B01_Synopses - 15 Aug 2025.pdf

Notification of Synopses August 15, 2025

U.S. Army Corps of Engineers, Fort Worth District

Granger Lake Facility Cleaning Services Synopses Proposed Solicitation Number: W9126G25QA038

USACE Fort Worth District RFQ W9126G25QA038

NOTIFICATION OF SYNOPSES

US Army Corps of Engineers, Fort Worth District

Granger Facility Cleaning Services Solicitation W9126G25QA038

15 August 2025

SUBJECT: SYNOPSES FOR GRANGER FACILITY CLEANING SERVICES

This is a synopses for commercial services prepared in accordance with (IAW) the format in FAR Subpart 12.6 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes that quote/responses are being requested and further written solicitation is forthcoming. This solicitation will be posted to the SAM.gov website as a 100% Total Small Business Set Aside.

The U.S. Army Corp of Engineers (USACE), Fort Worth District – 819 Taylor St., Fort Worth, TX 76102, is issuing this synopses as a Request for Quote (RFQ) under Solicitation Number W9126G25QA038 for the Granger Facility Cleaning Services located at Granger Lake Office, 3101 Granger Dam Rd., Granger, TX 76530, and shall be used to reference any written solicitation provided under this RFQ.

This acquisition is a 100% Small Business Set-Aside and will utilize the North American Industry Classification System (NAICS) Code 561720 – Janitorial Services with a size standard of $22 million and a PSC of S201 Housekeeping-Custodial Janitorial.

All prospective offerors must be registered in the System for Award Management (SAM) at www.sam.gov. Lack of SAM registration will make an offeror ineligible for award. NOTE: Offerors must qualify as a Small Business (SB) to be eligible for award; link to SBA, http://sba.gov.

The purpose of this synopses for Granger Facility Cleaning Services for the USACE, Granger Project Office, is in accordance with the attached Performance Work Statement (PWS) and the contract CLIN structure is detailed and enclosed.

This Notification of Synopses will expire on 22 August 2025. The Point of Contact is Khadijah Y. Poon, Contract Specialist, (817)886-1014, Khadijah.Y.Poon@usace.army.mil.

US ARMY CORPS OF ENGINEERS

FORT WORTH DISTRICT

GRANGER LAKE FACILITY CLEANING SERVICES

GRANGER, TEXAS

PERFORMANCE WORK STATEMENT

1. GENERAL: This is a non-personal services contract to provide facility cleaning services at various parks and locations at Granger Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform facility cleaning services as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

1.1.1 Definitions:

a) Contractor: Company structure, including all partners, officers and employees with interest in this contract.

b) Government: Government of the United States of America.

c) Contracting Officer (KO): A Warranted Government Official with the authority to legally bind and execute this contract on behalf of the Government.

d) Contracting Officer’s Representative (COR): Person designated by letter of designation from KO.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assures that the Contractor performs the technical requirements of the contract, performs inspections necessary in connection with contract performance, maintains written and oral communications with the Contractor concerning technical aspects of the contract, issues written interpretations of technical requirements; including Government drawings, designs, specifications, monitors Contractor’s performance and notifies both the KO and Contractor of any deficiencies, coordinates availability of Government furnished property, and provides site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

e) Safety Manual: EM 385-1-1, Corps of Engineers Safety and Health Requirements Manual, current edition.

f) Performance Standard: Describes the desired results that are to be achieved.

g) Quality Control: Action taken by the Contractor and/or their personnel to document, inspect and control performance of services to ensure specifications and requirements of this PWS are met.

h) Quality Assurance: Action taken by the Government to ensure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this PWS.

i) Quality Assurance Representative (QAR): Person designated by the Contracting Officer Representative to perform Quality Assurance Inspections, review invoices, and perform strict contract oversight. The QAR does not have authority to change any terms of the contract.

j) Quality Assurance Surveillance Plan (QASP): Plan developed by the Government depicting means Quality Assurance will be controlled.

k) Contract Discrepancy Report (CDR): Written record of unsatisfactory performance by the Contractor as observed by the QAR, issued to the Contractor when the performance threshold does not meet the minimum requirements.

l) Georeference: The internal coordinate system of a digital map or aerial photo which can be related to a ground system of geographic coordinates.

1.1.2 Basic Requirements: The following requirements for submitting a quote and receiving an award are now mandatory for conducting business with the DOD Government.

1.1.3 All offerors are required to obtain a Unique Entity Identifier (UEI) by visiting www.sam.gov.

1.1.4 All prospective contractors must be registered in System for Award Management (SAM) database prior to any award resulting from this solicitation. If at time of award, contractor is not registered, award will be made to the next successful “registered” offer. Registration may be accomplished via the internet at www.sam.gov.

