B08_140L6325Q0018_-_Attachment_01_-_PWS.pdf

BLM Alaska – Solicitation 140L6325Q0018

Performance Work Statement

BLM Glennallen Field Office Campground Janitorial Services

A. BACKGROUND

This Request for Quote and contract resulting from this solicitation shall be a FIRM FIXED PRICE purchase order based on the BEST VALUE to the U.S. Government. This solicitation/resulting contract is a performance-based effort to provide Campground Janitorial Services for a performance period covering 12 May 2025 through 30 Sept 2025 and four (4) option years. The required result is to maintain the facilities in such a manner as to provide a clean, healthy and safe environment for visitors.

The successful offeror will have demonstrated that their approach to performing the services and their Quality Assurance program addressed in Section D will represent the BEST VALUE to the Government, price notwithstanding.

B. OBJECTIVE

The campground and boat launch janitorial contract would service Tangle Lakes, Paxson Lake, Sourdough Creek Campgrounds including the Swede Lake Trail Head and Delta River Wayside. Janitorial services require garbage removal, cleaning, and resupply of 60 bear-proof garbage cans, 2 – 3 times per week, depending on conditions and visitation. All garbage must be disposed of at a DEC approved facility at the cost of the contractor. Garbage bags and cleaning supplies will be provided by the BLM.

The contract would also include outhouse cleaning for twenty-two (22), 2-sided outhouse units, 2 – 3 times per week, depending on condition and visitation. Outhouse cleaning includes walls, floors, and stool assembly inside and out, and restocking of toilet paper. The BLM will provide cleaning supplies and toilet paper.

C REQUIREMENTS

The contractor shall provide any and all personnel, equipment, permits, licenses and services necessary to perform campground janitorial maintenance services as defined in Section D during the period of 12 May 2025 to 30 Sept 2025 with four (4) option years at/in Sourdough Creek Campground, Paxson Lake Campground, Swede Lake Trail Head, Tangle Lakes Campground and Delta National Wild and Scenic River Wayside (Maps attached, Section J).

Work hours to perform the services shall be between 8:00 a.m. and 5:00 p.m., Monday, Wednesday and Friday, or as indicated on the attached Work Schedule in Section J.

The Contractor shall comply with all applicable OSHA and Safety requirements for performing the work and training personnel. The Contractor shall comply with the procedures described therein and use all necessary precautions for the control and safety of the contractor personnel physically working on this Contract.

D PERFORMANCE OR DELIVERABLES

The Period of performance within which the contractor must complete the services outlined below is 12 May 2025 to 30 Sept 2025.

1. Management: The Contractor shall manage the total work effort associated with the custodial services required to assure fully adequate and timely completion of these services. Included in this function will be a full range of management duties including, but not limited to planning, scheduling, and quality control. The Contractor shall provide an adequate staff of personnel with the necessary management expertise to assure the performance of the work in accordance with safe and efficient practices. The Contractor shall employ an adequate workforce to complete work in accordance with the time and quality standards specified herein. The Contractor shall comply with all applicable OSHA and Safety requirements for performing the work and training personnel. The Contractor shall comply with the procedures described therein and use all necessary precautions for the control and safety of the contractor personnel physically working on this Contract.

2. Work Control: The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking of work in progress.

The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established.

Quality Assurance (QA) Plan for Campground/Wayside Janitorial Services

Task / Subtask Quality Standard Acceptable Quality Level

Means of Measurement

Incentives/ Penalties

1. Garbage/ Trash Disposal

a. Remove all garbage and trash, and litter not deposited in garbage containers to a DEC approved dump site

b. No garbage will be left in the campgrounds

c. All garbage containers will be left fully closed to exclude insects and rodents

d. All soiled garbage containers will be scrubbed with disinfectant cleaner on the day they are encountered

e. All garbage containers shall be relined with a new plastic bag as garbage is removed

f. All garbage shall be transported from the campgrounds on the same day it is collected

< 4 discrepancies per month.

Contractor Records, Data & Reports per Approved Quality Control Plan

Random inspection by the Government

See Section E, and/or FAR 52.246-4 Inspection of Services - Fixed Price

2. Toilets a. Clean and disinfect the walls, floors, doors when visibly soiled. Clean and disinfect all parts of the stool assembly (inside and out) including the seat and lid and sweep the floors each scheduled day.

b. Check toilet lid to see that it closes properly.

c. Eliminate majority of odors from the toilet vaults. Example: Pour diluted disinfectant cleaner into the vault.

< 2 discrepancies per month.

Contractor Records, Data & Reports per Approved Quality Control Plan

Random inspection by the Government

See Section E, and/or FAR 52.246-4 Inspection of Services - Fixed Price

3. Report Repairs a. Report all vandalism, property destruction and/or emergency repair needs to the COR within 24 hours of discovery or the next working day.

Within 24 hours of discovery

OR

The next working day

Contractor Records, Data & Reports per Approved Quality Control Plan

Random inspection by the Government

See Section E, and/or FAR 52.246-4 Inspection of Services - Fixed Price

This contract is a performance-based service contract wherein monthly payment is dependent on consistent, satisfactory completion of all work requirements. If performance is unsatisfactory or work is not completed per specifications in this Quality Assurance Surveillance Plan, a percentage of the Contractor's monthly payment may be withheld. A QASP Evaluation Worksheet has been developed for use by the COR for the cleaning schedules addressed in this contract.

Options

Option year #2: 5/1/2026 – 9/30/2026

Option Year #3: 5/1/2027 – 9/30/2027

Option Year #4: 5/1/2028 – 9/30/2028

E. CONTRACT ADMINISTRATION DATA

1. Contracting Office:

Name: Alaska State Office, AK952

Address: Bureau of Land Management Alaska State Office 222 West 7th Avenue

Anchorage, Alaska 99513

(907) 271-3208

2. Contracting Officer's Representative (COR): A BLM employee will be designated as the Contracting Officer's Representative for the purpose of administering the technical aspect of this contract. The COR is authorized to clarify technical requirements, and to review and approve work which is clearly within the scope of work. The COR is NOT authorized to issue changes to the changes clause or to in any other way modify the scope of work.

F. SPECIAL CONTRACT REQUIREMENTS

1. Invoice Submission: Contractor shall be responsible for sending a monthly invoice for payment to:

www.IPP.gov

Should any portion of unsatisfactory service not be corrected within the seven (7) days allowed in the inspection clause, Section D, a proportionate amount (10% minimum, 90% maximum) of the monthly payment shall be withheld. If services continue to be unsatisfactory, default proceedings shall be started in accordance with the Default Clause contained in Section I of this contract.

2. Invoice Requirement: To constitute a proper invoice, the invoice must include the following information and/or attached documentation:

(i) Name and address;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered (Services Completed at Each Campground; How many times?);

(v) Terms of any discount for prompt payment offered;

(vi) Name, title, and phone number of person to notify in event of defective invoice;

Attached documentation will include Supplies used and quantities as applicable.

G. LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

Attachment

1. Campground Maps

a. Sourdough Creek Campground - Mile 147 Richardson Highway

b. Paxson Lake Campground Mile - 175 Richardson Highway

c. Swede Lake Trailhead Outhouse- Mile 17 Denali Highway

d. Tangle Lakes Campground and Delta National Wild and Scenic River Wayside - Mile 21

Denali Highway

2. Work Schedule

3. Facilities Inventory