B08__140L4324Q0135__RFQ_Conifer_Stocking_Surveys.pdf

Roseburg District Office Stocking Surveys SOLICITATION NO. 140L4324Q0135 BLM, Roseburg District Office Page 3 of 69

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation no. 140L4324Q0135 has been issued as a Request For Quotation, for a firm fixed price commercial items services contract for Conifer Stocking Survey Services at one lump sum price. For services, The scope of work includes the description of all work contained below. The performance period is from 10/1/24 to 3/1/2025 . The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-05 effective May 22nd, 2024. The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition and additional provision below. The provision at 52.212-2, Evaluation - Commercial Items, applies to this acquisition. The following factors shall be used to evaluate offers: 1. Price 2. Past Performance (Comparative Evaluation).

Vendors are advised to submit a completed copy of the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items, with its offer. The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition, see additional applicable clauses below. The clause at 52.212-5 Contract Terms and Conditions Required to Implement Statutes Or Executive Orders - Commercial Items applies to this acquisition, see below for applicable clauses. This requirement is set-aside for SMALL BUSINESS. The NAICS code is 115310 and the small business size standard is $11.5 Million. The basis of award is the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the responsible respondent pursuant to FAR subpart 9.1. Responses shall be received via email at blm_or_so_952_mail@blm.gov and dfobbs@blm.gov by the response due date and time of August 2, 2024 @ 1000 PDT.

Business Information:

Point of Contact:_________________________

Business Name: ___________________________

SAM UEI Number: _________________________ mailto:blm_or_so_952_mail@blm.gov mailto:dfobbs@blm.gov

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SECTION B – SERVICES AND PRICES

This requirement is for one(1) Firm Fixed Price Commercial Services Contract for Conifer Stocking Survey Services for the Roseburg District BLM, OR.

Item no. Item Description Estimated Quantity

Unit of Measure Unit Price Total

1 Roseburg District Office Stocking Surveys One Fixed Plot

26,887 Plot

TOTAL

*Vendor shall only invoice for actual work performed*

PERIOD OF PERFORMANCE: See Section F.

(End of Section B)

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SECTION C – PERFORMANCE WORK STATEMENT

1.0 GENERAL

1.1 Introduction – The Roseburg District, Bureau of Land Management (BLM) is procuring conifer stocking survey services to collect data and information concerning the condition and status of young conifer stands.

Contractor will be required to utilize a modern smartphone or tablet with an application capable of reading georeferenced .pdf files to locate the individual survey points and exporting labelled georeferenced points for submission to the BLM (e.g. Avenza Maps ®).

1.2 Scope – The Government is procuring services to accomplish fixed plot stocking surveys with data collection and summary recommendations recorded on digital forms. This survey data will be used to determine the adequacy of conifer stocking, interfering conditions to survival and growth, vegetative trends, and presence of permanent nonproductive land within each survey unit.

1.3 Background – Units to be surveyed are resulting from past timber harvest and wildfire activities. Many were conifer plantations and timbered stands that burned in the 2020 fires. Topography varies in difficulty but is predominantly steep (45%+), with varying degrees of loose rock, dense brush thickets, and dead standing conifer poles and saplings. The types of shrub and hardwood species include Pacific madrone, white and black oak, tanoak, canyon live oak, Pacific rhododendron, manzanita, and ceanothus.

1.4 Objective – To improve data quality and reduce Government inspection costs. The plantations are difficult to traverse on foot and the compass and pacing techniques utilized in the past are considered ill-suited to this terrain.

A more evenly distributed sampling grid can be established using georeferenced maps and mobile mapping software. The realized benefit is a higher quality data set that is more representative of the stand. It is also anticipated that this technique will reduce Government search time to relocate plots for inspection and ultimately reduce cost.

1.5 Location of Work – The work will be performed primarily on the BLM Roseburg District in southern Oregon on the South River and Swiftwater Field Offices. Most of the work will be focused within the Archie Creek Fire Perimeter. See attached map located in Section J.

1.6 Environmental Conditions – Weather conditions in the Roseburg District may include snow through March which may lead to road closures due to snow. Additional time has been added to the contract to cover these closures.

A Contractor may start in one area and be moved to another area should a closure occur. The performance time is wide enough to cover these circumstances.

