B01. Combined Syn-Sol HT942524Q0056.docx

HT942524Q0056

COMBINED SYNOPSIS/SOLICITATION

The Defense Centers for Public Health - Aberdeen (DCPH-A) is part of the Defense Health Agency (DHA) and focuses on epidemiology, laboratory sciences, occupational health sciences, public health information and toxicology to enhance readiness and assure the quality and effectiveness of the Public Health Enterprise. The DCPH-A has a current non-personal services requirement for the analysis of non-drinking water, soil, sludge, sediment, and other matrices and provide the results showing any organic, inorganic, and/or biological compounds in each sample.

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Federal Acquisition Regulation (FAR) subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation and award as prescribed in FAR Part 13, Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

1. This solicitation is issued as a single award solicitation, by which, the Government intends to award one Indefinite Delivery/Indefinite Quantity (IDIQ) contract for this requirement.

2. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-04; 5/1/2024.

3. This requirement is 100% set aside for small businesses. North American Industry Classification System (NAICS) Code: 541380, Testing Laboratories and Services, is applicable to this requirement with a small business size standard of $19M.

4. The contract award will be made on a competitive best value basis using the Subjective Trade-Off approach.

5. The solicitation is issued as a Request for Quote (RFQ). The Contract Line Items Number (CLINs) and items, quantities, units of measure, and description are listed below.

6. The anticipated ordering period will consist of a continuous ordering period starting on 14 September 2024 through 13 September 2029.

7. Initial Task Order (TO): The requested period of performance start date is 14 September 2024 with a 12-month base period, four annual option periods, and a potential extension of services up to six months under 52.217-8.

8. FAR provision 52.212-1 Instruction to Offerors – Commercial Products and Commercial Services-- including the Addendum applies to this acquisition and the attached RFQ.

9. FAR provision 52.212-2 Evaluation – Commercial Products and Commercial Services applies to this acquisition including the Addendum contacted in the RFQ.

10. Offerors responding to this solicitation shall include a completed copy of the provisions at FAR/DFARS with their quote: FAR 52.204-24 (unless the exception listed in the provision is met); 52.209-7; 52.212-3 (Alt I) Offeror Representations and Certifications-Commercial Products and Commercial Services, ALT I; 52.229-11; DFARS 252.204-7016; and 252.204-7017 (unless the exception listed in the provision is met).

11. FAR Clause 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services applies to this acquisition. Additional contract requirements and terms and conditions are identified in the attached RFQ.

12. FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statue or Executive for additional FAR clauses cited which are applicable to this acquisition.

Sample Analysis - Non Drinking Water

FFP

Sample Analysis - Non Drinking Water FOB: Destination

PSC CD: B533

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

13-SEP-2029

US ARMY PUBLIC HEALTH CENTER - MM

5158 BLACKHAWK ROAD

BLD E5165

ABERDEEN PROVING GROU MD 21010-5000

FOB: Destination

HT1240

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$25,000.00

DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND ORDER VALUE

The minimum quantity and order value for each Delivery/Task Order issued shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for each Delivery/Task Order issued shall not exceed the maximum quantity and order value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

$100.00

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

ADMINISTRATIVE INFORMATION

CONTRACT CEILING

(a) All services to be ordered under this contract shall be set forth in each individual task orders. All task orders will be issued in accordance with the provisions Ordering 52.216-19, Order Limitation, and 52.216-22, Indefinite Quantity.

(b) IDIQ Minimum Guarantee: IDIQ Minimum Guarantee (Initial Task Order): The Government will distribute the ITO simultaneously with the contract award. The ITO award value will be based on the successful offeror’s proposed price for the ITO. The ITO will have a guaranteed minimum value of $25,000.00. After satisfying the guaranteed minimum, the successful offeror is not guaranteed any further task orders.

(c) Ceiling Amount On The Base IDIQ Contract: At award, a ceiling amount will be added to the base IDIQ contract. The ceiling amount will be determined by the awardee’s Attachment 4: Priing sheet. The awardee’s Total Evaluated Price and will serve as the cumulative ceiling for all Task Orders issued under this contract.

(d) The anticipated maximum quantity for the award under this solicitation is 7,170 units per year or 35,850 units for the 60-month continuous ordering period. The maximum quantity shall not be construed as an obligation of the Government or guaranteed tasking value.