1.1.5 Payment: All payments shall be made by Electronic Funds Transfer (EFT) or “direct deposit”.

Payment for completed and accepted work will be done on a monthly basis. The Contractor shall only invoice after the end of each month. When the monthly invoicing is submitted, the Contractor shall include all labor hours worked during the month for the submitted invoice.

1.1.6 Permits: The Contractor will, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor will comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

1.1.7 Veterans Employment Emphasis: In addition to complying with the requirements outlined in FAR Part 22.13, FAR Provision 52.222-38, FAR Clause 52.222-35, FAR Clause 52.222-37, DFARS 222.13 and Department of Labor regulations, U.S. Army Corps of Engineers (USACE) contractors and subcontractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE contractors in their outreach efforts: U.S. Department of Labor Veterans employment, www.vets.gov/ Federal veteran employment information , www.fedshirevets.gov/index.aspx Veterans’ Employment and Training Service (VETS) , http://www.dol.gov/vets/ Veterans Opportunity to Work (VOW) Program , http://benefits.va.gov/vow/ U.S. Army Warrior Transition Command Employment Index , wtc.army.mil/modules/employers/index.html Hiring Our Heroes initiative , www.uschamberfoundation.org/hiring-our-heroes Guide to Hiring Veterans , www.whitehouse.gov/sites/default/files/docs/white_house_business_counc il_-_guide_to_hiring_veterans_0.pdf

1.2 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items and non-personal services necessary to perform facility cleaning services as specified at Granger Lake. Services include but not limited to cleaning grounds, restrooms, picnic/camping units, screened shelters, group pavilions/shelters, drinking fountains, fishing docks, courtesy docks, trailer dump stations, bulk refuse receptacles areas, beach areas, bulletin boards, kiosks, playgrounds and nature trail.

Attachment 7 details the Cleaning Frequency, Attachment 8 is the Tabulation for facility type in each area to be cleaned, and Attachment 9 contains the Supportive Worksheet for Bid Schedule Items.

http://www.sam.gov/ http://www.uschamberfoundation.org/hiring-our-heroes%20Guide%20to%20Hiring%20Veterans http://www.whitehouse.gov/sites/default/files/docs/white_house_business_counc http://www.whitehouse.gov/sites/default/files/docs/white_house_business_counc

1.2.1 Performance Standard: Cleaning of these units shall consist of sweeping, scrubbing, and washing (using water blasting equipment), or any other method using the appropriate soaps, detergents, disinfectants, cleaning solutions, and completed by rinsing each scheduled cleaning. Facility and all amenities shall be free of insects, insect nests, webs, dust, ashes, coals, dirt, debris, grime, scum, grease, gum, food, litter, stains, markings, graffiti, fecal and organic matter, standing water and any other matter.

All drinking fountains, sinks, counters, showers, urinals and toilets will be disinfected. An adequate supply of rolls of toilet tissue shall be furnished to assure that the supply will not become depleted between cleanings, see Paragraph 1.2.1.14.6 requirements for toilet tissue. All light bulbs shall be functioning, toilet seats and lids shall be in proper condition and all sinks, showers, urinals and toilets shall be properly draining. Vault toilets shall be relatively odor-free and fluid levels to a minimum of six (6) inches above vault floors or top of solids, but fluid levels shall not be higher than twelve (12) inches of the top of the vault. Tables shall be disinfected and in proper position. Grounds surrounding facility within Detailed Grounds Cleanup area shall be free of all large refuse, fish/animal remains and all litter, including, but not limited to cigarette butts, glass, broken glass, bottle caps, paper, food scraps and can tabs. General Grounds Cleanup area shall be free of large refuse and conspicuous litter and fish/animal remains. Decomposed granite, if present, shall be vegetation free and any uneven surfaces shall be restored to a clean, even walking surface.

1.2.1.1 General Grounds Cleaning: Performed as scheduled in the Frequency Schedules (Attachment

7) and in conjunction with other scheduled cleaning services, in order to leave the entire park or area with an overall neat and clean appearance by removing large refuse and conspicuous litter and fish/animal remains from the parks or areas, the limits of which are designated as the cleaning boundaries on the Cleaning Maps (Attachment 5). On dam embankment roads and in park areas with long entrance roads leading into the park proper, cleaning boundaries shall be one hundred (100) feet each side of road centerline, to tree or brush lines, or to road right-of-way fences, whichever is closest.

