B01_Solicitation.pdf

Request for Quotes (RFQ)

Solicitation Number: W9126G20Q0008

Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Herbicide and Pesticide Services at Joe Pool Lake, Texas

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes s are being requested and a written solicitation will not be issued.

Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, permits, supervision, and other items and non-personal services necessary to perform herbicide services as defined in this Performance Work Statement (PWS) and schedules. Work shall be performed in the USACE Trinity Region located at 6399 FM 1382, Dallas, TX 75249.

The lake is generally bound by State Highway 360 on the west, State Highway 287 on the south, FM 1382 and State Highway 67 on the east, and Camp Wisdom Rd on the north. Periods of Performance will be one (1) twelve (12) month base period, and two (2) twelve (12) month option periods.

2. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement

(DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or

Executive Orders-Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060971 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i52_212_5

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC CODE: F105 – Pesticides Support Services

NAICS CODE: 561730, Herbicide Services

SIZE STANDARD: $8 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Purchase Order resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of past performance and price IAW 13.106-2(4)(ii). Past performance is equivalent to price. Quotes for this solicitation are due on 6 Jul 2020, by 10:00 AM CST.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104- 07, the Government is exempt from paying state and local taxes.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item

(Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM. See Vendor information sheet.

Submit the following as separate PDF files in the response to the RFQ:

a. Vendor Information Sheet

b. Price Quotation (CLIN Schedules) (See Clause 52.212-2 Evaluation – Commercial

Items)

c. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause

52.212-2 Evaluation – Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10). An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as “NEUTRAL”.

d. Complete and return the provision at 52.204-26

8. Email all quotes to:

gloria.gonzales@usace.army.mil civ-ops.proposals@usace.army.mil https://www.acquisition.gov/ mailto:civ-ops.proposals@usace.army.mil

9. 52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors/quoters are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to attending the site visit. Site visit attendees must provide the following information the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees required to sign attendance sheet.

Address: U.S. Army Corps of Engineers Piney Woods Project Office

6399 FM 1382

Dallas, Texas 7524 POC: Jeremy Spencer 214-240-1214 (If you have difficulty in locating office)

Gloria Gonzales 817-886-1082 gloria.gonzales@usace.army.mil

CT POC:

Contact Info:

Email:

Site Visit: June 17, 2020 @ 10:00 am CST

PREVIOUS CONTRACT INFORMATION: W9126G17P0180 can be found at beta.SAM.gov

VENDOR INFORMATION SHEET

W9126G20Q008 Herbicide and Pesticide Services

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

DUNS NUMBER CAGE CODE NUMBER_______________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM

Yes

No

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other

(Explain)

Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy)

Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS

QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR

WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR

PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION

ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT

QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY

BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE

POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND

ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: gloria.gonzales@usace.army.mil and CIV-

OPS.Proposals@usace.army.mil. Ensure the former employer references the solicitation number in the email subject line.

mailto:gloria.gonzales@usace.army.mil mailto:CIV-OPS.Proposals@usace.army.mil mailto:CIV-OPS.Proposals@usace.army.mil

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the

Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the

Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the

Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the

Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the

Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the

Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions.

The contractor’s proposed actions appear

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the

Government/Owner.

only marginally effective or were not fully implemented.

(U)

Unsatisfactory

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the

Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not

Applicable

No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to

Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports. Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in

Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues)

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if applicable) and/or additional remarks.

Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

W9126G20Q0008

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Funded Amt:

Herbicide Treatment Prime Facilities Contractor to furnish all labor, materials, and supplies necessary to provide herbicide services at public and prime facilities at Joe Pool Lake, Texas in accordance with the PWS.

FALL Service - 1 Aug 20 - 31 Jan 21 SPRING Service - 1 Feb 21 - 31 Jul 21

POC: Gloria Gonzales; 817-886-1082 or via email:

gloria.gonzales@usace.army.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001AA 2 Months

Funded Amt:

Joe Pool Stilling Basin Herbicide Service - 1 EACH FALL AND SPRING

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001AB 2 Months

Funded Amt:

Joe Pool Dam Herbicide Service - 1 EACH FALL AND SPRING

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001AC 2 Months

Funded Amt:

Joe Pool Project Office Herbicide Service - 1 EACH FALL AND SPRING

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Funded Amt:

Herbicide Treatment Prime Facilities OPTION 1 - Contractor to furnish all labor, materials, and supplies necessary to provide herbicide services at public and prime facilities at Joe Pool Lake, Texas in accordance with the PWS.

