B01_Solicitation.pdf

Request for Quotes (RFQ)

Solicitation Number: W9126G22Q0003

Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Fort Worth District, Trinity Region, Title: Joe Pool Lake Mowing Services

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Description of Services: The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal mowing services in the manner, location and frequency set forth in the Performance Work Statement (PWS) and schedules. Work shall be performed in the USACE Trinity Region located at Joe Pool Lake, 6399 FM 1382, Dallas, TX 75249. Periods of Performance will be one (1) twelve

(12) month base period, two (2) twelve (12) month option periods.

2. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or

Executive Orders-Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for Small Business.

https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060971 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_212_5

4. PSC: S208 Housekeeping – Landscaping/Groundskeeping

NAICS CODE: 561730 – Landscaping Services

SIZE STANDARD: $8 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Indefinite Delivery/Indefinite Quantities Contract resulting from this RFQ to the responsible offeror whose offer represents the best value by comparative evaluation IAW FAR 13.106-2(b)(3) in terms of Price, Past Performance, and Technical Approach and Understanding of the Work.

Quotes for this solicitation are due on 05 November 2021, by 3:00 PM CST.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item

(Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM. See Vendor information sheet.

Submit the following as separate PDF files in the response to the RFQ

a. Vendor Information Sheet

b. Price Quotation (CLIN Schedules) (See Clause 52.212-2 Evaluation – Commercial

Items)

c. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause

52.212-2 Evaluation – Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10) and evaluation criteria in

52.212-2. If for any reason the contractor does NOT have recent or relevant past performance, they are still required to submit a PPQ with a brief narrative explaining, "No Recent or Relevant

Past Performance. An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as “NEUTRAL”.

d. Technical Approach and Understanding of Work (See Clause 52.212-2 Evaluation –

Commercial Items)

e. Complete and return the provision at Clause 52.204-26 https://www.acquisition.gov/

8. Email all quotes to:

gloria.gonzales@usace.army.mil and civ-ops.proposals@usace.army.mil

9. 52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors/quoters are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to attending the site visit. Site visit attendees must provide the following information the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees required sign attendance sheet.

Address: U.S. Army Corps of Engineers Joe Pool Lake Project Headquarters

6399 FM 1382

Dallas, TX 75249

CT POC: Gloria Gonzales Contact Info: 817-886-1082 Email: gloria.gonzales@usace.army.mil

Conference: Monday, October 25, 2021 @ 10:00 AM CST mailto:civ-ops.proposals@usace.army.mil

VENDOR INFORMATION SHEET

W9126G22Q0003

Trinity Region Joe Pool Mowing Services

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER___________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM

Yes

No

Signature Date

ATTACHMENT 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other

(Explain)

Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy)

Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS

QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR

WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL,

AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE

SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES

DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED

DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC

INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL

INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: gloria.gonzales@usace.army.mil and

CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the

Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the

Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an

Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the

Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the

Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the

Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than

Satisfactory solely for not performing mailto:gloria.gonzales@usace.army.mil mailto:CIV-OPS.Proposals@usace.army.mil beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the

Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions.

The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the

Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not

Applicable

No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to

Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports. Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in

Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 6 Job $_________________ $__________________

Joe Pool Mowing

Joe Pool Lake Dam Area Mowing - Work will consist of furnishing all labor, materials, fuel, and equipment necessary to perform specified mowing services in public use areas at the lake as specified in the Performance Work Statement.

Period of Performance -1 December 21-30 November

POC: Gloria Gonzales - (817)-886-1082 or gloria.gonzales@usace.army.mil

1001 6 Job $_________________ $__________________

OPTION Joe Pool Mowing

Joe Pool Lake Dam Area Mowing - Work will consist of furnishing all labor, materials, fuel, and equipment necessary to perform specified mowing services in public use areas at the lake as specified in the Performance Work Statement.