Hiking trailhead cleaning boundaries shall be twenty (20) feet each side of the trail center line to a distance of seventy-five (75) feet from the start of the trailhead into the hiking trail(s). Litter collected shall be disposed of within bulk refuse receptacles and large refuse such as abandoned appliances, barrels, furniture, etc., shall be removed from Government property. Grounds Cleanup shall be performed within twenty (20) feet on all sides of the facilities, as described in each of the typical unit definitions and/or delineated on Typical Unit Drawings (Attachment 6) unless specified otherwise, as part of each scheduled facility cleaning day using any acceptable method to remove large refuse, fish/animal remains and all litter, including, but not limited to cigarette butts, glass, broken glass, bottle caps, paper, food scraps and can tabs within these areas surrounding facilities. All litter shall be properly disposed of in bulk refuse receptacles. Large refuse such as abandoned appliances, barrels, furniture, etc., shall be removed from Government property. Grounds Cleanup is considered part of the cleaning service for each facility and shall be included in the Contractor’s bid price for the facility cleaning.

Contractor will not be required to remove tree branches or timber, or other natural drift deposited on shoreline during high water or by high winds. During low lake level periods, water’s edge will be limited to areas between elevation 501.6 ft MSL and 509 ft MSL.

1.2.1.2 Headquarters Grounds Area Headquarters Area perimeter grounds extending to surrounding tree lines or Government’s delineation, if required, shall be cleaned as General Grounds Cleanup.

Parking lots and sidewalks shall be cleaned as Detailed Grounds Cleanup.

1.2.1.3 Dam Access Road Access road across the dam and riprap in shaded area on Cleaning Maps (Attachment 5) will be free of all litter. All litter will be disposed of in a refuse bin located on Corps property.

1.2.1.4 Spillway, Embankments and Associated Parking and Access Areas Uncontrolled spillways, downstream embankments, top twenty (20) feet of the upstream embankment riprap and all access areas and related parking at shall be cleaned as General Grounds Cleanup. Specific delineation of these areas is contained in Cleaning Maps (Attachment 5)

1.2.1.5 Beach Areas Typical unit consists of all areas within delineated limits of the beach. Detailed Grounds shall be performed within the facility and fifty (50)-foot perimeter area of each facility including parking

1.2.1.6 Bulletin Boards Typical unit consists of slab, supports, benches, display boards, shelter tops and recesses. Detailed Grounds shall be performed within the facility area.

1.2.1.7 Courtesy Docks Typical unit consists of a landing, gangway, sidewalk, head wall, slab and pier/dock. All debris and litter shall be removed and deposited in bulk refuse receptacles. Cleaning and rinsing with lake water is allowed on these units only. Detailed Grounds shall be performed within the facility area

1.2.1.8 Drinking Fountains Typical unit shall consist of fountain bibs, bowls, handle, sides and faucets (if any). Cleaning must not damage or mar any surface or plumbing fixture. Drinking fountains attached to other facilities, such as restrooms, shall be considered part of that structure and shall be cleaned in conjunction with that structure at no additional cost. Remove all vegetation within decomposed granite, if present, and restore uneven, disturbed decomposed granite to even walking surface

1.2.1.9 Dump Stations A "typical unit" shall consist of a slab, waste drain, water faucet/arm, driveway, and detailed ground cleaning area surrounding each of these facilities. Thoroughly clean the slab, drain cover, hose, and water hydrant by scrubbing with soap or cleaning compound. Rinse thoroughly with water blasting equipment. All spilled sewage from trailer holding tanks will be washed into drain.

Remove all foreign matter from the dump station, drain, and surrounding area. Cleaning must satisfactorily remove all insects, insect nests, webs, dirt, organic and inorganic material, stains, markings, and sewage odors from surfaces. Cleaning must not result in obstructed drain openings or spread spilled sewage from trailer holding tanks to adjoining parking, soil, or graveled areas. Detailed Grounds shall be performed within the facility area

1.2.1.10 Fishing Docks/Pier Typical unit consists of a landing, gangway, sidewalk, head wall, slab and pier/dock. Fish, fish remains, bait and all other debris and litter shall be removed and deposited in bulk refuse receptacles. Fish, fish remains, and bait shall not be deposited into the lake. Cleaning and rinsing with lake water is allowed on these units only. Detailed Grounds shall be performed within the facility area

1.2.1.11 Kiosks Typical unit consists of slab, walls, display boards, benches, shelter tops and recesses.

Remove all vegetation within decomposed granite, if present, and restore uneven, disturbed decomposed granite to even walking surface

1.2.1.12 Pavilion/Group Shelters A typical unit consists of the entire structure, including the roof, support posts/columns/walls, ceiling, floor, tables, cookers, fireplaces, recesses, eaves, retaining walls and light fixtures. It may also contain an adjacent concrete, natural ground or aggregate pad (impact area) with amenities such as table, benches, fire ring, cooker, lantern posts, playgrounds, washer/horseshoe pits, basketball/volleyball courts, and etc. Unit also includes adjacent parking area.