ORDERING PERIOD

The IDIQ base contract will have a 60-month continuous ordering period and the Government may issue orders under this contract from the date of contract award through 60 months thereafter. The period of performance for work efforts ordered under this contract shall be specified in each task order issued and shall not require performance beyond the 78th month, i.e., a task order issued on the last day of the ordering period may have up to an 18-month period of performance (inclusive of FAR 52.217-8 Option to Extend Services).

AVAILABLE AND ALLOTTED FUNDS

The Base Contract is not funded. Funding shall only be allotted on Task Orders written against this contract. Some orders under this contract may be incrementally funded pursuant to the Limitation of Government's Obligation clause 252.232-7007. If the order is incrementally funded, the DFARS clause will be included on each order, as applicable.

SPECIAL CONTRACT REQUIREMENTS

1. TASK ORDER PERIOD OF PERFORMANCE

All task orders issued under this IDIQ during the effective period of this contract shall be completed by the Contractor within the time specified in the individual task order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that task order.

2. TASK ORDER PROCEDURES:

2.1 All task orders issued under this contract shall abide by terms and conditions outlined within the base contract. Each task order shall contain the final negotiated terms and conditions regarding price, performance, delivery, and other relevant factors.

2.2 The Government will award Firm Fixed Price Task Orders under this contract. All costs associated with preparation, presentation, and/or discussion/negotiation of the Contractor’s order proposal shall not be directly charged to this contract, or any order placed under this contract. The Contractor is responsible for determining the most appropriate method for recovering such costs based on its standard accounting practices.

2.3 Competition: The IDIQ contract is issued under full and open competition after exclusion of sources.

The Task Order Proposal Request (TOPR): The TOPR will identify the specific task or group of tasks denoted in the Performance Work Statement (PWS) of the Contract to be performed by the Contractor.

2.4 Contractor Task Order Proposals. The Offeror submitting task order proposals shall submit the proposal in two parts – a technical proposal and a price proposal. Both proposals must be submitted in Microsoft Office Word and Excel and/or Adobe Acrobat (.pdf) formats to the contract specialist assigned to the requirement as identified in the solicitation issued for individual requirement.

2.5 Task Order Technical Proposal. Specific requirements for submission of task order technical proposals and evaluation criteria will be described in the TOPR issued for individual requirements.

2.6 Task Order Price Proposal. Specific requirements for submission of task order price proposals will be described in the TOPR issued for individual requirements.

2.7 Contract Points of Contact:

2.7.1 Contracting Officer: (Authorized official to bind the Government in Contracts)

Mr. Jesse D. Nisley U.S. Army Medical Research Acquisition Activity (USAMRAA) 808 Schreider Street Fort Detrick, MD 21702-5014 Phone: 301-619-7763 Email: jesse.d.nisley.civ@health.mil

2.7.2 Contract Specialist:

Mr. Benjamin Marcus

USAMRAA

808 Schreider Street Fort Detrick, MD 21702-5014 Phone: 301-619-9207 Email: benjamin.t.marcus2.civ@health.mil

2.7.3 Contracting Officer’s Representative (COR):

TBD at contract award.

2.8. Authorized Users:

The USAMRAA Contracting Officer is the only authorized users under this IDIQ. Orders attempted by other individuals will not be honored without prior written approval from the USAMRAA Contracting Officer in the form of a properly executed SF30 or SF1449.

The following offices are hereby authorized to place orders under this IDIQ:

USAMRAA

808 Schreider Street Fort Detrick, MD 21702-5014

2.9. Issuance Of Task Orders

2.9.1. All requirements under this contract shall be set forth in individual TOs. All orders will be issued in accordance with (IAW) the clauses listed in this solicitation and the resultant IDIQ contract. Clauses 52.216-19, Order Limitation, and 52.216-22 Indefinite Quantity shall be applicable to each TO.

2.9.2. “Unit of issue” for each FFP CLIN issued on each TO under this contract shall be “JOB". Each payment shall not exceed the maximum amount as stated in each CLIN Description of the TO issued under this contract.

2.9.3. Issuance of a TO is authorized under the resultant IDIQ for DCPA-A Government Purchase Card (GPC) Ordering Officers and the USAMRAA Contracting Officer. DOs issued by the USAMRAA Contracting Officer will be on the SF 1449.