FALL Service - 1 Aug 21- 31 Jan 22 SPRING Service - 1 Feb 22 - 31 Jul 22

POC: Gloria Gonzales; 817-886-1082 or via email:

gloria.gonzales@usace.army.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002AA 2 Months

OPTION Funded Amt:

Joe Pool Stilling Basin Herbicide Service - 1 EACH FALL AND SPRING

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002AB 2 Months

OPTION Funded Amt:

Joe Pool Dam Herbicide Service - 1 EACH FALL AND SPRING

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002AC 2 Months

OPTION Funded Amt:

Joe Pool Project Office

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Funded Amt:

Herbicide Treatment Prime Facilities OPTION 1 - Contractor to furnish all labor, materials, and supplies necessary to provide herbicide services at public and prime facilities at Joe Pool Lake, Texas in accordance with the PWS.

FALL Service - 1 Aug 22- 31 Jan 23 SPRING Service - 1 Feb 23 - 31 Jul 23

POC: Gloria Gonzales; 817-886-1082 or via email:

gloria.gonzales@usace.army.mil

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003AA 2 Months

OPTION Funded Amt:

Joe Pool Stilling Basin Herbicide Service - 1 EACH FALL AND SPRING

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003AB 2 Months

OPTION Funded Amt:

Joe Pool Dam Herbicide Service - 1 EACH FALL AND SPRING

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003AC 2 Months

OPTION Funded Amt:

Joe Pool Project Office

Herbicide Services Joe Pool Lakes, Texas

Item Description U/M Est Qty Unit Price Total Price 0001 Base Year: 01 August 2020 through 31 July 2021

Fall Service - 1 Aug 20 - 31 Jan 21 Spring Service - 1 Feb 21 - 31 Jul 21

0001AA Joe Pool Stilling Basin Mth 2 0001AB Joe Pool Dam Mth 2 0001AC Joe Pool Project Office Mth 2

Total for Base Year - Herbicide Services

Item Description U/M Est Qty Unit Price Total Price 0002 Option Year 1: 01 August 2021 through 31 July 2022

Fall Service - 1 Aug 21 - 31 Jan 22 Spring Service - 1 Feb 22 - 31 Jul 22

0002A 0002AA Joe Pool Stilling Basin Mth 2 0002AB Joe Pool Dam Mth 2 0002AC Joe Pool Project Office Mth 2

Total for Option Year 1 - Herbicide Services

Item Description U/M Est Qty Unit Price Total Price

0003 Option Year 2: 01 August 2022 through 31 July 2023

Fall Service - 1 Aug 22 - 31 Jan 23 Spring Service - 1 Feb 23 - 31 Jul 23

0003A 0003AA Joe Pool Stilling Basin Mth 2 0003AB Joe Pool Dam Mth 2 0003AC Joe Pool Project Office Mth 2

Total for Option Year 2 - Herbicide Services

Total All 3 Years - Herbicide Services

BID SHEET

Contractor to furnish all labor, materials, and supplies necessary to provide herbicide services at public and prime facilities at Joe Pool Lake, Texas in accordance with specifications.

Herbicide Treatment Prime Facilities

Herbicide Treatment Prime Facilities

Herbicide Treatment Prime Facilities

PERFORMANCE WORK STATEMENT (PWS)

Herbicide and Pesticide Services Joe Pool Lakes, Tarrant County, Texas

1. GENERAL: This is a non-personal services contract to provide herbicide services at Joe Pool Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, permits, supervision, and other items and non-personal services necessary to perform herbicide services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. Contract should result in killing target vegetation in all treated areas.

1.2. Scope: Contractor shall provide all labor, permits, tools, equipment, materials, and chemicals required to mix, transport, and apply herbicides as specified in this contract. Services include spraying/applying herbicides and shall be performed as specified, to the limits shown as described below and on project maps (See Section

1.9.3 Technical Exhibit 3), as directed. In general, herbicide services shall be applied at various locations throughout the government property boundaries surrounding the locations identified below (including, but not limited to flood control prime facilities/dam embankments and recreation/park facilities). The Contractor shall possess a valid State of Texas Commercial Applicator’s License, and insurance, and shall comply with the conditions specified in the sub-paragraph 3-3e and 3-4 in ER 1130-2-540. A copy of the Contractor’s Applicator License must be provided to the Contracting Officer (KO) before an award will be made. The Contractor shall ensure that a certified applicator is on the job at all times to supervise all contract operations. The Contractor shall give, in writing, any such supervisor, authority to act in his/her behalf. The Contractor or the designated supervisor, while supervising the work will at all times be in possession of a copy of this contract and a copy of their individual Commercial Applicator’s License.

