B01. Solicitation W9126G22Q0051.pdf

W9126G22Q0051

INSTRUCTIONS TO OFFERORS

Request for Quotes (RFQ) Solicitation Number: W9126G22Q0051 Solicitation is issued by:

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Trinity Region, in Support of Lavon Lake Aerobic Monitoring and Repair services

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The U.S. Army Corp of Engineers USACE), Fort Worth District intends to establish a Firm-Fixed Price Contract for non-personal serves to perform the services listed below in the description.

Description of Services: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform aerobic system inspection and repair at Lavon Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services.

The work to be performed under this contract will include; Lavon Lake and Dam, Collin County, Texas.

Periods of Performance will be one (1) twelve (12) month base period, and four (4) twelve (12) month option periods.

The government reserves the right to limit and/or not respond to any further questions pertaining to this project received after September 12th, 2022. Offerors should base their quotes on the information provided in the solicitations and all issued amendments thereto.

All answers to technical inquiries and questions are reviewed by the Contracting Officer prior to the response date.

Answers to technical inquiries may result in amendment(s) to the solicitation. If an amendment is issued, it will be posted on the Government Point of Entry website www.sam.gov.

2. This is a Request for Quote (RFQ) and incorporates FAR provisions and clauses in effect through the Federal Acquisition Circular (FAC) 220-07 (3 Aug 20). Solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement

(DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications- Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for Small Business.

4. PSC: L046 Technical Representative – Water Purification NAICS CODE: 562991 – Septic Tank and Related Services SIZE STANDARD: $8 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a Firm-Fixed Price (FFP) Contract resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of price and past performance IAW 13.106-2(b)&(3).

Quote Content – The quote shall consist of the vendor information sheet. All quotation documents when printed shall fit on 8 x 11inch paper to include spreadsheets (with the appropriate page breaks). Ensure the quote is submitted in PDF format.

Quotes shall be responsive to and comply with the terms of the combined synopsis solicitation in order to be eligible to receive an award. All combined synopsis/solicitation requirements shall be addressed in sufficient written detail for the Government to determine if the offeror understands each aspect of the Government’s requirement. The offeror/quoter shall address each task separately and shall sufficient narrative and supporting data for each task. Lack of sufficient detail shall be considered sufficient cause for the quote to be determined unacceptable. Statements that the quoter understands, can or will comply with all specifications and statements paraphrasing the specifications or parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques will be used” will be considered unacceptable. The Government will reject the proposal if determined to be materially non-responsive of that does not conform to the terms of the combined synopsis/solicitation.

Quoters that fail to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award. To be eligible to receive an award, the quote submitted in response to the combined synopsis/solicitation shall consist of the contents required in the sub-paragraphs described below:

a. Past Performance: The past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirement. The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performance of supplying the herbicide service that meets the contract requirements. Recent or relevant work is defined as similar work in size and scope within the past four (4) years.

NAVFAC/USACE Past Performance Questionnaire (PPQ): The quoter is required to submit one (1) PPQ with an overall rating of satisfactory or higher to be considered eligible for award. Additional PPQs submitted for assessment will be discarded and not considered for evaluation. The Contracting Officer may use additional data obtained from any available sources such as the Past Performance Information Retrieval System (PPIRS) and personal knowledge to assess the contractor’s likelihood of success in performing the solicitation’s requirements as indicated by those offerors’ record of past performance.

If for any reason, the contractor does NOT have recent or relevant past performance, the quoter is still required to submit a PPQ with a brief narrative explaining “No Recent or Relevant Past Performance”. In the case of a quoter without a record of recent or relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the quoter shall be determined to have unknown or (“neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable”.

Table 2. Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown. (See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

A contractor’s past performance rating may be used at the Contracting Officer’s discretion to make an overall determination of the level of confidence the government has in the contractor’s capability to perform the service.

