B01__Sources_Sought_Attach__Draft_SOW_TRHModernization_1.pdf

DRAFT PERFORMANCE WORK STATEMENT (PWS)

ENVIRONMENTAL AND TECHNICAL SUPPORT SERVICES

1.0 Background

The Bureau of Reclamation (Reclamation), Department of the Interior, under the authority of the Act of August

12, 1955 (Public Law 84-386), acquired lands and provided funds for the construction of Trinity and Lewiston

Dams, features of the Central Valley Project's Trinity River Division. Reclamation finished the construction of

Trinity and Lewiston Dams in 1963. Because of the dams’ construction, upstream anadromous fish spawning areas were rendered inaccessible. Therefore, the Trinity River Hatchery (TRH) was constructed and equipped by Reclamation to produce juvenile salmonids which would mitigate for the loss of upstream habitat and fish production potential. The TRH produces spring- and fall-run races of Chinook Salmon (Oncorhynchus tshawytscha), steelhead (O. mykiss), and the federally threatened Coho Salmon (O. kisutch). These three species are highly significant for economic, recreational, and cultural values of the region. Reclamation has maintained ownership of the grounds and infrastructure of the TRH and has funded California Department of

Fish and Wildlife (CDFW) to operate and maintain (O&M) TRH since the hatchery’s construction and the completion of Trinity and Lewiston Dams in 1963. Currently, the hatchery’s annual goal is to produce approximately 5 million juvenile salmonids.

Over 30 years have passed since any significant infrastructure improvements have been completed at the hatchery. A two-phased modernization project occurred between 1987 and 1990, which made several needed improvements to the hatchery to improve production potential. These improvements included replacing the original earthen rearing ponds with concrete raceways, replacing the fish release infrastructure (effluent pathway), fencing the raceway area, and installing a water heating system in the hatchery building, among other improvements.

Aquaculture is a continuous process at TRH. The hatchery operates 365 days a year, 24 hours per day. Because of continual operations, many aspects of the hatchery have become antiquated and/or slipped into various states of disrepair. These issues have led to inefficiency in water use (e.g. difficult to monitor water use, broken valves that cannot be shut, hatchery building effluent only leads to river), outdated aquaculture practices (e.g.

heath stacks require frequent chemical treatments, limited adult holding capacity), and personal health and safety concerns (e.g. sink holes, building integrity). These problems are compounded by the new requirement for hatchery operations under two Biological Opinions and a Coho Salmon hatchery genetics management plan. The existing hatchery infrastructure does not have the capacity to meet the needs of these new legal requirements (e.g. lack of adult broodstock holding space). The Hatchery’s infrastructure needs modernization to meet the increasing demands of contemporary aquaculture practices and bring the facility back to full operability.

Therefore, Reclamation’s Northern California Area Office (NCAO) is undertaking activities to plan and implement a complete modernization of the hatchery.

The hatchery modernization project activities may require separate environmental permits for in-water work and compliance with the Endangered Species Act. Requirements of necessary permits and compliance include but are not limited to: resource evaluations and impact analyses for all project implementation activities. Discrete areas of concentration include:

• National Environmental Policy Act and/or CEQA documents and analyses.

• Other necessary environmental documents and reports including Biological Assessments

(BAs).

• Application packages for applicable environmental permits. Surveys for species (i.e birds, terrestrial and aquatic wildlife), habitat presence and potential project impacts

2.0 Objective

The primary objectives of the Environmental and Technical Support Services are to provide

CEQA/NEPA compliance and mitigation support services. Activities may include but are not limited to surveys, development of environmental compliance documents, and project site review.

3.0 Scope

Acquire professional environmental compliance and permitting support for the TRH Modernization

Project. This complex and large-scale project looks to update TRH with cost-effective, efficient, and programmatically viable infrastructure, consistent with the Hatchery’s mission and mitigation responsibilities. The contractor is expected to work closely with Reclamation and to produce documents which will fulfill environmental compliance documentation and regulatory permitting.

4.0 Tasks

Task 1. Project Management

The Contractor shall have a project manager who tracks the schedule and budget that will serve as the single point of contact to the Government for the services required in this PWS.

