B01_pre-solicitation_notice_for_140FC324Q0014_2.pdf

Solicitation No. 140FC324Q0014 Turnbull National Wildlife Refuge

REPAIR GEOTHERMAL/SOLAR THERMAL SYSTEM AND ADD COOLING/VENTILATION FOR OFFICES

Pre-Solicitation Notice

The U.S. Fish and Wildlife Service is issuing a Request for Quotation for construction to address heating and cooling system repairs to the existing solar assisted ground source heat pump and associated distribution system at Turnbull National Wildlife Refuge in Cheney, Washington (Spokane County). The existing system has experienced issues in this past year. Repairs, parts replacement, and a few upgrades are desired.

This procurement is being solicited as a Small Business Set-Aside.

The NAICS code is 238220 with a size standard of $19.0 million or less annually when averaged over a three-year period.

Project magnitude is between $100,000.00 and $200,000.00.

This work involves performing work as defined in the Statement of Work that will be provided when solicitation is issued. Detailed requirements and/or specifications will be listed within the solicitation. A Firm Fixed Price award is contemplated from this solicitation with an award to the offeror(s) providing the best value, based on the evaluation criteria outlined in the solicitation once issued.

Evaluation of interested firms will be based on the following in the Solicitation:

This solicitation will result in the award of one (1) Firm Fixed-Price Construction contract in accordance with the provisions herein this section. Award will be made on a best-value, trade-off process pursuant to FAR subpart 15.101-1. This process permits tradeoffs among cost or price and non-cost factors and allows the Government to accept other than the lowest priced proposal. The Government may consider award to other than the lowest priced offeror or other than the highest technically rated offeror when it is in the best interest of the Government. Technical (non-cost) evaluation factors, when combined, are equal to price. The Government intends to award, without discussions, but reserves the right to conduct discussions if the Contracting Officer deems necessary. The Government intends to award to the responsible Offeror whose proposal complies with the solicitation requirements and is determined to be the best value to the Government.

QUOTE FORMAT: Only quote submissions in electronic form, via email are acceptable. Offerors are to submit an email with the subject line: “QUOTE – 140FC324Q0014 Geothermal work at Turnbull NWR.” Font and other page formatting is at the discretion of the contractor, but must be legible. Please separate your electronic proposal submission into two (2) volumes as follows:

VOLUME 1 - Price Volume: Includes pricing for all bid schedule line items, along with a detailed price breakdown.

VOLUME 2 – Technical Volume: Include responses to the two non-cost evaluation factors identified below for past performance (factor 2) and experience (factor 3), along with the past performance work sheet (attachment 3).

EVALUATION FACTORS FOR AWARD. There are two (2) non-price/cost evaluation factors along with price as follows:

VOLUME I – Price Volume

Evaluation Factor 1, Price Proposal. Price will be evaluation for fair and reasonableness but not rated.

The offeror shall provide detailed price proposal. Proposal shall include breakdowns in accordance with the bid schedule.

VOLUME II – Technical Volume

Evaluation Factor 2, Past Performance as a General or a Subcontractor with geothermal ground source heat pump systems and solar thermal energy systems. Past performance will be evaluated based upon information provided in the technical proposal. Government records may be reviewed (i.e. CPARS) and reference other than those listed may also be contacted.

1. The purpose of evaluating an offeror’s past performance is to enable the USFWS to determine if the offeror has the appropriate and relevant proficiency to successfully perform the required work.

2. Past Performance shall provide government an indication that the offeror can provide the services and resources needed to accomplish the required work independently and in an effective and efficient method.

3. Past Performance is used as an indicator to assist the govt in determining if the offeror can consistently deliver a best value product for construction services.

4. Contractor shall “fill in the blanks” on the USFWS “Past Performance” Worksheet for up to 4 relevant past projects within the last 5 years.

Evaluation Factor 3: Experience with installing and servicing HVAC projects. Experience designing up to 4 relevant, code-compliant projects in Washington State.

The purpose of evaluating an offeror’s experience is to enable the USFWS to determine if the offeror has the appropriate and relevant experience to successfully complete this project. Contractor shall provide the following for evaluations:

1. HVAC Engineer Resume (Limited to 2 pages)

1.1. Resume shall document geothermal/solar thermal design experience with current Professional

Engineering license in the State of Washington. (Minimum of 3 similar projects of size and complexity)

1.2. Resume provided shall be the “Engineer of Record” for the project if awarded.

1.3. Substitutions/Changes after award must be approved by the USFWS and may result in termination of the contract for cause.

2. Project Manager Resume (Limited to 2 pages)

2.1. Resume must document experience with HVAC repair projects, and geothermal/solar thermal projects. (Minimum of 5 similar projects of size and complexity)

2.2. Resume provided shall be the “Project Manager” for the project if awarded.

2.3. Substitutions/Changes after award must be approved by the USFWS.

Vendor Responsibility. Federal Databases such as FAPIIS/CPARS will be utilized. Information recorded in FAPIIS and SAM and will be used to determine a contractor’s responsibility. Additionally, personnel knowledge of contractors’ performance may be utilized.

The solicitation package will include the applicable Solicitation Form, Statement of Work and other attachments as required. Documents will be posted to the https://www.SAM.gov public opportunities on or about 2/29/2024

Contractors must be registered in the System for Award Management (SAM) in order to participate in this requirement.

SAM can be found at https://www.sam.gov. Payments will be made via Electronic Funds Transfer using the data within the SAM registration database. The IPP.gov System will be used for payment processing which will require an upload of invoice to be approved and processed.

U.S. Fish and Wildlife Service, Legacy Region 1, Contracting Officer and Point of Contact information for this requirement is:

Contracting Officer: Cindy Salazar Email: cindy_salazar@fws.gov

All inquiries and questions shall be submitted in writing; no verbal questions will be accepted.

http://www.sam.gov/ mailto:cindy_salazar@fws.gov