B02 South Building Foodservice RFP.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

DASO-OCP-POD-AMB-CO

Fort Collins CO 80521-2795 301 S. Howes St., Suite 321 Acquisition Management Branch-CO USDA, DM/OCP/POD/AMB, POD Acq Mgmt

DASO-OCP-POD-AMB-CO CODE 16. ADMINISTERED BYCODE

X

X

X

722310

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORDASO-OCP-POD-AMB-CO

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

10/23/2024 1700 ET

10/01/2024

970-295-5013ELLIOT DALE

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

12314425R0002

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 3 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Fort Collins CO 80521-2795 301 S. Howes St., Suite 321 Acquisition Management Branch-CO USDA, DM/OCP/POD/AMB, POD Acq Mgmt

15. DELIVER TO

Fort Collins CO 80521-2795 301 S. Howes St., Suite 321 Acquisition Management Branch-CO

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$47

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA, DM/OCP/POD/AMB, POD Acq Mgmt

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The United States Department of Agriculture (USDA) Office of Operations, is seeking to award a no-cost contract for South Building Foodservice Operator in Washington DC. This award is set-aside for Small Businesses under NAICS code 722310 - Food Service Contractors - $47M. Proof of Small Business designation will be verified using www.sam.gov.

See RFP titled "USDA South Building Foodservice Contractor" dated October 1, 2024, and

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

ELLIOT B. DALE

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

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UNIT

21.

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SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Attachments 1-6, advertised in www.sam.gov for more information.

Period of Performance: 02/01/2025 to 01/31/2030

0001 Base Period - South Bldg Foodservice

Product/Service Code: S203

Product/Service Description: HOUSEKEEPING- FOOD

Delivery: 01/31/2026

Period of Performance: 02/01/2025 to 01/31/2026

1001 Option Period 1 - South Bldg Foodservice

(Option Line Item)

Product/Service Code: S203

Product/Service Description: HOUSEKEEPING- FOOD

Delivery: 01/31/2027

Period of Performance: 02/01/2026 to 01/31/2027

2001 Option Period 2 - South Bldg Foodservice

(Option Line Item)

Product/Service Code: S203

Product/Service Description: HOUSEKEEPING- FOOD

Delivery: 01/31/2028

Period of Performance: 02/01/2027 to 01/31/2028

3001 Option Period 3 - South Bldg Foodservice

(Option Line Item)

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

3 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12314425R0002

Product/Service Code: S203

Product/Service Description: HOUSEKEEPING- FOOD

Delivery: 01/31/2029

Period of Performance: 02/01/2028 to 01/31/2029

4001 Option Period 4 - South Bldg Foodservice

(Option Line Item)

Product/Service Code: S203

Product/Service Description: HOUSEKEEPING- FOOD

Delivery: 01/31/2030

Period of Performance: 02/01/2029 to 01/31/2030

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

12314425R0002 - USDA South Building Foodservice Contractor Page 1 of 14

SOLICITATION NO. 12314425R0002

USDA South Building Foodservice Contractor

United States Department of Agriculture (USDA) Office of Operations

Date: October 1, 2024

Solicitation Contents:

Standard Form 1449 Section 1: Solicitation Information, Dates, and Deadlines Section 2: Overview of Solicitation Section 3: Submittal Preparation and Format Instructions Provided to Offerors Section 4: Evaluation Instructions Section 5: Contract Award Section 6: Solicitation Attachments

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Section 1: Solicitation Information, Dates, and Deadlines

1.1 Amendment History

Amendment Action Date 0 Solicitation Issued October 1, 2024

The Government reserves the right to revise or amend the specifics or the solicitation prior to the closing time.

Any amendment issued during Phase One will be posted to https://sam.gov. Amendments issued during Phase Two will be distributed via email to the Offerors participating in those phases. It is the Offeror’s responsibility to check for amendments. It is the sole discretion of the Government to determine if the solicitation closing date will be extended due to an amendment. In such cases the amendment will include the new closing date and time.

1.2 Points of Contact / Contract Administration

Points of Contact: The following points of contact are to be used to communicate with the Government during the Contract duration.

Contracting Officer (CO):

Name: Elliot Dale Email: elliot.dale@usda.gov

Contracting Officer’s Representative (COR):

Designated in writing by the Contracting Officer at time of award.

1.3 Questions

1.3.1 Phase 1 Questions.

Only questions regarding Phase 1 will be allowed during Phase 1. Questions for other phases of the acquisition will not be answered during Phase 1.

