B01.01Combined Synopsis_Solicitation_CHL Support_W912HZ23R0R5D.pdf

SOLICITATION #

W912HZ23R0R5D

COMBINED SYNOPSIS/SOLICITATION TITLE:

Research Facilities and Model Support Master BPA

COMBINED SYNOPSIS/SOLICITATION: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation of Commercial Items”, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The intent of this solicitation is to issue up to 5 Master Blanket Purchasing Agreements (BPA). A BPA is a simplified method of filling anticipated repetitive needs for supplies or services by establishing agreements with qualified sources of supply. Pursuant to Federal Acquisition Regulation (FAR) 13.303, Blanket Purchase Agreements (BPAs), the Contractor agrees to the identified terms and conditions for a BPA to provide the required supplies or services.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-07. The requirements will be fulfilled using FAR Part 12, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition procedures, to the maximum extent possible. This acquisition is restricted to 100% Small Business Firms. The associated NAICS code for this procurement is 333996 - Fluid Power Pump and Motor Manufacturing, with a corresponding small business size standard of 1,250 Employees.

NOTE: All offerors must be registered in the System for Award Management (SAM) prior to the response date listed in this combined synopsis/solicitation. Information concerning SAM requirements may be viewed via the internet at SAM.gov.

The Engineer Research and Development Center (ERDC), Coastal and Hydraulics Laboratory, has a need to maintain and update its research facilities with annual preventive maintenance, routine maintenance and as needed maintenance to its pumps, motors, valves, control panels and ancillary equipment. Emergency repairs to the same equipment will also be required.

This solicitation is being issued as a request for quote (RFQ). The Government intends to issue up to five (5) Master Blanket Purchasing Agreements resulting from this solicitation. An award, if any, will be made to the responsible offeror(s) who submits a quote that conforms to the requirements of the synopsis and whose quote is found to be technically acceptable. The Government reserves the right to award without discussions or make no award at all depending upon the quality of responses received.

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote.

I. DESCRIPTION OF REQUIREMENTS

See attached Performance Work Statement for full requirements.

The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, management, and other items necessary to perform the required work in accordance with the Performance Work Statement (PWS) for the ERDC Vicksburg installation. When requested, the vendor shall provide mechanical, electrical, welding and fabrication, machining and scale services for existing pumps, motors, control valves, control panels and other ancillary equipment which may include, but are not limited to:

• Complete inspection and repairs of pumps, motors, gear boxes and valves.

• Onsite trouble shooting, replacement and repair for all mechanical items

• Routine services of pumps, motors, and valves

• Overhaul, refurbish and rebuild pumps, motors, valves and mechanical systems

• Design, fabricate, install and troubleshoot electronic and mechanical control systems

• Service and rebuild mobile equipment

• Service and rebuild hydraulic cylinders

• Machining/Milling services

• CNC (Computer Numerical Control) services with precision, quality, and rapid response

• Design, fabrication and testing of electrical systems to include circuit boards

• Repair, replace, fabricate and testing of electrical systems and components

• Onsite trouble shooting, repair and testing of electrical systems and components

• Update and develop wiring/system diagrams to include labeling start up procedures and system overviews when required

• Calibration and inspections of scales to include but not limited to hoists and facility cranes requiring yearly certifications

• Inspection and repairs of scales, hoists, facility cranes and/or other associated equipment

• Supply various steel to include various metals, gauges, diameters and sizes

• Welding services to include: GTAW (Gas Tungsten Arc Welding) , FCAW (Flux Cored Arc Welding), GMAW (Gas Metal Arc Welding), SAW (Submerged Arc Welding), SMAW (Shielded Metal Arc Welding).

• Welding and fabricating new structures and repair of older/dated to include inspections

• Planned an as-needed repairs for ancillary equipment

• Emergency Repairs

• Supply New Pumps, motors, valves, control panels, ancillary equipment related to these items

• Plan, install, replace, reroute various pumps, sumps, valves for various basins as required

• Repair, replace, resecure, sump/water storage areas to assist in the conservation and safety of the storage facilities

Delivery:

Services will be performed at:

U.S. Army Engineer Research and Development Center (ERDC) Coastal and Hydraulics Laboratory 3909 Halls Ferry Rd Vicksburg, MS 39180

II. SOLICITATION INSTRUCTIONS

1. The provision at FAR 52.212-1, Instructions to Offerors – Commercial (NOV 2021), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-1:

a. Submission of offers. FAR 52.212-1(b) is amended to include the following:

(1) Submit signed electronic quotes by 1400 hours, CST on 26 August 2022 to chl-ct-quotes@usace.army.mil. All submittals from responsible firms will be considered by the agency.

b. Late submissions. FAR 52.212-1(f) is amended as follows:

mailto:chl-ct-quotes@usace.army.mil mailto:chl-ct-quotes@usace.army.mil

(1) Offerors are responsible for submitting quotes so as to reach the Government designated office in the solicitation by the time specified in the solicitation. If no time is specified, the time for receipt is 4:30 pm, local time, for the designated Government office on the date that quotes are due.

