B02-04-WBR_1413_106-1_Determination_to_Solicit_from_a_Single_Source__Under_SAT_1.pdf

RFQ No.:140R6025Q0071 Page 1 of 3

WBR 1413.106-1 Template 1 eFile - B02

(11/2020)

DETERMINATION TO SOLICIT FROM A SINGLE SOURCE

Pursuant to Federal Acquisition Regulation (FAR) 13.106-1(b)(1)(i), for purchases not exceeding the Simplified Acquisition Threshold (SAT) Contracting Officers may solicit from only one source if the circumstances of the contract action deem only one source is reasonably available (e.g., urgency, exclusive licensing agreements, brand name, or industrial mobilization).

Pursuant to FAR 13.106-1(b)(1)(ii), when a single source is identified to provide a portion of the purchase as a Brand-Name, the documentation in paragraph 3 must state that this determination is only for a portion of the requirement.

1. Agency and Contracting Activity

U.S. Department of the Interior, Bureau of Reclamation, Missouri Basin Regional Office, Acquisition Services (MB-5000)

2. Name and Address of Single Source

HTG, LLC (dba Beartooth Repair), 3061 US Hwy 10 E, Park City, MT 59063

3. Description of Supplies/Services and Estimated Cost

The Bureau of Reclamation (BOR) Missouri Basin Regional Office (MBRO) has a requirement to maximize the utility of a flatwater Fleet Rig Tender body by repurposing the Government- Furnished Property (GFP) and integrated it from one Government-owned vehicle to a new Government-owned vehicle. This requirement is strictly limited to the adaptation and installation of the GFP, without the procurement of new equipment beyond necessary modifications. The vendor shall provide all necessary labor, equipment, parts, and materials required to 1) remove the existing Flatwater Fleet Rig Tender body from a 2005 Freightliner truck; 2) reinstall the Flatwater Fleet Rig Tender body onto a 2021 International truck; and 3) ensure proper functionality and operational efficiency of the Flatwater Fleet Rig Tender body.

The estimated value is $32,875.

4. Description of Circumstances, including why only one source is reasonably available

IAW FAR 13.106-1(b)(1)(i), specific characteristics of the HTG, LLC (dba Beartooth Repair) limits the availability to a sole source as the vendors skills and knowledge of the government equipment needing serviced, is unique to their qualifications. Only this suggested source can service the governments requirements, as they are highly trained and properly equipped to service and maintain the governments drilling equipment and supplies regularly. Finally, this vendor is within 50 miles of Billings, Montana. The customer requires the servicing vendor to be close to the MBRO for servicing.

5. Determination of Fair and Reasonable Price

As permitted under FAR 13.106-2(b) – Evaluation Procedures, the Contracting Officer will conduct a price analysis using the techniques at FAR 15.404-1(b)(2). The price analysis will include comparisons to historical prices paid for the same services and to the Independent Government Cost Estimate.

RFQ No.:140R6025Q0071 Page 2 of 3

6. Description of Market Research

Market research was conducted under Mandatory and Established Source Databases, including Agency and Bureau Category Management Contracts, GSA/FSS (GSA Advantage), Governmentwide Database of Contracts, and Ability One. None of these mandatory sources provided viable sources for this requirement.

Market research was conducted under Open Market Source Databases, including SAM and FPDS-NG. The SAM search provided one similar requirement from the U.S. Army Corp of Engineers (USACE). However, there was no award information to determine award information, including small business set-asides. FPDS-NG was utilized to further investigate award information from the solicitation number from SAM, but provided no results.

A sources sought synopsis was posted to SAM.gov on 8/13/2025 with a response due date of 8/27/2025. Only HTG, LLC (dba Beartooth Repair) provided a capability statement, demonstrating their resources and skills necessary to perform this work. Additionally, Beartooth Repair is in close proximity to the MBRO, which is a benefit to the Government. The MBRO will be delivering the GFP and vehicles to the vendor for the services to be performed.

The customer identified HTG, LLC (dba Beartooth Repair) as a sole source for this requirement.

From the customer’s market research and knowledge, Beartooth Repair is uniquely qualified and properly equipped to service and maintain MBRO’s drilling equipment and supplies. In the past, Beartooth Repair has provided services for MBRO’s drilling equipment under the micro-purchase threshold, providing them specialized knowledge in working with this specific equipment. The unique qualifications and nature of the services Beartooth Repair provides is valuable to the Government.

Based on the results of the market research, including the singular response to the sources sought synopsis, the Contracting Officer determined it is in the best interests of the Government to issue this requirement as a sole source to HTG, LLC (dba Beartooth Repair).

RFQ No.:140R6025Q0071 Page 3 of 3

SIGNATURES

PREPARED BY:

X Sydney Oakes Contract Specialist

CONTRACTING OFFICER (CO) (FAR 13.106-1(b)): (All Values)

X Charlene Maurer Contracting Officer