B.6 - Statement of Work (PR# 51715).pdf

STATEMENT OF WORK

Title: NCIPC Financial Management Consultant

Background

National Center for Injury Prevention and Control (NCIPC), Office of the Director (OD), continues its progress toward establishing standard tools and processes to facilitate sound financial management and financial decision making. This project kicks off year two of financial management support for the

National Center for Injury Prevention and Control focused on facilitating the adoption of the financial management tools developed during year one including the Spend Plan Management Tool (SPMT), Ceiling Allocation Tool (CAT), and dashboards.

Project Objective

Fiscal Year 2021 will focus on:

1) SPMT Adoption - Facilitate change management and communication strategies to promote and achieve daily user and leadership adoption of the developed tools.

2) Representative Costing Tool - Implement the RCT and transition ownership and administration to

NCIPC for ongoing maintenance.

3) Grants Drawdown Dashboard - Continue to gather requirements, develop, deploy, and train users on the Grants Dashboard.

4) SPMT Transition - Provide procedural documentation and knowledge transfer to transition ownership and administration to NCIPC staff.

Scope of Work: The contractor shall independently provide support to NCIPC/OD with planning, implementation, process improvement and system enhancement related to management and oversight of programs and operations. .

Description of Work:

Task 1: Business Process Reengineering: The Contractor shall assist in the analysis and enhancement of organizational processes and systems to improve the effectiveness of both organizational strategy and operations. The Contractor shall support Management Official function at the Center Office of the

Director level as well as the Division levels. The Contractor shall design and automate processes, and build analytics not only related to the Centers’ business services but also to the scientific and programmatic functions. The Contractor shall scale business process reengineering processes, tools, and resources for NCIPC/OD. For this task, the Contractor shall complete the following establish a Business

Process Reengineering plan by:

• SPMT – Facilitate change management to promote and achieve adoption of the current developed tools

• Representative Costing Tool – Implement the RCT and transition to NCIPC for ongoing maintenance

• Grants Drawdown Dashboard – Continue to gather requirements, develop, deploy, and train users on the Grants dashboard

• SMPT Transition – Provide users with guidance documents transition ownership and administration to NCIPC staff. Exit project with Center-wide adoption and authority

Period of Performance: January 5, 2021 – March 4, 2021

Place of Performance:

Centers for Disease Control and Prevention

National Center for Injury Prevention and Control (NCIPC)

4770 Buford Hwy, MS S106-2

Atlanta, GA 30341

Operational Hours:

Work will be performed 40 hours per week during the CDC hours of operation of 6:30 AM to 6:00 PM.

Telework is potentially available for limited on-site services, except for those that are identified by the

Government as being prohibited. The Government may prohibit telework for off-site services due to unforeseen emergency preparedness for any requirements in the SOW that: (a) cannot be adequately performed via telework; or (b) would be adversely impacted if performed via telework. If approved to telecommute, the Contractor employee is solely responsible for maintaining a safe home-work environment.

Deliverables:

Type Description Due Date Submitted To

Final

Report

Submit final report that summarizes the contract products produced. A summary of activities and/or major assignments completed.

Final report due by March 3, 2021

COR –

Jacqueline Goolsby jdg4@cdc.gov

Final Exit

Interview

Exit interview Due by March

3rd

Center Management

Official

Government Furnished Property —

• Access to CDC facilities and assigned workspace with supporting equipment to meet work needs

(e.g., computer).

• Access to CDC scheduling systems, calendars, and all necessary systems to perform work and complete deliverables.

• Access to CDC internal and external reviews, reports, recommendations, status updates and reports, as needed.

• CDC documents relative to tasks assigned.

Special Considerations

(1) Telework shall be applicable to acquisitions of services performed at CDC facilities, as is this guidance. For CDC contracting purposes, telework shall be considered the movement of contract performance from a CDC facility to a Teleworker's residence or alternate work site.

(2) Telework is considered to be beneficial to the Government, the Contractor, and the Teleworker. If in the best interests of the Government, Contracting Officers shall, to the maximum extent possible, mailto:jdg4@cdc.gov encourage the use of telework, and encourage the use of off-site performance in lieu of on-site performance. The Government shall not require telework in a solicitation or contract.

(3) Telework is potentially available for any requirement in a statement of work for the acquisition of on-site services, except for those that are identified by the Government as being prohibited. The Government may prohibit telework for any requirements in the statement of work that: (a) cannot be adequately performed via telework; or (b) would be adversely impacted if performed via telework. If a solicitation for services is being crafted or if telework is being incorporated into an existing contract, the Government may divide the statement of work requirements into those that are telework-prohibited requirements versus those that are telework-eligible requirements. The Government shall document this determination and the basis for this determination. The identification of telework-eligible requirements shall not preclude the Government from not authorizing telework that is not in the best interests of the

Government.