2.9.4. Ordering Offices and Officers authorized to issue TOs via Government Purchase card will be designated at the time of base contract award or by contract modification.

2.10 Ordering Information

2.10.1 The Contractor shall provide the services or supplies as specified in the PWS.

2.10.2 Task Orders shall be awarded on a firm fixed price basis.

2.10.3 Task Orders: The Contracting Officer will order against the contract through issuance of Task Orders on a SF1449 signed by the Contracting Officer. Task Orders will be executed in writing by the Contracting Officer and transmitted by e-mail. The contractor shall acknowledge receipt by e-mail.

2.10.4 Each Order will contain at a minimum the following information:

a. The date of order

b. Contract number and order number

c. Description of the requirement

d. Pricing Information

e. The anticipated period of performance/ delivery date

f. Accounting and appropriations data

g. Payment office address

h. Invoicing and acceptance instructions

i. Any other pertinent data

2.10.5 IDIQ Order Reports: The Contractor shall provide monthly purchasing information to the COR and the contracting officer detailing services ordered by:

a. Order number and ordering/contracting officer

b. Services provided

c. Services ordered per month and cumulative total of all orders

PERFORMANCE WORK STATEMENT

Indefinite Delivery, Indefinite Quantity (IDIQ) Contract for Non-Drinking Water Sample Analytical Services

1. INTRODUCTION

The Defense Centers for Public Health - Aberdeen (DCPH-A) is part of the Defense Health Agency (DHA) and focuses on epidemiology, laboratory sciences, occupational health sciences, public health information and toxicology to enhance readiness and assure the quality and effectiveness of the Public Health Enterprise.

2. PURPOSE AND BACKGROUND

As part of the DCPH-A mission, the Laboratory Sciences (LS) Directorate performs sample analyses of water, soil, sludge, sediment, and other matrices in operating environments and military bases to ensure the safety and security of all who work there. The LS Directorate currently analyses water samples for organic, inorganic, and biological organisms in support of the DCPH-A mission. However, the LS Directorate does not currently have the analytical capacity to perform all required sampling analyses including analyses on deployment locations and in natural or man-made disaster locations. To meet these needs, the DCPH-A will implement a five-year IDIQ contract from which orders may be made as needed.

3. SCOPE

3.1 The contractor shall perform analyses on non-drinking water, soil, sludge, sediment, and other matrices and provide the results showing any organic, inorganic, and/or biological compounds in each sample.

3.2 This is a severable non-personal service requirement to support DCPH-A’s Laboratory Sciences Directorate.

3.3 The tasks described herein are based upon current needs. Needed tasks not described herein will need to be added by a modification to the contract prior to implementation of any new tasks.

4. OERDERING PERIOD: See “DELIVERY INFORMATION”

5. WORK SCHEDULE AND LOCATION

5.1. GENERAL REQUIREMENTS

5.1.1. Place of Performance. All work contained in this PWS shall be performed at the contractor’s or subcontractor’s facility.

5.1.2. A Contracting Officer Representative (COR) will be appointed at the Base IDIQ level. A COR may be established at the Task Order level as well.

5.1.3. The Government shall neither supervise contractor personnel nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor personnel. It shall be the responsibility of the contractor to manage its personnel and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

5.1.4. Business Relations

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timelines, completeness, and quality of problem identification. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

5.1.5. Personnel Administration

5.1.5.1. Key Personnel & Qualifications

5.1.5.1.1. The contractor shall provide a single Point of Contact (POC) for reporting to the Government. The POC shall meet the following minimum qualifications:

5.1.5.1.1.1. Shall meet all qualifications as defined in the National Environmental Laboratory Accreditation Program (NELAP) Institute (TNI) Standard (most current version).

5.1.5.1.1.2. Shall meet the qualifications as defined in International Standard for Organization (ISO) 17025 (most current version).

5.1.5.1.1.3. Shall have experience in project oversight and managing teams of analysts.

5.1.5.1.1.4. Shall have experience in managing high volumes of analyses and data reporting.

5.1.5.1.2. The contractor shall assign one Quality Manager to provide Quality Systems oversight and guidance to the Laboratory. This individual shall have defined responsibility and authority for ensuring that the management system related to quality is implemented and followed at all times. They shall also have direct access to the highest level of management at which decisions are made on laboratory policy or resources. The Quality Manager shall meet the following minimum qualifications:

5.1.5.1.2.1. Shall meet all qualifications as defined in the TNI Standard (most current version).

5.1.5.1.2.2. Shall meet all qualifications as defined in ISO 17025 (most current version).

5.1.5.1.2.3. Shall have experience in quality systems management within an environmental laboratory.

5.1.5.1.2.4. Shall be able to evaluate data objectively and perform assessments without outside (e.g., managerial) influence.