The Contractor shall prepare and submit a quarterly status report that covers: all activities completed, all activities planned to be completed within six (6) months of the report date, financial status, schedule, and identification of any outstanding issues. The Contractor shall furnish one (1) electronic copy of the report in Word or PDF format with full editing privileges. The contractor shall discuss the status of planned activities during bi-monthly meetings, or whenever needed by Reclamation.

The Contractor shall conduct bi-monthly project management meetings with NCAO staff. Additional meetings will be held as necessary to coordinate work included in Tasks 2.1 - 2.4. Meetings may be through teleconference.

Contractor personnel assigned to accomplish the work described in Task 1 will remain consistent throughout the life of the project. Any change in personnel assigned by the Contractor will be discussed and authorized by the COR.

Deliverables:

• Submit a written status report to NCAO at the end of every quarter throughout the duration of the period of service.

• Jan-March(Q1)

• April– June (Q2)

• July-September (Q3)

• October – December (Q4)

• Maintain a Project Schedule in Microsoft Project showing all task items with duration and dates, linked as appropriate with Start – Finish logic.

Task 2. Environmental Compliance and Permitting Support Services

Task 2.1. Environmental compliance activities shall include preparation of CEQA/NEPA environmental review documents that are consistent in format and content with existing and recent

EIR/EAs and EA/IS’, and serve both federal and state agencies, as needed, for the TRH Modernization project. Format requirements include Section 508 of the Rehabilitation compliance for CEQA/NEPA documents, and any documents to be made available to the public. Developed documents may include initial studies, negative declarations, mitigated negative declarations, environmental assessments, alternatives analysis, reviewing and responding to public comments, updating environmental analysis if needed, and findings of no significant impact (FONSI). If necessary, EA development may transition to an EIS. For each resource category presented in the impact analysis sections of the draft environmental documents the Contractor shall: 1) identify the potentially significant adverse environmental impacts, identify which mitigation strategies apply to each potentially significant adverse impact and assess the level of significance of each impact before and after mitigation; 2) review, analyze, and revise NEPA documents to meet Reclamation NEPA requirements; and 3) meet CEQA lead agency requirements so that the CEQA lead agency may certify that CEQA guidelines have been met. If needed, the Contractor will incorporate changes and prepare a Revised Draft NEPA/CEQA document for additional review by

Reclamation. The Contractor shall provide a final NEPA/CEQA document with incorporated changes.

Note: Per 40 CFR 1506.5, the agency is responsible for the accuracy, scope, and content of environmental documents prepared by a contractor and therefore, Reclamation has the right to edit and finalize the prepared documents as needed.

The Contractor shall provide specialists for complex environmental, socioeconomic, and/or environmental justice issues, if needed (i.e. – wetlands delineations, bird surveys, vegetation monitoring, water turbidity analyses, noise, water quality, etc.).

The Contractor shall provide post-NEPA compliance, monitoring, and administration needs related to the mitigation strategies included within the EA/EIS.

Task 2.2. Environmental compliance activities shall include biological surveys and subsequent reporting necessary for the preparation of CEQA/NEPA environmental review documents and

Biological Assessment (BA) documents as needed, for the TRH Modernization project. Developed documents may include initial studies and effects analyses. For each resource category presented in the effects analysis sections of the BA documents, the Contractor shall: 1) identify the potential effects and identify applicable environmental commitment strategies 2) review, analyze, and revise BA documents to meet U.S. Code of Federal Regulation requirements (50 CFR 402.12) 3) clearly document an effects determination. If needed, the Contractor will incorporate changes and prepare a Revised Draft BA for additional review by Reclamation before being accepted. The Contractor shall provide a final BA document with incorporated changes.

Note: Per 40 CFR 1506.5, the agency is responsible for the accuracy, scope, and content of environmental documents prepared by a contractor and therefore, Reclamation has the right to edit and finalize the prepared documents as needed.

The Contractor shall provide specialists for complex environmental, socioeconomic, and/or environmental justice issues, if needed (i.e. – wetlands delineations, bird surveys, vegetation monitoring, water turbidity analyses, noise, water quality, etc.).

The Contractor shall provide monitoring and administration needs related to the environmental commitments included within the BA(s).

All requests and correspondence for consultation with the U.S Fish and Wildlife Service (USFWS) and the National Marine Fisheries Service (NMFS) will be initiated and led by Reclamation staff. The

Contractor will be included in consultation discussions to meet the objectives set forth in Task 2.2.