All amenities within facility shall be cleaned each scheduled day, in accordance with applicable paragraphs within Paragraphs 1.2.1.12 and Detailed Grounds Cleanup performed. Additionally, General Grounds Cleanup shall be performed for ground areas outside Detailed Grounds Cleanup area to delineated limits, such as fences, roads, edges of parking lots or other physical features obviously constructed to separate the Group Pavilions/Shelters from the remainder of the park. If no physical separation is present, a fifty (50)-foot perimeter from the edges of the structure shall be used as a delineated limit for General Grounds Cleanup. Light bulbs shall be inspected for working order and replaced if burned out. Light covers in poor condition shall be replaced with Government furnished materials. Fixtures that are damaged shall be reported on the Daily Activity Report. Fixtures must have all screws installed and tightened whenever bulbs or covers are replaced. Light bulb covers shall be free of insects and bird nests. Some units do not have all the items listed for a typical unit. Government reserves the right to upgrade any or all of these non-typical sites at any time without incurring additional costs for cleaning.

All items, such as staples, nails, tacks, tape, string or any other material or residue, used to secure various items to building structures, amenities or trees, shall be removed. Tables shall be disinfected.

Displaced tables shall be relocated to original position. Decomposed granite, if present, shall be vegetation free and any uneven surfaces shall be restored to clean, even walking surface.

1.2.1.12.1 Unscheduled Pavilion Cleaning There may be occasions when the Government will require the Contractor to perform extra cleaning services on pavilions. The Contractor will be notified 12 hours in advance on days when cleaning services are unscheduled. This notification may be verbal, but shall be followed in writing, with payment to be in accordance with the “BIDDING SCHEDULE-UNSCHEDULED PAVILION CLEANINGS” Same cleaning that is performed as Group Pavilion/Shelters 1.2.2.12. Just unscheduled. Cleaning needs will be notified by the Lake Manager.

1.2.1.13 Camping Units or Picnic Units Typical unit is defined as a site with a natural ground or aggregate pad (impact area) containing amenities such as shelter top, concrete slab, table, benches, fire ring, cookers, lantern posts and RV/parking pads. Some picnic/camping units do not have all the items listed for a typical unit. Government reserves the right to upgrade any or all of these non-typical sites at any time without incurring additional costs for cleaning. Each scheduled day, all amenities within facility shall be cleaned and Details Grounds Cleanup performed.

1.2.1.13.1 Fire Rings, Cookers and Tables - All ashes shall be removed by the Contractor and disposed of off Government property. Ashes and coals shall not be placed in bulk refuse receptacles. Partially burned wood shall be stacked neatly adjacent to units. Rock fire rings built by the public shall be disassembled and rocks shall be placed at locations designated by the Government and the ash, coals and wood found within rock fire rings treated as described above.

Tables shall be disinfected and displaced tables shall be relocated to original position.

1.2.1.13.2 Impact Areas and RV/Parking Pads - All areas intended for parking shall be cleaned.

The Contractor shall remove any and all vegetation, dead or alive, within or encroaching upon the impact area at each scheduled cleaning. Vegetation can be left dead on gravel parking pads. The Contractor may use an approved herbicide to satisfy this requirement provided the site is unoccupied at the time of application. All uneven, disturbed decomposed granite shall be restored to original, even walking surface

1.2.1.14 Restrooms: These units are constructed of masonry, metal or wood frame with finished and unfinished (exposed studs) interior walls. Restrooms are of varying configurations but will be of three

(3) general types: waterborne with flush toilets, vault storage with gravity fixtures and vault storage access point facilities with gravity fixtures. Restroom types and quantities will be identified in the Tabulation of Areas and Facilities (Attachment 8). A typical unit consists of men’s and women's restroom/shower, walkways and Detailed Ground Cleanup surrounding each of these facilities. These facilities are listed as one unit even though they may be separate structures for men and women. All facilities shall be cleaned each scheduled cleaning day. Restrooms shall be thoroughly cleaned inside and outside. All fixtures (sinks, toilet lids and risers, commodes, urinals, mirrors, light covers, tissue holders, hand dryers, fittings, etc.) benches, floors, walls, partitions, windows, louvers, screens, doors, ceilings, sinks, drinking fountains, recesses, eaves, soffits, restroom chases and walkways shall be cleaned, using appropriate soaps, detergents, disinfectants, deodorizer, cleaning solutions, and rinsed thoroughly using water blasting equipment to remove excess cleaning solutions. Urinal deodorant cake will be used in urinals to help with smells. While restroom cleaning is in progress, "Caution - Wet Floor" signs shall be placed at the entrance to warn the public of the hazard in accordance with the approved safety plan. Restroom chase doors shall be locked upon exit. Outside rinse showers located in the general vicinity of beach restrooms shall also be cleaned as part of and at the same frequency as the adjacent restroom

1.2.1.14.1 Light Bulbs/Covers - Light bulbs shall be inspected for working order and replaced if burned out. Light covers in poor condition shall be replaced with Government furnished materials.

