B08_140F1S26Q0048_Instructions_to_Offerors_and_SOW.pdf

REQUEST FOR QUOTATION THIS RFQ [gj IS □ IS NOT A SMALL BUSINESS SET-ASIDE PAGE OF PAGES

(THIS JS NOT AN ORDER) 1 I 29

1. REQUEST NUMBER

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF. ► RATING

140F1S26Q0048 05/19/2026 0044043997

UNDER BOSA REG. 2

AND/OR DMS REG. 1

Sa. ISSUED BY FWS IT Services FWS, IT Services

6. DELIVER BY (Date)

5275 Leesburg Pike Falls Church VA 22041

7. DELIVERY

[gj FOB DESTINATION

OTHER

Sb. FOR INFORMATION CALL (NO COLLECT CALLS) D (See Schedule)

NAME TELEPHONE NUMBER

AREA CODE

I

NUMBER 9. DESTINATION

Melissa Niemi 612 713-5216 a. NAME OF CONSIGNEE

8. TO: FWS SANDY POINT NWR

a. NAME l

b. COMPANY b. STREET ADDRESS

FEDERAL BUILDING

3013 ESTATE GOLDEN ROCK, SUITE 167

c. STREET ADDRESS c.CITY

CHRISTIANS TED

d. CITY e.STATE I

f. ZIP CODE d.STATE l e.ZIP CODE

VI 00820-4355

10. PLEASE FURNISH QUOTATIONS TO THE IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please

ISSUING OFFICE IN BLOCK Sa ON OR so indicate on this form and return it to the address in Block Sa. This request does not commit the Government to pay any BEFORE CLOSE OF BUSINESS (Date) costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for 05/29/2026 1700 ED Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

The U.S. Fish and Wildlife Service Sandy Point National Wildlife Refuge (NWR ) in the United States Virgin Island, seeks a worker to support the maintenance program on the USVI NWRs by assisting in moderate to very heavy physical effort on many projects on refuge lands under

RFQ# 140F1S26Q0048.

Please see the attached Instructions to Offerors and Scope of Work (SOW ) for additional details.

Period of Performance: 06/01/2026 to 09/30/2030

Continued ...

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

► a. 10 CALENDAR DAYS(%) b. 20 CALENDAR DAYS(%) c. 30 CALENDAR DAYS(%) d. CALENDAR DAYS

NUMBER

PERCENTAGE

NOTE: Additional provisions and representations Oare

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY l

e. STATE

I

f. ZIP CODE

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

Dare not attached.

14. SIGNATURE OF PERSON AUTHORIZED TO 15. DATE OF QUOTATION

SIGN QUOTATION

a. NAME (Type or print)

c. TITLE (Type or print)

16. SIGNER

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

REFERENCE NO. OF DOCUMENT BEING CONTINUED

CONTINUATION SHEET

140F1S26Q0048

NAME OF OFFEROR OR CONTRACTOR

ITEM NO. SUPPLIES/SERVICES

(A) (B)

00010 Maintenance Worker Support Base Year

Period of Performance: 06/01/2026 to

09/30/2026

00020 Maintenance Worker Support Option Year 1 (SAF)

Period of Performance: 10/01/2026 to

09/30/2027

00030 Maintenance Worker Support Option Year 2 (SAF)

Period of Performance: 10/01/2027 to

09/30/2028

00040 Maintenance Worker Support Option Year 3 (SAF)

Period of Performance: 10/01/2028 to

09/30/2029

00050 Maintenance Worker Support Option Year 4 (SAF)

Period of Performance: 10/01/2029 to

09/30/2030

NSN 7540-01-152-8067

QUANTITY UNIT

(C) (D)

PAGES

UNIT PRICE AMOUNT

(E) (F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

INSTRUCTIONS TO OFFERORS

The U.S. Fish and Wildlife Service has a need for supplies or services as described in the attached scope of work (SOW) under RFQ# 140F1S26Q0048. The procedures of FAR Part 12 and the Lowest Price Technically Acceptable (LPTA) evaluation methodology will be used for this acquisition.

I. Type of Contract:

The Government contemplates award of a firm-fixed price contract resulting from this solicitation.

II. Quote Instructions:

1) Submission of questions

a) Interested vendors must submit any questions concerning the solicitation by Tuesday 05/26/2026 at 12:00PM EST. Questions may be submitted via email to melissa_niemi@ios.doi.gov.

2) Submission of quotes

a) Quotes are to be submitted via email to melissa_niemi@ios.doi.gov by Friday 05/29/2026 at 5:00 PM EST.

3) Period for acceptance of quote

a) The vendor agrees quotes will remain valid for at least 60 calendar days from the RFQ closing date.

4) Late submissions, modifications, revisions, and withdrawals of quotes.

a) Vendors are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Any quote, modification, revision, or withdrawal of a quote received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition.

However, a late modification of an otherwise successful quote, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

III. Specific Quote Instructions mailto:%20melissa_niemi@ios.doi.gov.

mailto:%20melissa_niemi@ios.doi.gov.

mailto:%20melissa_niemi@ios.doi.gov

1) The vendor shall submit a complete price quote for all products and services identified in the requirements document. Quote should include:

• A total firm-fixed price covering the full requirement.

