B01-Notice of Intent to Sole Source.pdf

Notice of Intent to Sole Source

Date: 23 November 2021

Contracting Office Address – US Army Medical Research Acquisition Activity (USAMRAA), 820 Chandler Street, Fort Detrick, MD 21702-5014

Subject: Notice of Intent to Sole Source – Industrial Hygiene Equipment Maintenance Service, Ametek Arizona Instrument LLC, AMETEK Brookfield

Solicitation Number: W81XWH22Q0008

The United States Army Medical Research Acquisition Activity (USAMRAA) intends to negotiate on a sole source basis IAW FAR 6.302-1 with AMETEK Brookfield

The mission of the APHC is to The mission of the Army Industrial Hygiene Program is to provide support to the Warfighter, conserve resources, enhance readiness, and preserve health by anticipating, recognizing, evaluating, and controlling health hazards where military and civilian personnel work and serve.

APHC requires ann`ual maintenance and calibration of APHC mercury vapor and hydrogen sulfide analyzers for use at installations throughout the Medical Command (MEDCOM) purchased in support of the MEDCOM Industrial Hygiene/Occupational Health Service programs.

Absence or lapse of calibration/maintenance on Jerome mercury vapor analyzers and hydrogen sulfide gas analyzer, which may include sensor replacement and/or instrument repair is necessary for carrying out the operation of the equipment.

Annual calibration/maintenance shall include inspection of all electronic components and full calibration of the instrument and National Institute of Science and Technology (NIST) traceable calibration certificate as well as repairs and sensor replacement, as needed

The Performance Work Statement (PWS) describes the performance requirements for contractor services in support of Industrial Hygiene Equipment Maintenance Service at APHC. The calibration processes and procedure applied by this contractor in serving their customer’s instruments is proprietary. AMETEK Brookfield designs, manufactures, calibrates, and services all of their own products under the guidelines of the ISO- 9001:2015 standard. While ISO cannot certify products, it does certify the procedures and work instructions by which products are designed, manufactured, and serviced.

AMETEK Brookfield is not an independent calibration laboratory, but rather only services the equipment that it designs and manufactures and solely responsible for worldwide sales, distribution and servicing from its headquarters located in Chandler, AZ. Although other companies are able to perform equipment calibrations, only AMETEK Brookfield is able to replace sensors or make repairs/software updates to the Jerome equipment

Specific Tasks / Requirements

Objective 1: Key Task 1 – The equipment owner contacts the APHC Contracting Officer’s Representative (COR) with calibration requirements. (Deliverable 1)

Objective 1: Key Task 2 – The APHC COR contacts the Contractor with the equipment specifications (type, serial number).

Objective 1: Key Task 3 – The Contractor responds within one (1) business day and provides the APHC COR with a Return Maintenance Authorization (RMA) and shipping address. The APHC COR will then submit a shipping request to the APHC Logistics & Facilities Division Shipping SharePoint site for all shipping requirements to include requesting a Return Shipping Label. (Deliverable 2)

Objective 1: Key Task 4 – The Contractor confirms with the APHC COR within two (2) business days of equipment acceptance via e-mail to usarmy.apg.medcom-phc.mbx.ohs-equipment-maintenance@mail.mil. (Deliverable 3)

Objective 1: Key Task 5 – The Contractor repairs and/or calibrates the equipment within thirty (30) business days.

(Deliverable 4)

Objective 1: Key Task 6 – Within one (1) day of completed calibration, the Contractor notifies the APHC COR with an e-mail to: usarmy.apg.medcom-phc.mbx.ohs-equipment-maintenance@mail.mil and ships the equipment for return using a shipping lable provided by the owner. Return shipping will be tracked. (Deliverable 5)

Objective 1: Key Task 7 – Any equipment received by the Contractor that does NOT have an RMA may NOT be serviced.

Objective 1: Key Task 8 - The COR may request a quick response for calibration, within three (3) business days of equipment receipt by the Contractor. The Contractor shall notify the APHC COR via e-mail to usarmy.apg.medcom-phc.mbx.ohs-equipment-maintenance@mail.mil within one (1) business day of receiving the equipment. The Contractor shall return the equipment via expedited shipping using the label provided by the owner and notifies the APHC COR via e-mail to usarmy.apg.medcom-phc.mbx.ohs-equipment-maintenance@mail.mil within one (1) business day of shipping the equipment back to the issuing facility. The Government expects that no more than five (5) percent of the total number of calibrations will require quick response. (Deliverable 6)

Objective 2: Repair of any equipment that cannot be calibrated without the repair shall be serviced by the Contractor. If a service evaluation by the vendor identifies the need for a repair, prior authorization must be obtained from the APHC COR.

Within one (1) business day of identifying the repair, the Contractor must send an email to the APHC COR to obtain this authorization to proceed. (Deliverable 7) Following all services performed under this contract, field service documentation must be provided by the Contractor to the APHC COR in writing detailing the calibration/repair within one (1) business day of return shipment of the equipment. (Deliverable 8) All equipment will be sent to the Contractor for repair/calibration.

No service will be performed on a government facility.

Objective 2: Repair and Return. Upon completion of services, a written service report shall accompany the equipment being returned. The service report shall provide detailed information regarding the cause of the equipment malfunction and corrective action taken. Include, at a minimum, the time required to complete the work, price of labor (hourly rate), and a list of parts replaced with prices for each part. (Deliverable 9

Equipment List Serial Number Model Description 40500100 40500132

J405-0005 J405-0005

Mercury Vapor Analyzer, Gold Film Mercury Vapor Analyzer, Gold Film

40500847 J405-0007 Mercury Vapor Analyzer, Gold Film 50500353 J505-0005 Mercury Vapor Analyzer, Atomic

Fluorescence 60500517 J605-0001 Hydrogen Sulfide Analyzer, Gold Film 60500518 J605-0001 Hydrogen Sulfide Analyzer, Gold Film

THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTATIONS. Responsible, interested parties may identify their interest by submitting capability information, in writing, by 2:00 p.m. est. 7 December 2021 to Mr.

Nathaniel Reus at Nathaniel.a.reus.civ@mail.mil. Supporting evidence must be furnished in sufficient detail to demonstrate the firm’s ability to provide the stated capability.

Responses will be evaluated; however, a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, USAMRAA will proceed with the sole source contract.

mailto:Nathaniel.a.reus.civ@mail.mil