5.1.5.1.2.5. Shall have a general knowledge of the analytical methods for which data review is performed.

5.1.5.1.2.6. Shall have documented training and/or experience in Quality Assurance (QA)/Quality Control (QC) procedures and the laboratory’s quality system.

5.1.5.1.3. If the personnel, as stated above, for whatever reason, become or is expected to become unavailable for work under this contract for a continuous period exceeding 15 work-days, or is expected to devote substantially less effort to the work than indicated in the quote, the contractor will immediately notify the COR and will, subject to the concurrence of the KO or authorized representative, promptly replace such personnel with personnel of at least equal ability and qualifications.

5.1.5.1.4. All requests for approval of such substitutions must be in writing and must provide a detailed explanation of the circumstance necessitating the proposed substitutions. The KO, in collaboration with the COR, will evaluate such requests and promptly notify the contractor in writing of approval or disapproval of the substitution.

5.1.5.1.5. If the KO determines that suitable and timely replacement is not reasonably forthcoming for personnel who have been reassigned, terminated or otherwise become unavailable for the contract, or that resultant reduction of productive effort would be so substantial as to endanger successful or timely completion of the contract, then the contract may be terminated by the KO for default or for the convenience of the government as appropriate. Or, if the KO finds the contractor at fault for the condition, s/he may choose to equitably adjust downward the contract price to compensate the Government for the resultant delay, loss, or damage.

5.1.6. Laboratory Personnel Qualifications

5.1.6.1. All contractor personnel performing sample analyses shall meet the following qualification requirements throughout the performance of the work.

5.1.6.1.1. Final TNI Standard (most current version).

5.1.6.1.2. ISO 17025 (most current version).

5.1.6.1.3. Contractor personnel not meeting these qualifications are not allowed to perform analyses on samples for this contract. Violations of these performance qualifications may result in a termination of the Contract.

5.1.7. Subcontract Management

5.1.7.1. The Contractor shall be responsible for any subcontract management necessary to integrate work performed on this contract and shall be responsible and accountable for subcontractor performance. The prime Contractor shall manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. A notification must be sent to the KO and COR within 30 days of the agreement between the prime and the subcontractor.

5.1.7.2. Due to the need to maintain the integrity of the sampling and the laboratory certifications, the contractor may subcontract with no more than two other laboratories. Contractors or subcontractors with multiple locations operating under the same corporate entity are considered a single entity. The subcontractor laboratories and personnel shall hold the same qualifications and certifications as required by the prime.

5.1.7.3. The lab(s) used for subcontracting must first be audited and approved by DCPH-A prior to submitting samples. No exceptions to this requirement will be accepted. (Deliverable 1)

5.1.8. Kick-Off Meeting (Deliverable 2)

The Contractor shall participate in a kick-off meeting with the Government (via telephone or in-person) within five (5) business days of contract award to ensure efficient project initiation and a thorough understanding of the contract requirements.

5.1.9. Contract Administration and Management

5.1.9.1. Contractor Management of the Contract. The contractor shall designate a single POC to oversee the contract. The Contractor’s designated POC shall serve as the single point of contact for addressing contract issues, quality issues, and overall contractor performance. This may include coordination with the KO and the COR to resolve any issues that may arise, trends relating to the contract or proposed changes or modifications to the contract.

The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement.

5.1.9.2. Government Management of the Contract. The KO will officially designate a COR to oversee this Contract. The Government’s COR will have responsibility for:

5.1.9.2.1. Ensuring that the Surveillance Plan is developed and executed by the COR and any other involved DCPH-A representative who may have responsibilities monitoring and managing the contract.

5.1.9.2.2. Providing advice and assistance in resolving any performance issues that may arise during the life of the order.

5.1.9.2.3. Initiating and coordinating global contract changes such as changes in the paying office.

5.1.9.2.4. Conducting other activities as specified in their appointment memorandum.

5.1.9.2.5. Elevating to the KO any problems that cannot be addressed by the COR.

5.1.9.3. The COR does have the authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract; does not constitute a material change in size, scope, or magnitude of the contract; and has no funding implications.