1.7 Access – Access to individual units will be over logging roads with a variety of surfaces, i.e., paved, gravel or natural surface. Two-wheel-drive vehicles will be adequate during dry weather. Some survey units may require walk-ins on barricaded or non-drivable roads.

1.8 Road Gates – Some survey units are beyond locked gates and will require a key provided by the Government. Gates with locks shall be locked immediately after entry or exit of roads to survey units. Gate keys shall be returned to the Contracting Officer’s Representative (COR) or Project Inspector (PI) within 5 days of completing work. A charge of $100.00 will be assessed for each gate key not returned and will be deducted from the final payment.

1.9 Survey Unit Boundaries – Units are identified by a combination of orange and yellow flagging, a distinct vegetation change, or other features, e.g., roads, fire-lines, ridges, or streams. Unit boundaries will also be provided electronically in the form of georeferenced .pdfs.

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1.10 Unit Priority – The recommended sequence of work is to survey the highest elevations first to avoid any weather delays due to snow.

2.0 DEFINITIONS

Avenza Maps ® – A mobile mapping app that allows you to download maps for offline use on iOS or Android smartphone or tablet. Use your device’s built-in GPS to track your location on any map, plot locations and photos, measure distance and area, and more.

Crown Ratio – Percentage of the tree bole that supports live foliage. It is expressed as a percentage of total tree height.

DBH – Diameter of a tree at breast height, measured at a point 4 ½ feet above ground level on the uphill side of the tree.

Established Tree – A leave tree as described above that, in addition, is considered beyond danger of juvenile mortality due to animals, competing vegetation, or other causes. These trees are generally no longer in need of treatment measures to ensure survival but are evaluated for measures to enhance growth and the potential to develop desired characteristics. Trees less than three feet in height are usually not considered established.

Fixed-Radius Plot – A circular plot with a given radius measured horizontally from the plot center.

Interfering Conditions – A temporary condition or site factor that limits, inhibits, or prevents establishment or growth of suitable trees.

Maintenance / Protection – Treatment designed to aid establishment of conifer plantations. Examples: shading, tubing, cutting brush, etc.

Nonproductive Land – Land not capable of being reforested due to permanent site features such as rock outcrops, excessively rocky soil, stream beds, wet areas, and roads.

Plastic Ribbon – 2.5 mil PVC Vinyl Roll Flagging. Color of flagging to use will be determined between the COR and the Contractor at each pre-work meeting.

Sapling – A coniferous species tree that is 4.5 feet or taller and has a DBH of 7.9 inches or less.

Seedlings – Trees less than 4.5 feet in height.

Smartphone – A mobile phone that performs many of the functions of a computer, typically having a touchscreen interface, Internet access, and an operating system capable of running downloaded applications.

Stand – An aggregation of trees or other growth occupying a specific area and sufficiently uniform in species composition, size, age, arrangement, and condition as to be distinguished from the forest or other growth on adjoining areas.

Suitable Tree – One that meets all the following criteria:

a. Is a coniferous species – Douglas-fir, true fir (white/grand), western hemlock, western red cedar, incense cedar, Port Orford cedar, ponderosa pine, sugar pine, Jeffrey pine, western white pine, and western larch.

b. Is at least 6 inches in height, with leader growth a minimum of one inch.

c. If 3 feet or greater in height, will exhibit a minimum of 35 percent live crown ratio in comparison to total height of tree.

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d. Does not exhibit erratic growth, disease, mistletoe infection, excessive frost damage, chlorosis (yellowish color – cause not known), animal damage, or mechanical damage.

Tablet – A small portable computer that accepts input directly on to its screen rather than via a keyboard or mouse.

Vegetation Density of Plot – Amount of vegetation biomass for all species existing within the spatial cylinder defined by the 7.8-foot radius from plot center.

Vigor – The capacity to survive under increasing stimulate that threaten survival.

3.0 CONTRACTOR-FURNISHED MATERIALS/SERVICES

3.1 Unless otherwise specified herein, the Contractor shall furnish all supervision, labor, equipment, materials, transportation, and incidentals necessary to properly perform survey services in accordance with the enclosed specifications, terms, and conditions.

3.2 Plastic Ribbon – The Contractor will provide the ribbon and the color to be approved by the COR. One color of ribbon shall be used to identify plot centers.

3.3 Modern smartphone or tablet with mobile mapping software – To locate and record individual survey points, the Contractor will be required to provide a smartphone to read the provided georeferenced .pdf map files.