(4) The Government shall allow a Contractor to telework only in accordance with the telework terms in the contract. For new services contracts, telework shall be addressed in the solicitation and resultant contract, with telework requests being submitted post award. For existing services contracts, telework terms shall be incorporated via a bilateral modification. A Contractor that is teleworking even though telework terms are not in the contract, is in violation of the terms of the contract, unless the accelerated implementation exception applies (see #9 below).

(5) The Government shall ensure that the Contractor's organizational decision to participate in telework is voluntary, and that telework results in no increase in contract price for the Government.

(6) After contract award, telework arrangements shall be mutually agreed to in advance by the

Contracting Officer, the Project Officer, and the Contractor, and shall be based on post-award telework requests submitted by the Contractor to the Contracting Officer. Both Contractor and Subcontractor

Employees may telework. The Contractor's telework requests shall be in writing, and shall be prepared in accordance with instructions from the Contracting Officer. Telework requests may be submitted at any time, and from time to time, during contract performance. As telework may alter the ability to monitor performance, the Government shall ensure that the Contractor takes responsibility for the continuity of performance in accordance with the terms of the contract, and if requested by the Contracting Officer, discloses those internal controls that are designed to ensure the continuity of performance and the monitoring of time.

(7) CDC Staff have no supervisory relationship with a Contractor Employee or Teleworker, nor can CDC

Staff enter into a prohibited personal services relationship with a Contractor Employee or Teleworker. For example:

(a) The Government cannot require that a Contractor Employee become a Teleworker;

(b) The Government can encourage but not require that the Contractor establish a telework program;

(c) The Government cannot agree to telework arrangements with a Contractor Employee, but must take action on telework arrangements with the company; and

(d) Only the Contracting Officer has authority to approve telework arrangements on behalf of

CDC.

(8) Teleworkers shall use Government-Furnished Equipment (GFE) that has been properly configured for security by CDC’s Information Technology Services Office (ITSO). The government’s inability to provide GFE to telework shall preclude the use of telework but shall constitute an excusable delay. The government shall provide maintenance and technical support for GFE used by Teleworkers. A

Teleworker’s use of GFE and government information shall be for contractual performance only, and shall be protected from unauthorized access, disclosure, sharing, transmission, or loss. Teleworkers shall comply with CDC Policy No. CDC-GA-2005-02, “Use of CDC Information Technology Resources” (see http://aops-mas-iis.cdc.gov/Policy/DOc/policy90.pdf)

All GFE used for telework shall be removed from and returned to CDC facilities in accordance with CDC

Policy CDC-MM-2005-01 “Controls for Government Property and Guidance on Removing Government

Property from CDC Facilities” (see http://aops-mas-iis.od.cdc.gov/Policy/Doc/policy480.htm). Prior to removing GFE from CDC facilities, Teleworkers shall obtain written approval from the CDC Property

Custodian. Teleworkers shall return all GFE to the CDC Property Custodian when he/she separates from the Contract or ceases to telework.

Teleworkers shall exercise due care in transporting and storing non-public information, to ensure it is safeguarded. Controlled unclassified information – formerly called sensitive but unclassified (SBU) information under CDC Policy No. CDC-IS-2005-02, “Sensitive by Unclassified Information” (see http://aops-mas-iis-cdc.gov/Policy/Doc/policy464.htm) – including personally identifiable information

(PII) and Privacy Act information shall be transported and stored only in encrypted form. Non-public government information shall not be stored on personally-owned security requirements established by

CDC’s Office of the Chief Information Security Officer (see http://intranet.cdc.gov/ociso/). Teleworkers shall apply approved safeguards to protect government equipment, records, and non-public information from unauthorized access, disclosure, sharing, transmission, or damage, and shall comply with Privacy

Act requirements (Privacy Act of 1974, P.L. 93-579, 5 USC 552a).

Violation may result in adverse action, fines, and/or criminal prosecution. If the Contracting Officer and

Project Officer determine that telework has adversely impacted contract performance, the Contracting

Officer may immediately suspend telework arrangements upon written notification to the Contractor.

HHSAR Provision, 352.239-73: Electronic and Information Technology Accessibility Notice

(a) Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce

Investment Act of 1998 and the Architectural and Transportation Barriers Compliance Board Electronic and Information (EIT) Accessibility Standards (36 CFR part 1194), require that when Federal agencies develop, procure, maintain, or use electronic and information technology, Federal employees with disabilities have access to and use of information and data that is comparable to the access and use by

Federal employees who are not individuals with disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

(b) Accordingly, any offeror responding to this solicitation must comply with established HHS EIT accessibility standards. Information about Section 508 is available at http://www.hhs.gov/web/508. The http://aops-mas-iis.cdc.gov/Policy/DOc/policy90.pdf http://aops-mas-iis.od.cdc.gov/Policy/Doc/policy480.htm http://aops-mas-iis-cdc.gov/Policy/Doc/policy464.htm http://intranet.cdc.gov/ociso/ http://www.hhs.gov/web/508 complete text of the Section 508 Final Provisions can be accessed at http://www.access-board.gov/sec508/standards.htm.

(c) The Section 508 accessibility standards applicable to this contract are: 1194.

205 WCAG 2.0 Level A & AA Success Criteria

302 Functional Performance Criteria

502 Inoperability with Assistive Technology

504 Authoring Tools

602 Support Documentation

603 Support Services

In order to facilitate the Government's determination whether proposed EIT supplies meet applicable

Section 508 accessibility standards, offerors must submit an HHS Section 508 Product Assessment

Template, in accordance with its completion instructions. The purpose of the template is to assist HHS acquisition and program officials in determining whether proposed EIT supplies conform to applicable

Section 508 accessibility standards. The template allows offerors or developers to self-evaluate their supplies and documentation detail - whether they conform to a specific Section 508 accessibility standard, and any underway remediation efforts addressing conformance issues. Instructions for preparing the HHS

Section 508 Evaluation Template are available under Section 508 policy on the HHS Web site http://hhs.gov/web/508.

In order to facilitate the Government's determination whether proposed EIT services meet applicable

Section 508 accessibility standards, offerors must provide enough information to assist the Government in determining that the EIT services conform to Section 508 accessibility standards, including any underway remediation efforts addressing conformance issues.

(d) Respondents to this solicitation must identify any exception to Section 508 requirements. If a offeror claims its supplies or services meet applicable Section 508 accessibility standards, and it is later determined by the Government, i.e., after award of a contract or order, that supplies or services delivered do not conform to the accessibility standards, remediation of the supplies or services to the level of conformance specified in the contract will be the responsibility of the Contractor at its expense.

(e) Electronic content must be accessible to HHS acceptance criteria. Checklist for various formats are available at http://508.hhs.gov/, or from the Section 508 Coordinator listed at https://www.hhs.gov/web/section-508/additional-resources/section-508-contacts/index.html. Materials that are final items for delivery should be accompanied by the appropriate checklist, except upon approval of the Contracting Officer or Representative.

References

Knowledge of federal financial management principles, theories, concepts and practices as established by the Office of Management and Budget (OMB), Department of the Treasury.

INFORMATION SECURITY REQUIREMENTS

A. Baseline Security Requirements http://www.access-board.gov/sec508/standards.htm http://www.access-board.gov/sec508/standards.htm http://hhs.gov/web/508 http://508.hhs.gov/ https://www.hhs.gov/web/section-508/additional-resources/section-508-contacts/index.html https://www.hhs.gov/web/section-508/additional-resources/section-508-contacts/index.html

1) Applicability. The requirements herein apply whether the entire contract or order (hereafter

“contract”), or portion thereof, includes either or both of the following:

a. Access (Physical or Logical) to Government Information: A Contractor (and/or any subcontractor) employee will have or will be given the ability to have, routine physical

(entry) or logical (electronic) access to government information.

b. Operate a Federal System Containing Information: A Contractor (and/or any subcontractor) will operate a federal system and information technology containing data that supports the

HHS mission. In addition to the Federal Acquisition Regulation (FAR) Subpart 2.1 definition of “information technology” (IT), the term as used in this section includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services

(including support services), and related resources.

2) Safeguarding Information and Information Systems. In accordance with the Federal Information Processing Standards Publication (FIPS)199, Standards for Security Categorization of Federal Information and

Information Systems, the Contractor (and/or any subcontractor) shall:

a. Protect government information and information systems in order to ensure:

• Confidentiality, which means preserving authorized restrictions on access and disclosure, based on the security terms found in this contract, including means for protecting personal privacy and proprietary information;

• Integrity, which means guarding against improper information modification or destruction, and ensuring information non-repudiation and authenticity; and

• Availability, which means ensuring timely and reliable access to and use of information.

b. Provide security for any Contractor systems, and information contained therein, connected to an HHS network or operated by the Contractor on behalf of HHS regardless of location. In addition, if new or unanticipated threats or hazards are discovered by either the agency or contractor, or if existing safeguards have ceased to function, the discoverer shall immediately, within one (1) hour or less, bring the situation to the attention of the other party.

c. Adopt and implement the policies, procedures, controls, and standards required by the HHS

Information Security Program to ensure the confidentiality, integrity, and availability of government information and government information systems for which the Contractor is responsible under this contract or to which the Contractor may otherwise have access under this contract. Obtain the HHS Information Security Program security requirements, outlined in the HHS Information Security and Privacy Policy (IS2P), by contacting the CO/COR or emailing fisma@hhs.gov.

d. Comply with the Privacy Act requirements and tailor FAR clauses as needed.

3) Information Security Categorization. In accordance with FIPS 199 and National Institute of

Standards and Technology (NIST) Special Publication (SP) 800-60, Volume II: Appendices to

Guide for Mapping Types of Information and Information Systems to Security Categories, Appendix C, and based on information provided by the ISSO, CISO, or other security representative, the risk level for each Security Objective and the Overall Risk Level, which is the mailto:fisma@hhs.gov http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol2-Rev1.pdf http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol2-Rev1.pdf http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol2-Rev1.pdf http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol2-Rev1.pdf http://csrc.nist.gov/publications/nistpubs/800-60-rev1/SP800-60_Vol2-Rev1.pdf highest watermark of the three factors (Confidentiality, Integrity, and Availability) of the information or information system are the following: N/A

Confidentiality: [ ] Low [ ] Moderate [ ] High

Integrity: [ ] Low [ ] Moderate [ ] High

Availability: [ ] Low [ ] Moderate [ ] High

Overall Risk Level: [ ] Low [ ] Moderate [ ] High

Based on information provided by the ISSO, Privacy Office, system/data owner, or other security or privacy representative, it has been determined that this solicitation/contract involves:

[X ] No PII [ ] Yes PII

Personally Identifiable Information (PII). Per the Office of Management and Budget (OMB)

Circular A-130, “PII is information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual.” Examples of PII include, but are not limited to the following: social security number, date and place of birth, mother‘s maiden name, biometric records, etc.

PII Confidentiality Impact Level has been determined to be: [ X] Low [ ] Moderate [ ] High

4) Controlled Unclassified Information (CUI). CUI is defined as “information that laws, regulations, or Government-wide policies require to have safeguarding or dissemination controls, excluding classified information.” The Contractor (and/or any subcontractor) must comply with

Executive Order 13556, Controlled Unclassified Information, (implemented at 3 CFR, part 2002) when handling CUI. 32 C.F.R. 2002.4(aa) As implemented the term “handling” refers to “…any use of CUI, including but not limited to marking, safeguarding, transporting, disseminating, re-using, and disposing of the information.” 81 Fed. Reg. 63323. All sensitive information that has been identified as CUI by a regulation or statute, handled by this solicitation/contract, shall be:

a. marked appropriately;

b. disclosed to authorized personnel on a Need-To-Know basis;

c. protected in accordance with NIST SP 800-53, Security and Privacy Controls for Federal

Information Systems and Organizations applicable baseline if handled by a Contractor system operated on behalf of the agency, or NIST SP 800-171, Protecting Controlled Unclassified

Information in Nonfederal Information Systems and Organizations if handled by internal

Contractor system; and

d. returned to HHS control, destroyed when no longer needed, or held until otherwise directed.

Destruction of information and/or data shall be accomplished in accordance with NIST SP

800-88, Guidelines for Media Sanitization.

5) Protection of Sensitive Information. For security purposes, information is or may be sensitive because it requires security to protect its confidentiality, integrity, and/or availability. The

Contractor (and/or any subcontractor) shall protect all government information that is or may be sensitive in accordance with OMB Memorandum M-06-16, Protection of Sensitive Agency

Information by securing it with a FIPS 140-2 validated solution.

6) Confidentiality and Nondisclosure of Information. Any information provided to the contractor

(and/or any subcontractor) by HHS or collected by the contractor on behalf of HHS shall be used only for the purpose of carrying out the provisions of this contract and shall not be disclosed or made known in any manner to any persons except as may be necessary in the performance of the contract. The Contractor assumes responsibility for protection of the confidentiality of

Government records and shall ensure that all work performed by its employees and subcontractors shall be under the supervision of the Contractor. Each Contractor employee or any of its subcontractors to whom any HHS records may be made available or disclosed shall be notified in writing by the Contractor that information disclosed to such employee or subcontractor can be used only for that purpose and to the extent authorized herein.

The confidentiality, integrity, and availability of such information shall be protected in accordance with HHS and CDC policies. Unauthorized disclosure of information will be subject to the HHS/CDC sanction policies and/or governed by the following laws and regulations:

a. 18 U.S.C. 641 (Criminal Code: Public Money, Property or Records);

b. 18 U.S.C. 1905 (Criminal Code: Disclosure of Confidential Information); and

c. 44 U.S.C. Chapter 35, Subchapter I (Paperwork Reduction Act).

7) Internet Protocol Version 6 (IPv6). All procurements using Internet Protocol shall comply with

OMB Memorandum M-05-22, Transition Planning for Internet Protocol Version 6 (IPv6).

8) Government Websites. All new and existing public-facing government websites must be securely configured with Hypertext Transfer Protocol Secure (HTTPS) using the most recent version of Transport Layer Security (TLS). In addition, HTTPS shall enable HTTP Strict

Transport Security (HSTS) to instruct compliant browsers to assume HTTPS at all times to reduce the number of insecure redirects and protect against attacks that attempt to downgrade connections to plain HTTP. For internal-facing websites, the HTTPS is not required, but it is highly recommended.

9) Contract Documentation. The Contractor shall use provided templates, policies, forms and other agency documents to comply with contract deliverables as appropriate.

10) Standard for Encryption. The Contractor (and/or any subcontractor) shall:

a. Comply with the HHS Standard for Encryption of Computing Devices and Information to prevent unauthorized access to government information.

b. Encrypt all sensitive federal data and information (i.e., PII, protected health information

[PHI], proprietary information, etc.) in transit (i.e., email, network connections, etc.) and at rest (i.e., servers, storage devices, mobile devices, backup media, etc.) with FIPS 140-2 validated encryption solution.

c. Secure all devices (i.e.: desktops, laptops, mobile devices, etc.) that store and process government information and ensure devices meet HHS and CDC-specific encryption standard requirements. Maintain a complete and current inventory of all laptop computers, desktop computers, and other mobile devices and portable media that store or process sensitive government information (including PII).

d. Verify that the encryption solutions in use have been validated under the Cryptographic

Module Validation Program to confirm compliance with FIPS 140-2. The Contractor shall provide a written copy of the validation documentation to the COR and ISSO within 30 days http://csrc.nist.gov/publications/fips/fips140-2/fips1402.pdf of contract award.

e. Use the Key Management system on the HHS personal identification verification (PIV) card or establish and use a key recovery mechanism to ensure the ability for authorized personnel to encrypt/decrypt information and recover encryption keys. Encryption keys shall be provided to the COR upon request and at the conclusion of the contract.

11) Contractor Non-Disclosure Agreement (NDA). Each Contractor (and/or any subcontractor) employee having access to non-public government information under this contract shall complete the CDC non-disclosure agreement. A copy of each signed and witnessed NDA shall be submitted to the Contracting Officer (CO) and/or CO Representative (COR) prior to performing any work under this acquisition.

12) Privacy Threshold Analysis (PTA)/Privacy Impact Assessment (PIA) – The Contractor shall assist the CDC Senior Official for Privacy (SOP) or designee with conducting a PTA for the information system and/or information handled under this contract to determine whether or not a full PIA needs to be completed.

a. If the results of the PTA show that a full PIA is needed, the Contractor shall assist the CDC

SOP or designee with completing a PIA for the system or information within 30 days after completion of the PTA and in accordance with HHS policy and OMB M-03-22, Guidance for

Implementing the Privacy Provisions of the E-Government Act of 2002.

b. The Contractor shall assist the CDC SOP or designee in reviewing the PIA at least every three years throughout the system development lifecycle (SDLC)/information lifecycle, or when determined by the agency that a review is required based on a major change to the system, or when new types of PII are collected that introduces new or increased privacy risks, whichever comes first.

c.

Program Points of Contact:

Management Official:

Daniel N. Cameron

NCIPC

Centers for Disease Control and Prevention

4770 Buford Hwy, MS S106-9

Atlanta, GA 30341

Email: dxc1@cdc.gov

COR:

Jacqueline Goolsby

NCIPC

Centers for Disease Control and Prevention

4770 Buford Hwy, MS S106-9

Atlanta, GA 30341

Phone: 404-639-1319

Email: jdg4@cdc.gov mailto:dxc1@cdc.gov