5.1.9.4. The COR does not have the authority to change the terms and conditions of the contract.

6. PERFORMANCE REQUIREMENTS

6.1. Objective 1 – The Contractor shall perform laboratory analysis on non-drinking water, soil, sludge, and sediment samples provided by the Government. The contractor shall follow strict Chain-Of- Custody (COC) procedures as defined in the contractor’s COC Standard Operating Procedure.

6.1.1. All compounds in PWS Exhibit 2 must be reported when the corresponding method is requested (Deliverable 3). The limits of quantitation (LOQ) (PWS Exhibit 4) in are to be met for all analytes. The contractor laboratory’s low calibration standard must be equal to or lower than the contractor laboratory’s established and verified LOQ. If any LOQ cannot be met for a particular sample due to matrix interference, the COR must be notified of this situation within 48 hours of identification of the missed standard for discussion prior to finalizing analysis and reporting.

6.1.2. Key Task 1 – Receipt and Storage of Samples prior to analysis. The Government will send samples for analysis to the Contractor facility. Each container contains specific parameters for which the sample must be analyzed. The contractor is responsible for storing and handling the samples in accordance with the analytical method specifications.

6.1.2.1. Samples will be provided to the Contractor either through a contractor provided courier (if requested by the Contractor and approved by the COR), shipment from DCPH-A, or shipment directly from the field. The Contractor shall adhere to requirements for type of sample containers, sample preservation and holding times as dictated by the analytical methods, specific regulatory guidance, and/or other established guidance. If any of this information is not clearly identified in the reference method (for the particular matrix), or if there is no method reference (see PWS Exhibit 2) or other established guidance, then the information must be agreed to by the COR and the contract lab.

6.1.2.2. Sample Pickup Protocol from the DCPH-A lab. If applicable, the contractor’s courier shall be responsible for pickup (from DCPH-A), packaging and delivery of samples. Samples shall be picked up by the contractor’s courier within 24 hours of notification by the COR or a designated representative. The courier is responsible for packaging and transporting the samples under conditions dictated in the Environmental Protection Agency (EPA) methodology. At the time of sample pickup by the contractor (if applicable), the samples and required tests will be identified by the COR on a Pickup Order/ Delivery Order (External Chain of Custody) Form. This document shall be signed and dated by the COR or designee to document the date and time of sample transfer to the contract lab. The contractor courier shall date and sign the Pickup Order form to document the transfer of possession of the sample(s). A contractor representative shall document the transfer of possession from the courier to the contract lab facility to include sample receipt conditions and temperature. The contractor shall immediately report in writing to the COR all samples lost or broken in transit. In addition, the conditions of sample receipt (to include temperature) must be reported to the COR upon receipt. Analysis for samples with receipt conditions outside acceptance criteria must receive acknowledgement from the COR to proceed with analysis.

6.1.2.3. Sample Shipment Protocol from the DCPH-A lab. If applicable, DCPH-A personnel will be responsible to package samples and ship them to the contractor. Please note that DCPH-A shall pay the shipping costs for transportation of the samples. The Contractor and DCPH-A shall store and/or ship samples in accordance with the preservation guidelines as noted in the analytical method until samples are analyzed, and thereafter until results are approved by the COR. The contractor shall immediately report all samples lost or broken in shipment, with as much detail as possible, to the COR. In addition, the conditions of sample receipt (to include temperature) must be reported to the COR upon receipt. Analysis for samples with receipt conditions outside acceptance criteria must receive acknowledgement from the COR to proceed with analysis.

6.1.2.4. Direct shipment of samples from the field to the contractor. If holding times are of concern, there may be a necessity to ship the samples to the contract lab directly from the field following collection. The DCPH-A field sampler will ship the samples and a corresponding field Chain-of- Custody (COC) document to the contract lab. When the contract lab receives the samples and corresponding field COC forms, the contractor shall sign the COC forms verifying receipt of samples and immediately (within the same business day of receipt) forward the field COC to the COR for review, accountability, and LIMS login at the DCPH-A. The contractor shall also report to the COR the condition of the samples upon receipt (to include receipt temperature) at the contractor lab. The COR shall use project planning information and the information on the COC form to generate a Pickup Order Form containing all applicable information (i.e., DCPH-A lab ID, DCPH-A field ID, analyses requested, matrix, points-of-contact, etc.). The generated pickup order form will be forwarded electronically to the contract laboratory. The contractor shall then begin sample analysis. The Contractor shall assure that the contract laboratory analyzes the sample within holding times specified in applicable methodology. If paperwork from the COR is pending, the contract lab should obtain guidance from the COR to proceed with analysis to meet holding times. The Contractor shall perform testing within all applicable method required holding times or provide notification for samples received within two (2) days of the expiration of holding time. If samples are received and not prepared/analyzed (according to the applicable method) with more than two (2) days remaining of the recommended holding time, include in the final report the comment “Sample was received and analyzed past holding time. This does not meet regulatory requirements.”

6.1.3. Key Task 2 – Perform Sample Analysis within the stated Turnaround Time (TAT). The Government will designate samples as either “STANDARD”, “HIGH PRIORITY”, “TOP PRIORITY” or “URGENT”. Turnaround times are calculated from the date of contractor receipt of samples at the contractor facility to the date of receipt of analysis result acceptance by the Government. For each sample designation, the contractor shall complete the analysis within the following TAT timeframes:

STANDARD: 20 Calendar days from date of sample receipt.

HIGH PRIORITY: Eight (8) Calendar days from the date of sample receipt.

TOP PRIORITY: Five (5) Calendar days from the date of sample receipt URGENT: Three (3) Calendar days from date of sample receipt

6.1.3.1. The Government anticipates that 75% of required analyses will be marked STANDARD, 15% HIGH PRIORITY, 5% TOP PRIORITY, and 5% URGENT per contract year. Natural disasters or military mobilization may alter these estimates.

6.1.3.2. For each sample, the contractor shall perform analyses for the compounds and organisms listed PWS Exhibit 4 according to their stated parameters and methodologies. Any special analyses or additional testing requirements will be stated on the sample. It is anticipated that the contractor shall perform between 3,000 and 10,000 samples per year. Natural disasters or military mobilization may alter these estimates.

6.1.3.3. The contractor shall follow strict quality assurance and quality control protocol, in compliance with the Department of Defense (DoD) Quality Systems Manual (QSM; version the lab is accredited to), applicable analytical methods (PWS Exhibit 2) and laboratory Standard Operating Procedures (SOPs). Note that all method- specific quality assurance/quality control requirements (laboratory blanks, laboratory control samples, laboratory/method duplicates, matrix spikes (MSs) and matrix spike duplicates (MSDs), each at the method specified frequency) are considered incorporated in the contract, per field sample bid price (no additional charges for laboratory/method QA/QC). It is understood any project specified field QC samples (field duplicates, field blanks, project specified MS/MSDs above the method frequencies, etc.) will be charged the field sample rate.

6.1.4. Key Task 3 – Provide analytical results to the COR (Deliverable 4). The contractor shall submit the results of all analyses within the TAT timelines as described on the samples. The results shall be submitted electronically to the COR and include the information requested in the format outlined by the DoD/Department of Energy (DoE) QSM Appendix A: Reporting Requirements (PWS Exhibit 6).

Extensions for matrix issues and sample analysis anomalies may be negotiated with the COR on a case-by-case basis. However, these issues must be made known to the COR when they occur and when the lab believes a delay is possible, not after the data package is overdue.

6.1.5. Key Task 4—Disposal of unused sample volumes and return of Government shipping containers. Unless otherwise directed by the COR, the contractor shall dispose of any unused sample volumes no less than 60 Calendar days from the date of acceptance of analytical results by the Government. Disposal shall be done in accordance with all applicable laws and regulations required by the contractor’s facility.

6.1.6. Key Task 5 - All Government shipping containers, unless otherwise specified, shall be returned to the COR within three Calendar days of receipt.

7. Management Reports and Plans

7.1 Quality Control Plan (Deliverable 5). The Contractor shall provide a draft Quality Control Plan (QCP) no later than 15 calendar days after contract award. The Contractor shall prepare and adhere to a QCP describing how the contractor intends to manage the contract to achieve the established standards set forth in the Performance Standards Summary Matrix and the contractor’s QCP. At a minimum, the QCP must include a self-inspection plan, an internal staffing plan, and an outline of the procedures that the Contractor will use to maintain quality, timeliness, responsiveness, and customer satisfaction.

7.2. Service Contract Reporting - RESERVED

8. DELIVERABLES

The Contractor shall complete and submit deliverables in accordance with the “Deliverables Table” below. Unless specified in the PWS within the description of the deliverable, all deliverables will be made to the COR electronically.

Analysis Reports and Electronic Data (Deliverable 6). The contractor shall submit reports and electronic data as discussed in PWS Exhibit 5. Each data package consists of a PDF package/file and an electronic data deliverable (see PWS Exhibit 5). If the contractor does not submit data packages on time and/or submits incomplete/technically deficient data packages, the contractor may be required to pay liquidated damages to the Government in the amount of 5% per day late to a maximum of 100%.

Results Status Report (Deliverable 7). The contractor shall provide a weekly summary of all DCPH-A analysis currently being analyzed by the Contractor. The summary shall be provided to the DCPH-A COR on the first business day each week and contain the following information at a minimum:

· Outsource Report Number

· Pick Up Order Number

· DCPH-A assigned Due date

· Status of the Report – i.e. on-time, delayed, etc.

· If the report will be provided after the DCPH-A assigned due date, a projected completion date must be provided along with a detailed explanation for the delay (to include but not limited to, instrument issues, LIMS issues, sample login delays, etc.)

Extensions for matrix issues and sample analysis anomalies may be negotiated with the COR on a case-by-case basis. However, these issues must be made known to the COR when they occur and when the lab believes a delay is possible, not after the data package is overdue.

DELIVERABLES TABLE

6.1.4

Analytical Report, Invoice COR email, Government Reports email address (“hardcopies email”

The Contractor shall provide the sample analysis report for each set of samples within the identified Turn Around Time structure in the PWS.

managing organization’s activities/programs which may create OCI as defined in FAR subpart 9.5.

days upon reporting for duty (if Contractor personnel require access to a military installation, facility, or controlled access area).

8.1. Reports and Documents

Reports and documents delivered by the Contractor in the performance of this contract shall be considered Technical Data as defined in the applicable Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.227-7015, Technical Data – Commercial Products and Commercial Services; DFARS 252.227-7037 Validation of Restrictive Markings on Technical Data. All documentation shall reflect the latest version of the work product or activity, unless specifically directed otherwise by the Government. All documentation shall be prepared in accordance with (IAW) standard industry practices, ensuring electronically produced documents which reflect logical flow of material, tables of contents indexes and page numbering. Where applicable, the Contractor’s attention is called to the availability of commercial, industry, federal, and military guides, instructions, and standards for many of the topics addressed in this PWS and under this contract.

8.2 Inspection and Acceptance

The COR delegated oversight of specific technical, functional and oversight responsibilities is responsible for inspection and acceptance of all services, incoming shipments, documents, and services.

Certification by the Government of satisfactory services provided is contingent upon the Contractor performing in accordance with the performance standards contained in the PWS and all terms and conditions of this order, including all modifications.

9. PERFORMANCE REQUIREMENTS SUMMARY MATRIX

The Government intends to utilize a Quality Assurance Surveillance Plan (QASP) to monitor the quality of the Contractor’s performance in relation to performance objectives. The Government will finalize the QASP immediately following award, and the COR will provide a copy of the final QASP to the contractor. The QASP is a living document and may be updated by the Government as necessary.

The Government will use the following performance requirements to measure the performance of the contractor. The contractor shall meet the Performance Objective(s) and Acceptable Quality Level(s) within the “Performance Requirements Summary Matrix” (PRS Matrix).

10. TRAVEL/TEMPORY DUTY (TDY) No travel is associated with this contract.

11. GOVERNMENT FURNISHED PROPERTY

The Government will not furnish any property, such as laptops or cell phones, in support of this contract requirement.

12. COMPLIANCE DOCUMENTS

12.1 General Compliance

12.1.1. Federal Law

The services provided under this contract must be conducted in accordance with all Federal law, DoD laws and command laws, regulations, policies, and procedures that govern the conduct of regulated research.

12.1.2. Occupational Safety and Health Administration

The contractor shall comply with Occupational Safety and Health Administration Standard Number 1904.32.

13. OTHER TERMS, CONDITIONS, AND PROVISIONS

13.1 Inherently Governmental Functions

This requirement has been reviewed and contains no services that are inherently governmental functions or are closely associated with inherently governmental functions.

