B026-33 Hubbard Park Pool Filtraton System.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/meridenct

City of Meriden

Purchasing Department

142 East Main St. Room 210

Meriden, CT 06450

B026-33 HUBBARD PARK POOL FILTRATION SYSTEM

Project ID: B026-33

RELEASE DATE: November 19, 2025

RESPONSE DEADLINE: December 17, 2025, 11:00 am

Please refer to the project timeline in this document for all important deadlines.

undefined #B026-33

Title: B026-33 Hubbard Park Pool Filtration System

Table Of Contents

1. LEGAL NOTICE

2. INFORMATION TO BIDDERS

3. PROJECT INFORMATION

4. BID TAB

5. VENDOR SUBMISSION FORMS

Attachments:

A - General Insurance

E - Sample Performance Bond

F - Sample Payment Bond

J - Professional Serv Agreement-Sample

LEGAL NOTICE

INVITATION TO BID

The City of Meriden is accepting sealed electronic bids for:

B026-33 Hubbard Park Pool Filtration System

The City of Meriden is soliciting sealed electronic bids in seeking services from a contractor to refurbish the filtration system for the Hubbard Park Pool, 999 West Main Street, Meriden.

Bids shall be submitted as sealed electronic bids per specifications obtained via the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct and on the State of Connecticut Department of

Administrative Services website (https://webprocure.proactiscloud.com).

Bids may be received up to but not later than 11:00 am, Wednesday, December 17, 2025 via the City eProcurement Portal located at https://procurement.opengov.com/portal/meridenct. The City eProcurement

Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties. Please submit electronic responses via the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct by way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

A Mandatory Pre-Bid Meeting will be held on Wednesday, December 3, 2025, 10:00 am at Hubbard Park

Pool, 999 West Main Street, Meriden, CT 06451.

Each bid shall be accompanied by a Bid Bond in the amount of Ten (10%) percent of the amount bid.

The right is reserved to reject any or all bids, in whole or in part, to award any item, group of items, or total bid, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden. No bidder may withdraw its bid within sixty (60) days of the date of the bid opening.

Labor and Material Payment Bond and a Performance Bond for One Hundred Percent (100%) of the contract price, with a corporate surety approved by the City of Meriden, will be required of the lowest responsible bidder.

The City of Meriden is an Affirmative Action/Equal Opportunity Employer. Disadvantaged, minority, small, and women business enterprises are encouraged to respond.

Rawle Dummett Purchasing Officer City of Meriden, CT 06450-8022 Dated: November 19, 2025 https://procurement.opengov.com/po1tal/meridenct https://webprocure.proactiscloud.com/

INFORMATION TO BIDDERS

1. SUMMARY

The City of Meriden's Parks & Recreation Department is soliciting bids to refurbish the Pool Filtration System for our community pool located in Meriden's Hubbard Park, 999 West Main Street, Meriden.

2. TIMELINE

Project Release Date: November 19, 2025

Pre-Bid Meeting (Mandatory): December 3, 2025, 10:00am

Hubbard Park, 999 West Main Street, Meriden, CT 06451

Question Submission Deadline: December 10, 2025, 4:00pm

Submission Deadline: December 17, 2025, 11:00am

3. BIDDING PROCEDURES

The City will only be accepting electronic submissions of bids and proposals. Please submit electronic responses via the City eProcurement Portal: https://procurement.opengov.com/portal/meridenct. By way of the eProcurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

Bids are due for submission no later than 11:00 am, Wednesday, December 17, 2025.

4. BIDS

Bids are to be submitted as follows:.

a. Bids must be made out and signed in the corporate, or other, name of Bidder, and must be fully and properly executed by an authorized person.

b. The City of Meriden, CT will only be accepting electronic submissions of the enclosed bid sheet via the City eProcurement portal partner, OpenGov: https://procurement.opengov.com/portal/meridenct.

c. Bids received later than the time and date specified will not be considered.

d. Amendments to or withdrawal of bids received later than the date and time set forth in the bid opening will not be considered.

5. EXAMINATION OF BIDDING DOCUMENTS

Bidders are to examine all documents and visit the site in order to make a thorough examination of the conditions so that the bidder may familiarize itself with all of the existing requirements, conditions, and difficulties that will affect the execution of the work in order to determine the amount of work necessary to carry out the true intent of the specifications and work shown on the drawings.

The City of Meriden and its agents do not have any responsibility for the accuracy, completeness, or sufficiency of any bid document obtained from any other source other than from the City eProcurement Portal:

https://procurement.opengov.com/portal/meridenct. Obtaining documents from any other source(s) may result in obtaining incomplete and inaccurate information. Obtaining documents from any other source may also result in failure to receive any addenda, corrections, or other revisions to the documents that may be issued.

No request shall be honored if such request is made less than seven (7) calendar days prior to the date fixed for the opening of bids. Any and all such interpretations, and any supplementary instructions, will be in the form of a written addenda to the specifications which, if issued, will be made available via the City eProcurement

Portal, located at https://procurement.opengov.com/portal/meridenct for addenda. Failure of any bidder to receive any such addenda shall not relieve any bidder from any obligations under its bid as submitted.

Bidders shall submit all inquiries regarding this bid via the City eProcurement Portal, located at https://procurement.opengov.com/portal/meridenct. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City eProcurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

6. BIDS TO REMAIN OPEN

No bidder may withdraw its bid within sixty (60) days of the date of the bid opening. Should there be reason why the contract cannot be awarded within the specified period, the time may be extended by mutual agreement between the City of Meriden and the successful bidder.

7. CITY OF MERIDEN, LOCAL PREFERENCE

In determining the lowest responsible bidder, the Purchasing Department shall also consider Local Preference.

This section shall not apply in those instances where the bid requested involves a cooperative purchasing arrangement between the City of Meriden and other municipalities or the State of Connecticut.

Bidders are specifically advised that the City of Meriden has adopted Section 3-14 of the Code of the City of

Meriden which requires, but is not limited to, a local preference requiring, in part, that a “City-based business” shall mean a business with its principal place of business located within the boundaries of the City of Meriden.

A business shall not be considered a “City-based business” unless evidence has been submitted, satisfactory to the Purchasing Department, with each bid (forms included in bidding documents) to establish that the bidder has a bona fide principal place of business, operates out of, or pays property taxes on personal property in the

City of Meriden.

Any City-based business bidder which has submitted a bid not more than ten (10) percent higher than the low bid provided such City-based business bidder agrees to accept the award of the bid at the amount of the low bid.

The acceptance shall be submitted in writing to the Purchasing Department no later than next business day following the opening of the bid. For example, a bid opened at 11:00 a.m. on a Monday must be accepted by the

City-based bidder no later than 11:00 a.m. on Tuesday. If more than one City-based business bidder has submitted bids not more than ten (10) percent higher than the low bid and has agreed to accept the award of the bid at the amount of the low bid, the lowest responsible bidder shall be one of the City-based business bidders which has submitted the lowest bid.

Bidders claiming status under the local preference are hereby required to submit with its bid an additional form, titled “Request for Status as a Meriden Based Business.”

8. TAXES

The City of Meriden is exempt under Connecticut General Statutes from the payment of the excise taxes imposed by the federal government and the Sales and Use Tax of the State of Connecticut; such taxes should not be included in the bid price. Upon request, exemption certificates will be furnished to the successful bidder.

9. FAIR EMPLOYMENT PRACTICES

The Contractor shall agree that neither it or its subcontractors, except in the case of a bona fide occupational qualification or need, to refuse to hire or employ or to bar or to discharge from employment any individual or to discriminate against such individual in compensation or in terms, conditions or privileges of employment because of the individual's race, color, religious creed, age, sex, gender identity or expression, marital status, national origin, ancestry, present or past history of mental disability, intellectual disability, learning disability, physical disability, including, but not limited to, blindness or status as a veteran. The aforementioned terms are obtained from Connecticut General Statutes Section 46a-60, et seq., entitled “Discriminatory employment practices prohibited,” as amended.

10. FORM OF AGREEMENT BETWEEN CITY OF MERIDEN AND CONTRACTOR

The Agreement for the work will be via Purchase Order and Standard Professional Services Agreement.

11. LOCAL SUBCONTRACTORS, SUPPLIERS, etc.

Local subcontractors, material suppliers, and labor in the City of Meriden should be considered and sought out insofar as it is practical in the performance of this project.

12. CITY OF MERIDEN CODE OF ETHICS

The City of Meriden has adopted a Code of Ethics located in Chapter 21 of the Code of the City of Meriden, sections 21-1 through 21-15, inclusive, which are expressly incorporated herein by reference. The terms of the

Code of Ethics shall constitute a part of any contract or agreement entered into by the City of Meriden as a result of this bid as if those terms were fully set forth in such contract or agreement.