Light bulb covers need to be free of insects and animal nests. Fixtures that are damaged shall be reported on the Daily Activity Report. Fixtures must have all screws installed and tightened whenever bulbs or covers are replaced

1.2.1.14.2 Toilet Seats/Lids - Contractor shall remove/replace damaged or missing toilet seats and lids when performing scheduled cleaning services using Government furnished materials.

Damaged or missing seats or lids should be noted on daily reports

1.2.1.14.3 Drain Obstructions - Contractor shall remove any drain obstructions within sinks, showers, urinals or toilets. No chemicals or sewer rods will be used. If the problem cannot be corrected, the Contractor shall lock the affected stall or side of the building and shall notify the Government as soon as possible, but no later than one (1) hour after locking the door. An "Out of Order" sign furnished by the Contractor shall be securely attached to the locked door.

1.2.14.4 Vault Restrooms - Any substance which may be harmful to bacterial action shall not be dumped or allowed to enter the vaults. If the waste or fluid level reaches within twelve (12) inches of the top of the vault the Contractor shall report this information to the Government by the end of the workday. The Contractor shall also apply, Government approved, deodorizer when a strong odor problem is present. Cleaning services will not include pumping out the pits of vault-type toilets.

1.2.1.14.5 Stains and Markings - Stains and markings on painted surfaces which cannot be removed by any reasonable cleaning effort shall be reported to the Government.

1.2.1.14.6 Toilet Tissue – Toilet Tissue Dispensers shall be left at no less than 50% capacity of the 9” roll dispensers and 75% of the household roll dispensers during a scheduled cleaning.

Additional toilet tissue may be left in restroom chases for approved Government personnel to access in the event of shortages in restroom

1.2.1.14.7 Trash Containers - Typical unit provided by the Government in the restroom shall consist of an approximately 30-gallon container or smaller with or without lids. All refuse shall be removed from each unit on the scheduled service day and shall be deposited in bulk refuse receptacles located within the park, or in the nearest park for those areas which do not have a bulk refuse receptacle. Containers shall be kept clean, deodorized to maintain odor free and lined with a disposable appropriately sized bag on each scheduled service day. These containers that are located in restrooms shall be cleaned in conjunction with that structure at no additional cost

1.2.1.15 Screen Shelters: Typical unit is defined as a site containing an enclosed structure with a concrete slab and walls consisting of large screens supported by wood, steel, concrete or masonry. It may also contain an adjacent concrete, natural ground or aggregate pad (impact area) with amenities such as table, benches, fire ring, cooking grill and lantern posts. Sites will also include adjacent parking area. Screened shelters may include shades, counters, sinks, ceiling fans, light fixtures, tables, cots and/or other fixtures. Some units do not have all amenities listed for a typical unit. Tables shall be disinfected. Light bulbs shall be inspected for working order and replaced if burned out. Light covers in poor condition shall be replaced with Government furnished materials. Fixtures that are damaged shall be reported on the Daily Activity Report. Fixtures must have all screws installed and tightened whenever bulbs or covers are replaced. Displaced tables shall be relocated to original position.

Government reserves the right to upgrade any or all of these non-typical sites at any time without incurring additional costs for cleaning. Each scheduled day, all amenities within facility shall be cleaned and Details Grounds Cleanup performed

1.2.1.16 Trash Cans: Trashcans are in restrooms and other facilities but are also located at areas outside of buildings. All trash cans have liners, and the liners are to be removed and thrown away in the bulk refuse receptacles (dumpsters) within the park.

1.2.1.17 Dumpster Areas: Typical unit consists of all areas where dumpsters/bulk refuse containers are present. Detailed Grounds shall be performed within the facility and twenty-five (25)-foot perimeter area of each facility including areas where trees and brush are present.

1.2.2 Maps: Maps are provided at Attachment 5 and indicate the approximate areas where services shall be performed. Due to the large scale of service areas, actual boundaries on-site may not be discernible from the maps and delineation on-site by the Government will govern. Lake personnel will show the Contractor the service limits and requirements during an on-site visit of the areas where required cleaning services shall be performed.

1.2.3 Work Schedule Sequence: The Government shall provide the Contractor with a preferred work schedule sequence for parks and/or areas within the lake for services to be performed by Contractor.

Contractor must provide sufficient personnel and equipment to accomplish services at the lake. The Contractor shall submit a work schedule for each service for the lake to include approximate times for beginning work and ending work for each required service listed by parks or areas. Work schedules must be submitted within ten (10) days after the preferred work sequence has been issued to the Contractor, but no later than ten (10) calendar days after the beginning of initial services and prior to frequency changes.