Task 2.3. The Contractor shall prepare permit applications to obtain all necessary and required local, County, State, and Federal environmental compliance permits needed to implement the TRH

Modernization project. The contractor shall research which permits are required to implement projects and shall communicate this information to the NCAO to ensure that the environmental documents are incorporated into the scope as required by the various agencies. Examples of applicable permit applications to be prepared may include Section 401, Section 404, NPDES.

Task 2.4. The Contractor shall provide a trained moderator to lead one public meeting pertaining to the TRH

Modernization project. The moderator should be skilled in facilitation of contentious natural resource topics.

Meeting format may be either open house, presentation with question and answer, or formal hearing, and would be up to 3 hours in length.

Contractor personnel assigned to accomplish the work described in Tasks 2.1-2.4 will remain consistent throughout the life of the project. Any change in personnel assigned by the Contractor will be discussed and authorized by the COR.

Deliverables:

• Prepare CEQA Initial Study and NEPA Environmental Assessment for the TRH

Modernization project, along with the associated FONSI, Negative Declaration, and/or

Mitigated Negative Declaration. Due date to be included in the Contractor developed project schedule to be made in coordination with the COR.

• Prepare Biological Assessments when necessary for Endangered Species Act compliance. Due date to be included in the Contractor developed project schedule to be made in coordination with the COR.

• Provide USBR with all documents, references, maps, geospatial data, etc. used to support the analysis. Due date to be included in the Contractor developed project schedule to be made in coordination with the COR.

• Conduct any necessary biological surveys. Due date to be included in the Contractor developed project schedule to be made in coordination with the COR.

• Provide any post-NEPA compliance, monitoring, and/or administration related to the mitigation strategies included within the EA/EIS. Due date to be included in the

Contractor developed project schedule to be made in coordination with the COR.

• Provide monitoring and administration needs related to the environmental commitments included within the BA(s). Due date to be included in the Contractor developed project schedule to be made in coordination with the COR.

• Prepare application packages for Section 401, Section 404, County Flood Plain

Development, and other applicable permits for the TRH Modernization project. Due date to be included in the Contractor developed project schedule to be made in coordination with the COR.

5.0 Type of Contract

The government will award a Firm-Fixed Price Contract.

6.0 Period of Performance

The period of performance shall be four years.

7.0 Administrative Information

7.1 Recognized Holidays

The Contractor is not required to perform services as recognized on the following holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Juneteenth Independence Day

7.2 Hours of Operations

The contractor is responsible for conducting business, between the hours of 8AM to 5PM, Monday through

Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

7.3 Place of Performance

Work to be performed in accordance with this requirement will occur at Reclamation managed, owned, or funded sites and/or surrounding landscapes. Coordination with stakeholders and agencies will occur primarily within the Trinity and Shasta Counties. Meetings and/or presentations may need to take place at the NCAO office in Shasta Lake, CA or at a location closer to the project site in Trinity County.

7.4 Security

The following FAR Clause 52.204-21 and WBR 1452.237-80 applies to all security standards for this project.

The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use, if furnished. At the close of each work period, government facilities, equipment, and materials shall be secured.

7.5 Special Considerations

Property Access Permission and Permits

NCAO shall obtain any necessary landowner permission and/or access agreements.

Independent Publication by the Contractor

If the Contractor independently pursues publication (journals, conference proceeding, trade publications, marketing materials, etc.) using any data or information developed under this contract, the Contractor shall cite the contract number and provide full acknowledgements to NCAO. Additionally, NCAO shall be informed of the publication and provided the opportunity to review and comment on a final draft of the publication. NCAO shall not be responsible for any costs incurred by the Contractor.

8.0 Data Requirements

General Data Requirements

Data include any quantitative or qualitative information deliverables gathered for monitoring or analysis of the TRH project site or surrounding landscape, including baseline information to assist with monitoring or analysis. Data requirements set forth here are to enable the USBR NCAO to comply with the Data

Quality Act (Section 515 of the Consolidated Appropriations Act, 2001). Data received from the

Contractor shall, at USBR discretion, be subject to inspection prior to acceptance. USBR will notify the

Contractor of any rejected geospatial databases and/or metadata within 60 days, to be returned to the

Contractor for correction and returned to USBR within 90 days from the rejection notification date.