3.4 Crew Requirements – The Contractor shall always maintain an adequate work force to ensure timely completion of the work. The Contractor is responsible for the crew(s) knowing and performing the requirements of the contract. The Contractor must attend a pre-work meeting and present a written performance plan, including crew size and scheduling. The Contractor will keep the COR informed of crew location and when each unit is completed, or a new unit is started on a weekly basis.

3.4.1 Crew Supervisor – A qualified supervisor must always be on-site directing work. Failure to maintain a supervisor who demonstrates the minimum skills and ability as shown below will result in suspension of work until an acceptable on-the-ground supervisor is provided. A maximum of five (5) days will be allowed to produce a qualified supervisor. Failure to produce a qualified on-the-ground supervisor within five (5) days may result in the Contracting Officer issuing a Suspend Order. The supervisor shall be required to demonstrate skills in the following areas:

a. Accurate identification of all conifer and hardwood species found in the Roseburg District.

b. Accurate identification of disease and damage agents and their associated severities common to conifers of the Roseburg District.

c. Ability to read maps and locate points on the ground with smartphone technology.

3.5 Camping – Camping will be allowed only at sites approved by the COR, and with authorization signed by the appropriate Resource Area Field Manager. Prior written request from the Contractor is required. A camping permit form will be provided for that purpose upon request.

3.5.1 Should camping be authorized, the Contractor shall maintain the camp(s) in an orderly and sanitary manner. All fire regulations and permit requirements shall be followed. All garbage, debris, and refuse shall be removed from camp site(s) by the Contractor and disposed of at COR approved sites before final payment is made.

4.0 GOVERNMENT-FURNISHED MATERIALS

4.1 The Government will furnish the following items:

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a. Road Transportation Map of each Resource Area which will show the general location of survey units.

b. Georeferenced .pdf maps with plot grids of all the survey units.

c. Unit Data spreadsheet (see Illustration 1 in Section J).

d. Unit Narrative document (see Illustration 2 in Section J).

4.1.1 Contractor shall acquire materials listed in C.4.1 at the Roseburg District Offices via email or on days and times scheduled with the COR.

5.0 SPECIFIC TASKS

5.1 Establishment of Survey Plots

5.1.1 The number of plots and plot locations for each unit has been predetermined and is shown on each project area map. The Contractor shall locate plots utilizing mobile mapping software and perform all necessary measurements on each plot.

5.1.2 If a plot location is dangerous or otherwise unsuitable or not representative of the overall stand, move down the gridline halfway to the next plot and place the plot there. Examples of unsuitable locations include cliff faces, streams, or old compacted road beds. If the unsuitable area IS representative of the rest of the stand and it is not dangerous, record the reason the plot is unsuitable in the Notes column of the Unit Data spreadsheet. Examples of this might include: “marshy”, “rocky”, or “shallow soil”. You may also use the Notes column for other important plot characteristics.

5.1.3 Horizontal accuracy of GPS should be 28 feet or less. If the location prohibits the level of precision, the COR shall be notified immediately. See illustration-4C.

5.1.4 An acceptable plot location is determined when the current location Icon intersects a predetermined plot location. See Illustration 4a and 4b for acceptable and non-acceptable plot locations.

5.1.5 Pre-determined plot grids have been established at the quantity of approximately two per acre. Plot grids are depicted on the provided georeferenced .pdf maps. Plot spacing is approximately 148 feet apart. Plots are unnumbered. The Contractor shall use mobile mapping software to drop a pin on each plot location. The Contractor shall label each pin with the plot number (for example “47”).

5.1.6 The Contractor will be required to mark plot centers with plastic ribbon tied securely on stable objects within 4 inches of the ground and in a visually clear manner. Plot center ribbon shall be at least 6 inches in length.

The tied ribbon knot becomes plot center.

5.1.7 A strip of plastic ribbon shall be tied securely in the immediate vicinity of the plot center at a height easily visible to a Project Inspector (5-6’ above the ground). Each plot number shall be written and length of the ribbon shall be at least 2 feet.

5.2 Survey Plot Design - Plot radius shall be measured on the horizontal plane. Plot criteria apply as follows:

PLOT

Plot Radius: 7.8 feet (1/229 acre)

Tree Size Range: 6-inch height to 4.0-inch DBH

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5.3 Recording Data on Digital Forms – Data shall be recorded on the provided Unit Data spreadsheet and the Unit Narrative document. All entries on the Unit Data spreadsheet are binary (1=Yes, 0 or blank=No) except the “Notes” column. You are recording presence/absence, not seedling number.