The Contracting Officer may determine that a “Substantial Confidence” or “Satisfactory Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating as stated in the evaluation

Adjectival Rating Description Substantial Confidence Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort

Neutral Confidence No recent/relevant performance record is available or the offeror' s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror' s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on. the offeror's recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

b. Price: A Firm Fixed Price (FFP) shall be submitted for this effort. The vendor will provide pricing for each line item listed in the attached Price Exhibit. The Government will evaluate all aspects of the price proposal for reasonableness. Proposals found to be unreasonable may be rejected on that basis. The Government will only award the required IDIQ if a pre-priced list of services fair and reasonable price can be obtained.

The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes.

Quotes for this solicitation are due no later than (NLT) September 14, 2022, by 11:00 AM CST.

Electronic copies of each volume shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/. Quotes submitted by mail or hand carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

There are 10 general steps a vendor must follow in order to use PIEE application modules. A complete list can be viewed at the following site:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml#step5

For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to obtain written confirmation of receipt of all electronic files of the full proposal by the Fort Worth District Contracting office. In the event that the Solicitation Module is down, the alternate method for proposal submission is via email to: m2swfpco@usace.onmicrosoft.com ONLY. The Offeror must obtain prior approval from the Contracting Officer (Jamauh D. Winston) or the Contract Specialist (Mr. Allen Holmes) Allen.L.Holmes@usace.army.mil to use the alternate submission method. Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission.

Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume, section, and item.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM by checking “Yes” on the Vendor information sheet. The contract specialist will verify the quoters FAR & DFAR Reports are updated in SAM.GOV prior to determining the quoter responsive.

Submit the following in one PDF files in the response to the RFQ

a. Vendor Information Sheet,

b. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2 Evaluation

– Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10). If for any reason the contractor does NOT have recent or relevant past performance, they are still required to submit a PPQ with a brief narrative explaining, "No Recent or Relevant Past Performance. An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as “NEUTRAL”.

c. Pre-Priced Bid Schedule. Incomplete bid schedules will be rejected and the quoter will be deemed non-responsive.

d. Complete and return the provisions at 52.204-24, and 52.204-26

e. If applicable, acknowledge and return any amendments with your submittals.

f. Contractors that failure to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award.

g. Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS) prior to responding to this solicitation. The NIST score is a responsiveness item. Bids/offers from contractors with a NIST score in SPRS will be considered responsive and evaluated/considered. Those without a NIST score in SPRS will be deemed NON-RESPONSIVE and thus not evaluated/considered for award. * If the apparent awardee does not correct the omission by refusing to enter its NIST score within 14 days after the allotted time then it can be safely deemed “not responsive”.

Reference: 252.204-2019 - Notice of NIST SP 800-171 DoD Assessment Requirements

Reference: 252.204-2020 - NIST SP 800-171 DoD Assessment Requirements

See the Attached Quick Entry Guide to assists with entering NIST Assessment.

Contact Help Desk at (866)618-5988 for additional assistance

NIST SP 800-171

NIST SP 800-171 QUICK ENTRY GUIDE

VERSION 3.3

NSLC PORTSMOUTH BLDG. 153-2 PORTSMOUTH NAVAL SHIPYARD, PORTSMOUTH, NH 03804-5000

Approved for public release, distribution is unlimited.

NIST SP 800-171 Quick Entry Guide SPRS Release V 3.3

1. NIST SP 800-171 Assessment Database: The purpose of the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171 is to protect Controlled Unclassified Information (CUI) in Nonfederal Systems and Organizations.

This database contains data associated with NIST SP 800-171 Assessments.