Period of Performance -1 December 22-30 November

POC: Gloria Gonzales - (817)-886-1082 or gloria.gonzales@usace.army.mil

2001 6 Job $_________________ $__________________

OPTION Joe Pool Mowing

Joe Pool Lake Dam Area Mowing - Work will consist of furnishing all labor, materials, fuel, and equipment necessary to perform specified mowing services in public use areas at the lake as specified in the Performance Work Statement.

Period of Performance -1 December 23-30 November

POC: Gloria Gonzales - (817)-886-1082 or gloria.gonzales@usace.army.mil

KO STATEMENT -

KO Statement -

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

TASK ORDER OMBUDSMAN –

The Task Order Ombudsman is responsible for reviewing complaints from contractors awarded multiple award contracts to ensure they are afforded a fair opportunity to be considered, consistent with the ordering procedures found in this contract. The USACE Ombudsman is:

Deputy Director of Contracting Delivery Order Task Order Ombudsman U.S. Army Corp of Engineers 441 G Street NW TCCA Documents Washington DC 20314-1000

Joe Pool Lake Mowing - BIDSHEET Description of Supplies and Services and Prices

Contractor to furnish all labor, materials, and supplies to provide Mowing services.

BaseYear - 1 December 2021 thru 30 November 2022 Item Description Number of

Mowings U/M Unit Price Total Price

0001 Joe Pool Lake Est Qty

Joe Pool Lake Dam Area Mowing (1 Feb-30 Sep) 6 Job

Total for Base Year-Mowing Services

Option Year 1 - 1 December 2022 thru 30 November 2023 Item Description Est Qty U/M Unit Price Total Price

1001 Joe Pool Lake

Joe Pool Lake Dam Area Mowing (1 Feb-30 Sep) 6 Job

Total for Option Year 1-Mowing Services

Option Year 2 - 1 December 2023 thru 30 November 2024 Item Description Est Qty U/M Unit Price Total Price

2001 Joe Pool Lake

Joe Pool Lake Dam Area Mowing (1 Feb-30 Sep) 6 Job

Total for Option Year 2-Mowing Services

Total for Base and Two Option Years

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$2,500.00 $447,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$2,500.00 $149,000.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

0001 $ $

1001 $ $

2001 $ $

PERFORMANCE WORK STATEMENT (PWS)

Mowing Services at Joe Pool Lake

1. GENERAL: This is a non-personal services contract to provide Mowing Services at Joe Pool Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: This is a 3-year (base + 2 options) Indefinite Delivery - Indefinite Quantity Contract and services will be ordered by issuance of individual Letter of Instruction. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Mowing Services at Joe Pool Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. Base POP 1 DEC 2021 – 30 NOV 2022, Option Period (1) 1 DEC 2022 – 30 NOV 2023, Option Period (2) 1 DEC 2023 - 30 NOV 2024.

1.2 Scope of Work: Work will consist of furnishing all labor, materials, fuel, and equipment necessary to perform specified mowing services in public use areas at the lake. Contractor's work and responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, inspection, and management necessary to accomplish the required mowing services. Contractor shall assure that all work is accomplished in accordance with the contract specifications, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer. The areas covered, number of facilities, and frequencies of services are provided in the attached tabulation of park areas & facilities, frequency schedules, and park maps. It is recommended that the Contractor conduct a site visit to the lake and parks prior to bid submittal. Additional information regarding property lines, boundaries, and site access may be obtained by contacting Mr. Jeremy Spencer, Bardwell-Joe Pool Lake Manager, at the Bardwell Lake Office, 4000 Observation Dr., Ennis, Texas 75119, 7:30 AM to 4:00 PM Monday through Friday, or by calling 972-897-5711 ext.1032, or by e-mail at jeremy.a.spencer@usace.army.mil.