5.3.1 Unit Data – After plot center has been located and marked, the Contractor shall proceed with plot examination in the following manner:

a. Column 1 – Stocked? – Record whether there are suitable live conifer seedlings present on the plot (1=Yes, 0 or blank=No).

b. Column 2 – Woody brush? – Record whether there is woody brush present on the plot (1=Yes, 0 or blank=No).

c. Column 3 – Grass? – Record whether these is grass present on the plot (1=Yes, 0 or blank=No).

5.3.2 Unit Narrative – After completing each unit, the Contractor shall complete the Unit Narrative document.

The Contractor shall provide the following information on the Unit Narrative document. Refer to Illustration 2 in Section J for detailed information requirements.

a. Record the total number of plots completed. This should be equivalent to the number of plots in the unit on the map provided.

b. Record the top two dominant seedling species (record the most dominant first) and the average height.

c. Record the proportion of seedlings that are planted vs. natural.

d. Record dominant competing vegetation species, average vegetation height, and distribution/density.

e. Record other relevant site characteristics that you observe.

5.3.3 The Contractor shall carefully observe and describe any of the above interfering conditions or other problems concerning a survey unit, whether recorded as plot data or that exists generally in sufficient frequency to affect reforestation success of the unit.

5.4 Survey Information and Data Submission – The Contractor shall submit as a package all required field data, completed forms, prior to Government inspection. The Contractor shall save each Unit Data spreadsheet as Unit Data.xlsx (for example “147 Data.xlsx”). The Contractor shall save each Unit Narrative document as Unit Narrative.doc (for example “147 Narrative.docx”). Survey unit information packages shall be emailed to the COR.

(End of Section C)

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SECTION E – INSPECTION AND ACCEPTANCE

52.246-4 INSPECTION OF SERVICES – FIXED-PRICE (AUG 1996)

(a) Definitions. “Services,” as used in this clause, includes services performed, workmanship, and material furnished or utilized in the performance of services.

(b) The Contractor shall provide and maintain an inspection system acceptable to the Government covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the Government during contract performance and for as long afterwards as the contract requires.

(c) The Government has the right to inspect and test all services called for by the contract, to the extent practicable always and places during the term of the contract. The Government shall perform inspections and tests in a manner that will not unduly delay the work.

(d) If the Government performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(e) If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the Government may (1) require the Contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

(f) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may (1) by contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service or (2) terminate the contract for default.

E.1.0 SURVEILLANCE PLAN

E.1.1 The Government will make periodic inspections of forms, maps, plot cards, and field work as a basis for payments. Recommendations to improve work quality may be provided to the Contractor. The Contractor may observe survey unit inspections.

E.1.2 Paperwork Inspection - Prior to Government inspection of completed survey unit(s), the submitted Survey Plot Cards, and Survey Unit Narratives will be inspected for correct number of plots taken in the survey unit and evaluated for clarity and legibility of required items. Completeness of required work is an essential factor. All unsatisfactory work will be returned to the Contractor for rework. The Project Inspector may provide the Contractor a list of deficiencies and/or incorrect items.

E.1.3 Survey Unit Inspection - Survey unit grid will be inspected and classified as either satisfactory or unsatisfactory in accordance with the specifications of this contract. If the survey grid is unsatisfactory, the survey unit(s) work will be returned to the Contractor for rework. Reworks shall be done with a different color ribbon, approved by the COR.

E.1.4 Survey Plot Inspection - Concurrent with inspection of required items listed in Specification E.1.3, individual plots established by the Contractor will be randomly selected for inspection. A minimum 5 percent sample of total required plots will be inspected.

E.1.5 Recording Data on Digital Forms - For payment calculation, the Project Inspector will use the point total earned for each survey plot inspected according to a point system which assigns a maximum possible point total for

BLM, Roseburg District Office Page 11 of 69 correctly identifying and recording data on the Unit Data spreadsheet and Unit Narrative document (see Illustrations 1 and 2 in Section J), as follows:

UNIT DATA

Column(s) Points 1-4 1 each

Possible Point Total - Per Inspected Plot - - - - - - - - - - - 3-4 points

UNIT NARRATIVE

Line(s) Points 1-8 2 each

Possible Point Total - Per Unit - - - - - - - - - - - - - - - - - 14-16 points

E.1.6 Point Deduction Assessment

Plot establishment – Deduct 5 points for incorrect plot location (unsuitable and non-representative or not on-grid, see Section 5.1).

