B01.01 CSS - W912HQ23R0003 - Application of Ensemble Datasets for Hydrologic Modeling -docx.docx

Combined Synopsis/Solicitation Number: W912HQ23R0003 Title Acquisition of Application of Ensemble Datasets for Hydrologic Modeling

I. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR 12.603 – Streamlined Solicitation for Commercial Items, as supplemented with additional information included in this notice and FAR Part 13 procedures. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-03, dated 26 April 2023.

A Firm Fixed Priced (FFP) award will be made in accordance with the following:

This acquisition is being solicited as a 100% small business set-aside. The North American Industrial Classification System (NAICS) code for this acquisition is 541511 – Custom Computer Programming Services: with a size standard of $34,000,000.00 Dollars

II. NATURE OF ACQUISITION:

The U.S. Army Corps of Engineers Office of History has a requirement to purchase the services stated below. This procurement will be awarded under Simplified Acquisition Procedures. All questions must be received by Wednesday, 10 May 2023, 4:30 pm EST. Proposals must be received no later than Wednesday, 17 May 2023, 4:30 pm EST. Electronic proposals submitted via email are required. Email questions and proposals to the Contract Specialist, Raymond Adjartey at raymond.adjartey@usace.army.mil. It is the Offeror’s responsibility to ensure the proposal has been received by the contracting office via email. Fax proposals will not be accepted. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.” Upon receipt of the electronic offer, the Government will acknowledge receipt of that offer via email to the Offeror.

III. SCHEDULE OF SUPPLIES/SERVICES:

IWR seeks a non-personnel services contract to provide the United States Army Corps of Engineers (USACE), Hydrologic Engineering Center (HEC) with documentation describing meteorologic and streamflow ensemble datasets that are typically provided for flow forecasting applications. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the investigation and documentation as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

The contractor is to investigate and document different ensemble meteorologic and streamflow datasets, as described in the PWS. The summarized information from this contract will allow staff to better understand available datasets for flood forecasting applications and design tools that seamlessly gather and utilize these ensemble datasets. These tools will be used by USACE water management staff.

The contractor shall perform the following tasks as stated in the PWS.

· Task 1: Meetings

· Task 2: Document the Hydrologic Ensemble Forecasting System (HEFS) Dataset Developed by the National Weather Service

· Task 3: Document Deterministic Meteorologic Forecast Datasets.

· Task 4: Document Ensemble Meteorologic Forecast Datasets.

· Task 5 Make a Recommendation for Application of Forecast Datasets, both Ensemble and Deterministic, to Hydrologic Modeling

Period of Performance:

The period of performance is stated according to task. Please see details in PWS

Place of Performance:

The Offeror’s facility. See the Performance Work Statement (PWS) for additional information.

IV. BASIS FOR AWARD

All offers will be comparatively evaluated based on the factors described below: Technical and Price. Offers must be submitted using the CLIN structure below in Factor 2 - Price.

FACTOR 1 – TECHNICAL:

The Offeror must submit a technical proposal detailing how the Offeror’s investigation and documentation meet the requirements specified in the PWS. The Offeror must limit their technical proposal to no more than twenty (20) typed pages. Key personnel resumes are highly encouraged and do not count against the page limitation. Key personnel resumes are limited to no more than 2 pages each.

Subfactor 1.1 – Technical Data The Government will assess the quality of the offerors Ensemble Datasets to determine the Offeror’s understanding of and knowledge of the performance requirements; and the Offeror’s ability to meet the required period of performance/delivery dates

Subfactor 1.2 – USACE Data Rights The Government will assess whether the proposal allow sufficient USACE data rights and whether the proposal identifies potential challenges which may occur as a result of providing the required data. The evaluation will also consider the degree to which the proposed usage rights provides assurance that the services will meet the program’s requirements and the minimum requirements set forth in the PWS.

FACTOR 2 – PRICE

This factor will use price analysis to determine the total evaluated price. The price factor will be evaluated for price reasonableness in accordance to FAR 13.106-2. The price to be analyzed is the total price inclusive of the base and all options.

Contract Line Items: This requirement and associated contract line-item numbers (CLIN) are provided below (also are contained below within the PWS):

Grand Total

All work is to be performed in accordance with the attached PWS.

Prices must show the total price per task to complete the required services in accordance with the PWS, including all indirect rates and profit. This requirement will be awarded as a firm-fixed price contract.

These two factors: Technical Capability, and Price will be comparatively evaluated. Technical capability is more important than price.

The Government intends to award a contract without discussions with respective offerors. Offerors shall submit sufficient information and, in the format, specified in the Proposal Preparation Instructions. Offerors may be asked to clarify certain aspects of their offer (e.g., the relevance of technical capability information).

V. QUOTE PREPARATION INSTRUCTIONS

52.212-1 ADDENDUM - INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (Jan 2017) To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Offers must be complete, detailed and respond directly to the requirements of this solicitation.

a. Interested parties capable of providing the requirement must submit a signed and dated offer on company letterhead with unit prices, extended prices, discount terms, tax identification number, CAGE code, and DUNS in response to this solicitation. The requirements of this synopsis/solicitation, including specification, "Schedule of Supplies/Services" and terms and conditions, the offeror agrees to all solicitation requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

b. All offer information shall be emailed to Raymond Adjartey at raymond.adjartey@usace.army.mil. The offer must be signed and dated by an authorized official of the company. Electronic submissions via e-mail are required.

c. Offerors must provide pricing for the total price to complete the required services, the hourly rate proposed for each labor category and subtotal cost of labor for each of the labor categories.

d. To be eligible to receive an award resulting from this RFQ, Contractors must be registered in the System for Award Management (SAM) database, no exceptions. To register, please visit http://www.sam.gov.

e. Offer Content: See section IV – Factor 1 and 2, above

VI. CONTRACT TERMS AND CONDITIONS:

The following provisions and clauses apply to this acquisition and can be viewed electronically at https://www.acquisition.gov/ in accordance with 52.252-1. The use in this solicitation of any Department of Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

The Following Provisions and Clauses Are Incorporated By Reference:

The Following Provisions and Clauses Are Incorporated by Full Text:

FAR 52.212-2 Evaluation -- Commercial Items

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Technical Capability

(ii) Price The Technical Capability factor is slightly more importance than Price.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

The following FAR Clauses cited within FAR 52.212-5 are applicable to this acquisition:

The following FAR and DFARS Clauses are applicable to this acquisition in addition to those above in the table for clauses within FAR 52.212-5.