1.2.1 Payment: All work must be inspected and accepted by the Lake Manager, as applicable, or designated Quality Assurance (QA) Inspector before any payment can be made. Inspections will be made by the Lake Manager or QA Inspector after each application is completed. No payment will be made until the areas treated have been inspected and accepted by the inspector. Inspections may take up to two weeks after the completion of any service, so results can be seen. Any work that is rejected as unsatisfactory by the inspector (less than 90% kill) will be redone by the Contractor at the Contractor’s expense.

1.2.2 Application Treatment Specifications: Applications will be done at a time when, according to the label, satisfactory results can be expected. The type of herbicide will be determined by the Contractor; colored dye will be added to the herbicide to show coverage of application. The herbicide applications will be for herbaceous (annual and perennial grasses, broadleaf weeds), and woody vegetation. Woody vegetation may be girdled to achieve a successful kill. Two applications will be performed annually: spring and fall applications (dependent on lake elevations and park closures). Fall application must be completed before the contract term expires. Contract will begin with the spring application. The exact date of when an application will be performed will be determined by weather conditions. When conditions such as excessive moisture, potential rainfall, wind speed, or other factors prevail to such an extent that satisfactory results cannot be obtained, no applications should be made. Work should resume only when desired results can be obtained. If work cannot be commenced or completed by the agreed upon dates, the Contractor shall provide written notification to the Lake Manager. Delays in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor’s control may only be allowed with the written authorization of the Lake Manager. The specifications are split into 2 major categories and relate directly to the legend on the maps.

1.2.2.1 Herbicide Prime Facilities Joe Pool Lake:

1.2.2.1.1 Stilling Basin Steps and Walkways - This application shall cover a minimum of three-foot (3’) wide strip along the steps and concrete walkways, and around guardrails. Treatable surface area is approximately 1100 feet at Joe Pool Lake.

1.2.2.1.2 Dam - This application treatment of herbicide will occur on all rip-rap associated with the dam (entire face upstream of Joe Pool’s dam, spillway, and stilling basin); shoulders of the paved and gravel portions of the crest service road; and on the uncontrolled spillway to include u-channels, weep-holes, and at other areas related to dam operation. Maps are included to show these areas in further detail. This would include both broad application and spot treatment. Treatable surface is approximately 65 acres at Joe Pool Lake.

1.2.2.2.3 Project Office - This application treatment will be for an area a minimum of three-foot (3’) wide along the perimeter of the pavement around the main office parking lots and compound, and spot treatments for any vegetation growing through cracks in the pavement.

Treatable surface is approximately 0.5 acres at Joe Pool Lake.

1.2.3 Safety: The Contractor shall submit “SAFETY DATA SHEETS (SDS)” to the Lake Manager for all herbicides that will be used on this contract. The Contractor shall also have a copy of the SDS sheets on the job at all times when work is in progress.

1.2.3.1 Safety Meetings - The contractor shall hold a safety meeting with all his employees prior to each application, and will notify the Lake Manager of location and time of each meeting. When a new employee is hired, the contractor will thoroughly brief that person in all safety procedures and requirements. Any contractor employee who persists in unsafe performance will be removed from the job at the request of the Lake Manager or designated representative. A copy of the safety meeting report shall be submitted to the Lake Manager with the weekly QC report.

1.2.3.2 Accidents – The contractor shall immediately notify the Lake Manager of any accident occurring during the operation of the contract on government property.

1.3 Period of Performance: This contract is set up with a base year and two option years.

Base Year (01 August 2020 – 31 July 2021) Option Year 1 (01 August 2021 – July 31 2022) Option Year 2 (01 August 2022 – July 31 2023)

Two applications will be performed per year in the late Spring and early Fall, generally in April and September. Applications will be done at a time when according to the label, satisfactory results can be expected. The exact date of when an application will be performed will be determined by weather conditions. When conditions such as excessive moisture, potential rainfall, wind speed, or other factors prevail to such an extent that satisfactory results cannot be obtained, no applications should be made. Work should resume only when desired results can be obtained. If work cannot be commenced or completed by the agreed upon dates, the Contractor shall provide written notification to the Lake Manager. Delays in service requiring an extension to the completion date due to inclement weather or conditions beyond the Contractor’s control may only be allowed with the written authorization of the Lake Manager. The first application of the contract will occur in the spring, with the final application completed before the end of September.