This work schedule is extremely important as it controls the time at which the quality assurance inspections are performed, ensuring that inspections are conducted only after the required service has been completed.

Any variation or unforeseen change, such as being ahead or behind the approved work schedule, must be reported immediately by telephone or in person to the lake project office. Any proposed change to an approved work schedule must be submitted in writing and approved by the Government in advance of actual work schedule changes.

1.2.4. Typical Unit Drawings: Contract requirements will override all typical drawings. Typical Unit Drawings are not to scale, nor are they intended to depict all facilities at all locations. Each unit varies considerably in structure, design and size. Typical Unit Drawings are included for general information purposes only (Attachment 6). The Typical Unit Drawings shows the Detailed Grounds Cleanup Area around each facility type.

1.2.5 Weather Days: In the event of inclement weather or poor on-site conditions, the Contractor shall notify the COR and request a Weather Day for lost day(s) of work. The COR will evaluate on-site weather and site conditions and make a determination as to whether a Weather Day request will be concurred with and approved by the Contracting Officer. Completion dates will be extended the corresponding number of Weather Days approved by the Contracting Officer. The Contractor shall be responsible for repairs due to avoidable site damage caused by equipment and vehicle usage on wet terrain. Repairs shall be consistent with the type, manner and condition of damages incurred.

1.2.6 Daily Activity Report: Contractor shall submit a Daily Activity Report (DAR) at the end of each day to inform the Government POC about the work completed that day. Attachment 4 has an example of a Daily Activity Report. At the Pre-Work Conference, the Contractor will submit an example of the DAR they will be using for approval by the COR.

1.2.7 Inspections: All cleaning operations shall be completed and inspected by the Contractor's Quality Control Inspector prior to contacting the Government Quality Assurance Inspector for inspection. The Contractor shall notify the Government immediately upon completion of services so that the Quality Assurance Inspector may schedule inspection within one (1) working day of the notification. As a minimum, sufficient equipment to remedy any deficiency found shall remain available for use until work has been accepted by the Government. The Contractor shall be responsible for re-performance of any and all deficiencies discovered during the quality assurance inspection within twenty four (24) hours of report of said deficiencies at no additional cost to the Government.

1.2.8 Vehicles: All vehicles utilized under this contract shall be presentable, serviceable and shall comply with insurance and safety standards as required by the State of Texas. Vehicles shall be identified with company name or logo conspicuously displayed on door panels. Professionally prepared hand-lettering, magnetic signs or pressure sensitive decals shall be used.

1.2.9 Accident Reporting: The Contractor shall maintain an accurate record of, and shall report to the Contracting Officer Representative or the Lake Manager, all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incidental to work performed under this contract. Medical expenses for Contractor personnel are the responsibility of the Contractor.

1.2.10 Damage to Government or Private Property: The Contractor shall be responsible for restoring any Government facilities or structures damaged as a result of the Contractor's operations. The Contractor shall also be responsible for restoring any damage to private property and injury to any person as a result of the Contractor's operations. The Contractor will notify the Contracting Officer Representative immediately of damage to Government and private property and injury to any person resulting from the Contractor's operations. Also, the Contractor shall advise the Contracting Officer Representative of damage to Government facilities due to vandalism or other causes on the day the Contractor first notices such damage.

Ground rutting caused by Contractor activity shall be repaired to Government specifications (including, but not limited to: ground leveling and reseeding with native vegetation) by Contractor at no additional expense to the Government.

1.2.11 Safety : The Contractor shall perform all services in full compliance with the safety requirements set forth in latest edition of EM 385-1-1, Safety and Health Requirements Manual (Safety Manual) found at https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf. An observed violation of safety requirements shall be grounds for the Government to stop work. Work shall not continue until the violation is corrected.

1.2.11.1 Safety Plan: The Contractor shall develop an Abbreviated Accident Prevention Plan (AAPP) for review and approval by the Government. It shall indicate in detail the general policies, procedures and personal protective equipment required for full compliance with the safety requirements set forth in latest edition of Safety Manual EM 385-1-1. The AAPP will include an Activity Hazard Analysis (AHA) that lists hazards and steps to mitigate those hazards for each definable feature of work. The AAPP and AHA shall be submitted to the COR for review and approval within ten (10) calendar days after Pre-work Conference.

1.2.11.2 Safety Meetings: The Contractor shall hold a safety meeting with all employees each work day and shall notify the Government of locations and time of each meeting. Any Contractor employee that works in an unsafe manner shall be removed from the job at the request of the Government. A copy of safety meeting reports shall be submitted to the Government upon request.