USBR will make payment to the Contractor upon final acceptance of the metadata. Metadata received from the Contractor shall be delivered in the same delivered package as the data.

Format

All data deliverables shall be submitted to NCAO in formats accessible by the office staff with standard computers and software (Windows based PC with Microsoft Excel, Microsoft Access, ArcGIS, or

AutoCAD). Unless otherwise specifically agreed upon by NCAO staff, these include:

o XLS (MS Excel spreadsheets) o CSV (Comma Separated Value tables) o MDB (MS Access database) o JPEG or TIFF (for photos and other images) o Geospatial formats given below under “Additional Requirements for Geospatial Data”

Documentation

Data deliverables shall be documented as to:

1. data collection protocol, methods, or standard operating procedure;

2. sampling strategy and design;

3. data storage and formatting structure including fieldname definitions and other necessary information for reasonable interpretation of the data;

4. units and accuracy;

5. linkage structure for relational databases except for automatically generated structure within spatial components of geodatabases.

Security/Privacy

The contractor shall provide full disclosure regarding any security/privacy concerns of all data that is delivered to Reclamation.

8.1 Additional Requirements for Geospatial Data

All geospatial data deliverables shall comply with applicable international, national and Federal information technology and geographic information standards, particularly those determined by the

Federal Geographic Data Committee as supporting the National Spatial Data Infrastructure. Failure to comply with the official policy on spatial data as set forth in three Office of Management and Budget

Circulars (OMB A-16, OMB A-119, and OMB A-130) and by presidential Executive Order 12906 will not be acceptable and payment for work incurred will not be forth coming until these requirements are met.

Geospatial data deliverables include any of the following: geographic information system (GIS) data, Remote Sensing, Aerial Photography, computer aided drafting (CAD), imagery, global positioning system (GPS) data, etc. in the form of databases (tabular or geospatial) or map products. Geospatial data submitted to NCAO shall meet specific spatial requirements and federal regulations in addition to the general Data Requirements (above).

Format

Unless otherwise specifically agreed upon by NCAO staff, data shall be submitted in one or more of the following formats:

8.1.1 ESRI Shapefile

8.1.2 ArcGIS File Geodatabase (may include vector and raster formats)

8.1.3 ArcGIS Personal Geodatabase

8.1.4 GeoTIFF

8.1.5 XYZ (space delimited text format for LiDAR data)

8.1.6 AutoCAD DWG, include as appropriate

8.1.6.1 breaklines within DWG files

8.1.6.2 points additionally as CSV or NEZD file (northing, easting, elevation, and description)

Media

Unless otherwise specifically agreed upon by NCAO staff, data shall be submitted on one or more of the following media, readable by a standard, contemporary Microsoft Windows based computer:

8.1.7 CD

8.1.8 DVD

8.1.9 external hard drive with USB connectivity

Metadata

In accordance with OMB A-16, the U.S. Government Requires metadata compliant with standards set by the Federal Geographic Data Committee (FGDC; www.fgdc.gov/nsdi/nsdi.html). Metadata tools provided within ArcGIS indicate minimum requirements of FGDC compliant metadata by marking fields as “Required”. For sake of maintaining connections between data, documentation, and data origins, NCAO requires that the Abstract, Purpose, or Supplemental Information fields provide reference to the collection agency or organization, data collection and sampling documents, and resulting reports.

Datum and Projection

Geospatial data shall be submitted in the following datums and projections, unless otherwise specifically agreed upon by NCAO personnel:

8.1.10 Horizontal Datum:

8.1.10.1 North American Datum 1983 (NAD83)

8.1.11 Vertical Datum:

8.1.11.1 North American Vertical Datum (NAVD88),

8.1.11.2 or Geoid 2009

8.1.12 Horizontal projection:

8.1.12.1 Geographic Coordinate System (unprojected latitude and longitude in decimal degrees)

8.1.12.2 or California State Plane, zone 1 (units in U.S. Survey Feet).

Accuracy

Geospatial accuracy shall be specified in supporting documents including FGDC compliant metadata.