2. PIEE Access: A “SPRS Cyber Vendor User” role is required to enter Basic Assessment information. Step-by-step PIEE Access Instructions can be found here.

https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf

3. SPRS Application Access: To Access SPRS, follow the below steps:

a. PIEE landing page: https://piee.eb.mil/piee-landing/

b. Click “log-in” and follow prompted log-in steps

Screenshot Dtd 2 NOV 2020

c. Select the SPRS Icon:

d. Select NIST 800-171 Assessment:

3.1 Creating a Header: A “Header” is required for each Highest Level Owner (HLO) CAGE. If a Basic Confidence Level header does not already exist for your HLO, it may be created by selecting “+ Create New HLO CAGE” from the Header View:

*Note: If you have SPRS access but do not see the create buttons, please confirm your “SPRS Cyber Vendor User” role has been activated in PIEE.

3.2 Header View: The header page only displays the HLO(s) for a company and will contain up to four rows per HLO, one for each Confidence Level (Basic, Medium, High Virtual, and High On-site). Basic is the only vendor self-assessed confidence level.

Version 3.3 AUG 2021 1 https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf https://www.sprs.csd.disa.mil/pdf/SPRS_Access_Instructions.pdf https://piee.eb.mil/piee-landing/ https://piee.eb.mil/piee-landing/

NIST SP 800-171 Quick Entry Guide SPRS 3.3

*Note: CAGE Hierarchy is imported from the System for Award Management (SAM).

Contact your company’s CAGE hierarchy authority to have your data updated in SAM.

Updates typically flow to SPRS within 48 hours.

3.3 Detail View: From the header view select “View Details” at the Basic confidence level to view, enter, and edit assessment summary results associated with any CAGE within that HLO’s hierarchy (see arrow above, section 3.2):

3.4 Assessment Entry: Select “+ Add New Assessment” button within Detail View

(see arrow above, section 3.3), enter assessment summary results within the Enter Assessment Details page, and select “Save”:

*Note: The Assessment Methodology and System Security Plan should be completed prior to entering assessment summary results within SPRS.

*Note: Information related to each data field may be viewed by moving the cursor over the field title or column header.

3.5 Assessment Edit: The user may update as necessary to reflect the company’s current status. While viewing the NIST assessments in Details View (Section 3.3 above), click the pencil icon to edit assessment details.

Version 3.3 AUG 2021 2

VENDOR INFORMATION SHEET

W9126G22Q0051 Lavon Lake Project Office, Aerobic Monitoring and Repair Services

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

UNIQUE IDENTITY NUMBER CAGE CODE NUMBER_______________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

Signature Date

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: UEI Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND

SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS

QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER,

QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE

OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO

VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports.

Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below. YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements. E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Job

BASE YEAR - AEROBIC SYSTEM MONITORING

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform aerobic system inspection and repair at Lavon Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

Period of Performance: 01 October 2022 - 30 September 2023

Contracting POC: Allen Holmes Email: Allen.L.Holmes@usace.army.mil Phone: (817) 886.1035 FOB: Destination

PSC CD: L046

NET AMT

1001 1 Job

OPTION OPTION YR I - AEROBIC SYSTEM MONITORING

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform aerobic system inspection and repair at Lavon Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

Period of Performance: 01 October 2023 - 30 September 2024

Contracting POC: Allen Holmes Email: Allen.L.Holmes@usace.army.mil Phone: (817) 886.1035

2001 1 Job

OPTION OPTION YR II - AEROBIC SYSTEM MONITORING

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform aerobic system inspection and repair at Lavon Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

Period of Performance: 01 October 2024 - 30 September 2025

Contracting POC: Allen Holmes Email: Allen.L.Holmes@usace.army.mil Phone: (817) 886.1035

3001 1 Job

OPTION OPTION YR III - AEROBIC SYSTEM MONITORIN

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform aerobic system inspection and repair at Lavon Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

Period of Performance: 01 October 2025 - 30 September 2026

Contracting POC: Allen Holmes Email: Allen.L.Holmes@usace.army.mil Phone: (817) 886.1035

4001 1 Job

OPTION OPTION YR IV - AEROBIC SYSTEM MONITORING

FFP

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform aerobic system inspection and repair at Lavon Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

