B - USMS 2017 Pub 64 Volume III - Rev 12-2017.pdf

USMS PUBLICATION 64

2017 EDITION | LIMITED OFFICIAL USE

CONTENTS

1. PREFACE

1.1 INTRODUCTION

1.1.1 AUTHORITY

1.2 SHARED RESPONSIBILITY AMONG FEDERAL AGENCIES

1.2.1 UNITED STATES MARSHALS SERVICE

1.2.2 ADMINISTRATIVE OFFICE OF THE U.S. COURTS

1.2.3 GENERAL SERVICES ADMINISTRATION

1.2.4 DEPARTMENT OF HOMELAND SECURITY, FEDERAL PROTECTIVE SERVICES

1.3 FEDERAL COURTHOUSE RESPONSIBILITIES CHART

1.4 COMPLIANCE

2. GUIDANCE FOR GSA, NPSC, ARCHITECTS, AND ENGINEERS

2.1 INTRODUCTION

2.2 PROJECT MANAGEMENT

2.2.1 GSA SMALL PROJECTS DELIVERY MODEL

2.2.2 OSS PROJECT MILESTONES

2.3 COMMON COURTHOUSE CONSTRUCTION PROBLEMS

2.4 GENERAL REQUIREMENTS FOR NEW COURTHOUSES AND MAJOR RENOVATIONS 24

2.5 SECURITY SYSTEM DESIGN REQUIREMENTS

2.5.1 GSA DESIGN REQUIREMENTS

2.5.2 NPSC DESIGN AND INSTALLATION REQUIREMENTS

3. PERIMETER SECURITY

3.1 INTRODUCTION

3.2 SETBACK AND VEHICLE CONTROL

3.3 GUARD BOOTHS

3.4 BARRIER SYSTEMS

3.5 PARKING

3.5.1 JUDICIAL PARKING SECURITY

3.5.2 COURT STAFF PARKING SECURITY

3.5.3 PUBLIC PARKING SECURITY

4. INTERIOR SECURITY

4.1 INTRODUCTION

4.2 USMS COMMAND AND CONTROL CENTER

4.3 MAIN AND SUB SECURITY EQUIPMENT CLOSETS

4.4 BUILDING MANAGEMENT SYSTEMS SECURITY

4.5 AIR INTAKE SECURITY

4.6 CIRCULATION SECURITY

4.7 ENTRANCES

4.7.1 PUBLIC ENTRANCE SECURITY

4.7.2 JUDICIAL PEDESTRIAN ENTRANCE SECURITY

4.8 STAIRWELL AND ELEVATOR SECURITY

4.8.1 COMMON AREA STAIRWELLS AND ELEVATORS

4.8.2 JUDICIAL ELEVATOR SECURITY

4.9 FIRE AND PERIMETER EXIT SECURITY

4.10 LOADING DOCK AND MAIL SCREENING SECURITY

4.10.1 LOADING DOCKS

4.10.2 PACKAGE SCREENING AND CENTRALIZED MAILROOMS

4.11 FEDERAL COURTROOM SECURITY

4.11.1 FEDERAL COURTROOM LOBBY SECURITY

4.12 JUDGE’S ROBING AND CONFERENCE ROOM SECURITY

4.12.1 JUDGE’S ROBING ROOM SECURITY

4.12.2 JUDGE’S CONFERENCE ROOM AND ROBING ROOM

4.13 SUITE SECURITY

4.13.1 FEDERAL JUDGE’S CHAMBERS SUITE

4.13.2 GRAND JURY SUITE

4.13.3 TRIAL JURY SUITE SECURITY

4.13.4 JURY ASSEMBLY SECURITY

4.13.5 COURT-RELATED FACILITIES SECURITY

4.13.6 JUDICIARY RELATED OFFICE SECURITY

4.13.7 COURT CLERKS’ OFFICE SECURITY

4.13.8 FEDERAL PUBLIC DEFENDER OFFICE SECURITY

4.13.9 PROBATION AND PRE-TRIAL SERVICES SECURITY

4.13.10 CIRCUIT HEADQUARTERS AND BRANCH LIBRARY SECURITY

5. SECURITY COMPONENTS

5.1 OSS SECURITY ENTERPRISE SYSTEM REQUIREMENTS

5.2 INTERCOM SYSTEMS

5.3 DURESS ALARM SYSTEMS

5.4 AUDIO/VISUAL LINK SYSTEM

5.5 CCV VIDEO DISTRIBUTION SYSTEMS

5.6 INTRUSION DETECTION SYSTEMS

5.7 PHYSICAL ACCESS CONTROL SYSTEM

5.8 BALLISTIC PROTECTION

5.9 INFRASTRUCTURE STANDARDS AND GUIDELINES

5.10 ELECTRICAL POWER SYSTEM REQUIREMENTS

5.11 SYMBOL LEGEND

5.12 JUNCTION BOX (J-BOX) MATRIX / POWER CALCULATION FORMULAS

APPENDIX

6.1 GLOSSARY

6.2 TABLE OF FIGURES

6.3 ACKNOWLEDGEMENTS

1. PREFACE

1.1 INTRODUCTION

1.1.1 AUTHORITY

1.2 SHARED RESPONSIBILITY AMONG FEDERAL AGENCIES

1.2.1 UNITED STATES MARSHALS SERVICE

1.2.2 ADMINISTRATIVE OFFICE OF THE U.S. COURTS

1.2.3 GENERAL SERVICES ADMINISTRATION

1.2.4 DEPARTMENT OF HOMELAND SECURITY, FEDERAL PROTECTIVE SERVICES

1.3 FEDERAL COURTHOUSE RESPONSIBILITIES CHART

1.4 COMPLIANCE

1.1 INTRODUCTION

This manual (hereinafter “Volume III”) provides the U.S. Marshals Service (USMS) requirements and specifications for new construction, renovation, and upgrade of security equipment and systems in federal court facilities It is the third in a series of the Requirements and Specifications for Special Purpose and Support Space (RSSPSS) Manual and is supplemented by Interagency Security Committee (ISC) Construction Guidelines, U.S. Courts Design Guide (USDG) and Facilities Standards for Public Buildings Service (PBS P100).

The requirements and specifications in Volume III are limited to non-USMS space in federal court facilities. Non-USMS space is separate and distinct from USMS space wherein the federal judiciary pays rent. The requirements and specifications for USMS space are detailed in Volumes I and II of the

RSSPSS.

The USMS does not set forth requirements and specifications for security equipment and systems for the Offices of the U.S. Attorney and U.S. Trustee or other Executive Branch Agencies that do not fall under the authority of the Administrative Office of the U.S. Courts (AOUSC).

1.1.1 AUTHORITY

The USMS has primary authority for the security of the federal judiciary. This authority lies within the Judiciary Act of 1789, which sets forth the jurisdiction and powers of the district and circuit courts and the qualifications and authority of federal judges, district attorneys, court clerks, U.S.

Marshals, and Deputy U.S. Marshals (DUSMs).

The jurisdiction and responsibility of the USMS for the security of judges, court family, and court facilities extends throughout the 12 regional circuits of the federal judiciary. These circuits are further divided into 94 districts geographically across the country and its territories. The following citation from the United States Code 28 authorizes the USMS to perform security countermeasures within buildings housing the judiciary, and it is as follows:

United States Code 28, Section 566 (i) states, “The Director of the United States Marshals Service shall consult with the Judicial Conference of the United States on a continuing basis regarding the security requirements for the judicial branch of the United States Government, to ensure that the views of the Judicial Conference regarding the security requirements for the judicial branch of the Federal Government are taken into account when determining staffing levels, setting priorities for programs regarding judicial security, and allocating judicial security resources. In this paragraph, the term ‘judicial security’ includes the security of buildings housing the judiciary, the personal security of judicial officers, the assessment of threats made to judicial officers, and the protection of all other judicial personnel. The United States Marshals Service retains final authority regarding security requirements for the judicial branch of the Federal Government.”

1.2 SHARED RESPONSIBILITY AMONG FEDERAL AGENCIES

Shared responsibility among federal agencies for the security of the federal judiciary is delineated in the most current memorandum of agreement (MOA) between the U.S. Department of Justice, U.S.

Marshals Service; Administrative Office of the U.S. Courts; Department of Homeland Security, Federal Protective Service; and the General Services Administration. This MOA specifies the responsibilities of each agency and is reviewed periodically and updated as needed.

1.2.1 UNITED STATES MARSHALS SERVICE

The U.S. Marshals Service is an agency within the U.S. Department of Justice. Its mission includes providing for the security of federal court facilities and the safety of judges and other court personnel; apprehending criminals; exercising custody of federal prisoners and providing for their security and transportation to correctional facilities; executing federal court orders; seizing assets gained by illegal means and providing for custody, management, and disposal of forfeited assets; and related responsibilities.

The USMS is steeped in tradition and proud of its long and eventful heritage. It occupies a unique place in the judicial and law enforcement systems. President George Washington appointed the first 13 U.S. Marshals in 1789. The USMS now has 94 U.S. Marshals, appointed by the President and supported by headquarters staff in Virginia. For 81 years prior to the creation of the Department of Justice, U.S. Marshals were the principal agents of federal law enforcement. Today, the USMS reports to the U.S. Attorney General.

DUSMs comprise the backbone of the USMS. Legendary for heroics in the face of lawlessness, they continue to carry out daily assignments with courage and professionalism. Deputy Marshals pursue and arrest fugitives who have escaped, violated parole conditions, or failed to appear before courts as ordered. They ensure secure environments for the federal courts, provide protection for judges, and transport prisoners and detainees to and from federal court proceedings. Deputy Marshals transport prisoners by land and air, serve processes and warrants, and ensure the safety of endangered witnesses. Other duties require Deputy Marshals to seize and manage assets acquired from criminal activities, conduct admiralty sales, quell civil disturbances, and execute a wide variety of federal court orders.

As the nation’s oldest law enforcement agency, the USMS is recognized as a seasoned and sophisticated force that continues to achieve law enforcement excellence.

JUDICIAL SECURITY DIVISION

The U.S. Marshals Service, Judicial Security Division is committed to the protection of the judicial process by ensuring the safe and secure conduct of judicial proceedings and protecting federal judges, jurors, and other members of the federal judiciary. This mission is accomplished by anticipating and deterring threats to the judiciary and the continuous development and employment of innovative protective techniques.

JUDICIAL SECURITY DIVISION, OFFICE OF SECURITY SYSTEMS

The Office of Security Systems is responsible for designing, installing, and maintaining efficient, cost-effective physical security systems for the protection of the federal judiciary, judicial employees, courthouse visitors, and judicial facilities. These security measures ensure the safe operation of court business without hindering the efficiency of the judicial process. Our areas of responsibility include all courts-occupied space as well as public lobbies and corridors. Specific responsibilities include, but are not limited to, the following:

• Conduct initial and continual follow-up on-site court facility inspections to determine security systems and the condition of existing systems in federal judicial facilities throughout the United States, Guam, Saipan, Puerto Rico, and the U.S. Virgin Islands

• Coordinate, schedule, and direct the technical activities related to the installation of the perimeter and interior physical security equipment in federal judicial facilities

• Evaluate, plan, design, and create specifications for a variety of physical security equipment and systems, which include intrusion detection, physical access control, CCV, x-ray, metal detectors, intercoms, and explosives detection devices

• Analyze, test, and recommend equipment for experimental projects with court security applications. Analyses include application, performance, idiosyncrasies, susceptibilities, usefulness, durability, efficiencies, quality, and effectiveness at countering specific threats

• Provide expertise in negotiating the technical aspects of physical security systems and equipment contracts. Review and evaluate work progress and follow-up actions and monitor levels of financial support necessary to affect a satisfactory contractual result

• Liaison between the USMS, AOUSC, GSA, and FPS

MANAGEMENT SUPPORT DIVISION, OFFICE OF CONSTRUCTION MANAGEMENT

The USMS, Office of Construction Management (OCM) is responsible for the programming, planning, acquisition, budgeting, design, and construction of the space the USMS occupies in federal courthouses and leased space; that is, the non-judicial portion of the building for which the USMS pays “rent” to the U.S. General Services Administration (GSA). USMS space includes prisoner movement, processing, and holding areas; administrative and operational offices; and related circulation and support areas.

MANAGEMENT SUPPORT DIVISION, OFFICE OF SAFETY, SECURITY AND HEALTH

The USMS, Office of Security, Safety, and Health (OSSH) is responsible, through the USMS National Physical Security Contractor (NPSC), for the installation of security equipment, such as CCV cameras, monitors, video recorders, intercoms, door control devices, and alarms, throughout USMS spaces. OSSH develops security design drawings detailing security device locations for USMS space.

USMS DISTRICTS

Judicial Security Inspectors (JSI) are the principal coordinators and primary contact for judicial security in each judicial district. USMS OSS provides guidance to USMS districts for design and operational input, design submittal review, and recommendations for materials and finishes.

NATIONAL PHYSICAL SECURITY CONTRACTOR

The USMS retains a National Physical Security Contractor (NPSC) for installation and maintenance of most USMS security systems and equipment within courthouse complexes and facilities. The NPSC is responsible for any damage to facilities caused by the installation of security systems and equipment.

The NPSC shall provide representatives with expertise and experience in the area of security systems and equipment to provide training in all newly installed security systems and equipment.

NPSC instruction and demonstrations shall include the operation, upgrade, interface and integration, maintenance, and repair of all security systems and equipment installed. Training shall be provided in coordination with the local district’s schedule in mind.

1.2.2 ADMINISTRATIVE OFFICE OF THE U.S. COURTS

Created in 1939, the AOUSC serves the federal judiciary by carrying out its constitutional mission to provide equal justice under law. The AOUSC is the central support entity for the Judicial Branch.

It provides a wide range of administrative, legal, financial, management, program, and information technology services to the federal courts.

The AOUSC facilitates communications within the judiciary as well as Congress, the Executive Branch, and the public on behalf of the judiciary.

The AOUSC provides accommodations for the courts and the federal public defender (FPD) organizations. Section 462 of Title 28, United States Code, gives the AOUSC’s Director authority to provide accommodations “but only if the judicial council of the appropriate circuit approved the accommodations as necessary” and requires GSA to provide the accommodations that the Director requests. Some of the circuits have been delegated space acquisition and management authority for projects under prospectus level.

COURT AND COURT UNITS

Includes all Federal Circuit courts except the Court of Appeals for the Federal Circuit, District Courts, Bankruptcy Courts, Federal Defenders Offices, Bankruptcy Administrators, Probation and Pre-trial Services Offices.

OFFICE OF FACILITIES AND SECURITY

The Office of Facilities and Security (OFS) manage services rendered to the courts in the areas of court security, space, and facilities. It serves as the primary contact on real property administration matters with the GSA and on court security matters with the USMS.

COURT SECURITY DIVISION

The Court Security Division provides security services and assistance to the AOUSC, formulates and executes security policies for the judiciary, and monitors USMS implementation of the Judicial Facility Security Program (JFSP).

SPACE AND FACILITIES DIVISION

The Space and Facilities Division (SFD) manages and administers the space management program for the federal judiciary. Every circuit has a primary facilities program manager that works with the Assistant Circuit Executive for Space and Facilities (ACE), court, OSS, and OCM on all new construction, renovation, and upgrade projects. SFD coordinates space requirements for physical systems in court occupied spaces, reviews occupancy agreements (OA) for all court space, and plans with the AOUSC Court Security Office when new systems and Court Security Officers (CSO) are required.

COURT SECURITY COMMITTEES

Court security committees (CSC) are responsible for ensuring the effective and efficient use of court security resources. This manual enables the CSC to review the security system components authorized in each space occupied by the court family. It serves as a tool for the CSC to make informed decisions when requesting security systems and reviewing the district JSI’s annual assessment.

1.2.3 GENERAL SERVICES ADMINISTRATION

The General Services Administration (GSA) is responsible for the management of federal courthouse construction, renovation, repair, maintenance, operation, and leasing. It works with OSS, OCM, OSSH, the federal judiciary’s AOUSC, and USMS district offices on all phases of a courthouse project, from initial planning through occupancy.

For the OSS portion of the courthouse, GSA is responsible for coordinating with the project A/E to ensure that the design documents call for the GSA contractor to provide:

• Construction of the physical space, including walls, windows, ceilings, floors, and doors, and installation of lighting, electrical, fire protection, and HVAC systems.