Bidders are specifically advised that the Code of Ethics prohibits public officers and employees, as well as their immediate families and businesses, with which they are associated from participating in any transaction which is incompatible with the proper discharge of official duties or responsibilities. Bidders are also advised that the

Code of Ethics contain provisions with respect to paid contractors and former employees and officials.

BIDDERS SHOULD NOTE THAT BIDS, CONTRACTS, AND AGREEMENTS ENTERED INTO OR

AWARDED IN VIOLATION OF THE CODE OF ETHICS ARE VOIDABLE BY RESOLUTION OF

THE CITY COUNCIL OF THE CITY OF MERIDEN.

Copies of the Code of Ethics may be obtained from the office of the City Clerk or may be found online on the

City of Meriden’s website.

13. NON-COLLUSION STATEMENT

Each bidder submitting a bid to the City of Meriden for any portion of the work contemplated by the documents on which bidding is based shall execute and attach thereto the sworn Non-Collusive Bid Statement, to the effect that the bidder has not colluded with any other person, firm, or corporation in the submission of the bid.

14. AWARD IN CASE OF A TIE

In the event there are two or more responsive bidders, the decision to award will be based by the following criteria and in the following order:

a. The incumbent will be awarded the bid over that of another bidder.

b. In the case of a multi-item bid, if one bidder has been awarded other items from the same bid and the other bidder has not, the bidder with the multiple awards will be awarded the bid over that of another bidder.

c. The bidder located in the State of Connecticut will be awarded the bid over that of another bidder.

d. The winner of a coin toss will be awarded the bid over that of another bidder.

The above-referenced provisions do not apply to those situations in which more than one City-based business responsible bidder has submitted bids not more than ten (10) percent higher than the lowest bid and has agreed to accept the award of the bid at the amount of the lowest bid. Under such circumstances, the provisions of the

Code of the City of Meriden, section 3-14, are controlling, as set forth under Section 8 of this ‘Information to

Bidders.’

15. AWARD OF CONTRACT

The Purchasing Officer reserves the right to make an award on the bid which, by the Purchasing Officer’s judgment and recommendation from the Parks following bid evaluations, best meets the specifications and is deemed to be in the best interest of the City of Meriden.

The contract will not be awarded to any corporation, firm, or individual which/who is in arrears to the City of

Meriden by debt or contract, or who is in default as security or otherwise by any obligation to the City of

Meriden.

The right is reserved to reject any or all bids, in whole or in part, to award any item, group of items, or total bid, and to waive informality or technical defects, if it is deemed to be in the best interest of the City of Meriden.

16. BID PROTEST PROCEDURE

In the event that any bidder wishes to protest the potential award of a bid, or any procedure of act in the advertising or soliciting of the bids, said bidder must make said protest in writing, which shall state the reason therefore and request a conference with respect thereto. Said protest must be received in the City Purchasing

Office within FIVE (5) business days after the delivery of bid results or decisions. A conference with respect to said protest shall be scheduled by the Purchasing Officer forthwith and shall be attended by him or his designee and such other persons as the Purchasing Officer and the City Manager shall require to attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The

City shall make a decision in writing within three (3) business days after said conference and forward the same to the protesting bidder forthwith. In the event that any protesting bidder wishes to take legal action against the

City, they must fully comply with all of these instructions to bidders.

17. ASSIGNMENT OF CONTRACT

No contract may be assigned without the written consent of the Purchasing Officer or designee.

18. PERMITS

The Contractor shall be responsible for obtaining any and all necessary permits required by the City of Meriden prior to the commencement of work. The Contractor may contact the City of Meriden Building Department for permit information at (203) 630-4091. For all other required permits, contact the City of Meriden Engineering

Department at (203) 630-4018.

19. BID PRICE AND PAYMENT

The City of Meriden is exempt from the payment of the excise taxes imposed by the Federal government and the Sales and Use Tax of the State of Connecticut under Connecticut General Statutes; accordingly, such taxes shall not be included in the bid price.

The City of Meriden, unless stated otherwise in the bidding documents or Contract, will make payment to the

Contractor not less than thirty (30) days following completion of services.

20. QUALITY

All materials, equipment, supplies, and services shall be subject to rigid inspection. If defective material, equipment, supplies, or services are discovered, the Contractor shall remove or make good such material, equipment, or supplies without extra compensation. It is expressly understood and agreed that any inspection by the City of Meriden will in no way lessen the responsibility of the Contractor or release Contractor from the obligation to perform and deliver to the City sound and satisfactory materials, equipment, supplies, or allow the cost to be deducted from any monies due it from the City of Meriden. All services will be performed in a workmanlike manner.

