B01_SPCA_Synopsis_Final_1.pdf

United States Department of the Interior

INTERIOR BUSINESS CENTER

Washington, DC 20240

Pre-Solicitation Synopsis and Notice of Intent to Sole Source:

Z-Band Maintenance & Support

Pursuant to FAR 5.207, Preparation and Transmittal of Synopses, the Department of the Interior (DOI), Office of the Secretary (OS), Interior Business Center (IBC), Acquisition Services Directorate (AQD), Division I, Branch 1, on behalf of the DOI, OS, Office of the Chief Information Officer (OCIO), is posting a synopsis for the software maintenance and support for the Z-Band Maintenance & Support.

In accordance with FAR 5.207(a)

(1) Action Code: P (Pre-solicitation)

(2) Date: August 19, 2024

(3) Year: 2024

(4) Contracting Office ZIP Code: 20170

(5) Product or Service Code: DE01 - IT and Telecom - End User: Help Desk;

Tier1-2, Workspace, Print, Productivity Tools

(6) Contracting Office Address: 381 Elden Street, Suite 1000, Herndon, VA

(7) Subject: Z-Band Maintenance & Support

(8) Proposed Solicitation Number: 140D0424Q0950

(9) Closing Response Date: August 22, 2024

(10) Contact Point or Contracting Officer:

Heather Proctor Contract Specialist Acquisition Services Directorate Interior Business Center U.S. Department of the Interior heather_proctor@ibc.doi.gov 571-429-9557

Shannon Triana Contracting Officer Acquisition Services Directorate Interior Business Center U.S. Department of the Interior shannon_m_triana@ibc.doi.gov 703-964-8424

(11) Contract Award: TBD Solicitation Number: 140D0424Q0950

(12) Contract Award Dollar Amount: TBD

(13) Line Item Number: TBD

(14) Contract Award Date: September 1, 2024 (Estimated)

(15) Contractor: ChoiceComm, LLC

(16) Description:

The DOI, OS, IBC, AQD, Division I, Branch 1, on behalf of the DOI, OS, OCIO, requires brand name Z-Band, Technologies, LLC (Z-Band) annual maintenance and support for preexisting cable television components, Video Hubs, Baluns, and Z- Band Fiber Products & the Annual License for the ZHC Diagnostic and Monitoring (D&M) Software.

The period of performance for this anticipated effort is 5 years, comprised of a 12-month base period and four (4) 12-month option periods.

BASE PERIOD: 9/1/2024 - 8/31/2025

Description Serial/

Product Number

Quantity Unit of Issue

Z-Band Advanced Replacement Program ARP /ARP Gold with Annual Renewal

ZBT0200066 1 Year

Service/Warranty Catch Up Fee to bring the plan current (expired 7/18/2023)

ZBT0200065 1 Group

OPTION PERIOD 1: 9/1/2025 - 8/31/2026

Description Serial/

Product Number

Quantity Unit of Issue

Z-Band Advanced Replacement Program ARP /ARP Gold with Annual Renewal

ZBT0200066 1 Year

OPTION PERIOD 2: 9/1/2026 - 8/31/2027

Description Serial/

Product Number

Quantity Unit of Issue

Z-Band Advanced Replacement Program ARP /ARP Gold with Annual Renewal

ZBT0200066 1 Year

OPTION PERIOD 3: 9/1/2027 - 8/31/2028

Description Serial/

Product Number

Quantity Unit of Issue

Z-Band Advanced Replacement Program ARP /ARP Gold with Annual Renewal

ZBT0200066 1 Year

OPTION PERIOD 4: 9/1/2028 - 8/31/2029

Description Serial/

Product Number

Quantity Unit of Issue

Z-Band Advanced Replacement Program ARP /ARP Gold with Annual Renewal

ZBT0200066 1 Year

The above periods of performance are an estimation and may be subject to change.

The contractor must be a local, authorized Z-Band distributor/installer that will provide required warranties from the manufacturer, Z-Band. A single source determination under the authority of FAR 13.106-1(b)(1) is attached.

The solicitation procedure utilized will be a request for written quotation (RFQ).

(17) Place of Contract Performance:

The Department of the Interior

Office of the Chief Information Officer 1849 C Street NW Washington, DC 20240

(18) Set-aside Status: N/A

In accordance with FAR 5.207(c)(15) – The intended source is ChoiceComm, LLC (ChoiceComm). The reason justifying the lack of competition is provided in accordance with FAR 13.106-1(b)(1)(i), “Exclusive Licensing Agreements”. Z-Band Advanced Replacement Program ARP - ARP Gold with Annual Renewal is proprietary to Z-Band, which strictly limits maintenance to its authorized vendors. Z-Band licenses its maintenance and troubleshooting to authorized vendors, which are assigned specific regions to support. ChoiceComm is the only vendor in the Washington, DC region authorized to maintain and support the fiber optic and COAX distro switches in OCIO’s Main Interior Building (MIB) cable television (CATV) Z-Band distribution components.

In accordance with FAR 5.207(c)(16)(ii) this notice is not a request for competitive proposals.

However, vendors that have questions regarding the sole source nature of the requirement or vendors that believe they can fully provide the required Z-Band Maintenance & Support services may submit substantiating written documentation to the points of contact for the Department of the Interior, Heather Proctor and Shannon Triana, within two (2) business days of this notice (i.e., on/before August 22, 2024). Information received will be considered solely for the purpose of determining whether, and how, to proceed with the planned sole source acquisition for these requirements. A determination by the Agency not to conduct a competitive procurement based on the responses to this notice is solely within the discretion of the Agency.