1.2.11.3 Safety Inspections: Prior to work commencement, all equipment shall be inspected by the Government to ensure compliance with Section 18 of Safety Manual EM 385-1-1. The Contractor shall present all equipment to the Government for inspection whenever equipment is brought to the Lake.

The Contractor shall notify the Government at least two (2) days prior to bringing equipment on-site so that the time and place of these inspections may be scheduled. The Government may inspect equipment at any time it is operated on Government Property. Any equipment found deficient shall be taken out of service immediately until faulty conditions have been corrected and passed by the Government. No such removal will reduce the Contractor's obligation to perform all work required within the time scheduled under this contract. This requirement shall not be made the basis of any claim for compensation or damages against the United States or any of its officers or agents.

1.2.11.4 Safety Equipment: The Contractor personnel shall wear safety items required by OSHA and Safety Manual EM 385-1-1 during the performance of tasks requiring protective equipment or clothing

1.2.12 Reporting of Exposure Hours: The Contractor shall submit the total number of hours worked for the month at the time the invoice is submitted.

1.2.13 Invoice: Contractor shall submit a complete and accurate invoice upon completion of each month.

Invoices must be received by the project office by the 5th day of the month following service. Invoices shall include the contract number, the Contractor’s name, address, and contract information as registered in SAM. Prices shall be derived from the awarded contract bid schedule for the appropriate Base and Option year pricing.

1.2.14 Site Visit: The Government encourages each prospective bidder to attend the site visit in order to ensure all potential bidders have a thorough understanding of this contract and to allow potential bidders the opportunity to ask questions regarding requirements of the specified work. A formal site visit at each lake will be scheduled as indicated on the KO’s Request for Quote. At the discretion of the KO, the site visit may be scheduled as a virtual meeting.

1.2.15 Pre-work Conference: The Pre-work Conference will be conducted by the COR within fourteen (14) calendar days of contract award. As a minimum, the Contractor shall be represented by the officer of the company that signed the contract and the on-site supervisor. The Pre-work Conference will be held at Granger Lake. No work may be performed under this contract prior to this conference. The purpose of the conference is to enable the Government to outline the procedures that will be followed by the Government in its administration of the contract and to discuss the performance that will be expected from the Contractor. This conference will allow the Contractor an opportunity to ask questions about the Government's administration and inspection of contract work or other pertinent information Contractor might require. General items to be discussed during conference Lake Manager and Quality Assurance Representative (QAR) responsibilities, Quality Assurance Inspections, Contractor’s Quality Control Plan, Communications, Administrative Procedures, Invoices, Payments and Regulations. The Government will discuss the provisions of this contract and the Contractor's required submittals listed in Deliverables Schedule listed in Attachment 2.

1.2.16 Tabulation of Park Areas and Facilities: The Tabulation of Park Areas and Facilities (Attachment 8) provides acreage estimates and quantifies facilities within each park. The tabulation is provided for the convenience of the Contractor in determining the work required and preparing bid for the work. Lake personnel will show the Contractor the service limits and requirements during an on-site inspection of the areas where required services shall be performed. If the number of facilities listed on the tabulation sheets and maps differs from the number of facilities actually on the ground, then the tabulation sheets and maps will be used for contract purposes. This tabulation depicts current conditions only and does not reflect any future work such as remodeling, re-design upgrades, new construction, demolition or moving facilities within areas which may occur within required services areas during performance of contract. Government reserves the right to perform any future work at its discretion and to modify any and all Schedules within contract for any resulting impact upon the Contractor and Contractor’s required services.

1.2.17 Frequency Schedules: The required frequency of service is provided in the Frequency Schedules (Attachment 7) for facility cleaning services required.

1.2.18 Supportive Worksheet for Bid Schedule Items: Supportive Worksheet for Bid Schedule Items (Attachment 8) provides descriptions and quantities for each facility.

1.2.19 Hazardous/Special Waste, Public-Generated: Public use areas will very infrequently contain hazardous/special wastes as defined by the Texas Commission on Environmental Quality. Examples of such wastes include but are not limited to old oil filters, tires, lead acid batteries, paint cans and/or dead animals. Contractor shall dispose of such waste found in accordance with Federal, State, County and Municipal laws, codes and regulations.

1.2.20 Occupied Facilities: If a facility is occupied by the public at the time of the scheduled servicing, Contractor shall ask their permission to service the facility. If the public objects to the performance of the service, Contractor shall immediately record the unit (by park, facility type and number) on the Quality Control Daily Report as a non-serviced unit. If public allows partial cleaning, Contractor shall note on Daily Report as unit “occupied/cleaned” and Contractor shall be paid full price. If the facility becomes unoccupied while Contractor is still in the park, Contractor may service the unit as required and remove the unit from the Quality Control Daily Report. If the facility is still occupied, Quality Control Daily Report shall remain as is and shall be turned into the Government for non-payment. The Daily Activity Report must be kept current during work performance so that a unit which has not been serviced and was later rejected by the Government's Quality Assurance Inspector can be verified as non-performed because facility was occupied by the public. A site that is confirmed as being occupied may then be counted as non-performance, rather than as a reject.