(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late will not be considered unless it is received before award is made and the contracting officer determines that accepting the late quotation would not unduly delay the acquisition.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotations by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

c. Formal communications. Requests for clarification and information concerning the solicitation must be provided in writing no later than 5 days prior to closing. Answers will be compiled and posted electronically to the System for Award Management/Contract Opportunities website: https://sam.gov/content/opportunities. Questions may be emailed to the point of contact listed above in section II, paragraph 2a. All correspondence should reference the solicitation number.

d. Quotation preparation instructions:

(1) Interested vendors need only provide a response (letter format) which verifies the company interest in providing the needed Pump and Motor Services and confirmation that they can provide the requested services within the delivery guidelines identified in the Performance Work Statement.

(2) The offeror shall submit their response on company letterhead to include the following:

solicitation number, contact name, address, e-mail, telephone number of the offeror, CAGE code, UEI number, and size of business. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quotes.

(3) Interested vendors response shall include documentation of past performance for the preceding five (5) years in meeting requirements as outlined in the Performance Work Statement. The past performance may be considered in selection of Master BPA’s.

The provision at FAR 52.212-2, Evaluation-Commercial Items (Nov 2021), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-2:

BASIS FOR OFFER: This is a competitive acquisition in accordance with FAR part 12 and part 13.

The Government will submit a Master Blanket Purchasing Agreement(s) to the offeror(s) who meet the requirements of the solicitation. Quotes will be evaluated as described below.

Solicitation Requirements. All quotes submitted will be reviewed for completeness to determine if they contain all information requested in the addenda to FAR 52.212-1. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation.

Technical Evaluation. The technical team will review the technical quote to determine if the information provided meets the technical requirements identified in this solicitation. The technical information will be evaluated based on the minimum specifications stated in this notice and how well the quote clearly demonstrates meeting or exceeding these requirements.

Past Performance Evaluation. In addition to an offerors submitted past performance, past performance will be reviewed using Government information systems to ensure an offeror is eligible for an award but will not receive a rating for past performance.

2. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Nov 2021), and the addenda listed below applies to this acquisition.

ADDENDA TO FAR 52.212-4:

Text in paragraph (c) is deleted and replaced with the following:

Changes. Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc. authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer (for a complete list of changes that may be made unilaterally, see FAR 43.103(b).

III. ADDITIONAL TERMS AND CONDITIONS

The following provisions and clauses apply to this acquisition. The BPA will incorporate one or more clauses by reference, with the same force and effect as if they were given in full text. The full text of a provision and/or clause may be accessed electronically at:

https://www.acquisition.gov/far/part-52

Provisions/Clauses Date P/C

52.202-1 Definitions Jun 2020 C

52.203-3 Gratuities Apr 1984 C

52.203-5 Covenant Against Contingent Fees May 2014 C

52.203-6 Alt I Restrictions on Subcontractor Sales to the Government – Alternate I

Nov 2021 C

52.203-7 Anti-Kickback Procedures Jun 2020 C

52.203-12 Limitation on Payments to Influence Certain Transactions

Jun 2020 C

52.204-4 Printed or copied double-sided on post-consumer fiber content paper

May 2011 C

52.204-7 System for Award Management Oct 2018 P

52.204-8 Annual Representations and Certifications Mar 2020 P

52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards

Jun 2020 C

52.204-13 System for Award Management Maintenance Oct 2018 C

52.204-16 Commercial and Government Entity Code Reporting Aug 2020 P

52.204-18 Commercial and Government Entity Code Maintenance Aug 2020 C

52.204-19 Incorporation by Reference of Representations and Certifications

Dec 2014 C

52.204-22 Alternative Line Item Proposal Jan 2017 P

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities.

Nov 2021 C https://www.acquisition.gov/far/part-52

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

Nov 2021 P

52.204-25 Prohibition of Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

Nov 2021 C

52.207-1 Notice of Standard Competition May 2006 P

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment

Nov 2021 C

52.209-7 Information Regarding Responsibility Matters Oct 2018 P

52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters

Oct 2018 C

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations

Nov 2015 C

52.211-5 Material Requirements Aug 2000 C

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

Nov 2021 P

52.212-2 Evaluation – Commercial Items Nov 2021 P

52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services

May 2022 P

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

Nov 2021 C

52.212-5 (DEV)

Contract Terms and Conditions Required To Implement Statutes or Executive Orders –Commercial Items