1.4 General Information

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. After contract award, but before work commences, the Contractor shall develop a SAFETY AND ENVIRONMENTAL PLAN, and Activity Hazard Analysis, which addresses spills, environmental hazards, storage and disposal of herbicide and pesticide containers, and protection of park users and submit a comprehensive written Quality Control Plan (QCP), with names and contacts of QC inspector and foreman, to the Lake Manager within 10 working days and when changes are made thereafter. After acceptance of the QCP, the contractor shall receive the Lake Manager’s acceptance in writing of any proposed change to the QCP. Contract or will submit weekly, a report of application (chemical list and quantity), and daily QC report for the week. Contractor will submit an invoice monthly.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays: The contractor shall not perform services on the following holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.4.4 Hours of Operation: All contract work shall be performed between the normal operating hours of the project, Monday through Friday 0730-1600 hours unless a request to work is received 72 hours prior and approved, in advance, by the Lake Manager.

1.4.5 Place of Performance: The work to be performed under this contract will be performed at Joe Pool Lake, Tarrant County, Texas.

Joe Pool Lake is located on the Mountain Creek tributary of the Trinity River in southwest Dallas, Texas. The Project Headquarters is located at 6399 FM 1382, Dallas, TX 75249, phone 972-299-2227. The lake is generally bound by State Highway 360 on the west, State Highway 287 on the south, FM 1382 and State Highway 67 on the east, and Camp Wisdom Rd on the north.

1.4.6 Type of Contract: The government will award a purchase order contract.

1.4.7 Security Requirements: Contractor personnel performing work under this contract must be aware of their surroundings and take precautions to safeguard personnel and property from security risks.

1.4.7.1 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.4.7.2 AT/OPSEC

1.4.7.1.1 All contractor employees, to include subcontractor

employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the Lake Manager or to the contracting officer, within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html;

or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.4.7.2.2 All contractor and all associated sub-contractors

employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1.4.7.2.3 Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index

(NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.4.7.2.4 The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the Lake Manager NLT 5 calendar days after the completion of the training.

1.4.7.2.5 All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

1.4.7.2.6 The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the Lake Manager no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.4.7.3 Key Control: The Contractor shall establish and implement methods of ensuring all keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The

Contractor shall immediately report any occurrences of lost or duplicated keys to the KO. The Contractor will be required to return all Government keys issued to perform the work on the last day of the contract.

1.4.7.3.1 The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO.

1.4.7.3.2 Lock Combinations: (If applicable) The Contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The Contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know. These procedures shall be included in the Contractor’s Quality Control Plan.

1.4.7.4 “Identification of Contractor Employees in the Federal Workplace (Aug 2008):

(a) The contractor shall provide each of its employees who will be involved in the performance of the contract, on a Government facility, with an identification (ID) badge. The ID badge shall clearly display the contractor’s name and the employee’s name and color photograph. The KO or his/her designee shall approve the ID badge before the commencement of contract performance. It is the contractor’s responsibility to ensure that all contractor personnel wear the ID badge at all times when performing work under this contract at a Government facility.

Unless otherwise specified in the contract, each contractor employee shall wear the ID badge in a conspicuous place on the front of their clothing and above their waist, except when safety or health reasons prohibit such placement. This requirement is in addition to any Government facility security provisions that require that a Government-issued security badge also be worn.

(b) Contractor personnel shall clearly identify themselves to all attendees as a contractor employee before the commencement of meetings with Government or other contractor personnel. Contractor personnel shall clearly and immediately identify themselves as a contractor employee when placing, answering or participating in telephone/VTC conversations with Government or other contractor personnel.

(c) When contractor personnel send e-mail messages from or to a Government-owned computer, they shall include a signature block that includes their employer’s name and the employee’s full name and e-mail address.

(d) Each of the requirements set forth in paragraphs a-c above, must be included in all subcontracts at any tier.”

(e) All vehicles and equipment utilized under this contract must be identified with the company name or logo conspicuously displayed on each side of the vehicle.

1.4.8 Special Qualifications: The Contractor shall possess a valid State of Texas Commercial Applicator’s License and shall comply with the conditions specified in the sub-paragraph 3-3e and 3-4 in ER 1130-2-540. A copy of the Contractor’s Applicator License must be provided to the KO before an award will be made. The Contractor shall ensure that a certified applicator is on the job at all times to supervise all contract operations.