Unit Data – Deduct 1 point for each incorrect field.

Unit Narrative – Deduct 2 point for each incorrect line.

Total Point Values – Total point values assigned to each item are earned if no deductions are noted by the Project Inspector. The total number of points earned divided by maximum points possible, times 100, equals work quality percentage. Work quality percentage is rounded up to the nearest whole number.

E.2.0 ACCEPTANCE

E.2.1 Standard for Satisfactory Work – The Contractor shall follow contract specifications and produce a minimum work quality of 90 percent for each survey unit.

E.2.2 Unsatisfactory Work – If the Contractor fails to meet the standards for satisfactory work, the survey unit(s) work package will be returned to the Contractor for rework. A Notice of Noncompliance will also be issued which will contain an explanation of reasons the inspected survey unit(s) did not meet requirements, with appropriate reference(s) to contract specifications.

E.2.3 Reinspection – When survey units fall below minimum work quality of 90 percent, the Contractor shall rework the unit(s) for reinspection by the Government. If the unit(s) again fails to meet the minimum work quality of 90 percent, the Contracting Officer has the option of accepting the unit(s) at the work quality percentage calculated or of ordering the Contractor to rework the unit(s) again. If the Contracting Officer elects to accept any unit at the work quality percentage calculated after rework, the Contractor will be paid based on the results of the reinspection.

E.2.4 Survey units requiring rework shall be done and re-submitted within two weeks after the Contractor has received the inspected survey unit package.

E.3.0 PAYMENT

E.3.1 Method of Computing Work Quality and Payment – The following procedure will be used to determine payment on a per-unit basis:

STEP 1: Following survey unit inspection, a summary point

BLM, Roseburg District Office Page 12 of 69 deduction assessment is calculated from Illustration 3, Stocking Survey Inspection Form.

STEP 2: Subtract point deductions from Possible Point Total to compute earned satisfactory points.

STEP 3: Divide earned satisfactory points by Possible Points Total to compute work quality percent.

STEP 4: Multiply unit price per plot by total plots for survey unit to compute potential full payment.

STEP 5: Multiply potential full payment by work quality percent to obtain the survey unit payment.

Example of Survey Unit Payment Calculation:

Example: unit has 100 plots. Contractor met contract specifications for establishing the survey grid and the Unit Narrative is all correct. Bid price per plot is $3.60. The Project Inspector sampled 5 plots for a Possible Point Total of 20 for the Unit Data + 16 for the Unit Narrative = 36 points.

STEP 1: The stocking survey inspection form has deductions totaling 3 points. Deductions found include each of the following: 1 plot was marked “0,” in the “Stocked?” column but had a live seedling present, 1 plot was marked “1” in the “Grass?” column but only had forbs present, and 1 plot was marked “0” in the “Woody brush?” column but had woody brush present.

STEP 2: Then 36 possible points - 3 points deducted = 33 earned satisfactory points STEP 3: 33 divided by 36 = rounds up to 92% work quality STEP 4: If work Quality ≥90% = Full payment STEP 5: $3.60/plot x 100 plots = $360.00 survey unit payment

E.3.2 Conditions for Payment – Payment will be made, according to Quote Item as indicated in Section B – Schedule of Items, on a per plot basis for completed survey units accepted by the Government. Full payment will be made for survey units where work quality equals or exceeds 90 percent. If a unit fails to meet the AQL of 90% after reinspection, the Government may seek equitable adjustment in accordance with Clause 52.212-4(a).

(End of Section E)

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SECTION F – DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

PERFORMANCE PERIOD:

10/01/2024 – 03/01/2025

PERFORMANCE TIME:

50 plots/person/calendar day

At least 50% of the work shall be completed by December 21, 2024. The remaining 50% of the work shall be completed by March 1st, 2025, performance end of the contract.

ESTIMATED START WORK DATE: 10/01/24

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

Clause Title Date

52.242-15 STOP WORK ORDER AUG 1989

(End of Section F)

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SECTION G – CONTRACT ADMINISTRATION DATA

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

https://www.cpars.gov/

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(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Products or Commercial Services included in commercial products or commercial services contracts.

The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice

1. Invoice billed according to contract line items and rates.

2. Invoice must include purchase order number, date of services and date of invoice

3. If final payment is billed, the last invoice shall state “FINAL”.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Section G) https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1.0 BONDS ( Not Applicable)

H.2.0 ACCESS

In the event of a site/facility closure, the Contractor shall not perform or make deliveries to the site/facility until it is reopened by the Government, unless otherwise instructed by the Contracting Officer or their designated representative.

H.3.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

H.4.0 ENVIRONMENTAL INTERRUPTION OF WORK

H.4.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

H.4.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

H.5.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

H.5.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

H.5.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the Contracting Officer immediately in writing giving the location and nature of the findings.

H.5.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract Clauses Section of this contract.

H.5.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

H.6.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in

BLM, Roseburg District Office Page 17 of 69 accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13 October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16 U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the Government for all such liability.

H.7.0 HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR

1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

H.8.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

• USDA Biobased product listings published at www.biopreferred.gov.

• Energy Star® product listings published at www.energystar.gov/products.

• FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-product-categories

Contractor shall comply with all reporting requirements stated in the applicable clause(s):

• 52.223-1 Biobased Product Certification

• 52.223-2 Reporting of Biobased Products under Service and Construction Contracts

• 52.223-4 Recovered Material Certification

• 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items

H.9.0 RESTORATION OF RESOURCES

H.9.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment or other alternative deemed feasible may be withheld until the Contractor has complied with this requirement.

http://www.epa.gov/cpg/products.htm http://www.bioprefferd.gov/ http://www.energystar.gov/products http://energy.gov/eere/femp/covered-product-categories http://energy.gov/eere/femp/covered-product-categories

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H.9.2 Site and Access Roads – Site and public or private access roads negligently damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the Contractor.

H.10.0 UNAUTHORIZED PERSONNEL

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

H.11.0 OREGON FARM/FOREST LABOR CONTRACTOR'S LICENSE

If the State of Oregon requires an Oregon Farm/Forest Labor Contractor's License, then the contractor awarded this contract and all first-tier subcontractors shall be required to obtain and maintain, during the term of this contract, such a license. Contractors not having a current license will be required to furnish evidence of having obtained such license within ten (10) days after receipt of written notification of contract award. Failure to obtain, keep and maintain a current license during the term of this contract or the extension thereof shall be a basis for termination for default.

Information on obtaining this license may be obtained from:

Bureau of Labor and Industries Contact: Licensing Unit Wage and Hour Division Telephone: (503) 373-1463 3865 Wolverine St. NE; E-1 Fax: (503) 373-7636 Salem, OR 97305-1268

H.12.0 TERO REQUIREMENT (Not Applicable)

H.13.0 FIRE DANGER SEASON

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR and outlined in the attachment at the end of this section.

BLM, Roseburg District Office Page 19 of 69

FIRE REQUIREMENTS PROCEDURES OUTLINE

This outline covers the fire protection requirements of a contractor or private party who performs service or construction contracts on BLM land. In western Oregon, the BLM allows Oregon Forest Law (ORS) and Oregon Administrative Rules (OAR) to apply to these operations on BLM lands rather than develop similar rules applicable only to BLM lands.

1. CLOSED FIRE SEASON

The closed fire season means that fire season has been declared. ORS 477.505 gives the State Forester the authority to establish the fire season. The authority has been delegated to the District Foresters around the state who issue public notices through the newspapers and radio when fire season will be closed for their individual districts.

Closed fire season depends upon the drying of forest fuels, rainfall, and time of year. During the closed fire season, the following requirements must be met:

• Fire tools must be on site;

• Fire extinguisher must be in all vehicles;

• Chainsaws must have a .023-inch mesh screen installed in the exhaust;

• Only unmodified saws are to be used in the forest;

• Approved spark arresters must be on all internal combustion engines;

• Watchman service must be provided for 3 hrs after shutdown of power equipment for the day;

• No smoking is permitted while working or traveling through any operations area in the forest;

• No use of explosives is permitted unless approved by the State Forester's representative;

• Permits to burn are required unless waived by a representative of the State Forester.

• Permits to operate power-driven machinery shall be obtained by the Contractor prior to commencing operations unless waived by a representative of the State Forester (ORS 47.625).

Changes or modifications to the above requirements are possible depending upon changes in State of Oregon law and requirements of the State Districts and Protective Associations.

2. FIRE PRECAUTION LEVELS

There are 4 fire precaution levels that begin with level 1 at the start of the closed fire season and can go through level 4 if conditions warrant. The fire precaution levels restrict certain forest operations as the fire danger increases.

It is the responsibility of the individual operating on forest land to know the precaution level for the day and take the correct fire precautions. There are no precaution levels prior to the closed fire season. Each fire precaution level requires adherence to the restrictions applicable to all lower levels in addition to the limits placed by that level.

Level 1 is the lowest level of fire danger usually occurring early in the season and perhaps again after significant rainfall during the season. All requirements listed above apply. Waivers may be issued by the State Districts or Protective Associations and these MUST be approved by the BLM. Waivers will only be considered if the conditions on the work site are not as severe as predicted. The requirements for fire tools on site, screens installed in saws, and fire extinguishers with saws will not be waived.

Level 2 is the partial hootowl where saws can operate from first light in the morning until 1:00 p.m. in the afternoon.

From 1:00 p.m. until the end of the day saws are to be shut down. Waivers for operating beyond the 1:00 p.m.

shutdown will be evaluated on a site-by-site basis.

Level 3 is the partial shutdown of all forest industrial operations and shuts down contractor operations with few exceptions. Waivers may be issued on a site-by-site basis.

Level 4 is the general shutdown of all contractor operations. Waivers will not be issued. Landowners are permitted entry into their lands.

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ORS. 477.066 requires that an operator on forest land take immediate action to control and extinguish a fire on forest land. The contractor shall take this action and notify the BLM and the nearest State of Oregon District office immediately.

OAR. 629-43-030 requires watchmen to be:

• Physically capable and experienced in operating any firefighting equipment on site.

• On duty for 3 hours after the shutdown of the last power-driven equipment for the day.

• Furnished adequate facilities for transportation and communications in order to summon assistance if needed.

• Patrolling and visually inspecting all sites where work was done during the day.

3. FIRE TOOLS REQUIRED DURING CLOSED FIRE SEASON

The operator/contractor shall furnish fire tools to all personnel on site using the following combinations.

NUMBER OF PERSONNEL_______________________________

1- 4 5 6 7 8 9 10 11 12 13 14

KIND OF TOOLS NUMBER OF TOOLS REQUIRED_________________________

Pulaskis 1 1 1 1 1 1 2 2 2 2 2

Shovels 2 2 2 3 3 3 3 4 4 5 5

Hazel hoes 1 2 3 3 4 5 5 5 6 6 6

In addition to the above handtools, the operator/contractor must provide a backpack pump can filled with water located with the tool box in a readily available area.

All shovels are to be size 0 or larger, long handled. All tools shall be sharp and ready for service. Fire extinguishers as follows:

For chainsaws - 8 oz. capacity by weight.

For vehicles - UL rating of at least 4 BC.

4. ADDITIONAL WATER SUPPLY

Contractor shall comply with ORS 477.615 during fire season when inside or within one-eighth of one mile of a state forest protection district and furnish additional water supply and equipment for use in fire suppression in conformity with the rules promulgated by the Oregon State Forester, when directed by the Oregon State Forester in writing. When required, all water supply and equipment components shall be maintained and ready for immediate use.

During fire season when operating a stationary internal combustion engine inside or within one eighth of one mile of a state forest protection district, Contractor shall comply with ORS 477.650 and provide a water supply, with equipment for its use in fire suppression for each engine, in conformity with the rules promulgated by the Oregon State Forester. All water supply and equipment components shall be maintained and ready for immediate use.

(End of Section H)

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SECTION I – CONTRACT CLAUSES

The following provision is incorporated by reference:

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

The following clauses are incorporated by reference:

52.202-1 DEFINITIONS JUN 2020

52.203-3 GRATUITIES APR 1984

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS

JUN 2020

52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST JUN 2020

52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND

REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER

RIGHTS

JUN 2020

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS - REPRESENTATION

NOV 2015

52.222-55 MINIMUM WAGES FOR CONTRACTOR WORKERS UNDER

EXECUTIVE ORDER 14026

JAN 2022

52.227-14 RIGHTS IN DATA—GENERAL MAY 2014

52.232-11 EXTRAS APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS

MAR 2023

52.237-2 PROTECTION OF…