Questions shall be submitted via email to the Contracting Officer utilizing Attachment 2 – Vendor Questions Spreadsheet. The deadline for submitting questions is 5PM ET on October 11, 2024.

1.3.2 Phase 2 Questions.

Only questions from Phase 2 participants regarding Phase 2 will be allowed during Phase 2.

Questions shall be submitted via email to the Contracting Officer utilizing Attachment 2 – Vendor Questions Spreadsheet. The deadline for submitting Phase II questions will be provided in the advisory downselect notifications.

1.3.3 Government Responses to Questions

The Government will publish responses to offeror questions via an amendment to this solicitation and distributed directly to Phase 2 participants via email. The Government reserves the right to transmit

12314425R0002 - USDA South Building Foodservice Contractor Page 3 of 14 those questions and responses of a common interest to all prospective offerors. The government will evaluate questions and responses to determine if a second round of questions is required. If the government determines a second round of questions is required for a particular phase, the dates will be identified via an amendment.

1.4 Pre-Proposal Facility Site Visit/Tour

Prospective Offerors are highly encouraged to participate in and attend an on-site visit or tour of the USDA Cafeteria facility prior to the submission of their Phase I proposal. The requisite site visit shall provide each prospective Offeror an opportunity to familiarize themselves with the physical facility layouts and current food services operations of the USDA Cafeteria as a vehicle to ensure that their proposal maximally addresses the solicitation requirements. The requisite tour is scheduled for 10 AM ET on October 9, 2024. Prosepctive Offerors should meet at the South Building Wing 3 entrance located at 1400 Independence Ave. SW Washington DC 20250. The site visit/tour should last no more than two hours. Prospective Offerors shall email the Contracting Officer no later than 5 PM ET on October 7, 2024 with the names of the individuals atteding the USDA Cafeteria site tour.

1.5 Due Date and Delivery

1.5.1 Phase 1 Due Date

Phase I proposals must be submitted on or prior to 5PM ET on October 23, 2024. USDA will not accept proposals received by fax or mail. Offerors are to submit proposals electronically via email to the Contracting Officer. Subject line of the submittal email shall be formatted as follows: RFP#, Vendor Name, Phase #.

1.5.2 Phase 2 Due Date

Written Phase II proposals submittal date will be established in the advisory downselect notifications.

Oral presentation scheduling will take place after receipt of written Phase II elements. USDA will not accept proposals received by fax or mail. Offerors are to submit proposals electronically via email to the Contracting Officer. Subject line of the submittal email shall be formatted as follows: RFP#, Vendor Name, Phase #.

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Section 2: Overview of Solicitation

2.1 Background/Executive Summary

The United States Department of Agriculture (USDA) seeks a qualified Foodservice Contractor to operate a dining service program offering innovative and unique approaches to dining and sustainability. USDA will engage a Foodservice Contractor to operate the existing cafeteria in its South building. This Performance Work Statement includes the minimum operating requirements for the foodservices, including a recommended performance evaluation program.

The USDA will select a Foodservice Contractor who will deliver a variety of high quality, freshly prepared, sustainably produced and procured, foods daily and that creates strong customer satisfaction. USDA envisions dining services that offer a diversity freshly prepared food that integrate the practices as outlined in the Federal Food Service Guidelines, the incorporation of national brands, the utilization of American products and has a positive societal impact. USDA expects these to include;

• Food and beverage items that are fresh and locally or organically grown, when feasible, but otherwise produced in the United States.

• A full-service dining program that economically supports sustainable food systems as a way of contributing to the vitality, environmental sustainability, and quality of life in America.

• Back-of-House Operations that include a verifiable waste reduction program that includes composting program; verifiable recycling program, uses (to the maximum extent possible) environmentally preferable products including products that are BioPreferred, made from recycled materials that are recyclable and/or biodegradable; and uses environmentally preferable practices.

2.2 Objective

The Foodservice Contractor should provide a foodservice program that meets or exceeds the following expectations:

• Full-service cafeteria, offering a convenient way to obtain meals and snacks, which encourages USDA staff to stay in-house.

• Catering services available to be utilized under separate agreements

• Menu to be a wide variety of hot and cold foods, including a full array of all types of foods:

grilled, baked, fried, raw (fruit and vegetable/salads)

• Menu to incorporate healthful food choices at same price as other menu items

• Foodservice Contractor to provide well-trained employees to prepare and serve menu items

• Clean and sanitary facilities

• Comfortable and pleasant dining environment

• Ability to take out any menu item from the cafeteria

• Reasonable prices (competitive with nearby establishments)

12314425R0002 - USDA South Building Foodservice Contractor Page 5 of 14

2.3 Acquisition Details / General Contract Terms

2.3.1 This solicitation is a Request for Proposal being issued under NAICS 722310, Food Service Contractors (size standard $38.5M).

2.3.2 This acquisition is set-aside to only Small Businesses. Businesses shall be designated as Small in SAM.gov at the time of Phase I submission. Vendors who do not meet this reuqirement will be excluded from further consideration.

2.3.3 This acquisition will result in award of a stand-alone no-cost contract.

2.3.4 The contract will be no-cost contract type.

2.3.5 This is a FAR Part 13 competitive acquisition.

2.3.6 This is not a source selection that is subject to FAR 15.3 procedures.

2.4 Period of Performance

2.5.1 Period of Performance for this contract is anticipated to be a 1 base year with four (4) 1-year option periods if all option periods are exercised.

2.5.2 The Base Period plus 4 Option Periods are anticipated as follows February 1, 2025 through January 31, 2030:

Base Period: 02/01/2025 through 01/31/2026 Option Period 1: 02/01/2026 through 01/31/2027 Option Period 2: 02/01/2027 through 01/31/2028 Option Period 3: 02/01/2028 through 01/31/2029 Option Period 4: 02/01/2029 through 01/31/2030

2.5 Solicitation Phases

PHASE I

Step 1: Evaluation factor:

• Prior Experience: will be evaluated using Confidence Ratings.

Step 2: Advisory Down-Select

The Government anticipates recommending approximately the 3 most competitive offerors to proceed to Phase II of this solicitation. Each offeror will receive an advisory notification. Offerors who were not among the most competitive and will not be recommended to proceed to Phase II. The advisory notification will inform the offeror of:

(1) The basis of the Government advisory notice; and

(2) Either that it will be recommended to participate in Phase II or, based on the information submitted, that it is unlikely to be a viable competitor for award. The intent of this distinction is to minimize proposal development costs for vendors with little or no chance of receiving an award.

12314425R0002 - USDA South Building Foodservice Contractor Page 6 of 14

However, notwithstanding the recommendation provided by the Government in response to their Phase I submissions, all respondents may participate in Phase II.

Note: The Advisory Notification is the only notice the Government will provide from Phase I;

debriefings/brief explanations will not occur at the end of Phase I.

Note: The intent of this advice is to minimize quote development costs for those Offerors with little chance of receiving an award. This will be a recommendation only and discontinuing the pursuit of the requirement following the notification is voluntary.

Step 3: Offeror Optional Opt-In

The Government’s advice will be a recommendation only, and those Offerors who are advised not to proceed to Phase II and decide to disregard the recommendation will have 24 hours to declare their intent to continue their participation in the procurement and move to Phase II of the solicitation process.

PHASE II

NOTE: Phase II submissions are limited to only those offerors who are advancing to Phase II of the evaluation process.

Step 1: Evaluation factors:

• Approach to Food Service: will be evaluated using Confidence Ratings.

• Key Personnel: will be evaluated using Confidence Ratings.

• Approach to managing on-going construction: will be evaluated using Confidence Ratings.

Note: The Evaluation factors in the Phase II submissions will have written and oral presentation elements.

Step 2: On-the-Spot Consensus Evaluation

Following each oral presentation, the evaluation team will conduct On-the-Spot Consensus Evaluations using Confidence ratings to determine the highest rated offeror.

2.6 Trade-Off

As this soliciation and award is a no-cost contract, the Best Value Tradeoff will not include a price factor. Best Value will be determined using only non-price factors found in the evaluation criteria.

2.7 Small Business Size Standards

2.7.1 Size Standards

Small Business Administration (SBA) size eligibility standards are located in Title 13 of the Code of Federal Regulations (CFR) Part 121 (13 CFR Part 121). To ensure that an Offeror qualifies as an eligible small business, prospective Offerors are highly encouraged to review this regulation in its entirety.

For information on various SB programs offerors are encouraged to review the following sections in their entirety 124, 125, 126, 127 and 128.

12314425R0002 - USDA South Building Foodservice Contractor Page 7 of 14

An Offeror with questions regarding size eligibility standards should contact its legal counsel and/or SBA Office. The SBA is the sole authority for making determinations of small business status for small business programs. These determinations are binding on the Offeror and on the Contracting Officer.

Generally, SBA determines the size status of an entity as of the date the entity submits a written self-certification that it is small to the procuring agency as part of its initial offer for a contract or agreement.

2.8 Incurring Costs

This solicitation does not commit the Government to pay any cost incurred in the submission of the proposal or in making necessary studies of designs for the preparation thereof, nor to contract for services or supplies. The Contracting Officer is the only person who can legally obligate USDA for the expenditure of public funds in connection with this procurement.

2.9 Proprietary Data

USDA recognizes that some information requested (e.g. pricing data), may be confidential. Proprietary information must be protected from improper disclosure under Federal law. The Offeror should appropriately mark submitted materials as proprietary, where such restrictions should apply.

2.10 News Releases

The Offeror shall not make any news release pertaining to this procurement without prior USDA approval.

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Section 3: Submission Instructions Provided to Offerors

3.1 Guidelines and Formatting

The following is established as the specific information and format required for any vendor submission. Incomplete proposals are not acceptable. Each offeror must submit one complete electronic submission to the CO via email.

Any submission in response to this solicitation must be in compliance with the terms and conditions outlined in the solicitation and attachments. All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the submission, unfavorable evaluation or being deemed ineligible for award.

To aid in the evaluation process, submissions shall be clear, concise, comprehensive, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

Submissions should not simply rephrase or restate the Government's requirements but, rather, shall provide convincing rationale and examples to address how the vendor intends to meet these requirements. Vendors shall assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the vendor submission.

Submissions shall be single-spaced, on 8.5 by 11 paper, have a minimum of one-inch margins and not less than 12-point font for text, 9-point font for tables and 8-point font for graphics. Tables and graphics may be landscape. All other text shall be portrait, double sided print. Offerors shall number each page. All vendor submissions shall be submitted in either MS Word, MS Excel or a searchable PDF as described in these instructions. Do not submit duplicates in all formats.

3.2 Volumes and Page Limits

The Offeror’s response to this solicitation shall comply with the following format and submission requirements. All vendor responses shall be submitted in the following volume format:

PHASE I – Written Elements Volume 1: Transmittal Cover Letter and Required Documents

Volume 2: Prior Experience

PHASE II – Oral Presentations and Written Elements Volume 3: Approach to Food Service

Volume 4: Key Personnel Volume 5: Approach to managing on-going construction

Vendors shall not combine any volumes of their response.

The Phase 2 instructions are provided at this time for informational purposes only. Offeror’s shall only submit Phase 1 items as a part of their initial response.

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The following table outlines the specific page requirements for each volume and how information like cover pages, table of contents, compliance matrixes, indexes, tabs etc. are to be included.

Phase 1

Volume Title Page Limits

I Transmittal Cover Letter and Required Documents

None To be indexed with a table of contents.

II Prior Experience • Each Prior Experience – 2 pages max

Phase 2

Volume Title Page Limits III Approach to Foodservice To be presented verbally

Written elements:

• Step by step operating plan – 5 pages max

• Proposed menu – 4 pages max

• Organization chart – 2 pages max

• Projected annual operating budget – no page limit

IV Key Personnel To be presented verbally Written elements:

• Resumes of Key personnel – 2 page max per resume

V Approach to managing on-going construction

To be presented verbally No written elements

3.3 Oral Presentation Guidelines

Oral presentations will be conducted to allow the offeror to present and discuss their planned technical approach in the factors identified below and will be evaluated using confidence ratings. The factors include specific questions the contractor should address in their response. The Government will utilize on-the-spot questions in response or during presentation to assist in evaluating the offeror’s presentation. The Government is not required to provide the same on-the-spot questions to every offeror; on-the-spot questions will be derived individually based on each offeror’s presentation.

The Contracting Officer, Administrative Contracting Officer and Evaluation Team will attend Oral Presentations. Offerors are allowed to have 3 presenters with the Key Position (Program Manager) acting as the main presenter.

Ground Rules and Timelines

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• No recording by Government or Offeror shall be permitted.

• Oral Presentation are planned to be conducted in person in the USDA South Building, Washington DC. Specific location and schedule will be determined after Phase II written submission.

• Presenters may attend only one oral presentation, whether for itself as a prime or as a subcontractor for another firm to allow for distinguishable approaches.

• The offeror may only ask questions during the oral presentation when invited to do so.

• Oral presentations do not constitute discussions. The Government will not ask questions that will invite or allow the offeror to change their offer. The offeror shall not volunteer any information that might be construed as changing their offer. Oral presentations are distinct from the Government’s reserved right to conduct exchanges.

• Oral presentations will adhere to the following timeline:

o 30 minutes for introductions and to present Oral Presentation elements in Volumes 3, 4 & 5.

o 20 minutes to respond to government questions.

o 10 minutes for discussion, follow-up questions and closing statements.

o The Contracting Officer will be responsible for monitoring the time and adhering to the schedule. The CO will monitor time and announce when the team needs to move on to the next question.

Vendors will be allotted 60 minutes total for their Oral Presentation. Should a vendor finish a response prior to the established time limit, the Contracting Officer will move on to the next question beginning the next response time.

Oral presentations schedule will be coordinated by the Government with offerors. Invite will be sent via email at least 7 days before the scheduled presentation.

3.4 Phase 1: Transmittal Cover Letter (Volume 1)

The offeror’s transmittal and cover letter for the proposal must contain the name, phone number and email address of the person to be contacted concerning any matter related to the solicitation.

Include the following in this section:

Point of Contact (Name, email, phone) for the representative the government should contact with questions regarding the proposal.

Company name and mailing address.

Confirmation of Small Business size standard under NAICS 722310, Food Service Contractors

(size standard $38.5M).

ueiSAM number.

Offerors must be registered and active in the SAM database. If registration is not active at the time of receipt of proposals, the offeror is not eligible for award. It is the sole responsibility of the offeror to complete SAM registration. Offerors may obtain information on registration at https://sam.gov and/or https://www.acquisition.gov.

Date submitted and proposal expiration date. All proposals must be valid for at least 120 days

12314425R0002 - USDA South Building Foodservice Contractor Page 11 of 14 after the solicitation close date.

Additional Required Documents (Each to be submitted as attachments to the Cover Letter)

Exceptions/assumptions to the terms and conditions of this solicitation package shall be identified on a separate page within the cover letter submission. Exceptions/assumptions to the terms and conditions may disqualify your submittal for award consideration.

If no exceptions/assumptions to the terms and conditions of this solicitation package are taken by the offeror, then a separate written statement must be made affirming this.

Acknowledgment of any solicitation amendments issued by the Government. Amendments can be acknowledged by Completed SF 1449 with original/manually or digital applied signature, including acknowledgement of any solicitation amendments issued by the Government.

Acknowledgement of amendments may also be accomplished by a signed statement identifying each amendment by number and acknowledging they were included in the preparation of the proposal.

Representations and Certifications of the primary offeror.

3.5 Phase 1: Prior Experience (Volume 2)

Offeror shall provide professional qualifications of the organization and references from other organizations for which the Foodservice Contractor has performed similar work. Prior Experience shall be similar in methodology, scope, size, and dollar value to the work to be performed under this RFP. For these references provide account name, opening date, building population, patronage, annual dollar value, and type of contractual managements;

(i.e., management fee, profit and loss, fixed price or other).

The government reserves the right to contact additional sources for information on Prior Experience or conduct a site visit of identified facilities to evaluate Foodservice Contractor capabilities of performing under the terms of a contract award in conjunction with this solicitation.

3.6 Phase 2: Approach to Foodservice (Volume 3)

a. Oral Elements:

i. Understanding: Demonstrate your company’s ability to meet the contract requirements for a full-service food operation.

ii. Quality: Demonstrate your ability to provide a service that meets the customer's quality requirements, especially in terms of quality food products, sustainable operations, clean environment, and courteous, efficient service.

iii. Quality Control: Provide demonstrated effectiveness, efficiency, completeness, and soundness of the quality control process to control and monitor the quality of services required by the contract with

12314425R0002 - USDA South Building Foodservice Contractor Page 12 of 14 emphasis on customer service methodology, food preparation, sustainable food systems, and overall facility and product sanitation.

iv. Fair Market Food Price: Provide stabilize prices for menu items.