• Descriptive literature (including pictures when applicable) that clearly identifies the proposed product or service and provides sufficient detail to enable the Government to determine compliance with all requirements specified in the RFQ.

• Pricing shall be for a 1-year period.

IV. Evaluation Factors (LPTA) This acquisition uses the Lowest Price Technically Acceptable (LPTA) source selection process. Technical and past performance factors will be evaluated on an acceptable/unacceptable basis. No tradeoffs will be made.

1) Factor 1 – Technical Acceptability (Pass/Fail)

The Government will evaluate the offeror’s quote to verify compliance with all requirements in the RFQ and requirements document.

• Pass: Quote meets all mandatory requirements.

• Fail: Quote does not meet one or more mandatory requirements.

2) Factor 2 – Past Performance (Pass/Fail)

Past performance will be evaluated to determine acceptability only. The Government will review past performance information from CPARS, agency records, or other sources.

• Acceptability: Offeror demonstrates satisfactory performance on similar contracts and has no terminations for cause or default within the past three (3) years.

• Unacceptability: Offeror has a record of unsatisfactory performance or one or more terminations for cause or default within the past three (3) years.

• Neutral: If no past performance information is available, the offeror will receive a “neutral” rating, which will be treated as acceptable.

3) Factor 3 – Price Price will be evaluated for reasonableness and completeness. Award will be made to the lowest-priced offeror whose quote is technically acceptable and whose past performance is acceptable.

V. Bais of Award Award will be made to the responsible offeror submitting the lowest-priced, technically acceptable quote. The Government intends to award without discussions; however, the Contracting Officer reserves the right to conduct discussions if necessary.

Statement of Work

Assistant for the Maintenance program at the USVI NWRs

December 3, 2025

The person will support the maintenance program on the USVI NWRs by assisting in moderate to very heavy physical effort on many projects on Refuge lands.

This person will be located at Sandy Point NWR, but will cover the three NWRs located in the USVI (Sandy Point, Green Cay, and Buck Island NWRs)

The following description of the work outlines the primary tasks to be performed but is not limited to these tasks alone.

DESCRIPTION OF WORK:

1. General Maintenance and Repairs

• Conduct routine inspections and upkeep of refuge buildings and facilities (office, maintenance building, storage containers, pavilion, signage, fences and bird blind).

• Perform general repairs and preventive maintenance on electrical, plumbing, HVAC, and structural components using eco-friendly materials and methods where possible.

• Ensure all maintenance activities are conducted in a way that minimizes disturbance to surrounding ecosystems and complies with refuge safety guidelines and conservation policies.

• Coordinate and assist with larger repair projects with specialized contractors or in support of refuge staff.

2. Groundskeeping and Landscaping

• Mow lawns, trim (around shrubs, trees, fence line and roadsides), clear debris, plant native trees, remove invasives, and maintain habitat restoration sights in and around office grounds and refuge areas.

• Maintain trails, walkways, and parking areas to ensure they are safe, accessible and tidy.

• Remove trash and recyclables from designated areas regularly.

3. Equipment and Inventory Management

• Operate and maintain equipment such as lawnmowers, trimmers, power tools, vehicles, ORUVs and boats.

• Ensure proper documentation and records of maintenance activities and repairs.

• Monitor and manage inventory of maintenance supplies and materials and request reordering as necessary.

• Keep maintenance facilities organized and clean.

4. Safety and Compliance

• Conduct regular safety checks to ensure compliance with health, safety, and environmental regulations.

• Maintain proper storage and handling of maintenance supplies, tools, and chemicals.

• Respond promptly to emergency maintenance requests and incidents within the facilities and on the refuge.

5. Support Services

• Assist with event setup and take down within the office and refuge areas.

• Provide support for special projects assigned by supervisors.

• Provide support at other Caribbean refuge facilities if requested.

Required qualifications/experience:

Person must have experience operating a variety of gasoline or diesel-powered tractors, trucks, and trailers. Will be required to obtain the USFWS Defensive Driving and other required Service’s certifications to operate and manage equipment. Person must possess a commercial driver’s license (CDL) before being accepted for this contract.

Proven experience in facilities maintenance or related field.

Basic knowledge and skills in electrical, plumbing, carpentry, HVAC, auto mechanics, and groundskeeping systems.

Required to provide a copy of the completed background investigation.

Must be able to frequently lift and carry parts and equipment weighing up to 50 pounds and occasionally over 50 pounds with assistance.

The ability to work is performed in all types of weather. The person needs to be willing to respond to emergencies as requested by the Refuge Manager.

The person should wear a uniform (not a USFWS uniform) and all required safety gear while conducting maintenance work.

Willing to travel to other refuges in the Caribbean, which will include overnight trips.

The company/contractor needs to be in the vicinity of the Refuge to be able to meet and respond to any immediate issue or emergency.

Period of Performance:

Base Year: June 1, 2026 - September 30, 2026 Option Year 1: October 1, 2026 - September 30, 2027 Option Year 2: October 1, 2027 - September 30, 2028 Option Year 3: October 1, 2028 - September 30, 2029 Option Year 4: October 1, 2029 - September 30, 2030