1.2.21 Lost and Found Articles: All articles of personal property found unaccounted for in any project area, regardless of apparent value, shall be turned over daily to Corps employees with date and location for disposal

1.3 Sustainability Requirements: The Contractor shall meet the recycled content requirements set forth by the Environmental Protection Agency (EPA) and shall make maximum use of products containing recovered materials that are EPA-designated items unless the product cannot be acquired;

(1) Competitively within a timeframe providing for compliance with the contract performance schedule;

(2) Meeting contract performance requirements; or

(3) At a reasonable price.

Information about this requirement is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program. The list of EPA-designated items is also available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program#products. All deliverables shall be printed double-sided on paper that contains post-consumer fiber..

1.3.1 The Contractor shall meet the BioPreferred Program requirements set forth by the USDA at https://www.biopreferred.gov/BioPreferred/faces/Welcome.xhtml. The list of USDA-designated product categories may be found at https://www.biopreferred.gov/BioPreferred/faces/catalog/Catalog.xhtml#.

1.3.2 As required by the Resource Conservation and Recovery Act of 1976 (42 U.S.C. 6962(c)(3)(A)(i)), the offeror certifies, by signing this offer, that the percentage of recovered materials content for EPA-designated items to be delivered or used in the performance of the contract will be at least the amount required by the applicable contract specifications or other contractual requirements.

1.3.3 References: FAR Provision 52.223-1 – Biobased Product Certification, FAR Clause 52.223-2 – Affirmative Procurement of Biobased Products Under Service and Construction Contracts, FAR Provision 52.223-4 – Recovered Material Certification, FAR Clause 52.223-9 – Estimate of Percentage of Recovered Material Content for EPA-Designated Items, and FAR Clause 52.223-17 – Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts.

1.4 Period of Performance: This contract is for a base year and four (4) option years. The base contract awarded as a result of this solicitation shall remain in full force and effect from 01 October 2025, or date of the award (whichever is later) through 30 September 2026. Options years will be for a 12 month period beginning on October 1st and ending on September 30th. It is anticipated that the area will be open during the period of performance for this contract; however, areas may be closed at any time for construction, floods, budget reductions, etc. and that part or all of required services may be cancelled. No such action shall be cause for a claim against the Government under this contract.

1.5 General Information

1.5.1 Quality Control: The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which the Contractor ensures Contractor’s work complies with the requirements of the contract. The Contractor’s Quality Control Plan shall be submitted to the Government for approval at least ten (10) days prior to work and must be approved before the Contractor provides any services under this contract. After acceptance of the Quality Control Plan, proposed changes to the approved plan by the Contractor must be submitted to the Lake Office POC for approval and if approved, the Contractor will receive acceptance in writing. All Quality Control Inspectors and subcontractors, if used, shall possess as a minimum a copy of that portion of the contract which governs the work in which they are engaged. Failure to comply will result in the stopping of work and removal of employees until such time that this requirement can be met.

1.5.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Lake Manager will designate a Quality Assurance Representative (QAR) who will perform Quality Assurance Inspections, review invoices, and perform strict contract oversight. Any deficiencies will be annotated on the Contract Discrepancy Report (CDR). Attachment 3 shows an example of the CDR. The QAR does not have authority to change any terms of the contract.

1.5.3 Government Holidays: The Granger Lake Office will be closed on the following Government Holidays. However, if a scheduled cleaning service falls on a Government Holidays, the service shall be performed on the holiday.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.5.4 Hours of Operation: Work hours shall be 7:00 AM to 4:00 PM on the scheduled service days. If for any reason the day's required cleaning service cannot be completed by the designated time, the Contractor must notify the Government by 2:30 p.m. of that day, either by telephone or in person (followed in writing), advising of the facilities not serviced and the reason work was not completed. Should the Government allow, services not completed may be rescheduled for the following day if it is an unscheduled workday.

1.5.5 Place of Performance: The work to be performed under this contract will be performed at Granger Lake, Texas. Lake office address is 3101 Granger Dam Road, Granger, Texas 76530.

1.5.6 Type of Contract: The Government will award a Firm Fixed Price Contract.

1.5.7 Security Requirements:

1.5.7.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.5.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer Representative.

1.5.7.2.1. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer Representative.

1.5.7.2.2 Lock Combinations: The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.5.7.3 Antiterrorism/Operations Security

1.5.7.3.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements.