B01_CSS 23Q0018_03_07_23 KO.pdf

US Army Corps of Engineers Fort Worth District

REQUEST FOR QUOTE

Benbrook Janitorial Services

Denton, TX

W9126G23Q0018 07 March 2023

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERS

Section SF 1449 - CONTINUATION SHEET

INSTRUCTIONS TO OFFERORS

Request for Quotes (RFQ) Solicitation Number: W9126G23Q0018

Solicitation is issued by:

03/07/23

US ARMY CORPS OF ENGINEERS FORT WORTH

819 TAYLOR ST, CT OFC RM 2A17

FORT WORTH TX 76102-0300

PROJECT NAME: Benbrook Lake Cleaning Services

1. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The U.S. Army Corp of Engineers USACE), Fort Worth District intends to issue a Purchase Order (PO), for the non-personal service listed below in the description. The contract performance will consist of One

(1) Twelve Month Base Period and Two (2) Twelve Month Option Periods.

Description of Services: The Contractor shall furnish, all necessary labor, transportation, equipment, materials/supplies, and supervision to perform non-personal janitorial services in the manner, location and frequency set forth in the Performance Work Statement and schedules.

Work shall be performed in support of the USACE Benbrook Lake and Dam, Tarrant County, Texas 76132.

The government reserves the right to limit and/or not respond to any further questions pertaining to this project received after March 24, 2023. Offerors should base their quotes on the information provided in the solicitations and all issued amendments thereto.

All answers to technical inquiries and questions are reviewed by the Contracting Officer prior to the response date. Answers to technical inquiries may result in amendment(s) to the solicitation. If an amendment is issued, it will be posted on the Government Point of Entry website www.sam.gov.

2. This is a Request for Quote (RFQ) and incorporates FAR provisions and clauses in effect through the Federal Acquisition Circular (FAC) 220-07 (3 Aug 20). Solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation (FAR) and Department of Defense FAR Supplement (DFARS).

a. The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and a statement regarding any addenda to the provision. Offerors are also required to submit a completed copy of the Request for Quotation and a completed copy of the pricing schedule.

b. Offerors include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items, with its offer.

c. Clause at 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and a statement regarding any addenda to the clause.

d. Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, applies to this acquisition and a statement regarding which, if any, of the additional FAR clauses cited in the clause are applicable to the acquisition

3. This acquisition is SET ASIDE 100% for 8(a) Participants

4. PSC: S201 Housekeeping – Custodial Janitorial NAICS CODE: 561720, Janitorial Services SIZE STANDARD: $22 Million

5. System for Awards Management (SAM): In accordance with FAR 52.204-7(b)(1) An Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract agreement resulting from this solicitation.

6. Evaluation Information: The Government intends to award a firm fixed price (FFP) Purchase Order resulting from this RFQ to the responsible offeror whose offer represents the best value in terms of price, past performance and technical approach and Understanding of the Work IAW 13.106-2(b)&(3).

Quote Content – All quotation documents when printed shall fit on 8 x 11inch paper to include spreadsheets (with the appropriate page breaks). Ensure the quote is submitted in PDF format. In-order to be considered responsive to the RFQ, the prospective offeror’s quote shall consist of a Vendor Information Sheet, Complete and Defective Free Bid Sheet, Technical Proposal (Understanding of Work), Screen Shot of the Offeror’s NIST/SPSRS Assessment, and completed provisions.

Quotes shall be responsive to and comply with the terms of the combined synopsis solicitation in order to be eligible to receive an award. All technical requirements shall be addressed in sufficient written detail for the Government to determine if the offeror understands each aspect of the Government’s requirement. The offeror/quoter shall address each technical factor separately and shall provide sufficient narrative and supporting data for each factor. Lack of sufficient detail shall be considered sufficient cause for the quote to be determined unacceptable. Statements that the quoter understands, can or will comply with all specifications and statements paraphrasing the specifications or parts thereof, or phrases such as “standard procedures will be used” or “well-known techniques will be used” will be considered unacceptable. The Government will reject the proposal if determined to be materially non-responsive to include submissions that fail to conform to the terms of the combined synopsis/solicitation.

Quoters that fail to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award. To be eligible to receive an award, the quote submitted in response o the combined synopsis/solicitation shall consist of the contents required in the sub-paragraphs described below:

a. Technical: Specifications have been defined in the Performance Work Statement (PWS). The vendor shall submit a technical quote that meets or exceeds all specifications identified in the PWS and Evaluation Factors. (See FAR Clause 52.212-2 Evaluation – Commercial Items).

Table 1. Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable Proposal meets the requirements of the solicitation.

Unacceptable Proposal does not meet the minimum requirements of the solicitation.

b. Past Performance: The past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirement. The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performing custodial/janitorial services that meets the contract requirements. Recent or relevant work is defined as similar work in size and scope within the past four (4) years.

NAVFAC/USACE Past Performance Questionnaire (PPQ): The quoter is required to submit two (2) PPQs with an overall rating of satisfactory or higher to be considered eligible for award. Additional PPQs submitted for assessment will be discarded and not considered for evaluation. The Contracting Officer may use additional data obtained from any available sources such as the Past Performance Information Retrieval System (PPIRS) and personal knowledge to assess the contractor’s likelihood of success in performing the solicitation’s requirements as indicated by those offerors’ record of past performance.

If for any reason, the contractor does NOT have recent or relevant past performance, the quoter is still required to submit a PPQ with a brief narrative explaining “No Recent or Relevant Past Performance”. In the case of a quoter without a record of recent or relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance.

Therefore, the quoter shall be determined to have unknown or (“neutral”) past performance. In the context of acceptability/unacceptability, a neutral rating shall be considered “acceptable”.

Table 2. Past Performance Adjectival Rating

Rating Description

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

(N) Neutral In the case of a quoter without a record of recent or relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the quoter shall be determined to have unknown or (“neutral”) past performance.

Table 3. Past Performance Evaluation Ratings

Rating Description

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

(See note below.)

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

A contractor’s past performance rating may be used at the Contracting Officer’s discretion to make an overall determination of the level of confidence the government has in the contractor’s capability to perform the service. The Contracting Officer may determine that a “Substantial Confidence” or “Satisfactory Confidence” past performance rating is worth more than a “Neutral Confidence” past performance rating as stated in the evaluation

Table 4 Confidence Adjectival Rating

Description

Substantial Confidence Based on the offeror's recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror's recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort

Neutral Confidence No recent/relevant performance record is available or the offeror' s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror' s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on. the offeror's recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

c. Price: A Firm Fixed Price (FFP) shall be submitted for this effort. The vendor will provide pricing for each line item listed in the attached Priced Schedule (Bid Sheet). The Government will evaluate all aspects of the price proposal for reasonableness. Proposals found to be unreasonable may be rejected on that basis. The Government will only award the contract if the pre-priced list of services are determined fair and reasonable.

6. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

7. In accordance with FAR Part 29.3 – State and Local Taxes, and per Title 4 of US Code 104-07, the Government is exempt from paying state and local taxes.

8. Response Date: Quotes for this solicitation are due no later than (NLT) March 24, 2023, by 10:00

AM CST.

Electronic copies of each volume shall be submitted through the Solicitation Module of the Procurement Integrated Enterprise Environment (PIEE) suite at https://piee.eb.mil/. Quotes submitted by mail or hand carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

There are 10 general steps a vendor must follow in order to use PIEE application modules. A complete list can be viewed at the following site:

https://piee.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml#step5

For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf.

It is the Offeror’s responsibility to obtain written confirmation of receipt of all electronic files of the full proposal by the Fort Worth District Contracting office. In the event that the Solicitation Module is down, the alternate method for proposal submission is via email to: m2swfpco@usace.onmicrosoft.com ONLY.

The Offeror must obtain prior approval from the Contracting Officer (Jamauh D. Winston) or the Contract Specialist (Ms. Diana W. Robinson) diana.w.robinson@usace.army.mil to use the alternate submission method. Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission.

Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume, section, and item.