Accuracy documentation must include both the source of geospatial measurements (e.g. GPS receiver with processing level) and a clear measure of accuracy (for 95% of measurements, if possible). Be aware that Root-Mean-Square-Error (RMSE) statistics indicate an average accuracy not appropriate for a 95% certainty. Typical levels of GPS processing and corresponding accuracy are provided in the following table; accuracy statistics such as Garmin’s “Estimated Positional Error” provided by cheaper GPS units are often inappropriate for the accuracy measurements required here. GPS receivers must be properly configured to provide output in the correct projection and datum.

GPS &

processing level

Accuracy

(95% of measures are within...)

Recreational grade

GPS (e.g. Garmin)

15 meters

Recreational grade

GPS with WAAS correction

5 meters

Mapping grade GPS with differential correction

1-3 meters

Survey Grade GPS with differential correction

< 1 meter

Real-Time ~ 2.5 cm http://www.fgdc.gov/nsdi/nsdi.html

Kinnematic GPS with proper base station support and processing

The U.S. National Map Accuracy Standards (http://rockyweb.cr.usgs.gov/nmpstds/nmas.html) provide guidance for converting accuracy to map scale. These may be interpreted to the following table:

Accuracy (90% of points are within...)

Map Scale

0.85 meters 1:1000

4.23 meters 1:5000

10.2 meters 1:12,000

12.2 meters 1:24,000

50.8 meters 1:100,000

127 meters 1:250,000

254 meters 1:500,000

Security/Privacy

The Recipient/Contractor shall provide full disclosure regarding any security/privacy concerns of all data that is delivered to USBR. This will be fully documented in the metadata in accordance with the Federal

Geographic Data Committee Standard Content Standard for Digital Geospatial Metadata, FGDC-STD-

001-1998.

9.0 Performance Assessment Plan

(a) Monitoring Performance. During the course of the evaluation period, the COR will track Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the

Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer. The COR has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract.

(b) Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the

Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the Disincentives determination.

(c) COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the http://rockyweb.cr.usgs.gov/nmpstds/nmas.html

Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The

Contractor will be provided a copy of the final COR report at the same time the report is submitted to the

Contracting Officer.

(d) Invoicing. The Contractor shall submit one copy of all payment invoices, with the appropriate backup documents to the COR. The COR will determine if the invoice is complete and proper as submitted. The

COR also will determine if billed services have been satisfactorily performed and if expenses billed are correct. If it is determined that the amount billed is incorrect, the COR will, within seven days, request the

Contractor to submit a revised invoice. The Contractor shall specifically identify his invoice “Final

Invoice.” The Final invoice shall include the remaining payment claimed to be due under the basic contract and all modifications issued, if any. The final invoice shall also have the Contractor’s Release of

Claims Certificate attached.

(e) The Quality Assurance Surveillance Plan is one evaluation method the government uses to surveil performance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

10.0 Technical Exhibits

Technical Exhibit 1: Performance Requirement Summary

Description: Identifies the performance indicator, standards, and acceptable quality level the Contractor must meet to successfully perform each service identified in the contract. The PWS includes the intended method of determining performance against the standard.

PERFORMANCE REQUIREMENTS SUMMARY AND

QUALITY ASSURANCE SURVIELLANCE PLAN (QASP)

Products Performance Indicator Performance Standard

Task 1

Project Management Prompt receipt of updates including schedule, budget, and risks

Maintain a Project Schedule in showing all task items with appropriate Start-Finish logic.

Modifications to be received as needed, unless otherwise agreed to by the COR.

Schedule changes for performance milestones and deliverables should be discussed with the COR prior to their adoption.

Quarterly status report Schedule Report received at the end of every quarter throughout the duration of the period of service.

Task 2

NEPA/CEQA and environmental compliance documents

Regulatory and policy compliance Documents meet standards of each action agency which is required to review and sign.

Environmental compliance activities Regulatory and policy compliance

Surveys meet standards of each action agency and are applicable to the preparation of

CEQA/NEPA.

Permit application packages Regulatory and policy compliance Documents meet standards of each regulatory agency which is required to review and issue permits.

Facilitation Management of contentious meeting Facilitator/moderator will have skill in facilitating contentious natural resources meetings and will maintain a professional atmosphere. Meetings will stay on topic and within established parameters.

Real Property:

No Real Property is acquired in whole or in part under this agreement.

Research Agreement:

No patents and inventions will result from this agreement.