21. LICENSES AND CERTIFICATIONS

The successful firms/contractors shall ensure that any appropriate licenses or certifications required by the State of Connecticut are maintained for the duration of the project. The firm/contractor must meet all municipal, state and federal affirmative action and equal employment opportunity practices. All installations must conform to

State of CT DPH Code & Regulations and all contractors must be licensed accordingly; CT State Swimming

Pool Builder, CT State Swimming Pool Plumber and CT State Home Improvement Contractor.

22. INSURANCE

The successful bidder shall be required to provide a Certificate of Insurance denoting general liability, automobile liability, workers compensation liability, and other coverage required by the City’s Risk Manager.

PROJECT INFORMATION

SCOPE OF WORK - PROJECT DETAILS - PROJECT INFORMATION

1. SCOPE

• Pressure Test suction, return, & main drain lines. Report & verify results with Parks Department staff.

• Cut out/remove existing filter system & piping.

• Furnish & install new main drain sumps into the pool structure connected to new 10” sch 40 PVC main drain piping. Main drains & piping to be hydraulically balanced with 10’ tees & required piping manifolds. Line velocity to be no more than 4’/second.

• Furnish & install new 8” sch PVC wall inlets/returns piping to pool structure. Line velocity to not exceed 6’/second.

• Furnish & install new pump & strainer with requirements of 680 gpm.

• Furnish & install new high pressure sand horizontal filters to be meet the 680 gpm requirement. Filter face piping to be manual linkage with complete flow control. Face piping to be sch 40. Filters can be either stainless steel or fiberglass.

• All valves to be Bray with flanges & stainless steel stems.

• Connect new perimeter piping to existing perimeter piping with proper valves & isolation. New system to have the capability to isolate between existing piping & new piping.

• Reconnect sanitation system to both new & existing piping.

• Label piping.

• Repair/replace any deck or pool structural removals necessary to complete installation.

• Obtain State of CT DPH permit for new code compliant structural fittings and filter system.

• Instruct Parks Department staff on system operation after installation.

2. EXPECTATIONS

• All installations must conform to State of CT DPH Code & Regulations.

• All new equipment must be approved for commercial usage & abide by State of CT usage codes as well as NSF, VGB, and any National Flow minimum requirements.

• New system is designed for a six (6) hour turnover pool flow. Line sizing & equipment that does not meet this and the line velocities will not be accepted.

• Filter system specifications are required to be submitted with the bid. Replication of the current system

(36” vertical filters) will not be accepted

3. QUALIFICATIONS

• Bidders need to submit a list of similar projects completed in the last five (5) years.

• Bidders must have the following licenses:

1. CT State Swimming Pool Builder

2. CT State Swimming Pool Plumber

3. CT State Home Improvement

Contractor

BID TAB

POOL FILTRATION SYSTEM REFURBISHMENT

Line Item Description Total Scope Lump Sum

1 Complete Scope of Work 1

VENDOR SUBMISSION FORMS

1. NON-COLLUSIVE STATEMENT/AFFIDAVIT*

Please download the below documents, complete, and upload.

• Non-Collusive.pdf

*Response required

2. REQUEST FOR STATUS AS A MERIDEN BASED BUSINESS*

Please download the below documents, complete, and upload. If this is NOT APPLICABLE Please Upload a

Blank Form w/NA written on it.

• Meriden_Based_Business.pdf

*Response required

3. BIDDER'S QUALIFICATION STATEMENT*

Please download the below documents, complete, and upload.

Please INCLUDE/UPLOAD Qualification Requirements HERE.

• Bidders_Qualification.pdf

*Response required

4. FORM OF SURETY GUARANTY*

Please download the below documents, complete, and upload.

• Surety.pdf

*Response required https://government-project.s3.us-west-2.amazonaws.com/185261/e2126b68-5571-4521-a144-40f14a1c2989_Non-Collusive.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/12a75ddf-620b-4db3-9c1b-183d3a7808b1_Meriden_Based_Business.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/0b547ce7-2bce-4130-af34-e66f19a25d3d_Bidders_Qualification.pdf https://government-project.s3.us-west-2.amazonaws.com/185261/b98ed397-2abd-4ad5-ac4f-76d986d778c2_Surety.pdf