7. Submittals: Offerors must submit representation and certifications in accordance with the provisions at FAR 52.212-3 Offeror Representation and Certifications – Commercial Item (Accessible at https://www.acquisition.gov) or the vendor may verify their Online Representation and Certification Application (ORCA) is updated in SAM by checking “Yes” on the Vendor information sheet. The contract specialist will verify the quoters FAR & DFAR Reports are updated in SAM.GOV prior to determining the quoter responsive.

Submit the following PDF files in the response to the RFQ:

a. Attach the Vendor Information Sheet and Priced Schedules. Compile the vendor information sheet and schedules and submit as one conformed document. Label Submittal: Company Name, Quote, Example ABC, LLC Price Quote 22Q0039

b. Technical Submittal (Approach and Understanding of Work) (See Clause 52.212-2 Evaluation

– Commercial Items), Shall not exceed five (5) pages. Compile the technical submittal and submit as one conformed document. Label Submittal: Company Name, Technical Quote, Example: ABC, LLC Technical Quote 22Q0039

c. Past Performance NAVFAC/USACE Past Performance Questionnaire (See Clause 52.212-2 Evaluation – Commercial Items). Recent or relevant work is defined as similar work in size and scope within the past four (4) years. The Contracting Officer shall deem an offeror non-responsive if the offeror fails to submit a PPQ IAW 52.212-1(b)(10). If for any reason the contractor does NOT have recent or relevant past performance, the offeror is still required to submit a PPQ with a brief narrative explaining, "No Recent or Relevant Past Performance in block 6 of the PPQ Contractor Information Sheet. An Offeror that submits a PPQ that is deemed neither recent nor relevant will be treated as “NEUTRAL”.

PPQ Submittals shall consist of the Contractor Information Sheet and the Completed Adjectival Rating Sheets. Compile the two (2) PPQs and submit them as one conformed document (2) Label Submittal:

Company Name, PPQ, Example: ABC, LLC PPQ 22Q0039

d. Screen Shot of the Offerors NIST/SPRS Assessment. Compile the assessments and submit as one conformed document. .Label Submittal: Company Name, NIST/SPRS, Example ABC, LLC

NIST/SPRS 22Q0039

e. Complete and return the provisions at 52.204-24, and 52.204-26. Compile the Provisions and submit as one conformed document. Label Submittal: Company Name, Provisions, Example ABC, LLC Provisions 22Q0039

f. If applicable, acknowledge and return any amendments with your submittals. Compile the amendments and submit as one conformed document. Label Submittal: Company Name, AMD 0001 – 0004, Example ABC, LLC AMD 0001 – 0004 22Q0039

g. Contractors that failure to adhere to the submittal requirements will be determined non-responsive and will be considered ineligible for award.

i. Please NOTE this solicitation requires offerors to enter a National Institute of Standards and Technology (NIST) score in the Supplier Performance Risk System (SPRS) prior to responding to this solicitation. The NIST score is a responsiveness item. Bids/offers from contractors with a NIST score in SPRS will be considered qualified and eligible for award. * If the apparent awardee does not correct the omission by refusing to enter its NIST score within 14 days after the allotted time then it can be safely deemed “not responsive” and ineligible to receive the award.

Reference: 252.204-2019 - Notice of NIST SP 800-171 DoD Assessment Requirements

Reference: 252.204-2020 - NIST SP 800-171 DoD Assessment Requirements

See the Attached Quick Entry Guide to assists with entering NIST Assessment.

Contact Help Desk at (866)618-5988 for additional assistance

9. 52.237-1 SITE VIST

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Prospective offerors/quoters are required to contact the Contract Specialist via email to express their interests by 3:00 PM (CST) two business days prior to attending the site visit. Site visit attendees must provide the following information the Solicitation Number, Project Title, Name(s) of Individual(s) who will attend the site visit, Name of Company Represented, Phone Number of Company being represented. All attendees are required sign the attendance sheet.