13.2 Organizational Conflict of Interest

DCPH-A has categorized all service procurements into one of the following three categories as defined below, for the purpose of identifying, avoiding, or mitigating Organizational Conflicts of Interest (OCI) in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 9.5. These categories are defined as follows:

Category 1: Command Wide Internal Support: Services which, by their very nature, give the Contractor access to non-public procurement sensitive data about the contract requirements, other contractors’ proprietary information, or put the contractor in a position to influence the award decision on a contract in which they are participating. Services would be characterized as having access to Command Wide procurement sensitive information, or work that could likely have an influence over follow-on awards or contracts with subordinate directorates/Commands.

Category 2: Program Management Support: Services which assist DCPH-A in planning and managing an organization’s activities and programs. These include, for example: requirements analysis, acquisition support, budget planning and management, business process reengineering, program planning and execution support, and independent technical management support. Services would be characterized as having access to only Directorate or Subordinate Command level procurement sensitive information or work that would have little influence on follow-on requirements or requirements of other directorates/Subordinate Commands.

Category 3: Product Support. Services or end items required to meet the mission requirements of the organization’s activities and programs. These include, for example: concept exploration and development, system design, system development and integration, COTS procurement and integration, internal development testing, deployment, installation, operations, and maintenance. Services can be characterized as having little or no access to procurement sensitive information other than the immediate requirement and little chances of follow-on work that can be influenced by the immediate requirement.

OCI Certification. DCPH-A OCI Category 3 is applicable for this acquisition. The Contractor shall perform a thorough comparative analysis of the potential new work against all current and previous works performed in support of the DCPH-A organization and ascertain whether they have a possible conflict of interest. If there is a conflict of interest or the appearance of a conflict of interest, the Contractor shall provide a comprehensive OCI Mitigation Plan (Deliverable 8). The Contractor shall complete the OCI Certification at time of quote submission (Deliverable 9).

13.3 Non-Disclosure Agreement

Non-Disclosure Statement. The Contractor shall sign the Non-Disclosure Statement (Attachment 2, Deliverable 10) and ensure that all staff including all employees, subcontractors, and consultants assigned to or performing under the contract, execute, sign, and adhere to the terms of the Non-Disclosure Statement. The Contractor and Employee shall also execute a Non-Disclosure Agreement during in processing to the DCPH-A.

13.4 Invoices

The contractor shall submit invoices to Wide Area Work Flow (WAWF) with sufficient documentation to provide certification of invoice.

13.5 Dissemination of Information/Publishing

There shall be no dissemination or publication, except within and between the Contractor and any Sub Contractors or specified Integrated Product/Process Team (IPT) members who have a need to know, of information developed under this order or contained in the reports to be furnished pursuant to this order without prior written approval of the COR or the KO.

13.6 Anti-Terrorism and Operational Security AT Level I Training (Deliverable 11).

All contractor employees, including subcontractor employees, requiring access to military installations, facilities, and controlled access areas shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

If the Contractor requests to have samples picked up by their courier (resulting in needing access to a military installation, facility, or controlled access area), the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR or to the KO within 30 calendar days after completion of training. AT Level I awareness training is available at the following website: http://jko.jten.mil.

14. PWS EXHIBITS

PWS Exhibit 1 – Acronyms List PWS Exhibit 2 – Parameters and Methods;

PWS Exhibit 3 – General Quality Assurance/Quality Control Requirements PWS Exhibit 4 – Required Compounds and Limits of Quantification PWS Exhibit 5 – DCPH-A Reporting Requirements (Results) PWS Exhibit 6 – DoD/DOE QSM Appendix A: Reporting Requirements

PWS EXHIBITS

PWS EXHIBIT 1 – ACRONYMS LIST

Acronym Definition

PWS EXHIBIT 2 – PARAMETERS AND METHODS

VOC; Benzene, Toluene, Ethylbenzene and Xylenes (BTEX) only (ENCORES, pre-preserved vials, or jars)*

Volatile Toxic Industrial Chemicals (TICS) (Top 20 TICS with a response greater than or equal to 10% of the nearest internal standard

Dioxins (supply of capturing media Polyurethane Foam

(PUF))

SVOC-PAHs (supply of media) PUF or XAD-2

Semi-volatile TICS (Top 20 of the nearest internal standard)