1.3 Project Descriptions and General Information:

1.3.1 Location: Joe Pool Lake is located on the Dallas-Tarrant County Line. The Project Headquarters is located at 6399 FM 1385, Dallas TX 75249; phone 972-299-2227. The lake is generally bounded on the West by Hwy 360, by Hwy 67 on the South, FM 1382 on the East, and by Camp Wisdom Rd on the North. Office hours are from 7:30 AM to 4:00 PM Monday thru Friday.

1.3.2 Climate: The climate in Dallas/Tarrant Counties, Texas is generally mild with hot summers and cool winters. Extreme temperatures, snowfall, rainfall, and drought conditions are experienced regularly. Recorded temperatures range from a maximum of 115 degrees Fahrenheit to a minimum of minus 4 degrees Fahrenheit, with a mean annual temperature of 65 degrees Fahrenheit. The average length of an annual growing season is 230 days.

Annual mean precipitation is 31.3 inches.

1.3.3 Soil Conditions: Project has varying types of ground and soil conditions. The land is characterized by gently rolling hill interspersed by more rugged slopes and small bluffs. Soils types are predominately loam and clay, with sands composing the remaining portion.

1.4 Frequency of Service: Each service shall be accomplished when directed by a separate Letter of Instruction.

The number of services actually required and ordered during the contract period may vary from year to year due to the amount of rainfall in the area, availability of funds, and changes in operations. Below is a typical service schedule for a normal to heavy rainfall year provided availability of funds:

Service Estimate # per year Full Mowing 6

1.5 Flood or Construction Activities: The Government may, at any time during the duration of this contract, close for any reason, for reasons such as flooding, construction activities, or budget constraints, and delete any subsequent service in the closed area. The Contractor shall be given notification as soon as possible to prepare for either contingency. This decrease shall be deducted from the monthly invoice and paid for in accordance with the bid schedule. The Government may, at any time, add or remove dam instrumentation or plant/remove trees. Such activity will be rare, and relatively minor, and will not be cause for modification of the contract.

1.6 Security Requirements:

1.6.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use.

1.6.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.3 AT Level I Training: All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum."

1.6.3a. Access and General Protection/Security Policy and Procedures: All contractor and all associated subcontractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of the contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.6.3b. Contractor and all associated subcontractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government repetitive, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.6.4 Suspicious Activity Reporting Training: The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar completion of the training.

1.6.5 Restricted Area Access: All contractor employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.6.6 Pre-screen candidates using E-Verify Program: "The

Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award."

1.6.7 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.8 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications:

monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.6.9 Contractor Key Personnel: The following personnel are considered key personnel by the Government: Contract Manager/Administrator. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.6.10 Identification of Contractor Employees: Include the following Special Contract Requirement as applicable

Identification of Contractor Employees in the Federal Workplace (Aug 2008):

(a) The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with an identification (ID) badge. The ID badge shall clearly display the contractor’s name and the employee’s name and color photograph. The Contracting Officer or his/her designee shall approve the ID badge before the commencement of contract performance. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility. Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with

Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel.

(c) When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and email address.

(d) All vehicles and equipment utilized under this contract must be identified with the company name or logo conspicuously displayed.

(e) Each of the requirements set forth in paragraphs a-d above, must be included in all subcontracts at any tier.

1.6.11 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.7 Workday: Normal working hours for the contractor shall be between the hours of 7:00 a.m. to 4:30 p.m., Monday thru Friday, except as specifically approved in advance by the COR or Lake Manager. (NOTE: The Contractor may, with the COR/Lake Manager prior approval, be allowed to mow the embankment on weekends and/or holidays). Government Holidays are:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.8 Typical Drawings: The specification requirements shall override all typical drawings. Typical drawings are not to scale, nor are they intended to depict all facilities at the lake. Therefore, typical drawings are in the list of attachments and are included for general information purposes only.

1.9 Permits: The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses, permits, and letters of certification. The Contractor shall comply with any applicable Federal, State, County, and Municipal laws, codes, and regulations in connection with the performance of the work specified under this contract.