May 2022 C

52.213-1 Fast Payment Procedure May 2006 C

52.215-2 Audit and Records – Negotiations Jun 2020 C

52.215-8 Order of Precedence – Uniform Contract Format Oct 1997 C

52.219-6 Notice of Total Small Business Set-Aside (Deviation 2019-O0003)

Nov 2020 C

52.219-8 Utilization of Small Business Concerns Oct 2018 C

52.219-14 Limitations on Subcontracting (Deviation 2019-O0003) Sep 2021 C

52.219-28 Post-Award Small Business Program Representation Mar 2020 C

52.222-3 Convict Labor June 2003 C

52.222-21 Prohibition of Segregated Facilities Apr 2015 C

52.222-26 Equal Opportunity Sep 2016 C

52.222-35 Equal Opportunity Veterans Jun 2020 C

52.222-36 Equal Opportunity for Workers with Disabilities Jun 2020 C

52.222-37 Employment Reports on Veterans Jun 2020 C

52.222-40 Notification of Employee Rights Under the National Labor Relations Act

Dec 2010 C

52.222-41 Service Contract Labor Standards Aug 2018 C

52.222-42 Statement of Equivalent Rates for Federal Hires May 2014 C

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts)

Aug 2018 C

52.222-50 Combating Trafficking in Persons Nov 2021 C

52.222-54 Employment Eligibility Verification May 2022 C

52.222-55 Minimum Wages Under Executive Order 13658 Jan 2022 C

52.223-6 Drug-Free Workplace May 2001 C

52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving

Jun 2020 C

52.225-13 Restrictions on Certain Foreign Purchases Feb 2021 C

52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran— Representations and Certifications

Jun 2020 P

52.229-3 Federal, State and Local Taxes Feb 2013 C

52.232-1 Payments Apr 1984 C

52.242-15 Stop-Work Order Aug 1989 C

52.242-17 Government Delay of Work Apr 1984 C

52.232-8 Discounts for Prompt Payment Feb 2002 C

52.232-17 Interest May 2014 C

52.232-18 Availability of Funds Apr 1984 C

52.232-23 Assignment of Claims May 2014 C

52.232-33 Payment by Electronic Funds Transfer—System for Award Management

Oct 2018 C

52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 C

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

Nov 2021 C

52.233-1 Disputes May 2014 C

52.233-2 Service of Protest Sep 2006 P

52.233-3 Protest After Award Aug 1996 C

52.233-4 Applicable Law for Breach of Contract Claim Oct 2004 C

52.242-13 Bankruptcy Jul 1995 C

52.243-1 Alt I Changes – Fixed Price Alternate I Apr 1984 C

52.244-6 Subcontracts for Commercial Items Jan 2022 C

52.247-34 F.o.b. Destination Nov 1991 C

52.249-2 Termination for Convenience of the Government (Fixed- Price)

Apr 2012 C

52.249-8 Default (Fixed-Price Supply and Service) Apr 1984 C

52.252-1 Solicitations Provisions Incorporated by Reference Feb 1998 P

52.252-2 Clauses Incorporated by Reference Feb 1998 C

52.252-5 Authorized Deviations in Provisions Nov 2020 P

52.252-6 Authorized Deviations in Clauses Nov 2020 C

252.203-7000 Requirements Relating to Compensation of Former DoD Officials

Sep 2011 C

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

Sep 2013 C

252.203-7005 Representation relating to Compensation of Former DoD Officials

Nov 2011 P

252.204-7003 Control of Government Personnel Work Product Apr 1992 C

252.204-7008 Compliance with Safeguarding Covered Defense Information Controls

Oct 2016 P

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

Dec 2019 C

252.204-7015 Notice of Authorized Disclosure of Information to Litigation Support Contractors

May 2016 C

252.204-7016 Covered Defense Telecommunications Equipment or Services--Representation

Dec 2019 P+

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-- Representation

May 2021 P

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

Jan 2021 C

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements.

Mar 2022 P

252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Mar 2022 C

252.205-7000 Provision of Information to Cooperative Agreement Holders

Dec 1991 C

252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism

May 2019 C

252.215-7008 Only One Offer Jul 2019 P

252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors

Mar 2022 P

252.225-7012 Preference for Certain Domestic Commodities Apr 2022 C

252.225-7048 Export-Controlled Items Jun 2013 C

252.226-7001 Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns

Apr 2019 C

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

Dec 2018 C

252.232-7010 Levies on Contract Payments Dec 2006 C

252.243-7002 Requests for Equitable Adjustment Dec 2012 C

252.244-7000 Subcontracts for Commercial Items Jan 2021 C

252.247-7023 Transportation of Supplies by Sea Feb 2019 C

ATTACHMENTS TO THIS SOLICITATION

1 - PWS dated 19 October 2022 2 - Appendix A - CHL pump and motor inventory