Period of Performance: 01 October 2026 - 30 September 2027

Contracting POC: Allen Holmes Email: Allen.L.Holmes@usace.army.mil Phone: (817) 886.1035

BID SCHEDULE

SECTION B

DESCRIPTION OF SUPPLIES, SERVICES, AND

PRICES

BID SCHEDULE - FULL CONTRACT

FURNISH ALL EQUIPMENT, MATERIALS, TOOLS, AND LABOR NECESSARY TO PROVIDE AEROBIC SYSTEM

INSPECTION AND REPAIR SERVICES AT LAVON LAKE, WYLIE, TEXAS, IN ACCORDANCE WITH

SPECIFICATIONS.

Item Description Quantity U/M Unit Price Total Price

CLIN 0001 BASE YEAR: 1 October 2022 through 30 September 2023

Annual Aerobic System Inspections (Consists of 3 Inspections per Year)

1st Inspection: November 2022

0001AA Avalon Park 3 EA

0001AB Lake Office 1 EA

0001AC Lavonia Park 4 EA

0001AD Mallard Park 2 EA

0001AE Lakeland Park 2 EA

0001AF Caddo Park 2 EA

0001AG Clear Lake Park 5 EA

0001AH East Fork Park 2 EA

Total for 1st Inspection

2nd Inspection: March 2023

0001BA Avalon Park 3 EA

0001BB Lake Office 1 EA

0001BC Lavonia Park 4 EA

0001BD Mallard Park 2 EA

0001BE Lakeland Park 2 EA

0001BF Caddo Park 2 EA

0001BG Clear Lake Park 5 EA

0001BH East Fork Park 2 EA

Total for 2nd

3rd Inspection: July 2023

0001CA Avalon Park 3 EA

0001CB Lake Office 1 EA

0001CC Lavonia Park 4 EA

0001CD Mallard Park 2 EA

0001CE Lakeland Park 2 EA

0001CF Caddo Park 2 EA

0001CG Clear Lake Park 5 EA

0001CH East Fork Park 2 EA

Total for 3rd

TOTAL FOR ANNUAL INSPECTION

Aerobic System Repair (Based on results of inspections and verified by QA Inspector)

Item Description Estimated Quantity

U/M Unit Price Total Price

0001DA Replace Aerator 12 EA

0001DB Replace Aerator Air Line 5 EA

0001DC Replace Aerator Base and Cover 2 EA

0001DD Replace High Water Float 10 EA

0001DE Replace Riser Lid 5 EA

0001DF Replace Riser 2 EA

0001DG Replace Sprinkler Head 12 EA

0001DH Replace Submersible Pump 4 EA

0001DJ Replace Control Box 3 EA

0001DK Rewire (Control Box to Tank) 2 EA

0001DL Replace Pump Float 5 EA

0001DM Replace Pump Tree 2 EA

0001DN Install Pump Filter Vault 2 EA

0001DP Repair Sprinkler Line 3 EA

0001DQ Pump Out (1500 gal/day system) 5 EA

0001DR Pump Out (500 gal/day system) 3 EA

ESTIMATED TOTAL FOR ANNUAL REPAIRS

ESTIMATED TOTAL FOR BASE YEAR

(INSPECTIONS AND REPAIRS)

CLIN 1001 OPTION YEAR 1: 1 October 2023 through 30 September 2024

1st Inspection: November 2023

1001AA Avalon Park 3 EA

1001AB Lake Office 1 EA

1001AC Lavonia Park 4 EA

1001AD Mallard Park 2 EA

1001AE Lakeland Park 2 EA

1001AF Caddo Park 2 EA

1001AG Clear Lake Park 5 EA

1001AH East Fork Park 2 EA

2nd Inspection: March 2024

1001BA Avalon Park 3 EA

1001BB Lake Office 1 EA

1001BC Lavonia Park 4 EA

1001BD Mallard Park 2 EA

1001BE Lakeland Park 2 EA

1001BF Caddo Park 2 EA

1001BG Clear Lake Park 5 EA

1001BH East Fork Park 2 EA

3rd Inspection: July 2024

1001CA Avalon Park 3 EA

1001CB Lake Office 1 EA

1001CC Lavonia Park 4 EA

1001CD Mallard Park 2 EA

1001CE Lakeland Park 2 EA

1001CF Caddo Park 2 EA

1001CG Clear Lake Park 5 EA

1001CH East Fork Park 2 EA

Aerobic System Repair (Based on results of inspection and verified

1001DA Replace Aerator 12 EA

1001DB Replace Aerator Air Line 5 EA

1001DC Replace Aerator Base and Cover 2 EA

1001DD Replace High Water Float 10 EA

1001DE Replace Riser Lid 5 EA

1001DF Replace Riser 2 EA

1001DG Replace Sprinkler Head 12 EA

1001DH Replace Submersible Pump 4 EA

1001DJ Replace Control Box 3 EA

1001DK Rewire (Control Box to Tank) 2 EA

1001DL Replace Pump Float 5 EA

1001DM Replace Pump Tree 2 EA

1001DN Install Pump Filter Vault 2 EA

1001DP Repair Sprinkler Line 3 EA

1001DQ Pump Out (1500 gal/day system) 5 EA

1001DR Pump Out (500 gal/day system) 3 EA

ESTIMATED TOTAL FOR OPTION YEAR 1

(INSPECTION AND REPAIRS)

CLIN 2001 OPTION YEAR 2: 1 October 2024 through 30 September 2025

1st Inspection: November 2024

2001AA Avalon Park 3 EA

2001AB Lake Office 1 EA

2001AC Lavonia Park 4 EA

2001AD Mallard Park 2 EA

2001AE Lakeland Park 2 EA

2001AF Caddo Park 2 EA

2001AG Clear Lake Park 5 EA

2001AH East Fork Park 2 EA

2nd Inspection: March 2025

2001BA Avalon Park 3 EA

2001BB Lake Office 1 EA

2001BC Lavonia Park 4 EA

2001BD Mallard Park 2 EA

2001BE Lakeland Park 2 EA

2001BF Caddo Park 2 EA

2001BG Clear Lake Park 5 EA

2001BH East Fork Park 2 EA

3rd Inspection: July 2025

2001CA Avalon Park 3 EA

2001CB Lake Office 1 EA

2001CC Lavonia Park 4 EA

2001CD Mallard Park 2 EA

2001CE Lakeland Park 2 EA

2001CF Caddo Park 2 EA

2001CG Clear Lake Park 5 EA

2001CH East Fork Park 2 EA

2001DA Replace Aerator 12 EA

2001DB Replace Aerator Air Line 5 EA

2001DC Replace Aerator Base and Cover 2 EA

2001DD Replace High Water Float 10 EA

2001DE Replace Riser Lid 5 EA

2001DF Replace Riser 2 EA

2001DG Replace Sprinkler Head 12 EA

2001DH Replace Submersible Pump 4 EA

2001DJ Replace Control Box 3 EA

2001DK Rewire (Control Box to Tank) 2 EA

2001DL Replace Pump Float 5 EA

2001DM Replace Pump Tree 2 EA

2001DN Install Pump Filter Vault 2 EA

2001DP Repair Sprinkler Line 3 EA

2001DQ Pump Out (1500 gal/day system) 5 EA

2001DR Pump Out (500 gal/day system) 3 EA

ESTIMATED TOTAL FOR OPTION YEAR 2

CLIN 3001 OPTION YEAR 3: 1 October 2025 through 30 September 2026

1st Inspection: November 2025

3001AA Avalon Park 3 EA

3001AB Lake Office 1 EA

3001AC Lavonia Park 4 EA

3001AD Mallard Park 2 EA

3001AE Lakeland Park 2 EA

3001AF Caddo Park 2 EA

3001AG Clear Lake Park 5 EA

3001AH East Fork Park 2 EA

2nd Inspection: March 2026

3001BA Avalon Park 3 EA

3001BB Lake Office 1 EA

3001BC Lavonia Park 4 EA

3001BD Mallard Park 2 EA

3001BE Lakeland Park 2 EA

3001BF Caddo Park 2 EA

3001BG Clear Lake Park 5 EA

3001BH East Fork Park 2 EA

3rd Inspection: July 2026

3001CA Avalon Park 3 EA

3001CB Lake Office 1 EA

3001CC Lavonia Park 4 EA

3001CD Mallard Park 2 EA

3001CE Lakeland Park 2 EA

3001CF Caddo Park 2 EA

3001CG Clear Lake Park 5 EA

3001CH East Fork Park 2 EA

TOTAL FOR ANNUAL INSPECTION $0.00

3001DA Replace Aerator 12 EA

3001DB Replace Aerator Air Line 5 EA

3001DC Replace Aerator Base and Cover 2 EA

3001DD Replace High Water Float 10 EA

3001DE Replace Riser Lid 5 EA

3001DF Replace Riser 2 EA

3001DG Replace Sprinkler Head 12 EA

3001DH Replace Submersible Pump 4 EA

3001DJ Replace Control Box 3 EA

3001DK Rewire (Control Box to Tank) 2 EA

3001DL Replace Pump Float 5 EA

3001DM Replace Pump Tree 2 EA

3001DN Install Pump Filter Vault 2 EA

3001DP Repair Sprinkler Line 3 EA

3001DQ Pump Out (1500 gal/day system) 5 EA

3001DR Pump Out (500 gal/day system) 3 EA

ESTIMATED TOTAL FOR OPTION YEAR 3

CLIN 4001 OPTION YEAR 4: 1 October 2026 through 30 September 2027

1st Inspection: November 2026

4001AA Avalon Park 3 EA

4001AB Lake Office 1 EA

4001AC Lavonia Park 4 EA

4001AD Mallard Park 2 EA

4001AE Lakeland Park 2 EA

4001AF Caddo Park 2 EA

4001AG Clear Lake Park 5 EA

4001AH East Fork Park 2 EA

2nd Inspection: March 2027

4001BA Avalon Park 3 EA

4001BB Lake Office 1 EA

4001BC Lavonia Park 4 EA

4001BD Mallard Park 2 EA

4001BE Lakeland Park 2 EA

4001BF Caddo Park 2 EA

4001BG Clear Lake Park 5 EA

4001BH East Fork Park 2 EA

3rd Inspection: July 2027

4001CA Avalon Park 3 EA

4001CB Lake Office 1 EA

4001CC Lavonia Park 4 EA

4001CD Mallard Park 2 EA

4001CE Lakeland Park 2 EA

4001CF Caddo Park 2 EA

4001CG Clear Lake Park 5 EA

4001CH East Fork Park 2 EA

4001DA Replace Aerator 12 EA

4001DB Replace Aerator Air Line 5 EA

4001DC Replace Aerator Base and Cover 2 EA

4001DD Replace High Water Float 10 EA

4001DE Replace Riser Lid 5 EA

4001DF Replace Riser 2 EA

4001DG Replace Sprinkler Head 12 EA

4001DH Replace Submersible Pump 4 EA

4001DJ Replace Control Box 3 EA

4001DK Rewire (Control Box to Tank) 2 EA

4001DL Replace Pump Float 5 EA

4001DM Replace Pump Tree 2 EA

4001DN Install Pump Filter Vault 2 EA

4001DP Repair Sprinkler Line 3 EA

4001DQ Pump Out (1500 gal/day system) 5 EA

4001DR Pump Out (500 gal/day system) 3 EA

ESTIMATED TOTAL FOR OPTION YEAR 4

ESTIMATED TOTAL FOR BASE YEAR

ESTIMATED TOTAL FOR OPTION YEAR 1

ESTIMATED TOTAL FOR OPTION YEAR 2

ESTIMATED TOTAL FOR OPTION YEAR 3

ESTIMATED TOTAL FOR OPTION YEAR 4

ESTIMATED TOTAL FOR BASE AND ALL OPTION YEARS

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Aerobic System Inspection and Repair Lavon Lake, Collin County, Texas

1. GENERAL: This is a non-personal services contract to provide aerobic system inspection and repair at Lavon Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform aerobic system inspection and repair at Lavon Lake as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Scope: Contractor shall perform aerobic system inspection and repair at Lavon Lake. Contractor shall furnish all labor, materials, supplies, tools, parts, transportation, permits (if required) and equipment necessary to inspect the aerobic systems, complete compliance reports, and repair the system as directed by the Government in accordance with the contract. Contractor shall comply with all applicable laws, municipal codes, regulation and/or written directives issued by the Contracting Officer (KO). Contractor’s responsibility shall include, but not be limited to, all job planning, programming, scheduling, administration, QC inspection and management necessary to accomplish the required services.

1.2.1 Facilities Required for Aerobic System Inspection and Repair at Lavon Lake The base bid consists of inspecting twenty-one (21) aerobic systems three times per year, complete compliance reports, and repair defective systems as directed by the Government. The twenty-one (21) aerobic systems are located at various parks, the stilling basin, and headquarters at Lavon Lake (see Technical Exhibit 5 Maps). The contract includes the same requirements for four (4) option years.

It is recommended that the Contractor conduct a site visit to the lake and parks prior to bid submittal.

Additional information regarding property lines, boundaries and site access may be obtained by contacting Mr. Michael Kinard, Lavon Lake Manager, at the Lavon Lake Office, 3375 Skyview Drive, Wylie, Texas 75098, 8:00 AM to 4:00 PM Monday through Friday, or by calling 972-442-3141, or by email at michael.k.kinard@usace.army.mil.

1.2.2 Definitions

a. Project. Means the Lavon Lake Headquarters, parks, and related facilities.

b. Government. Means the Government of the United States of America.

c. Contractor. Means the company structure, including all partners, officers, and employees with interest in this contract.

d. Quality Control. The term “Quality Control” refers to action taken by the Contractor and/or their personnel to document, inspect, and control performance of services to insure they meet the specifications and requirements of this contract.

e. Quality Assurance. The term “Quality Assurance” refers to action taken by the Government to ensure the Contractor’s Quality Control system is functioning and effective, and that the Contractor is providing services in accordance with this contract.

f. QASP. A Quality Assurance Surveillance Plan is a plan developed by the Government depicting how Quality Assurance will be controlled.

g. CDR. A Contract Deficiency Report is a written record of unsatisfactory performance by the Contractor as observed by the Quality Assurance Inspector, issued to the Contractor when the number of rejects exceeds the acceptable quality level.

1.2.3 Aerobic System Inspection and Repair Standards

1.2.3.1 General. The Contractor shall inspect the 21 aerobic systems around Lavon Lake three times per year as directed by Texas Commission on Environmental Quality (TCEQ) and in accordance with industry standards, and complete and submit compliance reports, based on the schedule provided at Technical Exhibit 3. The Contractor will also provide the Government a copy of the reports identifying repairs, and repair defective systems as directed by the Government after verification by a Government representative.

1.2.3.2 Inspection. Each system shall be inspected three (3) times annually per the schedule and locations indicated in Technical Exhibit 3. At a minimum the following items will be inspected:

- Ensure control panel is operating properly to include warning alarm/light.

- Ensure Aerator is operating properly

- Inspect the level of sludge build-up

- Inspect riser and lids

- Ensure the system is pumping correctly to include floats, pumps, and sprinklers.

- Replace chlorine tablets as required.

1.2.3.3 Compliance Reports. Compliance reports shall be completed for each system during each inspection and filed with the appropriate state monitoring agency. Copies of the reports and any deficiencies shall be furnished to the QA Inspector the week following the inspections along with the QC Report.

1.2.3.4 Repair Defective Systems. Once the Government has verified the deficiencies, the Government will issue a “Letter of Instruction” to direct the repairs. The Contractor will replace defective parts with like or better-quality parts in accordance with the manufacturer’s specifications and industry standards. It is the Contractor’s responsibility to properly dispose of trash, debris, and defective parts off Government property.

1.2.4 Special Reporting Requirements

a. The contractor shall provide a list of names and addresses of all employees who will be working for the contractor.

b. The contractor shall provide a list of vehicles and license plate numbers that will be used within the contract area.

c. The contractor shall provide an example of the vehicle identification. Each vehicle should be clearly marked either front and back or on both sides with the company name or logo.

d. The contractor shall provide a certificate of insurance to the Contracting Officer.

e. The contractor shall provide a written statement listing the name, address, and telephone number of the authorized supervisor.

f. The contractor shall provide a written statement designating the Quality Control Representative(s).

g. Work Schedule. The purpose of the work schedule is to assure that inspections by the Government follow closely to the Contractor’s activities. The Contractor will submit a new and detailed work schedule prior to each inspection and at least 48 hours in advance of the inspection. If any deficiencies are identified and ordered by the Government, a work schedule will be submitted to the COR and QA Inspector prior to any repair work being done. Any proposed deviation from an approved work schedule must be reported to and approved by the COR or QA Inspector in advance.

h. The contractor shall provide a list of all equipment to be used at the work sites including applicable model and serial numbers.

i. The contractor shall immediately report to the QA Inspector any unusual or potentially hazardous conditions which are observed during the performance of work. This shall include such items which may constitute fire hazards, damage to buildings or grounds, or other things that might cause a life/health/safety hazard.

j. The contractor shall provide Quality Control Reports of completed work to the QA Inspector by the first Monday of the week following the work being completed. This applies to both the inspection and any repair work that is directed. This report may be brought by the office in hard copy or sent via email.

1.3 Period of Performance: The Contractor shall complete work under this contract continuously based on the schedule below:

1.3.1 Base: 1 October 2022 through 30 September 2023

1.3.2 Option Year 1: 1 October 2023 through 30 September 2024

1.3.3 Option Year 2: 1 October 2024 through 30 September 2025

1.3.4 Option Year 3: 1 October 2025 through 30 September 2026

1.3.5 Option Year 4: 1 October 2026 through 30 September 2027

1.4 General Information:

1.4.1 Quality Control. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. The Quality Control Plan (QCP) is to be delivered to the Lake Manager or designated COR, if applicable, within 10 days after pre-work conference. When changes are made thereafter to the QCP, the contractor shall submit a copy of the revised QCP to the Lake Manager or COR, if applicable, within 5 working days. The Lake Manager or designated COR, if applicable, will disseminate copies to the KO and QA Inspector. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system.

1.4.2 Quality Assurance. The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3 Government Holidays. No work shall be performed on Government holidays without prior notification and approval by the Lake Manager or COR, as applicable New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Holiday Christmas Day Independence Day

1.4.4 Hours of Operation. Lavon Lake office is open Monday through Friday, 8:00 AM – 4:30 PM.

The address is: 3375 Skyview Drive, Wylie, Texas 75098.

Work shall not start before 8:00 am and all required services must be completed by 4:00 pm on weekdays. The Contractor may request to work on Saturday, but must have advance approval by the Lake Manager, or COR, as applicable.

1.4.5 Place of Performance. The work to be performed under this contract will be performed at Lavon Lake and Dam, Collin County, Texas. See Technical Exhibit 5 Maps for specific locations.

1.4.6 Type of Contract. The Government will award a Firm Fixed Price Contract (FFP).

1.4.7 Security Requirements.

1.4.7.1 All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/at1/launch.html;

or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

1.4.7.2 All contractor and all associated…