1.10 Award of Other Contracts: The services provided under this contract shall be independent of all services provided under other contracts, at this project or any other project, at which the Contractor may receive award.

1.12 Safety Requirements: Contractor shall develop and submit a written detailed Accident Prevention Plan within fifteen (15) days after award and prior to beginning work. This plan must indicate in detail the general policies and procedures for safe operation in the accomplishment of this contract. The plan shall include an “Activity Hazard Analysis” as defined in Section 01.A.09 of Safety Manual stated below. The Safety Plan and Hazard Analysis shall show how the Contractor intends to perform services in full compliance with the safety requirements set forth in the most current EM 385-1-1, entitled Safety and Health Requirements Manual, copies of which are available on the Corps of Engineers web page at http://www.publications.usace.army.mil/USACEPublications/EngineerManuals.aspx.

1.14 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The Contracting Officer, Contracting Officer’s Representative (COR), Lake Manager, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.15 Contracting Officer Representative (COR): A COR will be designated for this contract. The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the contract.

1.16 Contractor Key Personnel: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.17 Contractor Travel: All travel costs should be included within each line item price in the contractors bid.

2. DEFINITIONS: For this contract the following terms shall relate as follows:

2.1 Project: Means Joe Pool Lake and related features.

2.2 Government: Means the Government of the United States of America.

2.3 Contracting Officer: Means the person executing this contract on behalf of the Government and includes the Contracting Officer's Representative (COR).

2.4 COR: Means the person authorized in writing as the Authorized Representative of the Contracting Officer, acting within the limits of his authority.

2.5 Contractor: Means the company structure, including all partners, officers, and employees with interest in this contract.

2.6 Lake Manager: The Lake Manager is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Lake Manager is responsible for ensuring proper Government surveillance of the contractor’s performance, coordination and communication with the contractor and the KO, and for receiving required contractual documents, such as the QCP and safety plan. The Lake Manager assists the KO by providing local supervision of the contract, the contractor’s performance, and QA oversight, and resolves issues that may arise. For unresolved issues, the Lake Manager will document the issues and forward to the KO for resolution.

2.7 Quality Control: The term "Quality Control" refers to action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract.

2.8 Quality Assurance: The term "Quality Assurance" refers to action taken by the Government to insure the Contractor's quality control system is functioning and effective and that the Contractor is providing services which are in accordance with this contract.

2.9 Quality Assurance Inspector: The QA Inspector is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The QA Inspector is the primary point of contact between the Government and contractor for day-to-day operations. The QA Inspector will evaluate the contractor’s performance against the standards outlined in the PWS, conduct routine inspections and re-inspections for deficiencies, receive routine reports (such as completion reports, safety meetings, maintenance issues, etc.), and routine coordination and communication for scheduled and unscheduled maintenance repairs.

2.10 Quality Assurance Surveillance (QASP): A Quality Assurance Surveillance Plan is a plan developed by the Government depicting how Quality Assurance shall be controlled.

2.11 Contract Deficiency Report (CDR): The Contract Deficiency Report is a written record of unsatisfactory performance by the Government as observed by the Quality Assurance Inspector, issued to the Contractor when the number of rejects exceeds the acceptable quality level.

3. FACILITIES AND EQUIPMENT

3.1 Equipment Storage: No Government space or facilities shall be provided under this contract for either equipment or supplies unless Contractor has received prior approval from COR or Lake Manager. The COR or Lake Manager shall approve type of equipment or supplies to be stored and designate storage location. The Government shall not be held liable for any damages received while on Government Property.

3.2 Point of Contact Requirements: The Contractor shall provide to the COR or Lake Manager a local telephone number with electronic mailbox and a point of contact on a twenty four (24) hour basis for discussion of any contractual matters.

3.3 Communication: The Contractor and/or Quality Control Inspector is required to have a mobile cellular telephone with electronic mailbox for communication purposes with Government personnel under this contract.

