belone (505)584-0626 tommy.belone@bie.edu

F. CODES AND STANDARDS

The Contractor shall provide a multi-disciplined team to furnish services required to complete the work. Each responsible team member must be knowledgeable of and provide work in compliance with the most current editions of all applicable codes, standards, and guidelines as adopted by the Bureau of Indian Affairs (BIA), including but not limited to:

• NFPA 5000 Building Construction - Life Safety and Fire Codes

• National Electrical Codes (NFPA 70)

• Uniform Plumbing and Mechanical Codes

• International Building Code (IBC)

• Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines (ADAABAAG)

• Occupational Safety Health Administration (OSHA) - Federal Regulations

• EPA - Tribal, State, Federal Regulations

• DOI – Guiding Principles for Sustainable Federal Buildings.

• DOI – BIA School Facilities Design Handbook

Where applicable, the Contractor shall adhere to all federal and State statutes pertaining to archaeological, historical, and environmental clearances which may affect this project. Strict adherence to the National Environmental Protection Act (NEPA) and the National Historic Preservation Act (NHPA), Section 106, will be mandatory.

The Contractor shall follow all applicable environmental laws.

• The following specifications/guidelines shall be utilized work described.

Definitions and Acronyms:

"ADAABAAG" means "Americans with Disabilities Act and Architectural Barriers Act Accessibility Guidelines"

"A/E" refers to the Architectural and/or Engineering firm.

"AHJ" refers to the Authority Having Jurisdiction

"BIA" refers to the Bureau of Indian Affairs.

"BIE" refers to the Bureau of Indian Education.

"C.O." refers to the BIA or BIE Contracting

Officer.

"COR" refers to the Contracting Officer's Representative.

"Design Handbook" refers to the current edition of the BIA School Facilities Design Handbook.

"DOI" refers to the U.S. Dept. of the Interior.

"DSRM" refers to the "Division of Safety and Risk Management," which is the AHJ and located in Albuquerque, NM.