B.08. EFOJ_Redacted.pdf

Control No:

Contractor: Dell/EMC

Program/Equipment: Data Domain

Version – September 2018 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR PART 16 EXCEPTION TO FAIR OPPORTUNITY JUSTIFICATION

For Actions Exceeding the Simplified Acquisition Threshold (SAT)

Program/Equipment

This request is to award a new Firm Fixed Price contract (FFP) to procure Dell/EMC Brand Name only software and hardware support and maintenance to ensure the Dell DD6800 data servers are updated and have continued maintenance.

Authority

FAR 16.505(a)(4) – Restricting consideration to an item peculiar to one manufacturer (e.g., a particular brand-name, product, or a feature of a product that is peculiar to one manufacturer.

Amount:

Prepared by:

Contracting Officer:

Technical:

Requirements:

Reviews: I have reviewed this justification and find it adequate to support sole source.

Program Manager:

Legal Counsel:

Signature

FAR Part 16 Exception to Fair Opportunity Justification

Under Multiple Award Indefinite Delivery Contracts

For Actions Exceeding the Simplified Acquisition Threshold (SAT)

1. Contracting Activity

The Contracting activity responsible for this action is the U.S. Army Medical Research Acquisition Activity

(USAMRAA) in support of the Armed Forces Medical Examiner System’s (AFMES).

2. Description of Action

AFMES request a firm fixed price contract to procure Dell/EMC Brand Name only software and hardware support and maintenance to ensure the Dell DD6800 data servers are updated and have continued maintenance coverage over the course of a five (5) year period. Funding is being provided by using funds.

Anticipated award is September 2020.

☒ An acquisition plan is not required because this procurement does not meet the threshold at Defense

Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

3. Description of Supplies/Services

The Armed Forces Medical Examiner System (AFMES) currently possesses two identical Dell DD6800 data deduplication servers for network drive storage with a recent modification of increasing additional storage. It is an

Authority to Operate (ATO) requirement to ensure all equipment has maintenance and technical support. This deduplication backup system and software enables concurrent backups, restores, replication and cleaning processes without the need for a maintenance window and can accommodate the backup and recovery of 90 terabytes (TB) of usable online storage per system and 120TB RAW for both lab and production environments.

AFMES is seeking a contract that includes a base year and four (1) one year option periods as follows:

Base Period: 09/29/2020_ to 09/28/2021_ or Value:

Option Period I: 09/29/2021_ to 09/28/2022_ or Value:

Option Period II: 09/29/2022_ to 09/28/2023_ or Value:

Option Period III: 09/29/2023_ to 09/28/2024_ or Value:

Option Period IV: 09/29/2024_ to 09/28/2025_ or Value:

Total:

4. Authority Cited

FAR 16.505(a)(4) – Restricting consideration to an item peculiar to one manufacturer (e.g., a particular brand-name, product, or a feature of a product that is peculiar to one manufacturer.

5. Reason for Authority Cited

Maintenance and support is necessary to maintain and hold AFMES’ three (3) year authority to operate (ATO). This device differs from other security appliances by using application signatures in addition to port management as a basis for access control policies. This requirement is to maintain software and hardware support and maintenance to ensure the Dell DD6800 data servers are updated and have maintenance if needed The Data Domain is a disk based data backup solution which provides data deduplication. Deduplication means that if multiple users have the same file stored on a server the Data Domain will only store one "backup copy" of the file which helps to greatly reduce the disk space needed for backup. The procurement of a new system could potentially not synchronize with our current software configurations. Without the data domains in place, the risk becomes running out of disk space necessary to back-up the mission essential records of AFMES.

Only Dell and Dell authorized resellers can provide the level of service required due to the proprietary configurations.

6. Actions to Increase Competition

There are no efforts to overcome barriers to proprietary software and systems other than offering the requirement to certified partners. Device is both on the DoD Unified Capabilities Approved Product List and has been certified for interoperability on DoD networks by the Joint Interoperability Test Command (JITC).

Control No: J

7. Market Research

In accordance with FAR Part 10, market research was conducted in December 2019. AFMES submitted a request for information (RFI) via Solutions for Enterprise-Wide Procurement (SEWP). Several vendors indicated they are re-sellers and can provide the required maintenance and support. Market research validated there are multiple re-sellers within industry that can provide maintenance and support to support the Dell/EMC Brand Name justification.

AFMES is continuously researching options regarding maintenance and support for the current Dell/EMC system to determine the best technical solution at the lowest cost.

8. Other Facts

a. Procurement History:

Contract:

Contractor:

Award Date: September 2017

Competitive Status: Sole Source

Authority: 10 U.S.C. 2304c(b)(2) as implemented by FAR Part 16.505(b)(2)(i)(B) – Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

Contract:

Contractor:

Award Date: September 2017

Competitive Status: Sole Source

Authority: 10 U.S.C. 2304c(b)(2) as implemented by FAR Part 16.505(b)(2)(i)(B) – Only one awardee is capable of providing the supplies or services required at the level of quality required because the supplies or services ordered are unique or highly specialized.

b. Discuss any other facts that should be addressed to support this action.

NA

9. Technical Certification

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

10. Requirements Certification

I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Approval

Based on the foregoing justification, I hereby approve the procurement Data Domain in the amount of using an exception to fair opportunity pursuant to the authority of FAR 16.505(a)(4), The agency need for the supplies or services is so urgent that providing a fair opportunity would result in unacceptable delays, subject to availability of funds, and provided that the services or supplies herein described have otherwise been authorized for acquisition.