1.4.9 Sustainability

1.4.9.1 The contractor must meet the recycled content requirements set forth by the EPA for specified products. The following web site contains a list of EPA designated products:

http://www.ssc.nasa.gov/environmental/pdf/AffirPro.pdf. Contractor will ensure compliance of the EPA guidelines under the categories of: non-paper office products, paper and paper products.

1.4.9.2 The contractor must meet the Bio Preferred Program

requirements set forth by USDA. The following is a link to USDA-designated product categories:

https://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml.

Contractor will ensure compliance under the categories of: Groundskeeping, and Industrial Lubricants and Fluids.

1.4.9.3 The contractor shall ensure all deliverables be printed double sided on paper that contains post-consumer fiber (recycled content).

1.4.10 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, Lake Manager, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the Contracting Officer will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the Government.

1.4.11 Contracting Officer Representative (COR): Not Applicable.

1.4.12 Lake Manager(s): The Lake Manager is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The Lake Manager is responsible for ensuring proper Government surveillance of the contractor’s performance, coordination and communication with the contractor and the KO, and for receiving required contractual documents, such as the QCP and safety plan. The Lake Manager assists the KO by providing local supervision of the contract, the contractor’s performance, and QA oversight, and resolves issues that may arise. For unresolved issues, the Lake Manager will document the issues and forward to the KO for resolution.

1.4.13 Quality Assurance Inspector: The QA Inspector is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. The QA Inspector is the primary point of contact between the Government and contractor for day-to-day operations. The QA Inspector will evaluate the contractor’s performance against the standards outlined in the PWS, conduct routine inspections and re-inspections for deficiencies, receive routine reports (such as completion reports, safety meetings, maintenance issues, etc.), and routine coordination and communication for scheduled and unscheduled maintenance repairs.

1.4.14 Contractor Key Personnel: The following personnel are considered key personnel by the Government: The Contractor or the designated supervisor shall closely supervise all contractor employees. All employees shall be thoroughly trained and instructed in the application of each herbicide and pesticide to ensure proper and safe application. The Contractor shall report, in writing, all injuries and accidents to the Lake Manager by the end of the day on which the accident or injury occurs. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.4.15 Contractor Travel : Not Applicable.

1.4.16 Data Rights : Not Applicable.

1.4.17 Organizational Conflict of Interest: Not Applicable.

1.5. GOVERNMENT FURNISHED ITEMS AND SERVICES:

1.5.1 Facilities: The Government will provide no facilities.

1.5.2 Equipment: The Government will provide no equipment.

1.5.3 Materials: The Government will provide water if needed, for mixing chemicals on site. The Lake Manager or QA Inspector will notify the contractor where water can be accessed.

1.6 CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

1.6.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 1.5 of this PWS.

1.6.2 Equipment. The Contractor shall provide all equipment necessary to mix, transport, and apply herbicides as specified in this contract. Services include spraying or spreading of herbicides and shall be performed as specified, to the limits described above and on project maps (See Section 1.9.3 Technical Exhibit 3). An equipment list including all application equipment, personal protection equipment, and vehicles to be used in contract work shall be submitted during the pre-award period for approval by the Lake Manager. Some areas may require treatment on steep slopes or without access available at all. Any self-propelled equipment used on embankment and levee slopes or other steep areas must be certified by the manufacturer as being able to perform safely on such slopes. All equipment to be used in the performance of this contract shall be of the type that will allow proper and safe application of the pesticides. No aerial applications will be allowed. Prior to the commencement of work, the Lake Manager or a designated representative shall perform a review of the contractor’s equipment safety inspection. A copy of the completed inspection form will be made available for inclusion in the government contract folder.

When new or different equipment is brought onto the job-site, it shall be the Contractor's responsibility to notify the Lake Manager in order that the equipment inspected for the safety features specified in this contract can be verified and a copy of the inspection form placed within the government’s contract folder. No equipment shall be used on the project prior to this inspection.

1.6.3. Materials. The Contractor shall provide all materials, and chemicals required for mixing, transporting, and the application of herbicides as specified in this contract. Services include spraying or spreading of herbicides and shall be performed as specified, to the limits described above and on project maps.