• Reliable sources of continuous, clean, and uninterrupted electrical power.

• Conduit infrastructure with pull strings (labeled blue for security), enclosed cable trays, junction boxes, a main security closet, and sub security closets stacked per floor for security system integration.

• Electric strikes, where specified, in building standard doors.

• HVAC systems to cool sensitive security system equipment.

• Gates, barriers, roll-up doors, and associated controlling equipment.

1.2.4 DEPARTMENT OF HOMELAND SECURITY, FEDERAL PROTECTIVE

SERVICES

Within the Department of Homeland Security, FPS has overall responsibility for security in GSA-managed, multi-tenant federal buildings. When the buildings include court facilities, USMS and FPS share security responsibilities; this is authorized by a series of memoranda of agreement and understanding (MOA and MOU) between GSA and DOJ. When the court is the sole tenant in a GSA-managed building, USMS has primary responsibility for security, although FPS may provide some support for the perimeter security, or it may delegate this responsibility to USMS.

The manner in which the responsibilities are shared varies case by case, depending on the differing requirements of tenants, functions, and locations of occupied space. These shared responsibilities and jurisdictions at individual court-occupied buildings are further determined by agreements (sometimes in writing) and coordinated to avoid duplication. Generally, USMS is responsible for and controls access to judicial spaces, while FPS is primary responsible for perimeter security and for other interior space that is not court-related space.

The FPS is responsible for, but not limited to, the following:

• Perimeter Security

• Interior Security that is not court-related space

• Conducting risk assessments of multi-tenant buildings to deter threats and take countermeasures

• Protective Security Officers (similar to court security officers) protect the buildings and their assets.

• Uniformed FPS officers and Special Agents investigate crimes at the facilities

• Other than perimeter responsibilities, FPS duties may include visitor entry processing, roving patrols, garage access control, and mail and package screening

COORDINATION

Early design coordination between USMS, AOUSC/local court unit, FPS, and GSA is essential and prevents expensive retrofits, which may compromise facility security. The JSD, OSS Physical Security Specialists (PSS) are assigned to each of the 12 regional circuits of the federal judiciary. They are responsible for tracking court family construction projects and serve as the liaison between USMS headquarters and district offices and applicable federal agencies to ensure sufficient funding is allocated for projects and security specifications and requirements are met.

1.3 FEDERAL COURTHOUSE RESPONSIBILITIES CHART

Federal Agency Primary Security Responsibilities

USMS

representatives of the federal judiciary and FPS

court security officers

AOUSC

GSA

renovations, and leased space projects

manner for review and comment

FPS

• Provide general facility security and perimeter protection for GSA-controlled facilities housing judiciary (includes Courts and court units i.e. Clerk’s Offices, FPD, Probation/ Pretrial Services)

• Conduct recurring facility physical security surveys (Facility Security Assessments) in conjunction with district JSI

• Respond to and investigate all reported criminal incidents and life-threatening events in all GSA-controlled facilities

Note: This chart details the primary courthouse security responsibilities as designated in the 1997 MOA and reaffirmed in 2004

1.4 COMPLIANCE

Federal court facility security equipment and systems shall be in compliance with the following, and when necessary, any deviations shall be approved in writing by OSS:

• U.S. Courts Design Guide

• Design Notebook for Federal Building Lobby Security

• Facilities Standards for Public Buildings Service (PBS P100)

• Requirements and Specifications for Special Purpose and Support Space Manual, Publication 64, Volumes I through III

• Interagency Security Committee (ISC) Standards

• DOJ Vulnerability Assessment of Federal Facilities (Level IV buildings)

• Uniform Federal Accessibility Standards

• Americans with Disabilities Act

• International Building Code (IBC)

• International Code Council (ICC)

• International Fire Code (IFC)

• Uniform Building Code

• National Fire Protection Association (NFPA) 70; National Electric Code (NEC)

• NFPA 101; Life Safety Code

• Underwriters Laboratories

• National CAD/CIFM Standards

• Design Notebook for Federal Buildings Lobby Security

• ASTM F2656 Standard Test Method for Vehicle Crash Testing of Barriers

• SD0STD-02.01, Revision A, Test Method for Vehicle Crash Testing Perimeter Barriers and Gates.

• Manufacturers Specifications

• Any and all USMS comments on construction progress documentation

2. GUIDANCE FOR GSA, NPSC, ARCHITECTS,

AND ENGINEERS

2.1 INTRODUCTION

DISCLAIMERS

INTENDED USE OF STANDARDS AND GUIDELINES

2.2 PROJECT MANAGEMENT

2.2.1 GSA SMALL PROJECTS DELIVERY MODEL

2.2.1 GSA SMALL PROJECTS DELIVERY MODEL (CONTINUED)

2.2.2 OSS PROJECT MILESTONES

Effective Design Reviews Add Value by Saving Time and Money

Importance of Including OSS as a Project Stakeholder

2.3 COMMON COURTHOUSE CONSTRUCTION PROBLEMS

2.3 COMMON COURTHOUSE CONSTRUCTION PROBLEMS (CONTINUED)

2.3 COMMON COURTHOUSE CONSTRUCTION PROBLEMS (CONTINUED)

2.4 GENERAL REQUIREMENTS FOR NEW COURTHOUSES AND MAJOR RENOVATIONS

2.5 SECURITY SYSTEM DESIGN REQUIREMENTS

2.5.1 GSA DESIGN REQUIREMENTS

2.5.2 NPSC DESIGN AND INSTALLATION REQUIREMENTS

2.1 INTRODUCTION

The AOUSC is responsible for initiating plans for new construction or renovations of courts and coor-dinating the review of plans for physical security with the USMS. In addition, the AOUSC is responsible for providing USMS with space acquisition requests for the federal judiciary to ensure security systems are included in plans. The AOUSC will also provide GSA and USMS with notice of any renovation projects so that provisions for security can be included, if required.

GSA is responsible for the construction of space, door hardware (mechanical and/or electronic), glazing, and physical barriers to meet necessary security standards described in this manual. Standards for the renova-tions of federally owned facilities are described in the GSA PBS P100.

DISCLAIMERS

The typical diagrams shown in this manual are intended to convey general concepts of each space type. They are not to be used as required layouts for a particular installation. References to specific manufacturers and brands of devices shall not be construed as USMS endorsement of those products. Rather, these devices are listed to provide guidance on the type of devices required. If the devices specified in OSS statements of work are unavailable, then an equivalent device must be approved by the OSS Chief, in writing, prior to installation.

INTENDED USE OF STANDARDS AND GUIDELINES

This manual is an integral component of the GSA's Architectural and Engineering (A/E) firm's schematic, design development, and construction documents, including the construction specifications (e.g. GSA's Request for Leased Proposal (RFLP) bid documents) for new courthouses and major renovations.

2.2 PROJECT MANAGEMENT

The GSA project manager shall share the project plan with members of the courts and the OSS Physical Security Specialist (PSS) at the conception of a project. Coordinating with the PSS ensures the specific objectives and responsibilities of the USMS are met without costly and time consuming retrofits or change orders.

The charts listed below are the GSA small projects delivery model and OSS project milestones, which detail the GSA high level summary of a project, the OSS milestones, and the design review requirements for the OSS.

2.2.1 GSA SMALL PROJECTS DELIVERY MODEL

Project Lifecycle Phase Key Inputs Major Activates Key Outputs

Project Initiation

• Customer Request (RWA)

• Building Need (BER, PCS, etc.)

• Policy Change

• Natural disaster

• Regional projects priority list

• Expiring CBRs

• Assignment of PBS Project Manager

• Conduct needs interview with customer

• Develop Order of Magnitude cost estimate

• Preparations of preliminary scope

• Develop preliminary project schedule

• End of phase gateway review

• Gateway approval

• Needs Assessment validation letter

• Study results

• Order of Magnitude Cost Estimate

• Preliminary scope

• Preliminary project schedule

Project Planning & Development

• Gateway approval

• Needs Assessment validation letter

• Study results

• Order of Magnitude Cost Estimate

• Preliminary scope

• Preliminary project schedule

• Assignment of additional team members

• Develop Project Management Plan (PMP) and Communication Plan

• Prepare and Present options to customer

• Document agreement

• Receive funding for A/E Design (if applicable)

• Project team assignments

• Requirements confirmation letter

• Project Management plan (communication plan, scope, schedule, budget, etc.)

• Design funding

• Draft OA

Design

• Project team assignments

• Requirements confirmation letter

• Project management plan (communication plan, scope, schedule, budget, etc.)

• Design funding Draft QA

• Award A/E work order

• Design Kick-Off meeting

• Design submittal reviews

• Accept final design documents

• Receive construction funding

• A/E deliverables

• Construction contract documents (Bid schedule, IGE, Specifications, Drawings, Hazmat Report, Geo-technical report, etc.)

• Updated draft OA (If applicable) – shell & TI split

• Construction funding

Project Lifecycle Phase Key Inputs Major Activates Key Outputs

Construction Procurement

• A/E deliverables

• Construction contract documents (Bid Schedule, IGE, Specifications, Drawings, Hazmat Report, Geo-technical report, etc)

• Updated draft OA (if applicable) – shell & TI split

• Certify funding

• Prepare solicitation

• Issue Request for Proposals

(RFP)

• Conduct pre-proposal walk-thru

• Receive proposals and conduct negotiations

• Revise funding, if needed

• Award Contract

• Construction contract

• Updated draft OA

• COR Delegation of Authority letter

Construction

• Construction contract

• Updated draft OA

• COR Delegation of Authority Letter

• Preconstruction Conference

• Contractor Submittals (Construction schedule, shop drawings, safety plan, schedule of values, etc.)

• Issue Notice to Proceed

• Construction

• Construction substantially completed

• Notice to proceed

• Submittals

Close Out

• Notice to Proceed

• Submittals

• Conduct Final inspection & Prepare punch list

• Complete Commissioning & provide training

• Conduct final inspection

• Distribute O&M Manuals and As-builts

• Final Acceptance

• O&M Manuals

• Training

• As-builts

• Final OA

• Equipment Warranties

2.2.1 GSA SMALL PROJECTS DELIVERY MODEL (CONTINUED)

2.2.2 OSS PROJECT MILESTONES

1 Preliminary Planning and Feasibility Phase

• Include OSS in Kick-Off Meetings

• Include OSS in Site Selection meetings

• Include OSS when evaluating housing schemes (i.e. annexes, split-operation facilities)

• OSS should be part of the Program Development Study and provide initial space requirements (such as Comm. Closets, and lobbies)

• Ensure OSS requirements and specifications (Volume III) are part of Solicitation for Offers (SFO)

• Request OSS review and comment upon the SFO to ensure major security requirements are included

2 Conceptual Phase • Involve OSS in Space Allocation and Adjacency Meetings

• Send Concept Drawings to OSS for review

3 Design Development Phase (35% - 50%)

• Verify OSS comments provided at the Concept Phase are addressed and incorporated

• OSS will provide travel cable specifications

• Emergency power requirements should be established

• GSA project manager should host:

• Low voltage coordination meeting (includes discussion of junction box installation)

• Door hardware meeting – OSS and district USMS personnel must approve door hardware and agree on secure circulation pathways

• Screening Station design meeting to outline design, power, and space requirements

• Vehicle traffic flow coordination meeting

• Ensure all OSS specifications are met

4 Construction Document Review Phase (75% -

100%)

• Elevator coordination and programming meeting

• Emergency vehicle access

• Ensure earlier comments have been incorporated into the building's design

• Keying schedule meeting (if mechanical keyways are installed)

5 Construction Phase

• Keep OSS informed of construction progress goals

• Inform OSS when final structural beams are in place

• Involve OSS and the NPSC to ensure that junction boxes and infrastructure requirements have been met

• Involve NPSC in decisions involving conduit and security closet installation, if different from approved design

• Ensure security closets and USMS Command and Control room infrastructure are completed in a timely manner

• Allow NPSC on site per the requirements established on page 21

• Keying distribution / Physical Access Control System planning

Effective Design Reviews Add Value by Saving Time and Money

The design phase of a project typically begins once a scope of work and approved design has been developed. Starting from a concept, the design matures into final construction documents consisting of plans and specifications. This package facilitates the solicitation of equipment procurement bids.

Comprehensive and accurate design and construction documents reduce project and construction costs. Areas of savings include less rework on the part of the construction contractor, fewer change orders to the Courts for correction of design errors or omissions, and reduced costs associated with belatedly adding features that should have been addressed in the original design. Additional savings can be achieved by avoiding costs associated with lower productivity during construction delays. In short, an effective review of design reduces the probability of errors associated with miscommunication.

Importance of Including OSS as a Project Stakeholder

Early coordination with the USMS and the courts can be critical to the success of a courthouse construction project. Once notified, the OSS will coordinate design and infrastructure requirements for power, cable, conduit infrastructure, lobby screening stations, perimeter security, and circulation design. OSS PSS has the ultimate authority on security equipment and design of courts space.

2.3 COMMON COURTHOUSE CONSTRUCTION PROBLEMS

Infrastructure Issues Infrastructure Solutions

Lack of risers or conduit Incorporating OSS requirements during the design phase ensures that the infrastructure requirements are met in a timely manner.

Inadequate pull strings (drag lines) in conduit.

GSA project managers should ensure that OSS and NPSC infrastructure requirements have been carefully adhered to.

Incorrect sizing of conduit/incomplete conduit systems

Close coordination between the electrical subcontractor and the NPSC ensures the conduit specified in the design is installed. OSS conduit must not exceed a maximum of fill of 40%.

Security cable and back boxes left unlabeled

The installation contractor is responsible for labeling security cable. This ensures field devices are terminated efficiently, and allows for easier trouble shooting.

Extremely long conduit runs without junction boxes (Per NEC Guidelines)

The GSA project manager should verify that the electrical contractor follows this key NEC requirement.

High and low voltage cable run in the same conduit/trough

Separate troughs should be specified to the electrical contractor, (Per NEC requirement)

Intercom and access control wire in the same conduit

When calculating conduit requirements, separate conduit for intercom and access control must for accounted for.

Conduit run to the wrong location or routed incorrectly

Project managers should be aware of this common problem and promote frequent coordination between the NPSC and the electrical contractor.

Incorrectly sized back boxes installed at the wrong height with the wrong orientation

Back box specifications are found in this manual and can also be obtained from the NPSC and OSS during the concept phase of the project.

Inaccessible conduit and junction boxes GSA project manager should ensure that subcontractors understand the importance of not blocking access to conduit and junction boxes.

Infrastructure Issues Infrastructure Solutions

Identifying security conduit Blue electrical tape needs to be installed on all new security infrastructures so it can be identified as for security use only.

Junction box plates, cable trays and troughs missing/not provided or damaged

GSA project manager and NPSC should work closely with the electrical contractor to ensure all security infrastructure is installed correctly and completely.

Inadequate wall space and standing room in telephone/communications closet

OSS requires 32 square feet of wall space, with 2 feet of standing distance in front. Four duplex electrical outlets are necessary for each closet.

These and other requirements outlined in this document ensure that OSS equipment can be installed properly and in a timely manner.

Over design by private security consultants

OSS is the only security consultant necessary.

If an external security consultant is retained, then they must adhere to OSS's requirements and specifications. Failure to do so can cause significant delays.

Inoperable vehicle barrier system / lack of coordination between sub-contractors, general contractor, GSA, OSS, NPSC

GSA should ensure all components of a vehicle control system (including but not limited to:

roll up doors, safety loops, gate arms, and traffic lights) are functional, work in concert, and are supplied by a single vendor. OSS is solely responsible for the devices that initiate sequencing, usually a card reader.

Screening station design/re-design at late dates Coordinating with OSS during the concept phase will help ensure security requirements are met early on.

Inoperable door hardware / NPSC not supplied with a schedule

The vendor should install, test, and wire electrical lock devices to a junction box above the door, and keep OSS/NPSC informed of progress; furnish door hardware schedule to OSS & NPSC.

2.3 COMMON COURTHOUSE CONSTRUCTION PROBLEMS

(CONTINUED)

Infrastructure Issues Infrastructure Solutions

Infrastructure not ready for NPSC to begin work as schedule

The electrical contractor should address this topic during construction meetings with the NPSC and the GSA project manager.

Security closets not ready for wiring or security equipment, causing installation delays

The Project Manager should ensure security closets are not “forgotten” and are completed as quickly as possible. Cable trays should be utilized as much as possible. Fire rated plywood must be installed per OSS specifications before security infrastructure can be installed.

Camera heights are not within the height requirements.

Exterior cameras shall be installed at a minimum height of 15'. Interior cameras shall be at a minimum height of 8' or if installed at a lower height shall be encased with a protective cover.

A successful courthouse construction project is one where all project stake-holders coordinate and communicate frequently. Coordinating with OSS early in the project will ensure security requirements for no cause project delays.

2.3 COMMON COURTHOUSE CONSTRUCTION PROBLEMS

(CONTINUED)

2.4 GENERAL REQUIREMENTS FOR NEW COURTHOUSES AND

MAJOR RENOVATIONS

The following requirements are highlighted as part of an overview of general requirements within this manual:

• Volume III is an integral component of GSA's A/E firm schematic, design development, and construction documents, including the construction specifications (i.e. bid documents) for new courthouses and major renovations.

• OSS security equipment is defined as all metal detectors, x-ray machines, explosives detectors, turnstiles, intercom systems, duress alarm systems, physical access control systems, intrusion detection systems, CCV systems, active or passive barrier systems, and any other ancillary equipment necessary to protect the judicial family and court proceedings. The FPS and the OSS share responsibility for providing exterior perimeter security. This includes cameras, door contacts, glass break detectors, passive infrared detectors, and any other security equipment required to secure the buildings from intrusion.

• The GSA's A/E team is responsible for providing riser and horizontal conduit run diagrams for electronic security systems, electrical locking devices, and monitoring systems. These engineering drawings shall be submitted to the OSS for review and approval and adhere to the OSS symbol legend found at the end of this manual.

• OSS is the official security consultant for all courts space in United States federal courthouses. If external security consultants assist the design team with the size and placement of conduit and junction boxes or design electrical systems, they must do so only after reviewing infrastructure requirements established by the OSS PSS. Security equipment placement, quantity, and type are the sole responsibility of the OSS PSS. Security consultants hired by GSA or the NPSC must adhere to the requirements and specifications established in this manual or those specified by the OSS PSS.

• The GSA is responsible for coordinating with the OSS on device locations, power requirements, and all other security system requirements that shall be installed.

• All courthouse perimeter security must meet the requirements specified in the Department of Justice's (DOJ) Vulnerability Assessment of Federal Facilities (Level IV Buildings) and the ISC “medium-high” level construction.

• If the USMS is responsible for the on-site monitoring of all security systems, including perimeter security and non-judiciary and/or judiciary related tenants, then the OSS may require all security systems, including those of FPS, be integrated into the USMS Command and Control Center (CCC). Security systems monitored by the USMS typically include IDS, duress alarm, intercom, PACS, CCV, gate and barrier controls, and courtroom and isolation cell audio/video link.

• Landscaping must not obstruct the views of the CCV system or compromise security. This would include taking in account of long term growth of the landscaping.

• All conduit, wiring, and associated junction boxes shall be concealed within walls, floors, or ceilings in public and office space areas. Concealment may not be required for parking areas but would require tamper proof screws or other methods to lock perimeter junction boxes.

• The heating, ventilation, and air conditioning (HVAC) systems must be designed according to requirements established by the ISC criteria, PBS P100, and other governing documents for courthouse construction, unless otherwise stated in this manual. These standards are designed to avoid heat buildup in utility closets that house the microprocessors (control panels) for electronic security systems, as well as the rooms in which the security system head-end and monitoring equipment are located. Air conditioning units in the Command and Control Center shall be separate from the building's main HVAC system and be capable of 24 hour operation.

• In order to protect against the introduction of biological or chemical contamination into the courthouse, ventilation system intakes shall not be located below the third floor in new buildings.

In one and two story buildings, the air intake system shall be roof-mounted if possible. Air intakes shall not be installed in the garage area. Exhaust plenums must be strategically placed in order to ensure they do not affect evacuation routes or designated safe areas for evacuated employees.

Emergency shutdown capabilities of the air intake system shall closely follow the established method of installation in accordance with the ISC and PBS P100.

• Select lighting fixtures, as determined by building code, must be provided an uninterrupted source of power for lighting in event of power failure. Emergency lighting in courtrooms shall not spotlight judge's benches or the judge's egress pathway.

• Any lighting device requiring an uninterruptible power supply should be equipped with an integral battery backup module and be connected to the facility's emergency generator. The battery module shall provide a minimum of 60 minutes of power at the device in the event of an emergency generator failure.

• Power outlets specifically provided for the console and electronics rack components (all CCV equipment, intercom equipment, PACS equipment, IDS equipment, and safety and security devices in the USMS CCC) shall be connected to the building's backup emergency generator, without exception. In addition, the Command and Control Room must be equipped with emergency lighting.

• Some vaults and secure storage areas will be equipped with an IDS keypad mounted on the interior side, vault door contact, a passive infrared detector (PIR), and duress alarm device connected to the USMS CCC. Should these measures be required, provision must be made for 24/7 monitoring of these devices.

• Door hardware is the responsibility of GSA. All door hardware shall allow for NFPA 101 requirements to be met.

• District USMS representatives will coordinate the development of the keying schedule for door hardware installed in a new or renovated facility in conjunction with GSA and the court unit.

• FPS is responsible for the security in out-lease space, such as vending cashiers, ATMs, credit unions, and contract vending machine area located within courthouses.

• All currently applicable federal and national codes, including electrical and life safety, must be adhered to in the design of judicial security systems, as administered by the GSA. If there are conflicts in the federal code provisions and requirements, the more stringent requirements will prevail.

• GSA must ensure that the USMS national physical security contractor (NPSC) or other security equipment providers have unlimited access to the courthouse construction site at least:

ˏ 120 days prior to the opening of small facilities (five or fewer courtrooms)

ˏ 180 days prior to the opening of medium facilities (Six to 10 courtrooms)

ˏ One year prior to the opening of large facilities (11 or more courtrooms)

ˏ 1.5 years prior to the opening of an extra-large facilities (20 courtrooms or more)

The timeline above is to ensure security systems, including cabling, are installed in an efficient manner, become operational, and are tested prior to building occupancy. Early collaboration with the NPSC or other security equipment providers is a required component of GSA's solicitation for offer (SFO) and/or contract documents for each facility and ensures any labor union requirements are met.

• The A/E firm selected by GSA, and any security consultant retained by GSA, must use the security symbols listed in the legend at the end of this manual. This requirement must be incorporated into GSA's SFO and/or contract documents for each facility. If a particular symbol does not exist, an appropriate new symbol may be created. However, the new symbol must be approved in advance by the OSS.

• Separate drawing packages for security systems and conduit infrastructure must be provided by the A/E to OSS. These drawing packages shall also detail the power for all the security equipment.

• * All design intent, construction drawings, written specifications, etc. must be labeled, “Limited Official Use.” Distribution must be limited to those individuals working on a specific courthouse construction project or otherwise determined by the USMS as “having a need to know.”

• GSA, the architect of record, the USMS, and OSS will coordinate solutions to upgrade courts related security systems in historical buildings that require specific consideration.

• Exceptions to this publication must be approved by the Chief of the OSS in writing.

2.5 SECURITY SYSTEM DESIGN REQUIREMENTS

2.5.1 GSA DESIGN REQUIREMENTS

Once selected to design a federal courthouse, the architecture and engineering (A&E) contractor's representatives shall contact OSS to receive guidance on security system and design requirements.

Early coordination during the design and development phase saves time and resources by eliminating redundancies and errors. There are however, some standards that OSS and GSA share. The following guidelines are established in GSA publication PBS P100 and should be strictly adhered to:

CAD Standards

The National CAD and Computer Integrated Facilities Management (CIFM) standards should be obtained via the Internet on the GSA website. These guidelines shall be followed for all CAD drawing formats. Regional CAD standards are available through regional CAD coordinators and are considered supplements to the national standards.

Drawing Lettering

Lettering on all drawings must be legible when drawings are reduced to half-size. This applies to concept, design development, and construction drawings.

Construction

GSA is responsible for the construction of space and the installation of door hardware (mechanical and electric), glazing, and physical barriers to meet necessary security standards.

Door Hardware

All door hardware should meet the requirements of the National Fire Protection Agency (NFPA)

101. This includes, but is not limited to, doors equipped with electronic physical access control systems or delayed egress locks.

Ventilation

Mechanical system diffusers and grills in public and staff areas should be tamperproof, particularly in areas that provide some degree of seclusion and privacy (restrooms, attorney-client visitation rooms, etc.)

Fire Protection

The GSA is responsible for providing, inspecting, and testing of all fire detection and protection systems. This includes fire department building access control and the public address system.

Testing of the USMS PACS with the integration of the fire alarm system shall be coordinated between the USMS and GSA. This test shall include activating the fire alarm system and verifying that the PACS provides all designated fire egress pathways free access out of the building.

The GSA is responsible for utilizing fire caulk or a UL listed fire stopping assembly/method if any penetrations are made between floors or deemed necessary during construction.

Back Box Specifications

The GSA General Contractor is responsible for installing double gang back boxes for all OSS security equipment, unless otherwise noted by OSS. Double gang back boxes with a mud ring are the standard installation practice for court space. Back boxes must be flush mounted and when necessary comply with the American with Disabilities Act (ADA) height specifications.

The USMS NPSC is responsible for providing and installing the security hardware. If special back boxes are necessary, the NPSC shall supply them to the general contractor for installation.

Power

The general contractor (GC) is responsible for ensuring all OSS power (which must be connected to the buildings emergency power) requirements are met. In addition, GSA is responsible for installation of conduit for low voltage cabling from security field devices to the monitoring locations. This conduit infrastructure shall be for perimeter/interior CCV cameras, electric strikes, PACS, IDS, and any other security related devices designated by OSS.

A 120VAC power source (connected to the emergency circuit) may be required for a particular piece of security equipment at the mounting location. If required, it will be noted on either the USMS design drawings or during the review/comments phase of the project. The power source may be mounted immediately adjacent or hardwired directly to the piece of equipment. The exact location of the power source shall be coordinated with the OSS PSS and/or the NPSC. An example of this installation would be for a wall mounted CCV monitor.

All circuits providing power to security devices shall be properly grounded and provide for sufficient surge protection.

Perimeter Security

The integrity of the judicial process requires that adequate security services be provided to the federal courts. The FPS, the AOUSC, GSA, and the USMS share the responsibility for securing federal court facilities.

The OSS serves as the USMS liaison to the FPS. All perimeter security initiatives will reflect the most current memorandum of agreement (MOA) reached between the two agencies. OSS PSS should be contacted with any questions or initiatives requiring FPS involvement.

Elevator Travel Cables

Security system travel cables must be installed by GSA for every elevator to accommodate the…