Messages left in the electronic mailbox from the COR or QA Inspector must be responded to within two (2) hours during the workday, within twenty-four (24) hours on a non-work day. The Contractor and/or Quality Control Inspector shall check voice mail messages on a routine basis during each workday. Also, the work leader of each work crew shall have a mobile cellular telephone for safety and communication purposes. Phone numbers for all required mobile cellular telephones shall be submitted to Project Office prior to starting work.

3.4 Safeguarding Public Property: The Contractor shall cooperate with Government personnel in safeguarding public property. The Contractor shall be responsible for reporting acts of vandalism, larceny, or pilferage to the COR or Lake Manager as part of the Contractor's quality control reports.

3.5 Damage to Government and Private Property: The Contractor shall be responsible for restoring any Government property damaged as a result of his or her operation. Contractor shall also be responsible for any damage to private property and injury to any person as a result of his or her operation. The Contractor shall notify the COR or Lake Manager immediately of damage to Government or private property, or injury to any person resulting from his or her operation. Contractor shall be charged for damage to Government property at replacement or repair cost.

3.6 Lost and Found Articles: All articles of personal property found unaccounted for in any project area, regardless of apparent value, shall be turned over daily to the COR or Lake Manager for disposal.

3.7 Equipment: The Contractor shall furnish equipment necessary to accomplish all of the work required by this contract within the time frames specified. All equipment shall be presented to the COR or Lake Manager for approval prior to commencement of services to ensure compliance with specifications.

3.7.1 Condition of Equipment - All equipment used to perform work under this contract must be in good operating and mechanical condition and comply with EM 385-1-1, Corps of Engineers Safety and Health Requirements. A regular schedule of preventive maintenance must be followed on all equipment.

3.7.2 Equipment Requirements - All equipment must be operated in such a manner as too not cause damage to government property or property of others. All equipment such as tractors, tractor mowers, and small riding mowers utilized in the performance of this contract shall be in full compliance with EM 385-1-1, Corps of Engineers Safety and Health Requirements, Section 16, titled Machinery and Mechanized Equipment, concerning rollover protection (ROPS), seat belts, back up alarms, safety guards, and other required safety equipment and practices.

Blades shall be kept sharp and are subject to inspection by the COR or Lake Manager at any time. One (1) 2-1/2 pound A:B:C dry chemical fire extinguisher shall be required on all tractors and mowers capable of being ridden.

3.7.2.1 EQUIPMENT FOR AREA MOWING - Where possible, mowing shall be done with rubber tired tractors with a tractor mounted rotary, flail-type mowers or side mounted hydraulic boom-mounted mowers. The mowers must be equipped with safety chains or other protective devices to prevent flying stones, cans, etc., from striking persons (including tractor operator) or damaging property. Mowers must have wheels, which will prevent tearing or plowing into the turf. Contractor may be held accountable for re-turfing if equipment causes gouging or plowing. In areas where it is not possible to use a tractor-mounted mower, the Contractor shall use small mowing equipment such as lawn and garden tractors, push mowers, line trimmers, and other small power-mowing equipment, and/or manual mowing tools such as a sickle. Contractor shall use all approved means to perform mowing requirements in designated areas.

3.7.2.2 EQUIPMENT FOR DETAIL MOWING – If needed, rubber-tired lawn riding mowers less than thirty-two (32) horsepower and push mowers are the only type mowers authorized. Mowers shall provide a close (not more than 3" & not less than 1.5") and even cut.

3.7.2.3 EQUIPMENT FOR EMBANKMENT MOWING - Contractor is required to use a tractor equipped with dual rear wheels to mow the top portion of the Embankment (steeper part, between the levee and access road of the Embankment). Contractor is required to use a tractor that is capable of operating a 36% slope (1:2.8) WITHOUT DAMAGE TO THE EMBANKMENT. Contractor MUST provide proof of this capability through a letter from the manufacturer or by providing a copy of the O&M Manual which certifies this capability for the specific tractor used.