1.7 CONTRACTOR MANAGEMENT REPORTING (CMR) (RESERVED)

1.8 APPLICABLE PUBLICATIONS (CURRENT EDITIONS) The Contractor shall follow all applicable Safety and Health Requirements in the U.S. Army Corps of Engineers Manual EM 385-1-1 and adhere to all safety precautions and instructions specified on the herbicide and pesticide labels. This includes, but is not limited to, wearing the proper protective clothing, protective masks, and eye protection. The Contractor shall have on the job site a copy of the label and other information pertaining to first aid treatment that may be needed in relation to the product being used.

1.8.1 The Contractor must abide by all Federal, State, and local laws, applicable regulations, publications, manuals, and local policies and procedures.

1.9 Attachment/Technical Exhibit List:

1.9.1 Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

1.9.2 Attachment 2/Technical Exhibit 2 – Deliverables

1.9.3 Attachment 3/Technical Exhibit 3 – Maps

TECHNICAL EXHIBIT 1

Performance Requirements Summary

Performance Objective Standard PERFORMANCE

THRESHOLD

Method of

Surveillance

PRS # 1.

The contractor shall provide herbicide treatment services of road shoulders at Joe Pool Lake, IAW PWS Sections

1.2.2.1 and 1.6 twice per year in the spring and fall.

Appropriately apply herbicide per manufacturer’s recommendations, at all designated locations/facilities in accordance with the contract specifications and maps.

90% Eradication or better

File review, 100% planned sampling.

PRS # 2.

The contractor shall provide herbicide treatment services of prime facilities at Joe Pool Lake, IAW PWS Sections

1.2.2.2 and 1.6 twice per year in the spring and fall.

Appropriately apply herbicide per manufacturer’s recommendations, at all designated locations/facilities in accordance with the contract specifications and maps.

90% Eradication or better

File review, 100% planned sampling.

TECHNICAL EXHIBIT 2

Deliverable Schedule

DELIVERABLE FREQUENCY # OF COPIES

MEDIUM /

FORMAT SUBMIT TO

Commercial Applicator License, paragraph 1.2

Must be submitted with the bid proposal.

One Hard copy or email

USACE

Jeremy Spencer 4000 Observation Dr. Ennis, TX 75119 or Jeremy.a.spencer @usace.army.mil

Insurance Certificate, Paragraph 1.2

Submit within ten days of award of contract

One Hard copy or email

USACE

Jeremy Spencer 4000 Observation Dr. Ennis, TX 75119 or Jeremy.a.spencer @usace.army.mil

Quality Control Plan (QCP), Paragraph 1.4.1

Submit within ten days of award of contract

One Hard copy or email

USACE

Jeremy Spencer 4000 Observation Dr. Ennis, TX 75119 or Jeremy.a.spencer @usace.army.mil

Name of Quality Control Inspector, Paragraph 1.4.1

Submit within ten days of award of contract

One Hard copy or email

USACE

Jeremy Spencer 4000 Observation Dr. Ennis, TX 75119 or

DELIVERABLE FREQUENCY # OF COPIES

MEDIUM /

FORMAT SUBMIT TO

Jeremy.a.spencer @usace.army.mil

Name of Foreman / Superintendent, paragraph 1.4.1

Submit within ten days of award of contract

One Hard copy or email

USACE

Jeremy Spencer 4000 Observation Dr. Ennis, TX 75119 or Jeremy.a.spencer @usace.army.mil

Point of contact and local telephone number (24 hour basis), paragraph 1.4.1

Submit within ten days of award of contract

One Hard copy or email

USACE

Jeremy Spencer 4000 Observation Dr. Ennis, TX 75119 or Jeremy.a.spencer @usace.army.mil

Safety Plan, Paragraph 1.4.1

Submit within 15 days after award and prior to beginning work

One Hard copy or email

USACE

Jeremy Spencer 4000 Observation Dr. Ennis, TX 75119 or Jeremy.a.spencer @usace.army.mil

Activity Hazard Analysis (AHA), paragraph 1.4.1

Submit within 15 days after award and prior to beginning work.

One Hard copy or email

USACE

Jeremy Spencer 4000 Observation Dr. Ennis, TX 75119 or Jeremy.a.spencer @usace.army.mil

Environmental Plan, paragraph 1.4.1

Submit within 15 days after award and prior to beginning work.

One Hard copy or email

USACE

Jeremy Spencer 4000 Observation Dr. Ennis, TX 75119 or

DELIVERABLE FREQUENCY # OF COPIES

MEDIUM /

FORMAT…