B01- 8(a) Sources Sought RFI HT9427-26-RFI-702- Final.pdf

8(a) SOURCES SOUGHT ONLY / REQUEST FOR INFORMATION

JOINT HEALTH RISK MANAGEMENT

THIS IS NOT A REQUEST FOR PROPOSALS (RFP) OR A REQUEST FOR QUOTATIONS

(RFQ); IT IS STRICTLY A REQUEST FOR INFORMATION (RFI). NEITHER

UNSOLICITED PROPOSALS NOR ANY OTHER KINDS OF OFFERS WILL BE

CONSIDERED IN RESPONSE TO THIS RFI. NO CONTRACT WILL BE AWARDED

PURSUANT TO THIS ANNOUNCEMENT.

Disclaimer: The purpose of this 8(a) Sources Sought / RFI notice is to gain market knowledge.

This notice does not obligate the Government to award a contract/order or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's solution and qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a re-solicitation synopsis and solicitation may be published in System for Award Management (SAM.gov), at a future date and time. However, responses to this notice will not be considered adequate responses to a solicitation.

1. RFI Number: HT9427-26-RFI-702

2. RFI Issuing Office: Defense Health Agency Contracting Activity (DHACA)

3. RFI Issue Date: January 20, 2026

4. RFI Title: Professional Services, Upgrade and Migration Services for Oracle (EDC/SAE)

5. Agency: Defense Health Agency (DHA) Operational Medical Systems (OPMED)

6. Office: Enterprise Information Technology Project Management Office (eIT PMO)

7. Location: Fort Detrick in Frederick, MD

8. Contract Type: Firm Fixed Price (FFP)

In accordance with Federal Acquisition Regulation (FAR) 15.201 "Exchange with industry before receipt of proposals," this Sources Sought / RFI is for information and planning purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the DHA, DHACA, eIT PMO, or collaborative Department of Defense (DoD) activities.

Respondents are solely responsible for all expenses associated with responding to this Sources Sought/ RFI. No evaluation letters and/or results will be issued to the respondents. Currently, no solicitation exists; therefore, please do not request a copy of the solicitation. NO PHONE

CALLS WILL BE ACCEPTED OR RETURNED.

Neither unsolicited proposals nor any other kind of offer will be considered in response to this Sources Sought/ RFI. Responses to this notice are not offers and will not be accepted by the Government to form a binding contract. In keeping with the standards of FAR Part 10, the Government may request additional information from responders. Responders are solely responsible for all expenses associated with responding to this Sources Sought / RFI or any follow-up information request. All information received in response to this Sources Sought / RFI or any follow-up information request that is marked “Proprietary” will be handled accordingly.

Responses to the Sources Sought / RFI will not be returned. At this time, questions concerning the composition and requirements for a future request for proposal will not be entertained.

9. Background: The DHA OPMED is comprised of multiple subordinate commands with disparate organizational structures, mission areas, and internal processes. These entities provide a wide array of products and capabilities to enable the United States to provide, improve, and enhance the supply, protection, and sustainment of all the Armed Forces.

9.1 The DHA OPMED eIT PMO at Fort Detrick, located in Frederick, Maryland is responsible for providing medical research and regulatory Information Technology (IT) solutions to DHA and the Services in accordance with DoD and DHA policies and regulations. This primary mission includes several major activities:

• Actively maintain and manage requirements associated with eIT PMO IT Systems for DHA and the Services.

• Acquire, configure, and test IT capabilities to comply with approved requirements.

• Establish and maintain applicable Project Baselines. Ensure these are effectively managed with appropriate Acquisition Configuration Management (CM) Control and associated processes.

• Train the customer base, maintain, and sustain all operational IT systems and capabilities.

9.2 EDC became operationally ready in the Fall of 2012. It houses all current and future clinical trials conducted by the DHA and the Services. The EDC product is comprised of several Oracle Health Sciences Global Business Unit (HSGBU) Software products which are: Inform (Overall System): Central Designer, Central Coding, Inform Adapter, Case Report Forms (CRF) Submit, and Go-To-Market (GTM).

9.3 SAE became operationally ready in 2010. It provides a system for reporting adverse events associated with clinical trials conducted by the DHA and the Services. SAE is comprised of the Oracle HSGBU Argus Safety Software.

9.4 These comprise two (2) of five (5) Food and Drug Development (FDA) compliant major capabilities that the eIT PMO manages and maintains for the DHA and the Services. It is the eIT PMO’s intent to support product growth with this requirement. To learn more about the eIT PMO and SAE and EDC go to: https://www.dha.mil/Offices-and-Programs/OPMED/EIT https://www.dha.mil/Offices-and-Programs/OPMED/EIT

10. Objective and Purpose/Scope: Technical support services for Oracle in support of the Electronic Data Capture (EDC) and Serious Adverse Event (SAE) products following DoD and DHA regulations and eIT PMO policies. This requirement includes training, mentoring, technical support, and FDA validation support services for Oracles Inform GTM Central Designer, Central Coding, Inform Adapter, CRF Submit, and Oracle’s Argus Safety.

10.1 The scope of this requirement shall cover all products named or their equivalent Oracle Products, to account for name changes in training modules, product name changes, or product replacements. The eIT PMO requires the support service provider to understand Oracle Database Software, business processes and technology designs within the Oracle HSGBU Clinical Data Capture and Management and Adverse Event Reporting products.

11.0 North American Industry Classification System (NAICS) Code: 541511

12. RFI Attachments: The following documents are attached to the Sources Sought / RFI

i. Attachment 1 – DRAFT Performance Work Statement (PWS)

ii. Attachment 2 - Company Information

13. Response Due Date: Interested parties shall submit the RFI response electronically by 2:00 pm Eastern February 3, 2026 via e-mail to:

Jeanette Collins via email: jeanette.m.collins4.civ@health.mil

Email Subject/Title: “HT9427-26-RFI-702-Professional Services, Upgrade and Migration Services for Oracle (EDC/SAE)”

14. SUBMISSION INSTRUCTIONS:

14.1 The Government appreciates responses from ALL qualified capable 8(a) small business

ONLY.

14.2 Interested firms should submit a response that demonstrates the Respondent's ability to perform the scope of work identified in this Sources Sought / RFI.

14.3 Format specifications include Arial 12-point font, single spaced, single sided, 8.5 by 11- inch paper with 1-inch margins. All submissions shall be made electronically (as described above) and be in one of the following formats: Microsoft Word or searchable Adobe PDF.

Responses should adhere to the following formatting and outline instructions:

• Title

• Organization mailto:jeanette.m.collins4.civ@health.mil

• Responding technical and administrative points of contact (names, addresses, phone, fax number and email addresses)

• Topic area: Professional Services, Upgrade and Migration Services for Oracle

(EDC/SAE)

Responses shall be limited to three (3) pages, adequately address requirements from Attachment 1 - Performance Work Statement and shall be submitted via e-mail only. Please note that the response shall provide sufficient technical data to determine how you fully meet the requirements as specified in the PWS.

The font shall be Times New Roman, size 12, single space. Electronic files shall not exceed 3 MB. All submissions become Government property and will not be returned. It is the responsibility of any potential offeror to monitor this site for the release of any solicitation or synopsis.

14.4 Completed Attachment 2 - Company Information.

15.0 Confidentiality: All 'Proprietary', 'Classified', 'Confidential', or 'Sensitive' information shall be marked as such and will be treated accordingly. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

(End of Sources Sought / RFI)