Demonstrate how fair market prices for products are determined, and how your firm is able to maintain consistent, fair and reasonable product costs to the customer. Provide plans and methodology to ensure proper accounting for cafeteria operations receipts and expenditures.

v. Financial Accounting: Provide what system/methodology will be used to ensure proper accounting of cafeteria receipts and expenditures.

b. Written elements:

i. Detailed step-by-step opening process/plan your company will use to properly and timely open the foodservice facilities if your company is awarded the contract from the contract award date to the first day of service. Include a detailed action plan with dates, responsible party for each action and steps for each action.

3.7 Phase 2: Key Personnel (Volume 4)

c. Oral Elements:

i. Staffing Plan: Include staffing that provides qualified, customer service driven personnel who will effectively support the work requirements initially and over the life of the contract.

ii. Management of Key Personnel: Resumes of the offeror's key personnel (with specific attention to the proposed Cafeteria Manager) and letters of commitment to determine the quality of individuals proposed to staff its organization.

d. Written Elements:

i. Resumes of key personnel. Resumes should not exceed 2 page per person.

ii. Provide organization chart(s) showing the entire chain of command for your company. Describe how the positions shown in the organization chart will ensure the success of the account.

3.8 Phase 2: Approach to Managing On-going Construction (Volume 5)

e. Oral Elements:

i. Provide action plan to ensure the continuity of service during phased renovations of kitchen as summarized in section 2.2.1 of the Performance Work Statement. Plan should include outline of menu availability and offerings during construction period.

Section 4: Evaluation Criteria Provided to Offerors

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4.1 Compliance Review

Volume 1 will be screened for compliance with all submission requirements as detailed in the solicitation. Proposals that do not meet the stated criteria will be eliminated from further consideration.

4.2 Phase 1:

The Government intends to evaluate Volume 2 using Confidence ratings for Advisory to proceed to Phase II. See section 2.5 for more information on the Advisory Downselect process.

4.3 Phase 2:

The Government intends to evaluate Phase II offers with on-the-spot consensus evaluation using confidence ratings.

Confidence ratings, used to evaluation both Phase 1 & 2, are defined as follows:

Confidence Rating

Definition

High Confidence (Low Risk)

The Government has high confidence the vendor understands the requirement, proposes a sound approach, and will be successful in performing the contract with little or no Government intervention.

Some Confidence (Moderate Risk)

The Government has some confidence the vendor understands the requirement, proposes a sound approach, and will be successful in performing the contract with some Government intervention.

Low Confidence (High Risk)

The Government has low confidence the vendor understands the requirement, proposes a sound approach, or will be successful in performing the contract even with Government intervention.

4.4 Evaluation Notices

4.4.1 The Contracting Officer will draft all evaluation notices (EN), maintain the EN log and coordinate all correspondence with vendors during the evaluation.

4.4.2 The Government intends on awarding without discussions.

4.4.3 Clarifications

Offerors may be given the opportunity to clarify certain aspects of their proposal or to resolve minor or clerical errors/mistakes. Clarifications generally are limited exchanges between the Government and offerors however, offerors will not be given an opportunity to respond to evaluations findings or revise their proposal in response to clarifications. Clarifications will be conducted on an as needed basis, determined solely by the Government, and do not need to be held with every offeror.

4.4.4 Communications

Communications are exchanges, between the Government and offerors, after receipt of proposal, leading to establishment of the competitive range.

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4.4.5 Discussions

The Government intends to award without discussions. Discussions are generally defined as exchanges with an offeror to either obtain information essential to determine acceptability of the offerors proposal, or to allow offerors to revise their proposal. It is the sole discretion of the Government to enter into discussions with offerors. If the Government does enter discussions with offerors they will be meaning specific to the offerors proposal findings. If the Government enters discussions it will be with all offerors being considered for award.

Section 5: Contract Award

5.1 Award

The Government will award one (1) contract from this solicitation. For purposes of this solicitation, Best value means the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit in response to the requirement. The Government may elect to award to other than the highest technically rated, based on the results of the on-the-spot consensus evaluation. Offerors should therefore propose their best approach to meeting the requirements of the solicitation. The Contracting Officer shall make an assessment of the confidence ratings to determine the best value for the government. When combined, Factors 3, 4 and 5 are of greater importance than Factor 2.

Section 6: Solicitation Attachments

Attachments Attachment 1: Performance Work Statement Attachment 2: Vendor Questions Matrix Attachment 3: Food Service Inspection Sheets Attachment 4: Performance Quality Standards Table Attachment 5: Government Furnished Property – South Building Attachment 6: FAR Provisions and Clauses

Section 6: Solicitation Attachments