B.4.1 - FY21 ProLaw Statement of Work v20210331.docx

Bureau of Alcohol, Tobacco, Firearms and Explosives Statement of Work for ProLaw Software Maintenance Renewal

1.0 General and Scope.

The purpose of this fixed-price contract is for the contractor to provide annual software maintenance for previously purchased licenses for ProLaw software maintenance for Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF), Office of Science and Technology/ Information Technology, System Management Division, Operation Services Branch. The usage of these products is tied to mission critical ATF applications for the ATF/Office of Science and technology. The request covers the support and maintenance of the ProLaw software for option year one.

Product Overview:

ProLaw software simplifies, streamlines and coordinates the work of lawyers and staff by combining case and matter management, time entry, billing, accounting and reporting within a single integrated solution.

Features Include:

Case and Matter management: Manage all case and matter information in one place; enter information only once. Everyone has access to the same information.

Email and Electronic File Management: Integration with Microsoft Outlook lets you easily save and retrieve email and attachments within the context of relevant matters.

Document Assembly and Management: Simplify document production, reduce data input errors and build a repository of critical documents. Centralized systems allows all users to easily access critical information.

Rules-Based Court Docketing and Calendaring: Combines the current rule sets from West and Docketing and case management for a comprehensive legal calendaring solution. Eliminates the need to key thousands of individual calendar entries manually and reduces the risk of missing critical dates.

In-Context Westlaw and Westlaw Next Legal Research: Search Westlaw or Westlaw Next databases related to your matter with one click. Import charges from QuickView+ to easily bill clients.

Integrated Accounting: Accounting functionality is integrated with front office information. Manage your general ledger, A/P and AIR functions. Easy to automate key functions.

Time and Expense Tracking: Capture billable time automatically from all key applications like Outlook, Word, Excel, Adobe Acrobat and Reader and in ProLaw. The software also provides ease of tracking and processing of expenses.

SOW ProLaw Software Maintenance Renewal

2.0 Period of Performance.

· April 15, 2021 to October 31, 2021 and four one-year option periods, if exercised.

3.0 Product requirement:

The Contractor will provide ProLaw Legal Case Management and Tracking software and support/maintenance including license for 97 users and new user licenses.

3.1 ProLaw Government Enterprise maintenance for ninety-seven (Qty. 97) seats.

POP: 4/15/2021 – 10/31/2021.

3.2 Ten (Qty. 10) additional seat licenses.

POP: 4/15/2021 – 10/31/2021.

3.3 Maintenance for 10 (Qty. 10) additional licenses.

POP: 4/15/2021 – 10/31/2021

3.4 Option Year (1) ProLaw Government Enterprise maintenance for Hundred seven (Qty.107) seats.

POP: 11/1/2021 – 10/31/2022

3.5 Option Year (2) ProLaw Government Enterprise maintenance for ninety-seven (Qty. 107) seats.

POP: 11/1/2022 – 10/31/2023

3.6 Option Year (3) ProLaw Government Enterprise maintenance for ninety-seven (Qty. 107) seats.

POP: 11/1/2023 – 10/31/2024

3.7 Option Year (4) ProLaw Government Enterprise maintenance for ninety-seven (Qty. 107) seats.

POP: 11/1/2024 – 10/31/2025

4.0 Place of performance will be at ATF facilities.

I) ATF Headquarters 99 New York Ave; NE Washington, DC; 20226

2) Software and Hardware Deliveries shipments if required should be delivered to: Attn: ATF COTS LIB/ John Jones Bureau of ATF, Operations Support Branch (4E407) 3601 Pennsy Drive Landover, MD 20785

4.0 Deliverables.

The Contractor will provide ProLaw Legal Case Management and Tracking software and support/maintenance per the requirements in Section 3.0 of this SOW.

Contractor shall develop and deliver patches, upgrades, fixes as they arise, and technical telephone support.

5.0 Type of Contract

The Bureau of Alcohol, Tobacco, Firearms and Explosives will award a firm fixed price purchase order for this requirement.