Date:

Address:

CT POC:

Contact Info:

Email:

TECH POC:

Contact Info Email:

Mar 10 thru 13 @ 10:00 am CST

U.S. Army Corps of Engineers Benbrook Project Office 7001 Lakeside Dr Fort Worth, TX 76132

Diana W. Robinson 817-886-1211 diana.w.robinson@usace.army.mi

Marcus D. Sams 469-645-9110 marcus.d.sams@usace.army.mil

VENDOR INFORMATION SHEET

Benbrook Lake Park

COMPANY NAME

POC

(Last, First Middle)

ADDRESS

(Number & Street) (City, State and Zip)

PHONE NUMBER MOBILE

(Area code and number) (Area code and number)

EMAIL ADDRESS___________________________________________

Unique Identity NUMBER CAGE CODE NUMBER_______________

Vendor’s Online Representation and Certification Application (ORCA) are updated in SAM Yes No

Signature Date

ATTACHMENT 1

NAVFAC/USACE PAST PERFORMANCE QUESTIONAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm name: CAGE Code:

Address: DUNS Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of Project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract type: Firm Fixed Price Cost Reimbursement Other (please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy) Explain Differences:

Original Contract Price (Award Amount):

Final contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNARIE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNARIE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATION. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT

THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO

VERIFY ANY AND ALL INFORMATION ON THIS FORM.

AFTER COMPLETION, PLEASE EMAIL TO: CIV-OPS.Proposals@usace.army.mil Ensure the former employer references the solicitation number in the email subject line.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATIONOF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor’s proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract

Rating will be neither positive or negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance.

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and /or labor force?

E VG S M U N

b) Ability to hire, apply, and retain qualified workforce to this effort

E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

g) Ability to assimilate and incorporate changes in requirement and/or priority, including planning, execution and response to Government changes

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agree price(s)?

E VG S M U N

b) Contractor Proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports. Budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

d) In the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

YES NO

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

YES NO

f) Have there been any indication that the contractor has had any financial problems? If yes, please explain below.

YES NO

6. SAFETY/SECURITY

a) To What extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements, regarding housekeeping, safety, correction of noted deficiencies, etc.)

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues)

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

YES NO

d) In Summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (Please attach additional pages in necessary):

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months $_________________ $__________________

Benbrook Janitorial Services

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform facility cleaning and litter removal services at Benbrook Lake as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1001 12 Months $_________________ $__________________

OPTION Option Year 1

2001 12 Months $_________________ $__________________

OPTION Option Year 2

CONTRACTING OFFICER

Only a warranted Contracting Officer (either a Procuring Contracting Officer (PCO), or an Administrative Contracting Officer (ACO)), acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

BID SCHEDULE

SECTION B

DESCRIPTION OF SUPPLIES AND SERVICES AND PRICES

BID SCHEDULE - FULL CONTRACT

FURNISH ALL EQUIPMENT, MATERIALS, TOOLS AND LABOR NECESSARY TO PROVIDE

FACILITY CLEANING AND LITTER REMOVAL SERVICES AT BENBROOK LAKE, FORT WORTH,

TX, IN ACCORDANCE WITH SPECIFICATIONS.

ITEM DESCRIPTION

ESTIMATE

D UNIT OF

UNIT

PRICE

AMOUN

T

QUANTITY

MEASUR

E

0001 BASE YEAR: 1 APR 2023 THROUGH 31 MAR 2024

SUMMER SEASON: 1 APR 23 - 30 SEP 23

0001AA Headquarters 6 MO

0001AB Longhorn Park 6 MO

0001AC North Holiday Day Use 6 MO

0001AD North Holiday Swim Beach 6 MO

0001AE South Holiday Campground 6 MO

0001AF Bear Creek Campground 6 MO

0001A G Mustang Day Use Park 6 MO

0001AH Mustang Park Swim Beach 6 MO

0001AI Rocky Creek Park 6 MO

TOTAL FOR BASE SUMMER SEASON

ITEM DESCRIPTION ESTIMATED UNIT OF UNIT PRICE AMOUNT

QUANTITY MEASURE

WINTER SEASON: 1 OCT 23 - 31 MAR 24

0001BA Headquarters 6 MO

0001BB Longhorn Park 6 MO

0001BC North Holiday Day Use 6 MO

0001BD North Holiday Swim Beach 6 MO

0001BE South Holiday Campground 6 MO

0001BF Bear Creek Campground 6 MO

0001B G Mustang Day Use Park 6 MO

0001BH Mustang Park Swim Beach 6 MO

0001BJ Rocky Creek Park 6 MO

TOTAL FOR BASE WINTER SEASON

TOTAL FOR BASE YEAR

QUANTITY MEASURE

1001 OPTION YEAR 1: 1 APR 2024 THROUGH 30 SEP 2025

SUMMER SEASON: 1 APR 24 - 30 SEP 24

1001AA Headquarters 6 MO

1001AB Longhorn Park 6 MO

1001AC North Holiday Day Use 6 MO

1001AD North Holiday Swim Beach 6 MO

1001AE South Holiday Campground 6 MO

1001AF Bear Creek Campground 6 MO

1001A G Mustang Day Use Park 6 MO

1001AH Mustang Park Swim Beach 6 MO

1001AJ Rocky Creek Park 6 MO

TOTAL FOR OPTION YEAR 1 SUMMER SEASON

WINTER SEASON: 1 OCT 24 - 31 MAR 25

1001BA Headquarters 6 MO

1001BB Longhorn Park 6 MO

1001BC North Holiday Day Use 6 MO

1001BD North Holiday Swim Beach 6 MO

1001BE South Holiday Campground 6 MO

1001BF Bear Creek Campground 6 MO

1001BG Mustang Day Use Park 6 MO

1001BH Mustang Park Swim Beach 6 MO

1001BJ Rocky Creek Park 6 MO

TOTAL FOR OPTION YEAR 1 WINTER SEASON

TOTAL FOR OPTION YEAR 1

2001 OPTION YEAR 2: 1 APR 2025 THROUGH 31 MAR 2026

SUMMER SEASON: 1 APR 25 - 30 SEP 25

2001AA Headquarters 6 MO

2001AB Longhorn Park 6 MO

2001AC North Holiday Day Use 6 MO

2001AD North Holiday Swim Beach 6 MO

2001AE South Holiday Campground 6 MO

2001AF Bear Creek Campground 6 MO

2001AG Mustang Day Use Park 6 MO

2001AH Mustang Park Swim Beach 6 MO

2001AJ Rocky Creek Park 6 MO

TOTAL FOR OPTION YEAR 2 SUMMER SEASON

QUANTITY MEASURE

WINTER SEASON: 1 OCT 25 - 31 MAR 26

2001BA Headquarters 6 MO

2001BB Longhorn Park 6 MO

2001BC North Holiday Day Use 6 MO

2001BD North Holiday Swim Beach 6 MO

2001BE South Holiday Campground 6 MO

2001BF Bear Creek Campground 6 MO

2001BG Mustang Day Use Park 6 MO

2001BH Mustang Park Swim Beach 6 MO

2001BJ Rocky Creek Park 6 MO

TOTAL FOR OPTION YEAR 2 WINTER SEASON

TOTAL FOR OPTION YEAR 2

TOTAL FOR BASE, OPTION YEAR 1, AND OPTION YEAR 2

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Cleaning Services Benbrook Lake, Tarrant County, Texas

1. GENERAL: This is a non-personal services contract to provide facility cleaning and litter removal services at Benbrook Lake. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform facility cleaning and litter removal services at Benbrook Lake as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Scope: Perform facility cleaning and litter removal services at Benbrook Lake. Contractor shall furnish all labor, materials, supplies, tools, parts, transportation, permits (if required) and equipment necessary to maintain the facilities in a clean and sanitary state, free of litter, garbage, refuse, and excess debris in accordance with the contract, all applicable laws, municipal codes, regulations and/or written directives issued by the Contracting Officer (KO).

1.2.1 Areas/Facilities To Be Cleaned and Cleared of Litter at Benbrook Lake:

The base bid consists of cleaning restrooms, picnic tables, fishing docks, and group facilities throughout the 7 parks and stilling basin, and litter removal throughout the 6 parks, stilling basin, and headquarters along the Benbrook Dam.

It is recommended that the Contractor conduct a site visit to the lake and parks prior to bid submittal.

Additional information regarding property lines, boundaries, and site access may be obtained by contacting Mr. Justin Berndt, Benbrook Lake Manager, at the Benbrook Lake Office, 7001 Lakeside Drive, Fort Worth, Texas 76132, 7:00 AM to 4:00 PM Monday through Friday, or by calling 817-292-2400, or by email at Justin.T.Berndt@usace.army.mil.

1.2.2 Definitions

A. Clean. Means free of dirt, impurities, or extraneous matter. Additionally means the act of removing all dirt, impurities, or extraneous matter without damage, injury, or impairment to that which is being cleaned.

B. Garbage. Means solid waste, consisting of putrescible animal and vegetable waste materials resulting from preparation, cooking, and consumption of food.

C. Refuse. Means non-putrescible solid waste, consisting of both combustible and non-combustible waste materials.

D. Debris. Means tree limbs, branches, logs, stumps, driftwood, rocks, detached aquatic weeds, accumulation of weeds, tumbleweeds, and all other naturally occurring materials on the ground, which are too large to be mulched safely by a lawn mower. This does not include small organic litter as defined below.

E. Organic litter. Means all small, naturally occurring materials on the ground including, but not limited to: leaves, seed pods, needles, twigs, weeds, grass clippings, etc. that can be safely mulched.

F. Litter. Means all refuse and trash that has been deposited in or blown into the contract area and is not located inside one of the containers provided.

G. Asphalt and concrete surfaces (Improved surfaces). Asphalt and concrete surfaces are defined to include all improved roads and trails, paved parking lots, sidewalks, boat ramps, boat docks, curbs, dumpster pads, and picnic, camping, and group shelters.

1.2.3 Facility Cleaning Standards

A. General. Facilities to be cleaned, frequencies, and quantities are indicated by winter and summer seasons in Technical Exhibits 3 and 4, and on the maps attached at Technical Exhibit 5.

B. Pressure washers. Pressure washers are authorized for all exterior concrete, masonry, and metal surfaces. At no time should pressure washers be utilized to clean wooden surfaces, electrical lights, or outlets.

C. Restrooms. Each restroom shall be clean, sanitary, and fresh smelling. Requirements include removal of all dirt, litter, and refuse from the showers, toilets, sinks, faucets, fixtures, and floor. Toilet paper dispensers will be filled so that there is sufficient supply until the next cleaning. The outside exterior and sidewalk shall be free of garbage, refuse, debris, and litter. Both the interior and exterior of the building shall be free of webs and nests (such as wasp or bird nests).

D. Picnic tables. Picnic tables, benches, concrete pad, and sun shelter shall be clean, sanitary, and free of webs and nests (such as wasp or bird nests). Requirements include removal of all dirt, litter, garbage, debris, and refuse from the site.

E. Firepits and grills. Grill surface should be clean and free of food and other materials. Remove all materials inside the firepits and grills including litter, ashes, and unburned woody debris (do not deposit unburned woody debris on the grass outside of the ring). All collected material may be deposited in the nearest available dumpster, ensuring that there are no hot ashes or coals. Remove all materials beneath the grills down to mineral soil to ensure no build-up of ash material.

F. Group shelters. Picnic tables, benches, concrete pad, and sun shelter shall be clean, sanitary, and free of webs and nests (such as wasp or bird nests). Requirements include removal of all dirt, litter, garbage, debris, and refuse from the site. Remove all materials inside the grills to include litter, ashes, and unburned woody debris. All collected material may be deposited in the nearest available dumpster, ensuring that there are no hot ashes or coals. Remove all materials beneath the grills down to mineral soil to ensure no build-up of ash material.

G. Screen shelters. Picnic tables, benches, concrete pad, and screen shelter shall be clean, sanitary, and free of webs and nests (such as wasp or bird nests). Requirements include removal of all dirt, litter, garbage, debris, and refuse from the site. Remove all materials inside the grills to include litter, ashes, and unburned woody debris. All collected material may be deposited in the nearest available dumpster, ensuring that there are no hot ashes or coals. Remove all materials beneath the grills down to mineral soil to ensure no build-up of ash material.

H. Courtesy docks and ramps. Boat ramps should be free of all woody debris, fish, and fishing refuse.

All collected materials may be deposited in the nearest available dumpster or at a location designated by the QA Inspector if larger than what will fit in the dumpster.

I. Fishing docks. Fishing piers should be free of all fish and fishing refuse.

J. Trailer dump stations. Remove all foreign objects and spilled sewage from the floor and drain. Ensure that all solid debris (such as rocks, sticks, weeds, etc) are removed from the area and deposited in the nearest dumpster. At no time should non-sewage be flushed into the disposal unit.

K. Project Office. Contractor shall be required to furnish all janitorial supplies, cleaning supplies, toilet paper, paper towels, hand soap, ladders, and vacuum cleaner. Government shall not furnish any materials, supplies, equipment, or labor. Toilet paper shall be of facial quality, two (2) ply, and color shall be white. Paper towels shall be an interlocking “Z”-type multifold, white, and shall fit the existing dispensers. All rest room lavatories and janitorial sink shall be supplied with liquid antibacterial hand soap. Hand soap shall be in a maximum sixteen (16) ounce plastic bottle with pump dispenser. Bottles shall be refilled when it becomes one-half (1/2) empty. Contractor shall discontinue use of any cleaners and/or disinfectants found to produce offensive odors.

a. Tile Floors: shall be swept and mopped. Mop bucket shall be emptied and rinsed out after each use and stored outside of the Project Office.

b. Carpet Cleaning: Vacuum the carpet in all carpeted rooms and closets, which includes under desks and tables. Contractor shall be required to move items such as chairs, coat racks, trashcans, floor mats, and other miscellaneous items to vacuum carpet.

c. Trash: Empty all wastebaskets and trashcans in Project Office and replace liners as they become soiled. All trash shall be disposed in the three (3) yard refuse container located in compound area.

d. Restrooms: Sweep and mop the floors. Clean title walls. Clean toilet (inside & out), toilet seat (top & bottom), and plumbing fixtures. Clean mirror, mirror shelf, lavatory, fixtures, and plumbing. Soap bottle and dispenser shall also be cleaned. Fill and clean paper towel dispenser. Paper towel dispenser shall be a minimum of two-thirds (2/3) full after being filled.

Check toilet tissue supply. Each rest room shall have one (1) roll on holder and minimum of one (1) extra roll stored in rest room. Clean rest room entrance door (both sides) and also clean partition and partition door.

e. Lunchroom: Clean lunchroom counter (top & front), sink, tables, ice machine (top, front, & sides), refrigerator (top, front, and sides), drinking fountain (top & sides), and microwave (outside & inside). Fill and clean paper towel dispenser. Paper towel dispenser shall be a minimum of two-thirds (2/3) full after being filled.

f. Porch: (Front & Back) Sweep clean both porches, including steps and doormats.

g. Janitorial Sink Clean janitorial sink located in office storage room. Soap bottle and paper towel dispenser shall also be cleaned and filled.

h. Dusting: All office cabinet tops shall be dusted. Contractor shall not be required to remove items from cabinet tops for dusting. All windowsills shall be dusted. Dust miscellaneous items such as, but not limited to, wall pictures, thermostats, coat racks, bulletin boards, chairs, ceiling fans, window blinds, etc. Contractor shall not be required to dust or clean desks.

i. Display Cases in Visitor Center: Clean top, front, and sides (wood and glass).

j. Shop Building Rest Room: Clean toilet and toilet seat (top and bottom). Clean lavatory and plumbing fixtures. Soap bottle and dispenser shall also be cleaned. Fill and clean paper towel dispenser. Paper towel dispenser shall be two-thirds (2/3) full after filled. Check toilet tissue supply. Each rest room shall have one (1) roll on holder and minimum of one (1) extra roll stored in rest room. Clean shower stall and plumbing fixtures. Sweep and mop rest room floor. Empty waste basket (1ea) and replace liner when soiled. Contractor shall not be required to clean any other part of shop building.

k. Daily Checklist: Contractor shall be responsible for maintaining a daily checklist indicating the work accomplished and time required each scheduled workday.

1.2.4. Litter Removal

A. Restroom facilities. Restroom facilities should be free of litter, garbage and refuse to a minimum of a 20-foot radius around the building.

B. Picnic tables/sun shelters. Picnic tables, sun shelters, fire pits and grills should be free of litter, garbage and refuse to a minimum of a 20-foot radius around the structures.

C. Group pavilions. Group pavilions should be free of litter, garbage and refuse to a minimum of a 20-foot radius around the structures.

D. Courtesy docks and ramps. Boat docks should be free of litter, garbage and refuse to a minimum of a 20-foot radius around the dock and ramp, and free of all floating litter within 4 feet of the dock.

E. Asphalt and concrete. All concrete and asphalt surfaces (improved surfaces) should be free of litter to a minimum of a 20-foot radius from the edge of the surface.

1.2.5. Special Reporting Requirements

A. The contractor shall provide a list of names and addresses of all employees who will be working for the contractor.

B. The contractor shall provide a list of vehicles and license plate numbers to be used within the contract area.

C. The contractor shall provide an example of the vehicle identification. Each vehicle should be clearly marked either front and back or on both sides with the company name or logo.

D. The contractor shall provide a certificate of insurance to the Contracting Officer.

E. The contractor shall provide a written statement listing the name, address, and telephone number of the authorized supervisor.

F. The contractor shall provide a written statement designating the Quality Control Representative(s).

G. The contractor shall provide a list of all supplies and materials (to include brand names) to be used on the job which are required to be furnished by the contractor. The contractor shall also provide a Safety Data Sheet (SDS) for all cleaning supplies of a chemical nature.

H. The contractor shall provide a list of all equipment to be used at the work sites including applicable model and serial numbers.

I. The contractor shall immediately report to the Quality Assurance (QA) Inspector any usual or potentially hazardous conditions which are observed during the performance of work. This shall include such items as equipment in need of repair, the need for electrical, carpentry, or plumbing repairs, damage to buildings or grounds, items which may constitute fire hazards, vandalism, rodents, and other conditions.

J. The contractor shall provide the daily Quality Control Reports of completed work to the QA Inspector by 7:30 AM on the Monday following the completed work week (or the next business day in the event of a holiday).

K. Work Schedule. The purpose of the work schedule is to ensure that inspections by the Government follow closely to the Contractor’s activities. The Contractor will submit a new and detailed work schedule to the QA Inspector at least 48 hours prior to work being accomplished. If any deficiencies are identified and ordered by the Government, a work schedule will be submitted to the COR and QA Inspector prior to any repair work being done. Any proposed deviation from an approved work schedule must be reported to and approved by the COR or QA Inspector in advance

L. The contractor shall report all damaged, broken, or missing vents, screens, latches, hinges, springs, toilet paper holders, etc. within each restroom directly to the QA Inspector for replacement or repair by the government.

M. Pesticides. Only commercial off-the-shelf pesticides may be used without prior coordination with the Contracting Officer or their representative. Commercial products will be strictly applied in accordance with the manufacturer’s directions as stated on the product label. The contractor shall provide a list of pesticides (to include brand names) to be used on the job and the associated Safety Data Sheet (SDS).

1.3 Period of Performance: The Contractor shall complete all work under this contract continuously from 1 April 2023 (or date of award) through 31 March 2026.

1.4 General Information

1.4.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control plan (QCP) is the means by which he assures himself that his work complies with the requirement of the contract. The QCP is to be delivered to the Lake Manager or designated COR, if applicable, within 10 days after contract award. When changes are made thereafter to the QCP, the contractor shall submit a copy of the revised QCP to the Lake Manager or COR, if applicable, within 5 working days. The Lake Manager or designated COR, if applicable, will disseminate copies to the Contracting Officer (KO) and Quality Assurance (QA) Inspector. After acceptance of the QCP, the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC program.

1.4.2 Quality Assurance: The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.